The Villager
Vol. XLI No. 1
Village Park Community Association
JANUARY 2012
Also visit: www.vpca.net The newsletter and web site are the only official communications from VPCA
VILLAGE PARK OFFICE
4552 Michelson Drive
Irvine, CA 92612
Phone: (949) 786-8722
Fax: (949) 786-8072
www.vpca.net
Sheila Robbins, CMCA, CCAM®
General Manager
Email: sheila@vpca.net
From the desk of Sheila Robbins, General Manager
IF YOU ARE CONSIDERING SERVING YOUR COMMUNITY
AND ENJOYING THE SATISFACTION OF MAKING A
DIFFERENCE, PLEASE COMPLETE THE BOARD OF
DIRECTOR CANDIDATE FORM ON THE LAST PAGE OF
THIS NEWSLETTER – DEADLINE FEBRUARY 1, 2012!
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Peggy Paradise, CCAM®
Assistant Manager
Email: peggy@vpca.net
Board of Directors
President, Chris Graham
V. P., Ed O’Rourke
Treasurer, Bob Meyers
Secretary, Carol Tipper
Samantha Y Haug, Member
Lesley Sattin, Member
Lisa Andric, Member
Committees
Architectural Control:
Michael Schafer
Facilities: Jim Grady
Greenbelt: Jean Anne Turner
Finance: Chris Graham
INFORMATION
Insurance
(949) 752-6335
Animal Control (949) 724-7092
Irvine Police (949) 724-7200 or
Emergency only dial 911
Report running water or
excessive overspray to the
office or after hours emergency
number
After Hours Emergency Only
Irrigation
(714) 720-6199
Patrol & Facilities: Contact Nordic
re: VPCA EMERGENCIES on
weekends (800) 883-3880
INSIDE
Bits from the Board – page 2
Board Summary – page 3
Summary of ACC– pages 3- 4
Greenbelt Committee –page 4
Web Site & Calendar – Page 5
CANDIDATE FORM – page 6
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Board and Committee Volunteers - If you want more
information about what board membership or participating
in a committee entails, please call the office at 949-7868722 or talk with a current member of the Board of
Directors or members of the committee of interest.
Slab Leaks – Just as plumbing in cement around the pools
has been deteriorating in the past 40+ years, there are
slab leaks within homes. If you have water coming from
slab plumbing, be sure the lines are redirected outside the
slab and do not put in hardwood floors without adequate
water barriers.
Doggie Bags – A different distributor for the doggie bags
has been selected and the bags will be less expensive.
However, it would be very helpful if pet owners would use
their own plastic bags when possible. Please take the
bags only as needed and do not leave the bags in the
common areas.
Insurance at Risk – If you change the exterior of your
home in any way, you need to get prior approval from the
VPCA Architectural Committee and you will want to be
sure any changes inside or outside meet State Building
Codes. If not in compliance, your insurance coverage
could be at risk.
Tax Time Questions - Every year we get calls from
homeowners asking what portion of their monthly
assessment goes to the VPCA master insurance policy.
Please see the 2012 Budget mailed last month. For
example: under General & Administrative Expenses line
item 8410 Insurance it shows $58.84 per Unit. That is
what each homeowner pays for monthly insurance.
Who to Call – Each month we include phone numbers (on
the left side of the newsletters) for services most likely
needed when the VPCA office is closed. Please note that
NORDIC has a 24 hour number available to homeowners
for off hour emergencies or needs.
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experience with pool decks. The Board reviewed the
four bids and discussed the pros/cons of each
contractor with Mr. Kiss. After the review the Board
requested to meet with contractor #3.
BITS FROM THE BOARD
VPCA Pool Deck December Update
The Board Is Gathering Information
In addition, the Board directed Mike Kiss to move
ahead with the City of Irvine and the County Health
Department to determine what permits and updates
will be required for the pool deck project.
