1
SPORT AND RECREATION FACILITIES
PROGRAMME
RE-ALLOCATION OF FUNDS FOR SPORT AND
RECREATION FACILITIES TO SPORT AND
RECREATION SOUTH AFRICA
SPORT AND RECREATION FACILITIES PROPOSAL
2
TABLE OF CONTENTS
Contents
Page
Introduction and Background
3
Purpose of the Proposed Funding Arrangement
4
Goals of the Programme
4
Legislative and Policy Imperatives
5
Common Challenges
7
A Case for Sport and Recreation Infrastructure Development
7
Review of Data on Recreation and Sport Facilities
8
Summary of Existing and Required Sport and Recreation Facilities
15
Criteria for Prioritisation of Areas and Projects
16
Identified Priority Projects Per Province
18
Types and Number of Codes Cater for through Identified Projects
20
Equipment and Community Gymnasiums
21
Summary of Funding Requirements
22
Municipal Infrastructure Grant for Cities (MIG-Cities)
23
Projects Implementation
23
Stakeholders
27
Generic Institutional Arrangements
27
Human Resource Capacity and Requirements
31
Financial Management and Funds Disbursement
32
Risk Analysis
33
Reporting
33
Operating, Management and Maintenance of Facilities
33
Capacity Building and Skills Development
35
Conclusion
36
SPORT AND RECREATION FACILITIES PROPOSAL
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1.
INTRODUCTION AND BACKGROUND
Fundamental to the advancement of sport and recreation as well as identification
of talented athletes in preparation for high levels of competition is the access to
suitable recreation and sport infrastructure.
Transformation of South African
sport is dependent on a holistic sport development programme which requires
appropriate infrastructure as a critical means to enable access, talent
identification and accelerated development of athletes from disadvantaged
backgrounds.
The state of recreation and sport infrastructure and participation in recreation and
sport activities mirrors the societal disparities created by the apartheid regime.
Numerous efforts to address these imbalances have been made since the advent
of the democratic dispensation.
From 1994 to 2000 the Department of Sport and Recreation (DSR)
completed 138 sport and recreation facilities projects. The projects were
implemented through the funds from the Reconstruction and Development
Programme. These included the upgrading of existing facilities and construction
of new facilities such as the multi-purpose courts for netball, volleyball, tennis,
and basketball, as well as soccer, rugby, and cricket fields.
During the same period 26 projects were completed using the funds from
the Central Sport and Recreation fund which was inherited from the former
Department of Education and Training.
From 2001/2002 to 2004/2005 financial year Sport and Recreation South Africa
(SRSA) received funds from National Treasury specifically for the construction
and upgrading of sport and recreation facilities through the Building for Sport and
Recreation Programme (BSRP).
During this period a total of 364 sport and
recreation projects were completed. This grant was managed by SRSA with
SPORT AND RECREATION FACILITIES PROPOSAL
4
targeted municipalities as Implementing Agents and Provincial Departments
responsible for sport and recreation charged with the responsibility of identifying
areas of need, assisting during project planning and implementation as well as
monitoring and reporting on the implementation of the projects.
The funds for sport and recreation facilities provision were incorporated into the
Municipal Infrastructure Grant (MIG) programme during the 2004/2005 financial
year. Since the inception of MIG until December 2008 only 81 sport and
recreation facilities projects have been completed.
The MIG funding arrangement has also inadvertently created an incoherent sport
and recreation development system as the financial investment made by
Government through the Mass Participation Programme and other similar
initiatives is not supported by any properly aligned infrastructure investment.
This is particularly evident in the rural parts of the country and the disadvantaged
areas in the urban areas.
2.
PURPOSE OF THE PROPOSED FUNDING ARRANGEMENT
a) The purpose of the proposed funding arrangement is to establish an
infrastructure programme that supports the Government’s sport and
recreation development programmes.
b) The programme would focus on the rehabilitation, upgrading and
construction of new basic and intermediate sport and recreation facilities.
The intermediate facilities would typically be the regional facilities with
higher capacity by design. The latter excludes the major stadia.
3.
GOALS OF THE PROGRAMME
a) To provide appropriate infrastructure in order to advance sport, recreation
and physical activity in communities across the country while addressing
the Government’s transformation agenda, health and social challenges.
SPORT AND RECREATION FACILITIES PROPOSAL
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b) To ensure that South Africans, regardless of the level at which they
participate, have access to quality sport and recreation facilities.
c) To ensure that all human settlements have access to sport and recreation
facilities.
d) To ensure that appropriate sport and recreation facilities are constructed,
taking into consideration issues such as accessibility, sustainability, safety
and user friendliness particularly for people with disabilities.
e) To improve the quality of playing fields and facilities.
4.
