PREPARATION OF MANUSCRIPTS FOR THE PROCEEDINGS OF SOLUTIONS TO COASTAL DISASTERS 2011 Bob Battalio1, Louise A. Wallendorf2, Lesley Ewing3, Bruce Jaffe4 1. ESA PWA, 550 Kearny Street, Suite 900, San Francisco, CA 94108, USA. b.battalio@pwa-ltd.com 2. United States Naval Academy, Hydromechanics Laboratory, 590 Holloway Rd., Annapolis, MD 21402-5042, USA. lou@usna.edu 3. California Coastal Commission, 45 Fremont St., Suite 2000, San Francisco, CA 94105 USA. lewing@coastal.ca.gov 4. USGS Pacific Science Center, 400 Natural Bridges Drive, Santa Cruz, CA 95060 USA. bjaffe@usgs.gov Abstract: The Proceedings of the Solutions to Coastal Disasters 2011 Conference will be published by the American Society of Civil Engineers (ASCE) and produced as printed Proceedings from a camera-ready manuscript received from the authors. Papers will also be posted on the ASCE web-based Research Library. Instructions for the preparation of manuscripts are given in this paper, prepared in conference format. Papers should include an abstract of no more than 150 words, indented 1cm on both sides, and starting with the word “Abstract” in bold 11-point Times New Roman font. Feel free to copy this document and insert your paper into the provided format. INTRODUCTION The conference organizing committee appreciates your cooperation in carefully following these instructions to produce printed Proceedings that will be in a uniform format. These instructions serve as an example for manuscript production in Microsoft Word and can be adapted as a template. The objective of these instructions is to provide information for preparing and submitting final papers to the conference. Please follow the format described here and demonstrated by example with regard to placement of paper title, section heading, length and width of text, and page numbering. Draft papers should be submitted by January 17, 2011. Papers will be reviewed for format and content. Comments will be returned so that you can make revisions for the final paper deadline: March 1, 2011 Please use 12 point Times New Roman or similar type for your main text. Text must be single-spaced, with one blank line inserted between paragraphs. The maximum length of full papers for the Proceedings of Solutions to Coastal Disasters 2011 is 12 pages, including text, figures, tables, and references. Place a full page of text and figures on each page. If you feel you have good reasons for submitting a paper longer than 12 pages, please contact the editors. Submit your manuscript (Word document) electronically to Mira under the corresponding author’s login. At the time of your submission you will be asked to electronically complete a Copyright Transfer Agreement (CTA) and Permission Verification Form PVF. To obtain more information on copyright transfer see: http://www.asce.org/Content.aspx?id=29630. For additional information on permissions (including sample letters on asking for permission to republish information), see: http://www.asce.org/Content.aspx?id=18634. FORMAT This section describes elements of format so that the Proceedings will have a uniform appearance. Please set page size to A4 or to 8.5 by 11 inch size paper. Please place all text, figures, and tables within a 14.5-cm wide by 22.5-cm long area centered on the paper. For A4 paper, the page setup should be 3.5 cm at top and bottom margins and 3.25 cm at left and right margins. For 8.5 by 11 inch size paper, the page setup should be 1 inch at top and bottom margins and 1.375 inches at left and right margins. The entire working area must be filled, with the exception of the first page or title page, described next. Pages should be numbered at least 1 cm below the working area. All paragraphs should start at the left margin with no indentation. Place one blank line between paragraphs. Text should be fully justified at both the left and right margins. This template contains Microsoft Word styles for text, headings, equations, and references. First Page The title of the paper is placed 8 cm from the top edge of the paper. The title should be in bold letters and appear in capital letters in 12 point Times New Roman. The title of the paper should contain 100 characters or less, including spaces between characters. The spacing at the top enables reprint information to be placed there to identify the paper. The affiliation, surface mail address, and email address of each author are listed below