Listening Books
Job Description and Person Specification
Job Title:
Acting Copyright and Communications Manager
This is to cover maternity leave for a minimum period of three
months, though likely to be longer. The maximum period will be
twelve months. We would ideally like the candidate to start in
mid-May for a one month handover period though there will be
some flexibility regarding this.
Reporting to:
Director
Working Hours:
9am to 5pm Monday to Friday inclusive, with one hour for lunch.
Total hours 35 per week. The above hours are the normal office
hours, but the post holder may from time to time need to undertake
some aspects of the post outside the normal office hours for which
time off in lieu will be given.
Purpose of Job:
To manage the charity’s relationships with publishers, and to
organise its book selection activities; to design, write and edit
marketing materials, ensuring a clear message and consistent
brand.
Pension:
Listening Books provides access (to eligible employees) to a voluntary
stakeholder pension scheme run by Scottish Widows or alternatively, will
contribute to a scheme of the employee's choice (provided the scheme
accepts employer's contributions and does not present any other
difficulties which render it impractical for the employer to do so).
Listening Books will match employee contributions into such pension
scheme/s up to a maximum of 8% of that employee's (gross) salary. More
specifically, Listening Books will match grossed-up employee
contributions such that at current (2014) basic tax rates, a net 80p
employee contribution plus a 20p tax refund from the government paid
into the scheme giving an employee gross contribution of £1, is then
matched by Listening Books with a £1 employer's contribution into the
scheme, up to a maximum of 8% of that employee's (gross) salary. The
employer's actual matched contribution under this scheme will not exceed
8% of the employee's (gross) salary. Therefore the maximum grossed-up
employee contribution under this scheme that the employer will match
will be 8% of (gross) salary.
Annual Leave:
20 days per annum accrued at the rate of 1.66 days per calendar
month based on a 35 hour week.
Salary:
£25,000 per annum
Diversity Policy:
It is the charity’s intention that all (part- and full-time as well as temporary, permanent
and fixed term staff) employees (and job applicants) should have an equal chance of
advancement, access to opportunity, and the training necessary to that end.
All employees will be recruited, promoted, transferred and trained on the basis of ability,
job requirement and fitness for the job, as defined in the person specification and job
description.
All reasonable facilities will be provided for employees with disabilities to pursue their
careers without difficulty or disadvantage. Listening Books will meet its obligations
under disability discrimination legislation.
You must be willing to show commitment to the charity’s diversity policy.
Main Tasks
1. To line manage the Office Manager and Bookkeeper, ensuring their jobs are
covered when they are out of the office.
2. To represent the copyright dimension in any of the charity’s future project
planning.
3. To attend and contribute to management meetings, working alongside the
management team on various projects as and when required.
4. To undertake the allocation of funding to specific projects alongside the Library
& PR Manager.
5. To manage and create new relationships with commercial publishers to ensure
that all titles recorded in-house and purchased have appropriate and up-to-date
copyright clearance.
6. To select and purchase the audiobooks for Listening Books including CDs for the
library, downloads and titles for our mini library project.
7. To liaise with staff working on copying of audiobooks with respect to complying
with copyright agreements and to actively monitor demand of audiobooks and to
make appropriate recommendations.
8. To work with the Library & PR Manager and management team to implement the
marketing strategy, with particular emphasis on writing copy for adverts, press
releases and editorials, designing and placing posters and adverts and attending
external meetings with the Library & PR Manager.
9. To ensure the charity has a consistent brand – to review, and redesign where
necessary, the Listening Books headed paper, compliments slips, leaflets for
paying and sponsored members, posters, Connect newsletter, Annual Review,
exhibition stand and all external printed and electronic matter.
10. To design and edit Connect, the Listening Books newsletter for our members.
11. To design and edit the Annual Review.
12. To coordinate the Members’ Forum.
13. To proofread and edit Listening Books literature. This includes the bi-annual
booklists, membership newsletter, Annual Review and general correspondence.
14. From time to time assist with various library duties as required.
15. To carry out any other tasks and projects commensurate with the role which the
Director may request from time to time.
16. To work in a way that ensures a safe working environment and the health and
safety of the staff and other occupants of the building.
Person Specification
ESSENTIAL
1. Experience of working in publishing or a role involving copyright
2. A particular interest in online services and copyright
3. Experience of managing staff or leading projects
4. Excellent communication skills
5. Excellent self-motivation and the ability to work under own initiative
6. Excellent attention to detail
7. Ability to work under pressure
8. A keen interest in literature
9. Experience of using design packages or of creating marketing materials
10. Computer literacy
11. Educated to degree level
12. A strong commitment towards achieving the charity’s aims and ideals
13. A flexible and adaptable approach
DESIRABLE
1. Experience of working or volunteering in the charity or disability sector