LEGISLATIVE AND POLICY IMPERATIVES
4.1.
The Constitution of the Republic of South Africa, Act 108 of 1996
Schedule 5, Part A lists provincial recreation and amenities, provincial
sport and Part B lists beaches and amusement facilities, local sport
facilities and municipal parks and recreation as functional areas of
exclusive provincial legislative competence.
4.1.1. What does this mean?
a) Provinces may and should pass legislation governing sport and recreation
matters within the province. All the provinces are guided by the National
Sport and Recreation Act as amended as none of the provinces have
passed laws governing sport and recreation. Regardless of this, provincial
departments should support the policy for sport and recreation defined
nationally.
b) Municipalities may and should pass laws (commonly by-laws) governing
sport and recreation matters within the municipality. Only the Metropolitan
Municipalities have the by-laws governing some aspects of sport and
recreation. These are limited to infrastructure.
c) Generally the Provinces have supervisory responsibility over the
municipalities (section 139(1) particularly to maintain provincial standards.
SPORT AND RECREATION FACILITIES PROPOSAL
6
d) However in terms of section 44(2), national government may intervene to
(a) maintain essential national standards (b) establish minimum standards
required for the rendering of service.
e) Section 147(2) provides that National Legislation referred to in section
44(2) prevails over provincial legislation in respect of matters within the
functional areas in Schedule 5.
4.2.
The National Sport and Recreation Amendment Act No 18 of 2007
Section 8 (a) (b) of the Act further places the responsibility of providing
funds for creation and upgrading of basic sport and recreation facilities on
Sport and Recreation South Africa provided such funds are available.
4.3.
White Paper on Sport and Recreation (under review)
a) It states that Sport and Recreation South Africa is to provide funds for the
creation or upgrading of basic multi-purpose sports facilities in
disadvantaged areas.
b) It secondly states that SRSA is to motivate the community to develop
active and healthy lifestyles and to channel those with talent towards the
competitive areas of sport.
4.4.
Policy (Political) Decision
a) The proposed re-allocation of the funds to SRSA is in line with the
resolution of the Ruling Party at its 52nd National Conference that “Funding
for sport and recreation under MIG, which is aimed at sport facilities,
should be diverted to the Departments of Sport and Recreation and the
Education”.
b) In addition the Portfolio Committee on Sport and recreation as well as the
Select Committee on Education and Sport emphasised that the funds for
sport and recreation facilities should be re-allocated directly to Sport and
Recreation South Africa as per the resolution referred to in 9 (g) above.
SPORT AND RECREATION FACILITIES PROPOSAL
7
5.
COMMON CHALLENGES
a) Sport and recreation is perceived as the least priority in the hierarchy of
needs.
b) Over utilization of facilities in some areas.
c) Under utilization of facilities in some areas.
d) Lack of innovative projects to respond to our challenges of scarce
resources.
e) Lack of project management skills to ensure proper implementation of
projects.
f) Use of sub-standard material resulting in poor quality infrastructure and
therefore high maintenance cost.
g) No provision for or of long term operation and maintenance plans and cost
projections to assist in ensuring sustainability of the projects.
h) Facilities that are disability and single parent friendly.
i) Long term lease agreements.
j) Facility fees (revenue generation) vs promotion of access.
k) Trained facility managers who are able to ensure sustainability of the
facility.
6.
A CASE FOR SPORT AND RECREATION INFRASTRUCTURE
DEVELOPMENT
6.1.
Sport and recreation infrastructure is key to:
a) Sport talent identification
b) Sport promotion
c) Transformation of SA Sport
d) Repositioning of SA sport excellence at international level (the poorer the
foundation, the poorer the performance at elite or high performance level
and the reverse is true).
6.2.
Sport contributes to local economic development:
a) Sport Tourism
b) Employment opportunities
SPORT AND RECREATION FACILITIES PROPOSAL
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c) Infrastructure development.
6.3.
Career and human resource capacity development:
a) Athletes
b) Coaches
c) Administrators
d) Volunteers
e) Event organizers
f) Sports science and medical practitioners
g) Facility managers
6.4.
Sport and recreation contributes to enhancement of social fiber and
eradication of social ills such as:
a) Alcohol and drug abuse
b) Crime “A child in sport is a child out of court” – Late Minister of Sport and
Recreation, Hon Steve Tshwete
c) Platform and catalyst for moral regeneration.
6.5.
Prevention of undesirable sexual behaviour:
a) Contribute to reducing teenage pregnancy
b) Contributes towards the fight against the spread of HIV and AIDS.
6.6.
