July 26, 2005 (DAY 1)
Attendees:
Allen Allison
Tyrone Deiye
Ian Dutton
Enate Evi
Mark Fornwall
John Genolangani
Bishop Museum
Nauru
TNC Asia/Pacific
Tuvalu
PSA/USGS
DEC PNG
Allison@hawaii.edu idutton@tnc.org john@daltron.com.pg enate_e@yahoo.co.nz mark_fornwall@usgs.gov
Joe Horokou ECD SI horokoujoe@hotmail.com
The day began with introduction and expectation of group members. This was followed by a review of the history of the working group and the recognition by the chair, the Round Table
Steering Committee and other members of the working group that the scope (5-year objectives
1.1, 1.2 and 1.7) were too broad for this working group to address. Furthermore, it was noted that the Round Table needed information management support from this working group so that scope was changed to focus the Biodiversity Planning Working Group to address information support to the Round Table including 5-year Objective 1.7.
The group discussed the relevance of the 5-year target 1.7.6: Develop a map of the region using the eco-regional approach to show areas of high conservation value, to the charter for the group. It was recognized that this was a rather large endeavor that could consume a working group all by itself. Several organizations were working on versions of this target with varying approaches and at varying scales. This seems to be one place to start as a means to address the entire program of the group. It was agreed that we would keep this target at this time.
The roles and function of an informatics group (including resources) was discussed and it was recognized that a similar activity was being carried out in the Americas, called the Inter America
Biodiversity Information Node. It was suggested that IABIN be studied as a potential model for this effort. In addition, the Pacific Biodiversity Information Forum was discussed and its similarity in function and beginnings to that of IABIN. It was decided that PBIF would form the core for this objective.
The NBSAP members in attendance discussed there need for support, both in terms of data and understanding the NBSAP process they suggested that they are customers of the new information activity as they would be consumers of the information that was made available.
This effort should provide a sharing process for data and lessons learned. The new NBSAPs can learn from those already in implementation. It was further noted that the NBSAPs provide the basic framework for what the countries are planning to do and thus convey their needs.
PBIF and NBSAP activities should also be integrated. This Objective needs input from both governments and science communities.
Actions:
All
Mark Fornwall
Mark Fornwall
Mark Fornwall
Mark Fornwall
Develop Group Charter
Contact NBSAP regarding WG membership
Contact Communication WG about membership
IABIN as an organization and funding as a model
Create List serves for all WG and the MC
October 2005
Complete
Complete
September 2005
October 2005

July 27, 2005 (DAY 2)
Attendees:
Allen Allison
Tyrone Deiye
Ian Dutton
Enate Evi
Mark Fornwall
John Genolangani
Joe Horokou
Philip Tortell
Bishop Museum
Nauru
TNC Asia/Pacific
Tuvalu
PSA/USGS
DEC PNG
ECD SI
EML
Allison@hawaii.edu idutton@tnc.org enate_e@yahoo.co.nz mark_fornwall@usgs.gov john@daltron.com.pg horokoujoe@hotmail.com tortell@attglobal.net
The group opened with introductions to Philip Tortell and a discussion on how the activities of the working group supported and integrated with the monitoring and evaluation project. It was noted that both could be helped by the other and that we should continue to collaborate. The monitoring and evaluation activity is broader in scope and will likely result in measures at a high
“Round Table”-wide level while the working group may need indicators that are more specific to its mission.
It was recognized that the task at hand is far too broad for the group to accomplish in the next two years. The group sought to identify actions that could be undertaken begin addressing the
5-year targets recognizing that they will fall short of what is expected. Those actions are below.
There was also some difficulty in understanding the last target (1.7.6) as several terms were vague and or ambiguous. It was difficult to determine the customer for the action as well as the customer could have a marked impact on what was undertaken. As an example scale would change depending upon whether the deliverable was to be regional or national in focus.
Last, the group reviewed membership and discussed who else would be useful to have on the team. Suggested members included:
Rhyn Davies
James Sabi
PBIF
DEC
Stu Shepherd TNC
Communications WG
Operational NBSAP Coordinator rhyn_davies@usgs.gov
July 29, 2005 SIDE MEETING WITH KATE
Project Inventory – The Round Table would like PBIF to take over the inventory. That is to load the database into the PBIF site; provide a mechanism for member to access (password
Protected); allow updating by members and send out reminders every two months for updates.
Contact: Kate Brown
Newsletter – The Round Table would like PBIF to send data calls for input to the news letter as appropriate. The call for items will go out on schedule established by the communications working group. Contact: Tamara Logan
Work Groups Communication – The Round Table would like PBIF to set up lists serves for each working group at a minimum and to investigate the establishment of “workspaces (Groove is one example) for each working group”. SPREP has a small amount of funding that could

purchase software. The purchase is very dependant on cost. Philip, Kate and Tamara should be in each list serve. Contact: Kate Brown
NBSAP Support - SPREP will integrate NBSAP information into their website.
Clearing Houses and other requirements in the Region – Kate and Mark will collaborate on a project to try to bring some of the many requirements for clearinghouses and other reporting together into a more streamlined; coordinated and integrated process. The poject is to be determined. Contact: Kate Brown, Mark Fornwall and Koneti Falalo.
Actions:
All
All
Mark Fornwall
Mark Fornwall
Mark Fornwall
Mark Fornwall
Mark Fornwall
Rhyn Davies
Rhyn Davies
Ian Dutton
Tepa Suaesi
Tamara Logan
Mark Fornwall
Ian Dutton/
Allen Allison
Ian Dutton
Ian Dutton
Phil Tortell
John Genolangai/
Allen Allison/
Mark Fornwall
Rhyn Davies/
Mark Fornwall
Rhyn Davies/
Develop Group Charter
Input to the quarterly news letter
Contact NBSAP regarding WG membership
Contact Communication WG about membership
Meet with Kate on Round Table information needs
Contact IABIN and get information on organization
October 2005
July 2006
Complete
Complete
July 2005
And funding as a model
Create List serves for all WG and the MC
Add Phil, Kate and Tamara to all list serves
Support Phil (information needs) as needed
Contact Stu Shepherd (TNC) regarding working group participation or membership
Provide name of NBSAP Representative
September 2005
September 2005
Provide name of Communications WG Representative September 2005
July 2007 Working Group to support Philip Tortell
Contact Leon Zann and others regarding
“state of the Environment Reports and what is available for the Round Table
Contact TNC “lessons Learned” web site as potential resource for the working group/Round
Table
Investigate what is available regarding biodiversity
December 2005
September 2005 indicators (share with group and Phil)
Share what he discovers regarding indicators as he visits various Round Table Members and others
Research needs in the Pacific – Review all NBSAPs
September 2005
October 2005
October 2005
October 2007
October 2005
December 2006
January 2007
Maintain the Round Table Inventory January 2007
Rhyn Davies/
Allen Allison/
Mark Fornwall
Mark Fornwall
Ian Dutton
Mark Fornwall/
Kate Brown
Initiate regular data calls for the inventory and the newsletter
Investigate working space software for each WG
Provide relevant input from the upcoming PBIF
January 2007
January 2007 workshop January 2007
Contact Rhyn and James regarding wg membership August 2006
Contact Stu regarding wg membership
Investigate integration and prioritization of
September 2006 clearing house like activities Mar 2007
Dutton/Shepherd Contact Pacific Islands Round Table to clearly define
5-year target Jan 2007