Class SchedulingAdvanced Topics
Sept 2006
Class Scheduling- Advanced Topics
Class Scheduling-Advanced Topics
This course explains how to schedule Dynamic Dated and Combine
Sections in PeopleSoft Student Administration 8.9.
Course Objectives
This module explains:
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
Create a dynamic dated section

Link a dynamic dated section to dynamic dated rule

Create combine sections
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Class Scheduling - Advanced Topics
Table of Contents
Class Scheduling-Advanced Topics ......................................................2
Dynamic Dating a Section.................................................................4
Linking Dynamic Class Dates to Sections.........................................6
Class Meeting Pattern ...................................................................................... 8
Messages ......................................................................................................... 9
Identify Combined Section Component........................................... 17
Combined Sections Page .............................................................................. 17
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Class Scheduling- Advanced Topics
Dynamic Dating a Section
PeopleSoft Dynamic Class Date feature was designed to allow
universities to enroll students into classes that begin and end at
various times and, have significant class dates such as drop and
withdrawal deadlines dynamically calculated. Essentially, the
system is allowing you to create a unique academic calendar for
each designated dynamic date course/section.
ASU has created a session code of DYN (Dynamic Dated Session)
to be used at the section level for courses being offered outside the
normal term/session time period.
You create a dynamic dated section as you would a regular section,
except you will need to select the DYN from the session field and
change the Start/End Date on the Basic Data and Meetings pages.
By selecting the DYN value you automatically make this section
Below you will find an example of a section using Dynamic Dating
on the Maintain Schedule of Classes Basic component.
The
Start/End Date
on the Basic
Data and
Meetings page
has been
changed.
The Dynamic
Date Calc
Required field
was
automatically
checked when
the section
was saved.
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Class Scheduling - Advanced Topics
Page 5 of 24
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Class Scheduling- Advanced Topics
Linking Dynamic Class Dates to Sections
Once you have created your Dynamic Date section, you will then
navigate to the Class Section Dynamic Date component to attached
the appropriate rule to the class. You can also calculate the dates
and view the deadlines that the Dynamic Class Dates feature
calculates for you, and if you desire, you can modify these
deadlines.
Navigation: Curriculum Management>Dynamic Date>Class
Section Dynamic Dates
This is the Dynamic Class Data page:
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Class Scheduling - Advanced Topics
These are the key fields on the Dynamic Class Data field:
Field
Description
Dynamic Class Date
Rule
Select the dynamic class date rule
that you want to apply to each
primary component class section
when you run the Dynamic Class
Dates process. Click the Calculate
Dynamic Dates button to run the
Dynamic Class Dates process. For
example, if the class is to be in
session for 45 calendar days, you will
select the 45DAYRULE rule.
Override
If you select the corresponding
Override check box, this field
becomes available so that you can
manually enter a new deadline.
If the course is a state funded
course and the Last Date to Enroll
is after the 21st class date, you will
need to select the override button
and change the Last Date to Enroll
to the 21st class date. This will
allow you to receive the
appropriate funding.
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Class Scheduling- Advanced Topics
Class Meeting Pattern
Use the Class Meeting Patten page to view the start and end date of
the class section, plus class meeting pattern detail for all sections
scheduled within a dynamic date session.
This is the Class Meeting Pattern page:
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Class Scheduling - Advanced Topics
Messages
If the Dynamic Class Dates process encounters any difficulties when
it calculates the deadlines for the class section, it writes a message
to the message log and displays that message on this page. Use
these messages to troubleshoot the problem.
This is the Messages page:
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Class Scheduling- Advanced Topics
Practice 1 – Add a Dynamic Date Section to
the Schedule of Classes
Add a new section to a course that already exists in the Schedule of
Classes for the Fall 2006 (2077) term for the purpose of making one
section dynamically dated.
Dynamically dated sessions and sections:
On the Search Page enter the Term and Subject
Area.
Click on the Search button
The Search Results page should appear.
Double click on your chosen course with your course
offering.
Please remember to always verify the course offering
when selecting a course from the search results page.
You are now viewing your course with Section 1001.
Place your cursor in the Class Section field and press F7 or
use the insert row icon
.
Please remember to always a new row or you will
change data you do not intend to change.
You are now viewing your course with a blank section
number.
Select the Dynamic Date Session (DYN) and assign the
new Class Section number. Use the scroll bar to
determine the next available section number. Section
numbers should be four digits.
Change the Start/End dates for the Dynamic Date section.
The PeopleSoft system does not increment the
Section numbers. They must be added manually.
Click on the Meetings tab.
The Meetings page should appear
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Class Scheduling - Advanced Topics
Select the Facility, Meeting Pattern, Instructor,
Instructor Role and Access.
Change the Start/End date to match the dates on the
Basic Data page.
Select Room Characteristics and Quantity.
Click on the Enrollment Ctrl page
Verify the following:
Class Status: Active
Consent: No Consent
Enter the Requested Room Capacity and Enrollment
Capacity for the class.
Navigation: Curriculum Management>Dynamic
Date>Class Section Dynamic Dates
On the Dynamic Date Class page select a Dynamic Date
rule and then click on the Calculate Dynamic Dates
button.
The Dynamic Date process will be run nightly. You
can calculate the dates manually by using the Calculate
Dynamic Dates button or you can wait for the nightly
process to kick-off the calculation.
.
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Class Scheduling- Advanced Topics
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Confirm that all dates are consistent with your policies on
dynamically dated classes.
If dates are not consistent, correct by clicking on the
override checkbox and enter a new date.
.
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Class Scheduling- Advanced Topics
Exercise 1-1: Scheduling a Dynamic Date
Class Section-Adding notes
Instructions
1. Select a class from your organization’s schedule to which you
can add a dynamically dated session and section.
2. Add a dynamically dated session by following the steps in
Practice 4.
Hint: To calculate the dates, use a New Window to
navigate to the page so that you can leave the section on which
you are working as an active page.
3. Go to the Notes tab.
4. Add a note indicating that this course is being offered outside of
the usual semester time frame.
Is this a standardized note or a free-format text note?
:
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Class Scheduling - Advanced Topics
Exercise 1-2: Scheduling a Dynamic Date
Section—Using the Override Feature
Instructions
1. Select a class from your organization’s schedule to which you can
add a dynamically dated session and section.
2. Create a new dynamic date section where the last date to enroll will
be after the 21st class date.
3. On the Dynamic Class Data page select a Dynamic Date rule.
4. Click the Calculate Dynamic Dates button.
5. In the last group box on the page, click on override button and
change the Last Day to enroll date to the 21st class date.
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Class Scheduling- Advanced Topics
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Class Scheduling - Advanced Topics
Identify Combined Section Component
Combining Sections is a useful tool to combine classes, which may be
under-enrolled, or to combine classes across subjects. Combined
sections are defined as a group of classes that meet in the same room,
same time, usually with the same instructor. In the PeopleSoft Student
Records Module you can combine sections permanently or for just one
time only. Permanent combinations will roll to the next like term. Your
sections can be combined within or across subjects, or both. Section
Combined Codes are defined by the schedule manager. Then you link
these codes to a specific Term and Combination Type in the Sections
Combined Table and the Sections Combined component. When
classes are linked to a combined section, they are all given the same
Event ID.
Combined Sections Page
Use the Sections Combined component to link Class Numbers within a
Term and Session. Once you link the Sections, all Sections adopt the
Meeting and Instructor information of the one Section on which you
specified the information.
Navigation: Curriculum Management>Combined
Sections>Identify Combined Sections
Once you
combine classes,
you must perform
updates to meeting
pattern and
instructor information
through the
Schedule Class
Meetings - Meetings
page. Within the
Schedule of Classes
and Schedule New
Course components,
the facility/meeting
pattern and
instructor information
is unavailable for
entry for combined
sections.
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This is the Identify Combined Sections page:
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Class Scheduling- Advanced Topics
These are the Sections Combined Page fields:
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Field
Description
Combination
Type
Select whether this is a Cross
Subject combination, a Within
Subject Combination or both.
Permanent
Combination
Turn on this checkbox if you want
the system to copy this
combination as defined when you
run the Prior Term Copy process.
If the checkbox is blank, the
system assumes this is a one-time
combination.
Combined
Capacities
Enter the capacities for Room,
Enrollment, and Wait List for the
combined sections.
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Class Scheduling - Advanced Topics
Practice 2 – Scheduling Combined Sections
Add a new section to two classes that already exist in the Schedule
of Classes for the Fall 2007 (2077) term
Combined Sections
On the Search Page enter the Term and Subject
Area.
Click on the Search button
The Search Results page should appear.
Double click on your chosen course with your course offering.
Please remember to always verify the course offering
when selecting a course from the search results page.
You are now viewing your course with Section 1001.
Place your cursor in the Class Section field and press F7 or use
the insert row icon
.
Select the Session and assign the new Class Section number.
Use the scroll bar to determine the next available section
number. Section numbers should be four digits.
The PeopleSoft system does not increment the
Section numbers. They must be added manually.
Click on the Meetings tab.
The Meetings page should appear.
Select the Facility, Meeting Pattern, Instructor, Instructor
Role and Access.
Select Room Characteristics and Quantity.
Verify the following:

Class Status: Active

Consent: No Consent
Enter the Requested Room Capacity and Enrollment
Capacity for the class.
and record the Class Nbr________________
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Class Scheduling- Advanced Topics
Class Nbr________________
Select the second course and repeat steps 1-11 with the
following exceptions:
Leave the Meetings page blank on the second course.
If you attempt to assign a room to both courses, you
will receive an error message when you attempt to save.
This message will appear even if it is the same room and
time.
Navigate: Curriculum Management>Combined
Sections>Identify Combined Sections
Select the appropriate Combined Sections ID.
Hint: Search with the Description field set to
“Contains” to find the correct Combined Sections ID as the
descriptions may not be long enough to find every class
for which you might search.
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Select the Combination Type.
If needed, check the Permanent Combination check box.
Enter the Room Capacity.
Enter the Enrollment Capacity.
Click on the insert button and enter the 1st Class Number in the
Class Nbr field.
Click on the insert button again and enter the 2nd Class Number.
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Class Scheduling- Advanced Topics
Exercise 2-1: Scheduling Combined
Sections-Within Subject
Instructions
1.
Select two new courses and repeat the steps in Practice 5
through Step 14. Be sure that you don’t enter a meeting
pattern on the 2nd selected class’ meetings page.
2.
Select the appropriate Combined Sections ID.
3.
Select the Combination Type of Within Subject.
4.
If needed, check the Permanent Combination check box.
5.
Enter the Room Capacity.
6.
Enter the Enrollment Capacity.
7.
Click on the insert button and enter the 1st Class Number in
the Class Nbr field.
8.
Click on the insert button again and enter the 2nd Class
Number.
9.
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Class Scheduling - Advanced Topics
Exercise 2-2: Scheduling Combined
Sections-Cross Subject
Instructions
1. Select two new classes and repeat the steps in the Exercise 51 through Step 2.
2. Select classes that meet the criterion of Cross Subject and
complete the exercise for the Combined Sections – Cross
Subject.
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Page 24 of 24
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