Would Deck Coating be a good alternative to
Concrete? The Board requested a 40 year comparison
of the cost of deck coating and concrete. While it is true
that the initial cost of deck coating is much less, the cost
advantage disappears over the 40 year period due to
the maintenance (cleaning and seal coating) required
to keep the deck coating under warranty and the
appearance up to standard. For Area 1 of the project,
which is 14,280 sq. feet of deck, concrete replacement
would cost approximately $257,000 to $300,000. Using
Deck Coating material, the total cost over a 40 year
period can range from $295,000 to $547,000 depending
on when the deck is re-coated. To keep the warranty in
effect, the deck coating should be re-coated every two
years at an estimated cost of $17,850 per treatment. If
the deck coating was re-coated every 4 years instead,
that would lower the overall cost over the 40 year period
to approximately $295,000, but coating would then be
out of warranty. In summary, at this time the board is
uncomfortable with pool deck coating because it is not
as durable or long lasting as concrete and because of
the ongoing maintenance requirement and related cost.
Lastly, the Board has asked the Finance Committee
to review the Association’s Reserve balance and
report back with a recommendation as to a projected
analysis that would ensure that remaining Reserve
balances are adequate to meet expected near future
expenditures as recommended by the Association’s
Reserve Study. The Board is mindful that VPCA will
need to replace the pool deck at the large pool at
some time and also the small pool over the next few
years. The Board wants to ensure that we can afford
these projects in order to avoid special assessments
or spending down our reserves to an undesirable
level.
Because the Board would like to see the project
completed in time for the summer season, the Board
has tentatively scheduled a Special Meeting for
Thursday, January 12, 2012 at 7 pm to review the
current status of the project and meet with the project
manager and prospective contractor at that time. All
residents are welcome.
Check the VPCA bulletin board for meeting date
confirmation.
What about the cost to replace plumbing and
electrical which will be required if concrete is used.
The Board expects to replace the old plumbing and
electrical at the time of the pool deck replacement.
While the current plumbing and electrical systems are
working they are also 40 years old! There is no need to
wait for the old plumbing or electrical to fail and then dig
up the deck for repairs. We will take the opportunity
while the ground is open to replace both systems as
part of this project.
HELEN HARDER VOLUNTEER OF THE
QUARTER
The VPCA Board of Directors selected Pete
Snetsinger as the Volunteer of the Quarter Award
recipient for the first quarter of 2012.
Mr.
Snetsinger served on the Board for 4 years and
was President for two terms. He helped found the
VPCA swim team, which is the most successful and
important program in VPCA history. He continues
to volunteer for the swim team. Thank you to Mr.
Snetsinger and all of the great volunteers who
contribute to the quality of life in our community.
Why now. The Associations Reserve study
recommends that the pool concrete be replaced in
2013; however, the Board believes that accelerating the
replacement of the pool concrete decking to 2012 can
save on overall costs as contractors are willing to
bargain due to the poor economy.
What is the project status now?
For the cost, durability and maintenance issues
discussed above the Board voted against using deck
coating as a replacement solution and approved
replacing Area 1(pool decking) with Concrete.
VISTA VERDE DEVELOPMENT
The Irvine Planning Commission is tentatively scheduled
to conduct a public hearing January 19th and the City
Council on February 14th on the proposed development
by William Lyon Homes on the old Vista Verde school
site. See The Villager next month for more details.
In response to an early Board request, the Project
Manager, Mike Kiss, presented to the Board preliminary
concrete bids from four contractors. All have 20 years
experience, have worked with HOAs, and have
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VPCA BOARD MEETING SUMMARY
SUMMARY OF ARCHITECTURAL
MEETING MINUTES
DECEMBER 6, 2011
Present: Michael Schafer - Chairman; Paul Ciranno, Maureen
Rakhshani, Gil Kveen and Goli Khatibloo - Members. Lesley
Sattin - Board Liaison Sheila Robbins - VPCA Manager.
Absent: Rob Armstrong - member. Approved Minutes of
November 1, 2011 unanimously by those who were in
attendance.
PAINT
29 Acacia Tree – Attached – Princeton –
Composition roof – paint patio cover Stonish Beige.
Group IV-C. Approved.
18 Aspen Tree – Detached – Vanderbilt –
Composition roof – paint fascia/flashing
“Brushwood” – Vista. Approved.
82 Sequoia Tree – Detached – Baylor – Tile roof –
paint garage door Whisper Gray, same as existing.
Scheme 10-B. Approved.
15 Cypress Tree – Detached – Westpoint – Tile
roof - paint new colors of Kilim Beige, Swiss Coffee
and Carved Wood. Scheme 7. Approved.