Sport and Recreation contributes towards Total Well-being, Quality of Life
and Good Health:
a) Reduction of Hypokinetic diseases such as Cardiovascular diseases,
Hypertension, Diabetes Mellitus, Lower Back Pain, Cancer etc
b) Impacts positively on individuals’ mental status (stress reduction and
better cognitive functioning) “Healthy body, healthy mind”
c) Development of the child through motor skills learning, muscular-skeletal
development, spatial conceptualization, balance etc in children.
7.
REVIEW OF DATA ON RECREATION AND SPORT FACILITIES
7.1.
Numerous surveys and audits of sport and recreation facilities have been
conducted in the recent past.
Below is a brief review of the data
presented by the various surveys and audits.
SPORT AND RECREATION FACILITIES PROPOSAL
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a) A total of 3 000 sports and recreation facilities units were reported through
the audit in municipalities which was concluded in 2007.
b) The highest concentration of these facilities was reported in urban areas
which are historically advantaged.
c) The facilities in the rural more disadvantaged areas were reported to be of
low quality (level 4 predominantly scrapped facilities).
d) The audit indicated that approximately R1.5bn to R2bn is required to
rehabilitate existing dilapidated stock.
e) It further indicated that approximately R10bn over 5 years would be
required to provide new infrastructure to satisfy full level of service indoor
and outdoor facilities with adequate services such as ablutions and
lighting).
f) The latter would cater for inclusive 5-34 age cohort (including 20-34
cohorts not neglecting the cohort above 34).
7.2.
Further to information above, the audit reported the following:
a) That 30% of municipalities surveyed have facilities open to any user, with
neither a booking nor control system in place.
b) That 36% of the municipalities surveyed do not charge for use.
c) That 55% of the municipalities surveyed have leases ranging in length
from 3-99 years.
d) That the new recently concluded lease agreements were generally over 9
years and 11 months duration.
e) That the leased facilities are found to be better maintained than facilities
not leased.
7.3.
SRSA also conducted an assessment of the Building for Sport and
Recreation projects (a sample of 17 projects) revealed:
a) That 44% of facilities were poorly maintained.
b) That the lack of finance and skilled human resources were primary
reasons cited for poor maintenance.
SPORT AND RECREATION FACILITIES PROPOSAL
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c) Another reason was that in 50% of the cases the Implementing Agent was
the District Municipality and there was no proper planning for operating
and maintaining the facilities as well as proper handover to the Local
Municipalities.
d) That 75% of the facilities were reported to be poorly utilized.
e) Poor location of the facility in relation to the community and lack of sports
promotion programmes were cited as reasons for non utilization.
f) In line with poor utilization, 62% of facilities were reported to be poorly
managed.
7.4.
The Department of Education’s Management Information System reveals
that there are 56 000 sport and recreation facilities units in schools. There
is however no information on the condition and accessibility of the schools’
facilities to the public.
7.5.
MIG Allocations Per Municipality
Most of the predominantly rural municipalities receive less than R10m (ten million
rand) per annum, with some receiving less than R3m (three million rand) per
annum in their MIG allocation for all infrastructure needs.
As an average
minimum cost for constructing a basic sport and recreation facility is
approximately R3.5m (three and a half million rand). It is therefore evident that it
is impossible for most municipalities to construct or upgrade sport and recreation
facilities as their allocation does not allow them even consider a sport facility.
7.6.
Facilities Projects (BSRP And MIG) Since 2001 To Date
The introduction of the Municipal Infrastructure Grant in 2004 saw a sharp
decline in the number of sports and recreation facilities implemented compared
to the period of the Building for Sport and Recreation Programme. The following
table and graph represents a comparative summary of projects implemented
through BSRP and MIG. It should be noted that the MIG projects are presented
SPORT AND RECREATION FACILITIES PROPOSAL
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as an aggregate number from the inception of the programme to the end of
December 2008 which is a period of 4 years.
YEAR
BSRP
MIG
PROJECTS COST
2001/2002
55
-
R36 090 343
2002/2003
86
-
R85 613 862
2003/2004
114
-
R123 095 037
2004/2005
109
-
R132 240 000
-
81
R322 657 215.30
364
81
2004
to
End
December 2008
TOTAL
COMPARISON BETWEEN NO OF BSRP AND MIG PROJECTS
120
100
80
60
40
20
0
BSRP01/02 BSRP02/03 BSRP03/04 BSRP04/05
MIG05-08
The graph above shows that the number of MIG projects implemented over the
period of four years does not even match the number of projects implemented in
one year during the BSRP.
The graph below indicates a significant increase in expenditure on sport and
recreation facilities through MIG although there is no concomitant increase in the
number of projects implemented. This is predominantly due to the construction
SPORT AND RECREATION FACILITIES PROPOSAL
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of stadia such as Orlando and Atteridgeville Super Stadia which may be
interpreted as being contrary to the aims of MIG.
