Provider Manual Attach. #1
BAY-ARENAC BEHAVIORAL HEALTH
POLICIES AND PROCEDURES MANUAL
Chapter: 7
Section: 3
Topic:
4
Page: 1 of 8
Human Resources
Education
Group Home Curriculum
Supersedes Date:
Approval Date:
Pol: 7-15-99
Pol: 10-21-04
Proc: 6-24-09, 4-23-09, 8-17-04,
Proc: 2-23-11
3-3-00
___________________________________
Board Chairperson Signature
___________________________________
Chief Executive Officer Signature
Note: Unless this document has an original signature, this copy is uncontrolled and valid on this date only: 2/16/2016. For
Controlled copy, view shared directory G:\\Isimage01\BACMH_users\bacmh_group\Agency\Agency_Manual.
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Policy
It is the policy of Bay-Arenac Behavioral Health (BABHA) to develop, implement and maintain
a training curriculum specific to individuals providing direct care services. Furthermore, it is the
policy of BABHA to design such a training curriculum consistent with the approved curriculum
published by the Michigan Department of Community Health (MDCH) and customized where
feasible and appropriate for local training needs.
Purpose
This policy and procedure was established to define a training curriculum for BABHA employees
and contracted service providers consistent with MDCH requirements.
Education Applies to:
All BABHA Staff
Selected BABHA Staff, as follows: Horizon Home
All Contracted Providers:
Policy Only
Policy and Procedure
Selected Contracted Providers, as follows: All Specialized Residential Contractors
Policy Only
Policy and Procedure
BABHA’s Affiliates:
Policy Only
Policy and Procedure
Other:
Definitions
N/A
Provider Manual Attach. #1
BAY-ARENAC BEHAVIORAL HEALTH
POLICIES AND PROCEDURES MANUAL
Chapter: 7
Section: 3
Topic:
4
Page: 2 of 8
Human Resources
Education
Group Home Curriculum
Supersedes Date:
Approval Date:
Pol: 7-15-99
Pol: 10-21-04
Proc: 6-24-09, 4-23-09, 8-17-04,
Proc: 2-23-11
3-3-00
___________________________________
Board Chairperson Signature
___________________________________
Chief Executive Officer Signature
Note: Unless this document has an original signature, this copy is uncontrolled and valid on this date only: 2/16/2016. For
Controlled copy, view shared directory G:\\Isimage01\BACMH_users\bacmh_group\Agency\Agency_Manual.
DO NOT WRITE IN SHADED AREA ABOVE
Procedure
BABHA will provide or make available the Group Home Curriculum (GHC) to BABHA staff,
providers, or individuals who are contractually required to be certified in same, to enable them to
work with BABHA consumers across a variety of settings.
Topics 1-6 apply when the GHC is being provided by an approved contracted source. All items
apply when the GHC is being provided directly by BABHA
Approved Curriculum
All employees of specialized residential programs, including those directly employed by
BABHA, will complete the MDCH approved “Providing Residential Services in Community
Settings”, also known as the GHC.
This training will also be made available for staff working with consumers in contracted
vocational programs. Vocational program staff may be offered the Abbreviated Basic
Medication Class depending on previous work experience, transcripts, and current working
position. Furthermore, general Adult Foster Care (AFC) homes receiving Type A contract
monies will have all of their staff trained in the areas that apply specifically to the Type A
subsidy. The entire GHC will be required for any staff working in a home where all of the
people who live there are covered by a Type A contract. Decisions regarding the scope of
training in the case of each Type A contract will be made in conjunction with the Residential
Services Coordinator.
1. Out-of-County Certifications
Individuals who have been trained in the GHC by another county will be reviewed by the
Staff Development Center on a case by case basis to determine if they will need to repeat any
courses or perhaps the entire curriculum. Regardless, those individuals will need to take
Recipient Rights through BABHA. The need to take CPI and Basic Medications will be
Provider Manual Attach. #1
BAY-ARENAC BEHAVIORAL HEALTH
POLICIES AND PROCEDURES MANUAL
Chapter: 7
Section: 3
Topic:
4
Human Resources
Education
Group Home Curriculum
Supersedes Date:
Approval Date:
Pol: 7-15-99
Pol: 10-21-04
Proc: 6-24-09, 4-23-09, 8-17-04,
Proc: 2-23-11
3-3-00
Page: 3 of 8
___________________________________
Board Chairperson Signature
___________________________________
Chief Executive Officer Signature
Note: Unless this document has an original signature, this copy is uncontrolled and valid on this date only: 2/16/2016. For
Controlled copy, view shared directory G:\\Isimage01\BACMH_users\bacmh_group\Agency\Agency_Manual.
DO NOT WRITE IN SHADED AREA ABOVE
dependent upon the county of training and the length of time since last employment and will
be decided on a case by case basis.
2. Unacceptable Curricula
BABHA may disallow the GHC from another mental health agency if there is evidence that
the materials were not presented in a manner consistent with the learning objectives stated in
the MDCH curriculum.
BABHA does not accept the Tool Box training for the following reasons:





There is a potential conflict of interest in allowing the provider to train staff.