4611 Green Tree – Attached – Notre Dame –
Composition roof - replace damaged wood with
same as existing colors – Pearl White, Cashmere
and Sandal. Scheme IV-E. Approved.
15 Oak Tree – Attached – Princeton – Composition
roof – paint new colors of Limestone, Shaggy
Barked, Homestead Brown, Swiss Coffee. Scheme
1. Approved.
THURSDAY, NOVEMBER 17, 2011
Upon due notice given and received, the members of the Board of
Directors for the Village Park Community Association met in General
Session on Thursday, November 27, 2011 at 7:00 P.M. in the Village
Park Clubhouse, 4552 Michelson Drive, Irvine, California. Present:
Chris Graham – President, Ed O’Rourke – Vice President, Bob Meyers –
Treasurer, Carol Tipper – Secretary, Samantha Younghans-Haug and
Lisa Andric – Members. Sheila Robbins – General Manager. Absent:
Lesley Sattin.
Approved October 27, 2011 General Session
minutes
with
Samantha
Younghans-Haug
abstaining since she was not present for the
meeting.
Approved After review of the financial statements
for the month ending October 31, 2011, said
financial statements were approved subject to
final audit.
Approved To receive and file the November 1,
2011 Architectural Committee Minutes as
presented.
Approved To receive and file the September 12,
2011 Facilities Committee Minutes as presented.
Approved To receive and file the November 14,
2011 Walk Minutes. Approved the November
2011 Tree Trimming, Removal and Replacement
List.
All of the above approved unanimously.
Approved There was one new delinquent account
this month. To proceed as collection policy
dictates and to report by account number (only) in
General Session Minutes. Unanimous.
Approved To Adopt the Policy: Architectural
Applications need to be submitted to the VPCA
office by Friday at 4:30 P.M. (at the latest) before
the Architectural Meeting the following 1st
Tuesday monthly. This policy will be included on
the architectural forms and Information Handbook.
Unanimous.
GENERAL ALTERATIONS
15 Oak Tree – Attached – Princeton – Composition
roof – replace 3 panel slider and 2 windows on side
of house Tuscany style. Approved same size as
existing - plain glass (not panes).
15 Oak Tree – Attached – Princeton – Composition
roof – concrete replacement (same as existing) with
addition of Flagstone stepping stones. Approved.
4441 Pinyon Tree – Detached – Tile roof – install 5
Aluminum Patio Doors (slider) and 6 Windows, all
White vinyl manufactured by Amerimax. Same size
as existing. Approved.
4542 Pinyon Tree – Detached – Composition roof
– install 5 White vinyl windows and 2 sliding doors.
Manufacturer – Danjo. Same size as existing.
Approved. Plain glass.
17 Ash Tree – Attached – Yale – Composition roof
– install sliding door to patio, White vinyl,
(manufacturer “Value”), add White vinyl French
Door at entry in front of new sliding door (i.e.
enclose entry) Install tiles, between front door and
French sliding door. Concept approved. Provide
Association with a copy of the permitted
drawings.
IMPORTANT DECISIONS REGARDING POOL
DECKS – HOMEOWNERS ARE ENCOURAGED
TO ATTEND THE NEXT REGULARLY
SCHEDULED BOARD MEETING JANUARY 26,
2012 AT 7:00 PM CLUBHOUSE
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27 Willow Tree - Detached – Amherst –
Composition roof – install Milgard white vinyl
replacement windows and patio sliding door.
Approved. Same as existing openings.
SUMMARY OF GREENBELT WALK
DECEMBER 12, 2011
PRESENT: Chairperson: Jean Anne Turner, Board Liaison: Carol
Tipper, Secretary: Carol Lamphier. Member: Joyce Tachner.
VPCA Manager: Sheila Robbins. Total Landscaping: Jose Ordaz.
ABSENT: Luis Balcarcel, Richard Dirricq, Amira Mansour, Frank
McGill, Sona Simsarian, Bill Wright.
NEXT MEETING 7:00 P.M. JANUARY 2012
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HOUSE OF THE MONTH
3 SPRUCE TREE LANE
CONGRATULATIONS!