The basic facilities for which according to the MIG policy MIG funds were
intended are not being prioritized.
These facilities form the core for sport
development as well mass participation activities as they are used on daily basis
for practice whilst the stadia are used occasionally for matches. The latter would
mostly be major competitions.
COMPARATIVE COSTS OF BSRP AND MIG PROJECTS
Millions
350
300
250
200
150
100
50
0
7.7.
BSRP01/02 BSRP02/03 BSRP03/04 BSRP04/05
MIG04-08
Comparative Geographic Spread Of The BSRP And The MIG Projects
Through the BSRP there was a reasonable spread of projects throughout the
provinces which took into consideration the more rural provinces and the priority
nodal areas. Distribution of completed projects per province in terms of BSRP
and MIG:
SPORT AND RECREATION FACILITIES PROPOSAL
13
YEAR
EC
FS
GP
KZN LP
MP
NC
NW
WC
2001/02
10
8
6
8
9
5
2
4
3
2002/03
12
13
13
9
9
6
2
10
13
2003/04
25
15
10
17
9
13
2
10
13
2004/05
32
4
11
16
11
9
2
10
14
5
4
7
9
6
1
19
24
MIG
2005
TO
DEC 6
2008
The distribution of projects in the priority nodal areas was as follows:

In 2001/2002 financial year 44% (24 projects).

In 2002/2003 financial year 44% (38 projects).

In 2003/2004 financial year 28% (32 projects).

In 2004/2005 financial year 45% (49 projects).
GEOGRAPHIC SPREAD OF BSRP AND MIG PROJECTS
35
30
25
20
15
10
5
0
EC
BSRP01/02
FS
GP
KZN
BSRP02/03
SPORT AND RECREATION FACILITIES PROPOSAL
LP
MP
BSRP03/04
NC
NW
BSRP04/05
WC
MIG05-08
14
7.8.
MIG Projects Currently Under Construction
The following table and graph shows the geographic spread as well as summary
of MIG projects that are currently under construction.
PROVINCE
NO OF PROJECTS
PROJECTS COST
EC
11
R51 016 802.40
FS
3
R22 067 100
GP
24
R440 254 664
KZN
24
R204 284 185.77
LP
11
R39 118 600
MP
4
R905 160
NC
3
R10 159 843
NW
16
R23 703 419
WC
16
R103 242 512.93
TOTAL
110
R897 401 950.70
NO OF MIG PROJECTS UNDER CONSTRUCTION
25
20
15
10
5
0
EC
FS
GP
KZN
SPORT AND RECREATION FACILITIES PROPOSAL
LP
MP
NC
NW
WC
15
COST OF MIG PROJECTS UNDER CONSTRUCTION
Millions
450
400
350
300
250
200
150
100
50
0
EC
FS
GP
KZN
LP
MP
NC
NW
WC
The comparison between the two graphs above shows that there are
discrepancies in the distribution of facilities being constructed.
The highest
concentration of projects is in Gauteng and KwaZulu Natal. It should further be
noted that the total spend (projects costs) that seems to be significantly higher
than the previous years’ spending, is influenced by the construction of the major
projects which are concentrated around the bigger urban and semi urban
municipalities.
This does not address the basic facilities needs prevalent
primarily in the poor more rural areas.
7.9.
Summary Of Existing And Required Sport And Recreation Facilities
The table below presents a summary of information on existing and required
recreation and sport facilities per province. The summary is generated from the
database on facilities information collected by SRSA and the provinces from the
municipalities and federations.
Please note that 175 or 73.8% of local
municipalities submitted the information. The outstanding municipalities continue
to submit information on existing and required sport and recreation facilities.
SPORT AND RECREATION FACILITIES PROPOSAL
16
NO
OF NO
OF
EXISTING
REQUIRED
COSTS
PROVINCES
FACILITIES
FACILITIES
ESTIMATES
1 - Gauteng
238
204
R545,482,500.00
2 - Limpopo
275
210
R411,474,100.00
3 - Eastern Cape
328
346
R508,549,800.00
4 - Northern Cape
167
189
R202,400,000.00
5 - Western Cape
545
553
R783,915,000.00
6 - North West
126
319
R447,715,000.00
7 - Mpumalanga
282
269
R538,350,000.00
8 - Free State
396
402
R689,660,000.00
9 - KwaZulu Natal
491
501
R861,703,000.00
TOTAL FACILITIES
2848
2993
TOTAL
COST
ESTIMATES
R4,989,249,400.00
Table 1 Summary of existing and required facilities per province
8.