the authors’ names, followed by superscripts as 1, 2, 3 and so on. Authors’ names should appear in 12 point Times New Roman, or similar font, separated from the title by a line. The individual affiliations are written in 11-point Times New Roman or similar font, starting with a number corresponding to the order of the authors’ names. In addition to the title and author information, an abstract of the paper (indented 1cm from each 2 margin) and beginning of the main text should appear on the first page. The Introduction should follow the Abstract and include the background and objectives of the study. Headings A maximum of three levels of heading is recommended as first headings, second headings, and third (paragraph) headings if necessary. Headings should start in the left margin and be bold 11 point Times New Roman, Universe, or similar font,. Headings should not be numbered. First headings should be written in bold CAPITAL letters. Second headings should be written in bold lower case, with only the first letter of major words Capitalized. Paragraph headings (third headings) are discouraged. Figures and Tables Figures must be computer generated originals and placed on a numbered page within the text area where they are discussed. Figures and photographs should be numbered consecutively. Figures and text may appear on the same page, and a centered caption should be placed directly beneath the figure. It is preferable that figures be inserted in portrait style, with captions no longer than two lines. On figures showing graphs, both axes must be clearly labeled (including units if applicable). Figure 1 is an example of an acceptable figure; both color and symbols are allowed, but only if you’re confident that the conversion to black and white will yield accurate information and improve legibility (see section on Color Figures). If a figure or photograph has been published previously, it will be necessary for the author to obtain written approval from the original publisher for reprinting. Percent Threshold Exceeded 100 Year 1994 80 1995 1996 60 40 Estimated Threshold 1.71 m 20 0 1.0 1.2 1.4 1.6 1.8 Water Level, m (staff zero) Fig. 1. Example of a figure legible in color and in gray tone 3 2.0 Tables should be centered and numbered consecutively with a title, in bold print, centered. The first letter of each major word in the title is capitalized. Table 1 is an example of a table in correct format. Table 1. Wave Climate Statistics*, 1981-1991, Duck, North Carolina Time Period Mean Height, m Mean Yearly Max Height, m Maximum Height, m Mean Period, s Winter (Jan-Mar) 1.28 3.4 4.8 8.4 Spring (Apr-Jun) 0.95 2.6 5.2 8.3 Summer (Jul-Sep) 0.88 2.2 6.8 8.5 Fall (Oct-Dec) 1.21 3.3 5.6 8.4 Yearly Mean 1.09 2.9 6.8 8.4 * Wave statistics refer to the energy-based significant wave height and peak spectral period measured in 18-m water depth. Color Figures Please convert all color photographs to black and white or gray-scale before submitting the final paper. Original plots in color are acceptable if you’re confident that the conversion to black and white will yield accurate information. See Figure 1 for an example of color graphics which will appear legibly in black and white. It is our preference that you convert all graphics and photos to black and white or grayscale before submission so that you’re satisfied with the final copy. Figures – graphic credits Selected cases showing how to credit graphics from other sources are shown in Figures 2-4. The examples are from papers in the Solutions to Coastal Disasters 2008 conference proceedings. If you are showing graphics from software with imbedded maps or background photography provided by others, you should have an agreement in place with them to use the imagery; please credit to the terms of your agreement. Figure 2 illustrates how to credit the use of a portion of a map. If you’re not sure how to credit a source, please ask (before March 1, 2011!) 