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SUMMARY OF GREENBELT
COMMITTEE MEETING MINUTES
DECEMBER 1, 2011
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PRESENT: Chairperson: Jean Anne Turner; Board Liaison: Carol
Tipper; Secretary: Carol Lamphier; Members: Bill Wright, Luis Balcarcel,
Richard Dirricq, Frank McGill and Joyce Tachner. Total Landscaping:
Jose Ordaz. ABSENT: Amira Mansour and Sona Simsarian.
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Minutes of the October meeting and the October
and November walks were approved with one
clarification.
Ms. Turner provided a landscape budget update. As
of October 31, 2011 there was a positive variance of
$17,353.
The committee will visit a location during the
December walk because of a homeowner’s concern
about tree roots.
The association continues to incur few or no IRWD
penalties.
The Board will consider Mr. McGill’s suggestion for a
monument sign at University and Beech when funds
become available.
Mr.Ordaz reported that the controller replacement
project begins on December 5, 2011.
Questions arose concerning tree trimming at several
locations.
These will be visited during the
December walk.
The committee made suggestions for topics to focus
on in 2012.
The committee voted to change the greenbelt
walk day from second Mondays to second
Wednesdays of each month for 2012.
Mr. Balcarcel agreed to begin checking on the
condition of Area 1 of the greenbelt.
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Seven locations were visited in response to
homeowner concerns. Issues were: Possible
tree trimming and removal, tree roots, tree
health, and irrigation overspray.
Visited the planting bed inside the large pool
front fence. When funds are available, the
dead Tupidanthus will be replaced with two
Phoenix Rubellini multi-trunk palms.
Noted poor turf condition on the large Redwood
island. Mr. Ordaz informed the committee that
lowered water pressure in that location is
mostly the cause. He is attempting to remedy
the problem by changing to MP Rotator heads,
but this will require adding additional heads. A
new Pine on the same island has failed. It will
be replaced under warranty.
Inspected work on a mainline break between 15
and 17 Redwood. Repairing the leak will
necessitate trenching under the street and
bypassing the old line with the new one. When
the area is restored, the drainage problem in
the area will be evaluated and the efficiency
improved.
The committee discussed the removal of
chronically poor turf along a walkway behind
Sequoia and Redwood. Mr. Ordaz will submit a
proposal to replace the grass with shrubs. The
manager will investigate a possible rebate for
turf removal from IRWD.
Discussed the renovation of plantings along the
path between 25 and 27 Redwood.
Mr. Ordaz will submit a proposal to improve
drainage on the main greenbelt behind
Sequoia.
The committee agreed to plant shrubs under
the Elm Tree in front of the small pool gate.
Trees were added to the 2012 trim list in two
locations
The Total crew will remove two trees, one dead,
the other falling.
Aquatics Program for the months of
January/February, 2012
YARD OF THE MONTH
35 OAK TREE LANE (LAST MONTH)
AND 4812 ROYCE ROAD
THIS MONTH
CONGRATULATIONS!
The Aquatics Program is an active water exercise
program that meets three times each week here at
VPCA. We meet most Tuesdays and Thursdays,
with the third day floating between Mondays,
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DATES TO REMEMBER
Wednesdays and Fridays. The class meets from 9:30
to 10:30 in the morning at the small pool facility. The
schedule for January is: 3, 4, 5, 9, 11, 12, 17, 18, 19,
23, 24, 26, 30 and 31. The tentative February
schedule is: 2, 6, 7, 9, 13, 15, 16, 21, 22, 23, 27 and
28. For information about the program call Joyce
Tachner at 949-7767 or email Joyce at
joycee2u@aol.com, subj: aquatics program.
If a major holiday falls on a week day, the trash pick
up is one day later that week. Call 714-558-7761 Waste
Management with questions. REMOVE YOUR TRASH
CONTAINERS FROM THE STREETS RIGHT AFTER
TRASH PICKUP DAYS.
BE SURE TO MOVE YOUR CARS 2ND AND 4TH
TUESDAYS SO STREETS CAN BE SWEPT.
VPCA WEB SITE DIRECTIONS
JANUARY 2012
THERE ARE TWO PASSWORD LOGINS AVAILABLE
NOW.
The first is as always to get into the
www.vpca.net web site, the second is what you do if
you want to access your own monthly statements,
make payments, etc.
