To: YUL Technical Services Staff
From: Joan Swanekamp
Re: Item records for Partially Analyzed Multipart Monographs and Monographic Series:
Change in Procedure
Date: May 9, 2003
A. If the multipart/monographic series is fully analyzed:
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852 $x anlyz (NOTE change in abbreviation from “anal”)
Each item record must be linked to its individual analytical title record.
No volume number is entered in ENUM (the label program will get the vol.
number from the 852 field of the analytic)
No items should be linked to the cover record
Voyager “bound with” technique should not be used with item records at this time
B. If the multipart/monographic series is partially analyzed, e.g., any situation where one
of the volumes recorded in the multipart 505 is "[without special title]":
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852 $x part anlyz (NEW)
All items should be linked to the cover record. This practice will eliminate the
problem of having some items linked to individual analytical records and other
items linked to the cover record. (NEW)
Volume number is entered in ENUM.
In those rare cases where the multipart is itself part of a classed together series,
the number in ENUM should be the volume number of the multipart, not the
volume number of the classed together series. SML practice: In these situations
only, the call number should be written on the verso t.p. (the vol. number will
correspond to the monographic series not to the bibliographic vol. number) and
the volume should be flagged for the attention of SML Preparations.
In some cases the adding process will reveal that the item record linking needs to be
changed from fully analyzed (A.) to partially analyzed (B.), either because the obsolete
procedure was followed or because the volume to be added is the first part without
special title. When this occurs,
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All item records should be relinked to the cover record
Volume number should be entered in ENUM
Exceptions may be made if the older procedures have been followed and the set is very
large; use cataloger judgment.