CRITERIA FOR PRIORITISATION OF AREAS AND PROJECTS
Consideration has been given to areas and projects which are:
a) aligned and support the Government’s sport and recreation development
programmes such as the Mass Participation and Club Development
Programmes
b) supports the identified priority sport codes
c) nodal areas (URP and ISRDP) or identified severely deprived areas
without any basic sport and recreation facility
d) other government priority areas as identified
e) rural areas without any basic sport and recreation facility
f) disadvantaged urban areas without any basic sport and recreation facility
g) primary focus on basic sport and recreation facilities
SPORT AND RECREATION FACILITIES PROPOSAL
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h) intermediate sport and recreation facilities that would serve as the regional
or district facility specially in the rural areas where such facility does not
exist
i) supporting shared use of facilities between the school and the community
j) clustered with other community services such as the community halls,
libraries etc
k) new and rehabilitation or upgrading projects
l) support Expanded Public Works Programme (EPWP)
m) public sport and recreation facilities which would be accessible to the
broader community.
8.1.
Exclusions
a) Major sport and recreation infrastructure projects such as international
competition venues.
b) Feasibility studies for sport and recreation projects.
c) Regular maintenance works presented as rehabilitation or upgrading
project.
d) A facility for private ownership and use including leasing that precludes
use and access by the general public.
8.2.
Shared Use Of Facilities By Communities And Schools
Given the limited financial resources planning for community facilities would take
into consideration accessibility to schools. The facilities would therefore be built
in close proximity to schools in accordance with the norms and standards agreed
to with the education sector. The design, location and choice of facilities would
have to enable shared usage by the schools in an area.
According to the Department of Education (Physical Resources Planning) the
Department is embarking on the programme of “Making Schools Centers of
Community Life”. This programme would enable better and effective planning
and utilization of schools’ and other public facilities.
SPORT AND RECREATION FACILITIES PROPOSAL
18
9.
IDENTIFIED PRIORITY PROJECTS PER PROVINCE
The provincial departments of sport and recreation have identified a minimum of
twelve priority projects per province. The total number of projects identified for
the whole country is 109. The projects and areas have been identified from the
database of facilities compiled from information as submitted by the
municipalities and the federations. The provincial lists have been signed off by
the MEC’s responsible for Sport and Recreation.
In order to ensure proper implementation of the programme and to enable
development of effective implementation systems not all the identified projects
would be implemented in the first year.
The programme would be
implemented in an incremental approach with at least 56 fifty six projects in
the first year and a ninety two (92) projects in the second year. The review
of the programme would inform the number of projects and priority areas
for the outer years. The 56 and 92 projects are based on one project per 46
districts and ten (10) additional projects to be identified in government priority
areas in the first year and two projects per district in the second year.
A total of 17.6% of the prioritized projects are in the nodal areas (Integrated
Sustainable Rural Development Areas and Urban Renewal Programme). A
total of 12.2% of the prioritized projects are in the big municipalities and
the rest (87.8%) are in the smaller municipalities which are predominantly
rural.
ESTIMATED
NAMES
NO OF PROJECTS PER
(amount in
PROVINCE
millions)
EC
12
R54,000,000.00
FS
12
R60,000,000.00
PROVINCE
OF
SPORT AND RECREATION FACILITIES PROPOSAL
19
GP
12
R32,000,000.00
KZN
12
R43,000,000.00
LP
13
R40,000,000.00
MP
12
R37,000,000.00
NC
12
R39,000,000.00
NW
12
R60,000,000.00
WC
12
R41,000,000.00
TOTAL
109
R406,000,000.00
Table 2 Number of projects and estimated costs of projects per province
ESTIMATED COST PER PROVINCE
R 70,000,000.00
ESTIMATED BUDGET
R 60,000,000.00
R 50,000,000.00
R 40,000,000.00
R 30,000,000.00
R 20,000,000.00
R 10,000,000.00
R 0.00
EC
FS
GP
KZN
LP
MP
NC
NW
WC
PROVINCE
The graph above illustrates the costs estimates per province. The North West,
Free State and Eastern Cape Provinces appear to have higher estimated costs
for the projects because the identified projects have multiple units (multi-use
units).
SPORT AND RECREATION FACILITIES PROPOSAL
20
10.
PROV
Athletics
WC
3
Table
tennis
Tennis
TYPES AND NO OF CODES CATERED FOR BY IDENTIFIED PROJECTS
Bowling
1
Softball/
Baseball
Badminton
1
3
Football
/ Rugby
Volleyball
Gymnastics
Swimming
1
Handball
Basketball
Cricket
Korfball
TOTAL
2
11
NW
11
12
12
12
47
NC
1
2
2
1
2
2
5
1
16
MP
1
1
6
1
2
7
1
6
25
LP
3
1
6
4
1
1
4
7
1
28
KZN
1
1
3
2
7
GP
1
2
1
3
7
10
6
30
FS
8
9
1
1
10
10
1
1
10
2
53
EC
5
4
8
3
1
2
23
TOTAL
19
7
28
1
SPORT AND RECREATION FACILITIES PROPOSAL
2
28
26
42
5
17
7
41
3
14
240
21
CODES CATERED FOR BY IDENTIFIED PROJECTS
45
NUMBER OF SPORT CODES
40
35
30
25
20
15
10
5
EQUIPMENT AND COMMUNITY GYMNASIUMS
For any facility to be complete and effectively utilized it is necessary that proper
equipment be provided. The equipment to be provided is defined as fixed or
semi-fixed and more durable equipment which forms part of the facility. These
include sport specific equipment and implements as well as the weight training
equipment.