4 Figure 2. Gulf of Alaska, Bering Sea, and Arctic coastal regions of Alaska (annotated excerpt from NOAA chart 50). Smith 2008, ASCE Figure 3 illustrates how to credit a photograph when the photographer is not the owner of the image rights. In this case, if the photographer owned the rights to the picture, the credit would read: (2003 photo by James Hoelscher) Figure 3. Hooper Bay on the Bering Sea (2003 photo by James Hoelscher, © Alaska Department of Commerce, Community, and Economic Development). (Smith 2008, ASCE) 5 Figure 4. Damage map of Banda Aceh showing the impact of tsunamis wave fronts from two directions. The numerals indicate the tsunami elevation in meters near the beach (white) and flow depth inland (black). (Damage map source: UNOSAT, Tsunami data: Borrero et al. 2006, Jaffe et al., 2006, Matsutomi et al., 2006). Presetya et al 2008, ASCE Figure 4 illustrates the case of other researchers data superimposed on an aerial photograph provided by another source. Equations All equations and mathematical symbols should appear in italics. Equations should be centered (see Eq. 1) and numbered consecutively with the equation number in parentheses located along the right margin. Mathematical notation should be defined in the text directly after it is introduced and be written in italic. For example, F cos F sin F FS x y d (1) where x = cross-shore coordinate positive in the seaward direction (m); F = wave energy flux (Nm/m/sec); θ = local wave angle with respect to bottom contour; y = longshore coordinate (m); κ = wave decay coefficient (non-dimensional); d = total water depth (m); and Fs = energy flux (Nm/m/s) of a stable wave. Abbreviations and Units Acronyms should be defined the first time they appear. Thereafter, write only the acronym and do not revert to the full name. Authors should give preference to the International System of Units (SI), to units acceptable in SI, or to other units. If preference is given to SI units, no other units are required. If preference is given to other units, SI units should be given by one of the following means: in parentheses, in a supplementary dual-unit table, or in an appendix. 6 References References should appear together at the end of the paper, listed alphabetically by last name of the first author. If two or more references by the same author are listed, the earliest dated work appears first. References in the text consist of the author name and publication year in parentheses as, for example, Dean and Dalrymple (2002). If several references are cited collectively, they are enclosed in parentheses with no additional parentheses around dates, and separated by semicolons (Hanson and Kraus 1989; Mizuguchi 1996; Smith 2008). All references listed should be cited in the text. Example reference citations are provided at the end of this paper. References should be listed in alphabetical order with hanging indent and no blank line between entries. Copyright Transfer Agreement and Permission Verification Form The Copyright Transfer Agreement and Permission Verification Form (CTA and PVF) must be completed electronically in order to submit your final paper. Approvals It is the responsibility of the authors to obtain all necessary approvals from their employer and other appropriate parties prior to submission of the paper. After receipt of a manuscript, it will not be possible to withdraw or revise a paper. CONCLUSION Conclusions must be clearly stated in a separate section appearing at the end of the paper. Acknowledgements, if any, follow the conclusions as a separate section. ACKNOWLEDGEMENTS We appreciate the cooperation and efforts of all authors in producing the Proceedings of Solutions to Coastal Disasters 2011. It is an exciting project, and we look forward to receiving your manuscript (and CTA and PVF)! REFERENCES Dean, R.G., and Dalrymple, R. A. (2002). “Coastal Processes,” Cambridge University Press, 475 p. Hanson, H. and Kraus, N. C. (1989). “GENESIS: Generalized model for simulating shoreline change, Report 1: Technical reference,” Tech. Rep. CERC-89-19, U.S. Army Engineer Waterways Experiment Station, Coastal Engineering Research Center, Vicksburg, MS. Mizuguchi, M. (1996). “Analytical solutions of non-periodic wave generation and its inverse problem,” Coastal Engineering in Japan 39(1), 1-9. Presetya, Gegar S., Healy, Terry R., de Lange, William P. and Black, Kerry P., “Extreme Tsunami Run up and Inundation Flows at Banda Aceh, Indonesia: Are there any solutions to this type of coastal disaster?”, Proceedings Solutions to Coastal Disasters 2008 Tsunamis, Published by the American Society of Civil Engineers, Reston, VA ISBN 978-0-7844-0978-7, pp. 13-26. Smith, Orson, P. (2008). “Coastal Erosion Responses for Alaska,” Proceedings 7 Solutions to Coastal Disasters 2008, Published by the American Society of Civil Engineers, Reston, VA ISBN-0-7844-0968-4, pp.550-560-523. 8