MEDICAL ONCOLOGY
SURVEY FORM TO ACCREDIT TRAINING SETTINGS
Please note that only electronic submissions of this survey will be accepted
General Information
Date of Site Visit
/
/
Site
Head of unit/Director
of Training
Contact details
(phone and email)
Training alliance
(if applicable)
Names of Advanced
Trainees currently at
site
Documents attached (list any appendices e.g. timetables, rosters, JDFs)
Details of current accreditation if applicable
(max trainees at site and max duration of core
training time)
1. Supervision
RACP STANDARDS
1.1 There is a designated supervisor for each Trainee.
1.2 Trainees have access to supervision, with regular meetings.
1.3 Supervisors are RACP approved and meet any other specialty specific requirements
regarding qualifications for supervisors.
1.4 Supervisors are supported by the setting or network to be given the time and resources to
meet RACP Supervision requirements and criteria on supervision.
MINIMUM REQUIREMENTS FOR ADVANCED TRAINING IN MEDICAL ONCOLOGY
1.1.1
A designated consultant medical oncologist, FRACP, who is a member of the Medical
Oncology Group of Australia (MOGA), shall be available on a fulltime basis and be able to
supervise trainees at all times.
1.1.2
For diversity of practice and experience, the Department should have at least two full time
medical oncologists (or equivalent) on staff. Sites with just one medical oncologist on
staff will be considered for 6 months core medical oncology training only.
1.2.1
A consultant medical oncologist shall provide backup cover for trainees involved in afterhours work on-call.
1.3.1
A medical oncologist shall ensure that the trainee is involved in all aspects of the running of
the Department during the raining period, including inpatient and outpatient medical
management, student and postgraduate teaching, quality assurance, etc.
1.4.1
A consultant medical oncologist who has attended an RACP supervision workshop shall
supervise the trainee.
Number of trainees/expected number of trainees
Medical Staff in Medical Oncology
Name
Sub-specialty
Onsite FTE %
FRACP and
MOGA
Member
Nominated
Supervisor
Does/will each Trainee have one supervisor that is readily contactable?
Please comment generally on Supervision arrangements for Trainees:
Please comment on backup cover for Trainees working after-hours work and on-call
Date Attended
RACP
Supervisor
Workshop
Surveyor Comments (RACP use only)
Standard 1.1, 1.2, 1.3, 1.4 Achieved? Yes
Needs Improvement
Action Required
To be actioned by (date)
2. Facilities and Infrastructure
RACP STANDARD
2.1 There are appropriate facilities and services for the type of work being undertaken.
2.2 Each trainee has a designated workspace including a desk, telephone and IT facilities
2.3 There are facilities and equipment to support educational activities, such as study areas
and tutorial rooms.
MINIMUM REQUIREMENTS FOR ADVANCED TRAINING IN MEDICAL ONCOLOGY
2.1.1
The hospital has access to an ICU, ED, and pharmacy service.
2.2.1
There is office space for the use of the Trainee including IT facilities.
2.3.1
There are meeting rooms and other facilities available for the activities under section
4.1, below.
Does The Hospital have:
Intensive Care Unit :
Yes
No
Comment:
Emergency Department:
Yes
No
Comment:
Pharmacy Service:
Yes
No
Comment:
Do trainees have access to:
Typing and secretarial facilities
Yes
No
Comment:
Please describe the office and IT facilities provided for Trainees
Surveyor Comments (RACP use only)
Standard 2.1, 2.2, 2.3 Achieved? Yes
Needs Improvement
Action Required
To be actioned by (date)
3. Profile of work
RACP STANDARD
3.1 The setting shall provide a suitable workload and appropriate range of work.
MINIMUM REQUIREMENTS FOR ADVANCED TRAINING IN MEDICAL ONCOLOGY
3.1.1
The trainee shall have a suitable workload and appropriate range of work determined by
the Medical Oncology Advanced Training Curriculum and Medical Oncology Advanced
Training Program Requirement Handbook (available from the RACP website). The range
of work will include:






3.1.2
Regular weekly outpatients clinics
Sufficient number of new patients with a variety of common malignancies
Consultations
Review consultations
Chemotherapy occasions of service
Inpatients and exposure to appropriate procedures
The institution shall provide linked services with a department of Haematology, Radiation
Oncology or Palliative Medicine, headed by an accredited specialist (FRACP, FRACR,
FRCPA), with adequate facilities to provide a level five or six service. These services are
accredited for training in these specialties and suitable for core medical oncology training in
these specialties.
Total Number of New Cases per Year:
In-patient (approx no/yr if available) :
Out-patient (approx no/yr if available):
Yearly case numbers of
Gastro- Intestinal Cancer
Lymphoma
Breast Cancer
Leukaemia
Genito-uninary Cancer (except testis)
Myeloma
Testicular cancer
Melanoma and other skin cancers
Gynaecological Malingnancies
Unknown primaries
Head and neck cancer
Paediatric tumours
Lung
Other, Please specify
Bone/soft tissue sarcomas
How many occasions of chemotherapy service occur?
Are the Trainees involved in this process?
Who is responsible for Trainee rostering? Are supervisors consulted in rostering decisions?
Indicative weekly Trainee workload
Please complete a timetable as per below for each trainee on site showing typical weekly activities.
Please attach rosters/time tables if there are more than 3 Trainees on site.