Excluded would be consumable less durable equipment and
implements such as balls, bats helmets, gloves and other apparel.
Critical to effective development and preparation of an athlete is the proper
physical conditioning. Most communities or athletes in the disadvantaged areas
particularly in the rural areas do not have access to equipment required for
strength training. As part of the programme it is proposed that financial provision
be made for gymnasium equipment.
facilities are to:
SPORT AND RECREATION FACILITIES PROPOSAL
The key objectives of this element of
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
To introduce and create a culture of physical training amongst players and
coaches.

To improve the physical conditioning amongst athletes in the disadvantaged
and rural areas therefore improving their strength levels necessary for
optimum performance in the field of play.
The equipment would only be limited to non-electronic strength training
equipment.
The cardio-vascular equipment is excluded because training for
cardio-vascular fitness can be other training methods which do not require
equipment.
In addition the non electronic equipment is more durable and
requires minimal repairs and maintenance.
12.
SUMMARY OF FUNDING REQUIREMENTS
As indicated in section nine (9) above not all the identified priority projects would
be implemented in the first year.
Of the hundred and nine (109) projects
identified, only fifty six (56) projects would be implemented.
The total cost estimate for 109 projects is R426 300 000.00 therefore the
proportional cost estimate for 56 projects is R219 017 000.00 and rounded off is
R220m.
X = 56 X R426 300 000
109
X = R219 016 513.761
It is proposed that funding for the construction and upgrading of facilities be
allocated as a conditional grant to be transferred to the municipalities as Project
Implementing Agents.
The estimated total cost for the community gymnasium equipment is R7 500 000.
The amount is based on the provision of gymnasiums in 30 communities at an
SPORT AND RECREATION FACILITIES PROPOSAL
23
approximate cost of R250 000 each if it is in a built permanent physical structure.
If it is a mobile gymnasium the cost would approximately be R450 000 each. The
latter is not the most preferred option as it is not cost effective. It would only be
considered in exceptional cases where there is no built permanent physical
structure.
The community gymnasium equipment would be procured by SRSA and
transferred as assets to the identified municipalities. It is proposed that the funds
for the community gymnasium equipment be allocated as part of the voted funds
since this is an expansion of the existing programme.
The total amount of funds requested for the construction programme and
equipment is therefore R227 500 000.
13.
THE MUNICIPAL INFRASTRUCTURE GRANT FOR CITIES (MIGCITIES)
The provision of facilities in the metropolitan municipalities would continue to be
funded through the MIG-Cities as established by the National Treasury in the
2009/2010 financial year.
14.
PROJECTS IMPLEMENTATION
SRSA in conjunction with the Provincial Departments of Sport and Recreation will
conduct a desktop assessment of technical capacity within the municipalities
identified for implementation of the projects. The assessment would determine
whether the local municipality has the technical capacity required for the
implementation of infrastructure projects. Technical Capacity Assessment Form
attached as Annexure A.
SPORT AND RECREATION FACILITIES PROPOSAL
24
14.1. Project Implementation Models Based On CIDB Project Grading
14.1.1.
Direct Contractor Appointment By The Project Implementing Agent
(PIA)
The municipality as the PIA may award a construction contract to the contractor
on condition that:
a) The PIA has the technical capacity to design the project with fully fledged
Technical Services/Engineering Services Department.
b) Technical officers for site-inspection, project monitoring, evaluation and
approval.
c) Project should be below CIDB grading 2 (two).
d) The municipality may appoint the Project Manager (external consulting
engineer) for project below CIDB grading if the municipality deems it
necessary.
14.1.2.
Project Managers (Consulting Engineers) Managed Projects
It is recommended that the municipality as the PIA appoint the Project Managers
(Consulting Engineers) for the projects above CIDB grading 2 two.
a) The municipality may implement the projects above CIDB grading 2
without the consulting engineers if they demonstrate adequate capacity to
do so.
b) The Consulting Engineers would manage the tender processes and the
overall project implementation process.