There are no prescribed trainer qualifications (including length of time on the job or
professional expertise).
The training does not automatically support the values and the mission of BABHA.
The Toolbox Training does not necessarily conform to any standards of care or best
practices that the agency may have set for people living in residential settings.
The Toolbox Training provides site and person-specific training. Since the
information taught is not broadly applicable, a staff person trained in the Toolbox for
one home or corporation would have to be trained again if they changed employers or
their work site.
3. Grandfathering
For those trained at BABHA in the past, updated Group Home class training requirements
will be based on the following criteria:
A.
If a person took the BABHA GHC prior to January 1997 (the start of the new
curriculum) and has NOT had continuous employment in a group home in the
BABHA system, they must take the entire curriculum.
Provider Manual Attach. #1
BAY-ARENAC BEHAVIORAL HEALTH
POLICIES AND PROCEDURES MANUAL
Chapter: 7
Section: 3
Topic:
4
Page: 4 of 8
Human Resources
Education
Group Home Curriculum
Supersedes Date:
Approval Date:
Pol: 7-15-99
Pol: 10-21-04
Proc: 6-24-09, 4-23-09, 8-17-04,
Proc: 2-23-11
3-3-00
___________________________________
Board Chairperson Signature
___________________________________
Chief Executive Officer Signature
Note: Unless this document has an original signature, this copy is uncontrolled and valid on this date only: 2/16/2016. For
Controlled copy, view shared directory G:\\Isimage01\BACMH_users\bacmh_group\Agency\Agency_Manual.
DO NOT WRITE IN SHADED AREA ABOVE
B.
If a person has had continuous employment in a group home in the
BABHA system and completed the GHC prior to January 1997, they need to take
Nutrition.
C.
If a person has successfully completed the GHC from an approved mental health
board after January 1997, and is approved by the Staff Development supervisor,
they need only take Recipient Rights, Basic Medications, and CPI.
D.
If a person has successfully completed the BABHA GHC after January 1997, and
has less than a 12-month break working in a group home in the BABHA system,
they need to take the Medication Refresher course. If it has been more than one
year since the individual has passed medications, they need to take either the
Abbreviated Basic Medication class or the Basic Medication class. This will be
determined by the Medical Practice Manager, or designee, based upon transcripts
from prior training.
4. Time Frame for Completion
The time frame for completion of the GHC for residential service providers is Recipient
Rights must be completed within the first 30 days of employment and the entire GHC must
be completed within 90 days of hire.
No staff shall work alone until completely trained.No staff shall be involved (in any manner)
in the distribution of medications, until they have successfully completed Basic Medications.
For Horizon Home staff only, all training must be completed before staff work a shift,
including Recipient Rights and the GHC.
5. Courses/ Course Content
Provider Manual Attach. #1
BAY-ARENAC BEHAVIORAL HEALTH
POLICIES AND PROCEDURES MANUAL
Chapter: 7
Section: 3
Topic:
4
Page: 5 of 8
Human Resources
Education
Group Home Curriculum
Supersedes Date:
Approval Date:
Pol: 7-15-99
Pol: 10-21-04
Proc: 6-24-09, 4-23-09, 8-17-04,
Proc: 2-23-11
3-3-00
___________________________________
Board Chairperson Signature
___________________________________
Chief Executive Officer Signature
Note: Unless this document has an original signature, this copy is uncontrolled and valid on this date only: 2/16/2016. For
Controlled copy, view shared directory G:\\Isimage01\BACMH_users\bacmh_group\Agency\Agency_Manual.
DO NOT WRITE IN SHADED AREA ABOVE
7.
Course content and learning objectives are dictated by MDCH in the GHC. BABHA may, at
times, add or approve courses or subject matter to the GHC (e.g., Person-Centered Planning
(PCP) or Cultural Competence). However, no material will be taken from the GHC.
Criteria for Passing
With limited exceptions, a student must score 80% on their post test to pass a class. A
passing grade of 100% is required for Recipient Rights and 88% is required to pass Basic
Medications. If a student fails the test the first time, he/she may take it one more time.
Failure to pass the test a second time will require that the student re-take that particular class.
If the student fails the test after re-taking the class a second time, he/she will not be allowed
to take either the class or test again for at least one year from the date of his/her last attempt.
In addition, a course transcript and Certificate of Training, which verifies successful
completion of the GHC, will not be issued. Furthermore, if the failed class is a pre-requisite
to any other class(es), the student must pass the pre-requisite class before moving on to the
others.
Because the ability to read is essential to doing direct care work, post tests will not be
administered verbally. Other accommodations, such as allowing extra testing time, will be
made when requested.
In certain circumstances, remediation education for staff who make medication errors will be
required. Please consult BABHA’s Agency Manual, Policy and Procedures, C07-S03-T07,
Remedial GHC Training for Undesirable Medication Occurrences.
BABHA reserves the right to fail a student who is excessively inattentive or disruptive in
class (including the use of cell phones and electronic devices). See the related materials
document, “Standards of Classroom Conduct” for further details. In these cases, students
will receive one verbal warning and their home manager will be contacted. The student will
be asked to leave class if they need to be warned a second time. The above also applies to
students who conduct any type of personal business transactions on BABHA premises such
as selling products, recruiting other students for business purposes, etc.