Trainee #1
Monday
Tuesday
Wednesday
Thursday
Friday
Tuesday
Wednesday
Thursday
Friday
Tuesday
Wednesday
Thursday
Friday
AM
PM
Trainee #2
Monday
AM
PM
Trainee #3
Monday
AM
PM
Outpatient Clinics attended by Trainees
Clinic name/type
Supervising Consultant
Frequency
Patients
per
Average % new
and review
patients
new
%
review
new
%
%
review
new
%
%
review
new
review
%
%
%
new
%
review
new
review
%
%
%
Are trainees supervised with procedures including paracenteses, pleurodeses, lumbar punctures,
bone marrow biopsies, etc?
Does the hospital have a Haematology unit?
Is the unit accredited for advanced training?
Please describe trainee involvement
Does the hospital have a Radiation oncology unit?
Is the unit accredited for advanced training?
Please describe trainee involvement
Does the hospital have a Palliative Medicine Service unit?
Is the unit accredited for advanced training?
Please describe trainee involvement
If the hospital does not have a Haematology, Radiation oncology or Palliative Medicine unit, is
there an affiliated service/hospital that Trainees can rotate to?
Surveyor Comments (RACP use only)
Standard 3.1 Achieved? Yes
Action Required
Needs Improvement
To be actioned by (date)
RACP STANDARD
3.2 Trainees participate in quality and safety activities.
MINIMUM REQUIREMENTS FOR ADVANCED TRAINING IN MEDICAL ONCOLOGY
3.2.1
Active quality assurance program to support assessment of quality and safety.
Program
Trainee
involved?
Frequency
Morbidity/mortality audits/meetings
Quality assurance/audit
Evaluations of clinical management of common conditions
Other quality assurance activities (please describe below)
Further comment on Trainee involvement in these activities
Surveyor Comments (RACP use only)
Standard 3.2 Achieved? Yes
Action Required
Needs Improvement
To be actioned by (date)
RACP STANDARD
3.3 There is the capacity for project work (including research) and ongoing training.
MINIMUM REQUIREMENTS FOR ADVANCED TRAINING IN MEDICAL ONCOLOGY
3.3.1
The department shall provide opportunities for research in clinical or laboratory aspects of
medical oncology and clinical trials for each trainee.
3.3.2
The trainee shall be encouraged to be involved in at least one defined research project during
their advanced training
Is the Trainee involved in at least one research project during the course of their training?
Yes
No
Comment:
Please describe research activities of current Trainees or potential activities for future Trainees
Does the site participate in clinical trials?
Yes
No
Comment:
Do trainees have access to these clinical trials?
Yes
No
Surveyor Comments (RACP use only)
Standard 3.3 Achieved? Yes
Needs Improvement
Action Required
To be actioned by (date)
4. Teaching and Learning
RACP STANDARD
4.1 There is an established training program or educational activities such as multidisciplinary
meetings, academic meetings, rounds, journal clubs.
4.2 There are opportunities to attend external education activities as required.
4.3 There is access to sources of information, both physical and online, including a medical
library or e-library facility appropriately equipped for physician training.
MINIMUM REQUIREMENTS FOR ADVANCED TRAINING IN MEDICAL ONCOLOGY
4.1.1
The Department shall provide the trainee with regularly scheduled interdisciplinary
clinical meetings, medical oncology clinical meetings and MDT meetings.
4.1.2
The Department shall provide an appropriate academic environment for advanced
training, through direct teaching, journal clubs, or other methods which can be
documented.
4.1.3
Trainees should be involved in teaching medical students and basic trainees, if present.
4.2.1
Trainees shall be encouraged to attend scientific meetings of local, national and
international societies, and to submit abstracts to such meetings.
4.3.1
The Department shall provide actual or online access to a medical library with current
relevant journals and computer facilities including desk, telephone and IT services.
Activity
On site
Off site
Number per
week
Lecture program
Journal club
Grand rounds
Seminars
Case presentations
X-ray conferences
Other
Other
Other
Are Trainees encouraged to attend scientific meetings?
Yes
No
Please list other activities attended
Is there the opportunity for Trainees to feedback/disseminate learnings (or alternatively hear from
colleagues) from these scientific meetings?
Yes
No
Comment:
Explain how Trainees are guided/supported to attend scientific meetings and submit abstracts
Is there a medical library onsite? Yes
No
Comment:
Is it possible to access the library or journals online? Yes
Are trainees involved in teaching? Yes
No
Comment:
No
Surveyor Comments (RACP use only)
Standard 4.1, 4.2, 4.3 Achieved? Yes
Action Required
Needs Improvement
To be actioned by
(date)
5. Support Services for Trainees
RACP STANDARDS
5.1 There are workplace policies covering the safety and well-being of Trainees
5.2 There is a formal induction/orientation process for Trainees
MINIMUM REQUIREMENTS FOR ADVANCED TRAINING IN MEDICAL ONCOLOGY
5.1.1
5.2.1
There are support services for trainees including; policies relevant to the safety and
wellbeing of Trainees
Supervisors or designees provide an orientation/induction into training at the setting to
new Trainees within the first week of commencement of training.
Please list any policies in place relevant to the safety and wellbeing of Trainees
Do Trainees receive an orientation/induction within their first week of training? Yes
No
Please provide further details
Surveyor Comments (RACP use only)
Standard 5.1, 5.2 Achieved? Yes
Action Required
Needs Improvement
To be actioned by (date)
Accreditation Decision (RACP use only)
Overall recommendations
Strengths:
Weaknesses:
Accreditation status
Accredited
Conditional (action/s required)
Not accredited
Action/s
To be actioned by (date)
Areas of training accredited and maximum number of months training time
Accreditation length (years)
Year of next review
RACP Assessor One
RACP Assessor Two
Date report completed
/
/