14.2. Responsibilities
Of
Municipalities
In
Terms
Of
Project
Implementation
a) In the case of the direct award of the tender to the contractor without
Consulting Engineers, the municipality liaises directly with the contractor in
terms of project implementation.
b) Where the Consulting Engineers have been appointed, the municipality
(PIA) liaises with the consulting Engineers with regard to project
implementation.
SPORT AND RECREATION FACILITIES PROPOSAL
25
c) The municipality is responsible for land requisition, zoning and compliance
with relevant legislative requirements.
d) The municipality approves all project technical documentation such as
feasibility study, design and drawings, scope of works (specifications) cost
estimates, tender documents.
e) The municipality must submit the project business plan commencing with
the design.
Community consultation, confirmation of land authority,
zoning of compliance with environmental statutes is a mandatory part of
the business plan.
Community consultation, confirmation of land
ownership, zoning and compliance to environmental statutes is mandatory
part of the business plan.
f) The municipality must submit the designs to the Province and Sport and
Recreation South Africa for approval.
g) The municipality manages the tender process and presents a full report on
the tender process to the Province and Sport and Recreation South Africa.
The Province concerned and SRSA would review the reports to ascertain
compliance with the applicable laws and ensure that the provisions of the
norms and standards have been adhered to.
h) Municipality establishes and convenes the Projects Steering Committee.
i) The municipality monitors project implementation through regular site
inspections to verify and confirms that the project is implemented
according to the scope of works.
j) The municipality presents physical and financial progress report to the
Province and SRSA on monthly basis.
The reports would enable the
Province and SRSA to monitor the progress of the project, identify risks
and provide the necessary support to ensure completion within the
schedule and accordance with the scope of works.
k) The municipality presents the project completion certificate and report to
the Province and SRSA.
SPORT AND RECREATION FACILITIES PROPOSAL
26
14.3. Responsibilities Of Provincial Departments Of Sport And Recreation
a) Identify priority areas in the Province and submit to SRSA.
b) Province recommends project business plan and technical documents
prepared by the municipality to SRSA.
c) Conduct onsite technical inspection and submit a report to SRSA on
quarterly basis depending on the schedule of the construction programme.
The reports are used to monitor the physical implementation progress
against the scope of works. They form the basis of SRSA’s scheduled
and unscheduled site inspections. They also inform the disbursement of
funds to the PIA.
d) Provide technical support to the municipality and conduct onsite project
assessment.
e) Conduct onsite inspection and assessment at the completion of the
project.
f) Establish Technical Advisory Team of experts from municipalities on
operation and maintenance of facilities.
14.4. Responsibilities Of Sport And Recreation South Africa
a) Final
approval
of
project
business
plans
from
Provinces
and
Municipalities.
b) Ensure signature of contract with the municipality based on the business
plan for construction/upgrade as well as operations and maintenance
which will be monitored through reports and onsite inspections.
c) Final approval of project technical and tender reports/documents in
acceptance with the norms and standards.
d) Transfer of funds to the PIA according to the set procedures.
e) Onsite inspection on regular basis of selected (sampled) projects. The
onsite inspection would be conducted by the Technical Support Unit. This
is necessary in ensuring that the reports submitted by the consulting
engineers are verified and authenticated against the original scope of
SPORT AND RECREATION FACILITIES PROPOSAL
27
works so that the disbursement of funds is in line with physical progress of
the project.
f) Conduct
compulsory
project
completion/final
inspection
with
all
stakeholders.
g) Provide Technical support to the municipalities.
h) Establish National Technical Advisory Team of experts in operation and
maintenance of facilities.
i) Report to NT on the progress as per agreed guidelines.
j) Official opening and handover of the completed facility.
15.
STAKEHOLDERS
The following are the key stakeholders in the provision and management of sport
and recreation facilities. It should be noted that the list is not exhaustive.
a) National, Provincial and Local Government. This category includes other
Government Institutions such as the Department of Provincial and Local
Government, Department of Education, Correctional Services, South
African National Defence Force, public enterprises, schools and higher
education institutions.
b) Sport bodies such as the South African Sport Confederation and Olympic
Committee,
National
and
Provincial
Federations,
Sport
Councils,
Associations and clubs.
c) Public institutions such as the National Lottery Board and The Sports
Trust.
d) Traditional Authorities.
e) Private sector.
16.
GENERIC INSTITUTIONAL ARRANGEMENTS
The programme will be set up around the following generic institutional
framework.