FIRST
Go to www.vpca.net, click on Resident Login (left side
menu), Login with middle 5 digits on your monthly
statement plus last name (Example: 00012robbins)
then enter password V300 or if you have already set up
a different Login and Password, use them.
Navigate
with menu buttons on the left any time you want to
change screens. Vendor List, Information Handbook,
forms, etc. are in Documents from left side menu.
Agendas are listed with Board/Committee section.
2 Monday – OFFICE CLOSED HOLIDAY
3 Tuesday – ARCHITECTURAL CONTROL
COMMITTEE 7:00 P.M.
5 Thursday – Trash Collection
9 Monday – FACILITIES COMMITTEE 7:00 P.M.
10 Tuesday – Street Sweeping
11 2nd WEDNESDAY-GREENBELT WALK
8:30 A.M. (changed from Mondays)
12 Thursday – Trash Collection day
16 Monday – OFFICE CLOSED HOLIDAY
19 Thursday – Trash Collection
24 Tuesday – Street Sweeping
26 Thursday – BOARD MEETING 7:00 P.M.
26 Thursday – Trash Collection
SECOND
This is for the accounting web portal access:
Click on the “Pay Dues and Account Information” now
available on the left side of your home page menu.
This takes you to a 2nd Password and Login
Registration so you can use your Statement Account
Number exactly how it appears on your billing
statement and Password as shown on your billing
statement. Once you have entered your First Time
Registration you will be able to use the account online
services and after completing the first time registration
process, your future access will be easier as a “Current
User”.
FEBRUARY 2012
Wednesday – Deadline Candidate Form
Thursday – GREENBELT MEETING 7:00 P.M.
Thursday – Trash Collection
Tuesday – ARCHITECTURAL CONTROL
COMMITTEE 7:00 P.M.
8 2nd Wednesday – GREENBELT WALK
8:30 A.M. (changed from Mondays)
9 Thursday – Trash Collection
14 Tuesday – Street Sweeping
16 Thursday – Trash Collection
20 Monday – Office Closed Holiday
23 Thursday – BOARD MEETING 7:00 P.M.
23 Thursday – Trash Collection
28 Tuesday – Street Sweeping
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NOTICE
The Villager newsletter and VPCA web site
are the only official communications from
VPCA unless specifically stated in
communications such as the annual
mailing of the Budget or Audit. If you
receive fliers, letters, emails from any
source other than these, please be aware
that the Board of Directors is not
responsible for such material and you are
welcome to check with the VPCA office if
you have any questions relating to same.
Please do not attach notices to any of the
common a rea trees – especially with nails or
staples! If you have a missing pet, garage sale,
etc. you may want to attach signs with blue painter’s
tape (not scotch tape) on metal poles so they can be
removed easily after your event or situation changes
and so you won’t be harming the trees. Please be
sure to remove instead of just leaving your signs up
indefinitely.
Thank you!
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2012 ANNUAL MEETING
DECLARATION OF CANDIDACY
If you are interested in running for a position on the Board of Directors, please complete the form
below and return by the deadline of 4:30 P.M. February 1, 2012.
Note: First received forms will be first listed on Ballot.
NAME: _____________________________________________________________________________
PROPERTY ADDRESS: (You must be a property owner to be a candidate)
__________________________________________________________________________________
MAILING ADDRESS IF DIFFERENT:
___________________________________________________________________________________
CELL OR
HOME PHONE: _________________________ WORK PHONE: ____________________________
EMAIL: ________________________________________ FAX: _____________________________
BACKGROUND INFORMATION & QUALIFICATIONS:
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
WHY YOU ARE INTERESTED IN SERVING ON THE BOARD:
Maximum of 300 words. This will be provided to homeowners and printed exactly as provided
so please check your spelling, etc. you may continue on the back if needed.
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Please return this completed form to the VILLAGE PARK COMMUNITY ASSOCIATION OFFICE, 4552
MICHELSON DRIVE, IRVINE, CA 92612 by 4:30 P.M. February 1, 2012 in order to have your name
included on the Annual Meeting notice and proxy/ballot. This form is available on the VPCA web
site or you can call the office and we will provide to you. You may also fax the completed form to:
949-786-8072. Phone: 949-786-8722. Thank you!
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