National Disaster Management Centre
National Directive
on
Implementation and maintenance of the integrated
National, Provincial and Municipal Disaster Management
Project, Programme and Portfolio System
Mandate:
Issued in terms of the requirements of the
Disaster Management Act no 57, 2002
applicable respectively on
1. NDMC: Sections 9; 15; 19; 21; 24 & 25
2. PDMCs: Sections 30; 32; 33; 34; 36 & 39
3. MDMCs: Sections 44; 46; 47; 48; 50; 52 & 53
Issued : July 2006 Rev 1
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Foreword
Dear Collegues,
The Act is clear about the intent that national, provincial and municipal disaster
management centres MUST promote an integrated and coordinated approach to
disaster management. This Directive is aimed to provide guidance and specific
instructions about the implementation of the PPO (Project Portfolio Office) system
nationally.
Guidance needs to be provided to all role-players at national, provincial and
municipal spheres for the preparation, coordination, integration, review and updating
of disaster management plans and strategies. PPO supports this drive by integrating
the guidelines and templates – one guideline reference bank integrated into the project
life cycle.
The monitoring role of the NDMC, the PDMCs and the MDMCs is clear – the
progress related to the development and updating of plans as well as the compliance
to key performance indicators needs to be monitored. PPO’s functionality is to
provide a real time progress report on all projects and strategies, supporting this
requirement and the linking of the Disaster Management Evaluation Tool that act as a
Gap-Analysis tool cater for the monitoring of KPIs.
Reporting is a key role linked to the NDMC, PDMCs and the MDMCs. PPO
functionalities ensure that reports are available “on-line” and in “real-time” if all roleplayers use the system as designed.
The requirement to develop and submit plans is clear for national, provincial and
municipal organs of state. Again, PPO’s document management and task allocation
functionalities provide for the submission of plans.
The questions we need to address is not whether we need to utilise PPO… that is a
given! The questions we need to address relates to the most effecive manner to
utilise, manage and maintain the content of PPO.
I want to appeall to all the senior staff responsible for the Provincial and Municipal
Disaster Management Centres to make a personal effort to support and actively drive
the utilisation of this important system to promote an integrated and uniform disaster
managment system.
.
………………………….
L Williams
Executive Manager: NDMC
…………………
Date
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Package Content
DIRECTIVES
1. National PPO Directive – dated 15 February 2006 - reference no 20/13/1/1
2. Budgetary Guidelines: Implementation of Act and Framework using – PPO
dated 20 December 2005
3. “Big 5” Legal Obligations – Why PPO must be implemented.
4. Process guidance:
 GAP analysis: National Disaster Management Evaluation Tool
 List of posible projects (National, Provincial & Municipal)
 Project Guidelines / Templates
 Case Study for PPO @ NDMC
 PPO Features Fact Sheet
 PPO Reporting at NDMC, PDMC, MDMC.
PROGRAMME SUPPORT
5. Appointment of Programme Support Advisor
6. Programme / Project Office establishment process and support (PowerPoint)
TRAINING AND SUPPORT PACKAGE
7. Project management training
8. PPO User and Management training
9. Project scoping and data capturing assistance
10. Recommended Training schedule
ADMINISTRATIVE ARRANGEMENTS
11. Licenses issued under national contract
12. Process and forms to be registered as licensee
13. Contractual arrangements with Post Vision (PPO suppliers) for support
services
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