Provider Manual Attach. #1
BAY-ARENAC BEHAVIORAL HEALTH
POLICIES AND PROCEDURES MANUAL
Chapter: 7
Section: 3
Topic:
4
Page: 6 of 8
Human Resources
Education
Group Home Curriculum
Supersedes Date:
Approval Date:
Pol: 7-15-99
Pol: 10-21-04
Proc: 6-24-09, 4-23-09, 8-17-04,
Proc: 2-23-11
3-3-00
___________________________________
Board Chairperson Signature
___________________________________
Chief Executive Officer Signature
Note: Unless this document has an original signature, this copy is uncontrolled and valid on this date only: 2/16/2016. For
Controlled copy, view shared directory G:\\Isimage01\BACMH_users\bacmh_group\Agency\Agency_Manual.
DO NOT WRITE IN SHADED AREA ABOVE
8. Certificates/Transcripts
Upon the successful completion of the GHC requirements, a Certificate of Training and a
course transcript will be issued by the Staff Development Center. The original certificate
and one copy, along with two copies of the student’s transcripts, will be sent to the student’s
place of employment (one copy is for the employer and one copy is for the student).
Only classes taken at BABHA will be recorded on the student transcripts. Certificates of
Training will be issued only to staff who take their entire training through BABHA.
Certificates of completion for each class will be provided to staff who take only selected
courses of the GHC.
Upon written request by the student, an additional copy of the Certificate of Training and the
GHC transcript will be sent to the student. A $5.00 transaction fee must accompany the
written request. Cash will not be accepted.
The GHC transcript is a separate document from any continuing education and in-service
records maintained by the Staff Development Center.
9. Prerequisites
Students are required to be proficient in some class material prior to taking subsequent
class(es). A list of pre-requisites will be found in the Training Plan.
10. Classroom Expectations
BABHA has established a guide for classroom conduct which will be given to each new
employee the first day of class. A current version of this guide can be found in the agency
Training Plan.
Provider Manual Attach. #1
BAY-ARENAC BEHAVIORAL HEALTH
POLICIES AND PROCEDURES MANUAL
Chapter: 7
Section: 3
Topic:
4
Page: 7 of 8
Human Resources
Education
Group Home Curriculum
Supersedes Date:
Approval Date:
Pol: 7-15-99
Pol: 10-21-04
Proc: 6-24-09, 4-23-09, 8-17-04,
Proc: 2-23-11
3-3-00
___________________________________
Board Chairperson Signature
___________________________________
Chief Executive Officer Signature
Note: Unless this document has an original signature, this copy is uncontrolled and valid on this date only: 2/16/2016. For
Controlled copy, view shared directory G:\\Isimage01\BACMH_users\bacmh_group\Agency\Agency_Manual.
DO NOT WRITE IN SHADED AREA ABOVE
11. Registration
All students must have a BABHA “Group Home Curriculum Registration” form completed
and on file at the Staff Development Center prior to their start in any GHC class.
The form is to be e-mailed, faxed or mailed to the Staff Development office. It must arrive
no later than the start of the first GHC class. To reduce errors, telephone registrations for the
GHC classes will not be accepted.
The registration form can be found in the Training Plan.
Attachments
N/A
Related Forms
Request for Training Documents
Group Home Curriculum Registration Form
Related Materials
Group Home Curriculum Prerequisites Listing
Group Home Curriculum Calendar Template
Standards of Classroom Conduct
References and/or Legal Requirements
N/A
Provider Manual Attach. #1
BAY-ARENAC BEHAVIORAL HEALTH
POLICIES AND PROCEDURES MANUAL
Chapter: 7
Section: 3
Topic:
4
Page: 8 of 8
Human Resources
Education
Group Home Curriculum
Supersedes Date:
Approval Date:
Pol: 7-15-99
Pol: 10-21-04
Proc: 6-24-09, 4-23-09, 8-17-04,
Proc: 2-23-11
3-3-00
___________________________________
Board Chairperson Signature
___________________________________
Chief Executive Officer Signature
Note: Unless this document has an original signature, this copy is uncontrolled and valid on this date only: 2/16/2016. For
Controlled copy, view shared directory G:\\Isimage01\BACMH_users\bacmh_group\Agency\Agency_Manual.
DO NOT WRITE IN SHADED AREA ABOVE
Submission Form
Approving Body/Committee/Supervisor:
Janis Pinter
Janis Pinter
Janis Pinter
Result:
Deletion
New
No Changes
Author/Reviewer:
Marlene Wolber
Marlene Wolber
Pepa Carlson
Replacement
Approval/Review Date:
4/23/09
6/24/09
2/23/11
Revision
List reason for deletion/replacement/revision here. If replacement, list policy to be replaced.
Updated to include Horizon Home staff, clarify testing standards, time frames and student
behavior expectations.
Updated to include new Abbreviated Medication Class
Updated to clarify Horizon Home staff training requirements