SPORT AND RECREATION FACILITIES PROPOSAL
28
16.1. NATIONAL LEVEL
Sport and Recreation SA
a) SRSA has overall financial accountability for the programme.
b) Sets policy and define national priorities in line with the National Sport
Plan and ensures that such national imperatives are catered for in the
implementation of the programme. These include implementation of the
projects with the Expanded Public Programme and other nation
programmes such as the War on Poverty Campaign.
c) Enters into agreement with the Programme Implementing Agents and
monitors performance.
d) SRSA would provide support to the provinces and municipalities in terms
of facilitation and coordination of training to empower the municipalities,
Project Steering Committee and the Community Sports Councils from
project initiation, implementation and post completion during the utilisation
phase to promote sport activities within the community and ensure proper
management of the sports facilities. The Municipality in conjunction with
schools and community sports organizations would thereafter take full
responsibility of the sports and recreation development programmes.
16.2. PROVINCIAL LEVEL
MEC for Sports
The MEC is responsible for approval of sports projects within the province.
Provincial Department of Sports and Recreation (PDSR)
a) Responsible for facilitating the identification of suitable projects within the
province, interacting with District and Local Municipalities, provincial
intergovernmental co-ordination with respect to sports projects, facilitating
the establishment of Community Sports Councils (CSC’s) within each
project and the empowerment of the Project Steering Committee for each
project as well as coordinating and arranging for the empowerment of the
CSC’s, and monitoring performance of PIA’s.
SPORT AND RECREATION FACILITIES PROPOSAL
29
b) Is responsible for facilitation and coordination of training and to empower
the municipality, Project Steering Committee and the Community Sports
Councils from project initiation, implementation and post completion during
the utilisation phase to promote sport activities within the community and
ensure proper management of the sports facilities.
16.3. LOCAL LEVEL
Programme Implementing Agents (either the District or Local Municipality)
Are responsible for implementing the programme including identification of
suitable projects, obtaining approval of projects from the MEC for Sports and
Recreation within the Province, contracting project managers and contractors,
financial administration, reporting and ensuring quality and sustainability of the
assets created. The PIA will ultimately own and maintain the facilities, unless the
facilities will be transferred to another stakeholder (e.g. school committee in the
case of facilities at community schools). In such cases where the facilities will be
transferred, the PIA is required to obtain written confirmation (contract) from the
receiving organization that the organization is prepared to accept the assets and
take responsibility for ongoing operation and maintenance in the future.
16.4. Project Manager (PM)
The Project Managers (Consulting Engineers) would be appointed by the PIA
depending on the grading of the project as outlined above. Is accountable to the
PIA and is responsible for managing facilitating the project planning, carrying out
the design as well as contract administration and quality control of the
contractors work, ensuring that the targets are met and the employment data is
reported.
16.5. Contractor
The contractor is appointed by the PIA or the Consulting Engineer depending on
the implementation model or grading of the project as outlined above.
The
contractor is responsible for construction of the project including construction
SPORT AND RECREATION FACILITIES PROPOSAL
30
management, employment of a community workforce, materials procurement and
quality assurance, is responsible for training community labour in construction
techniques and reporting employment data.
16.6. Project Steering Committee (PSC)
The PSC is established by the PIA. The PSC is responsible for identifying the
community sports needs, endorsing the proposed project, assisting the
contractor in identifying the community workforce, assisting with community
consultation, liaison and conflict resolution, and review of construction progress
on behalf of the community. The PSC comprises one representative from, the
PIA or the Local Municipality, Project Manager, Ward Councilor and Ward
Committee member, local sports and recreation organization (Sports and
Recreation Council) and the traditional authority. The PSC decides on who will
chair the PSC meetings.
16.7. Community Sports Council (CSC)
Established by community sport associations and clubs to take responsibility for:
a) Promotion of sports within the community
b) Liaison with the municipality or ward
c) To oversee the preparation of the sustainability plan for the facility in
conjunction with the municipality.
d) To enter into an agreement with the municipality regarding the ongoing
use of the facility as well as sport and recreation programmes.
16.8. Community Sports Activity Coordinator (CSAC)
The Community Sports Activity Coordinator should be appointed by the
municipality. The CSAC would be responsible for coordinating the usage of the
facility liaison with community sport structures and development of sport and
recreation programmes. The CSAC would report to the municipality on the sport
and recreation programmes within the facility.
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31
16.9. Expanded Public Works Programme and the Community Workforce
The projects would be implemented in accordance with the guidelines of the
Expanded Public Works Programme (EPWP). The workforce will be selected by
the contractor from the pool of the unemployed within the community,
responsible to receive construction related training from the contractor, to
construct the sports facility under the direction and employment of the contractor.
17.
HUMAN RESOURCE CAPACITY AND REQUIREMENTS
17.1. Human Resource Capacity at Sport and Recreation South Africa
The SRSA Facilities Directorate currently has:

The Director
o The Secretary

Deputy Director: Planning and Advocacy
o Sport and Recreation Coordinator: Planning and Advocacy

Deputy Director: Technical Support
o Senior Sport and Recreation Coordinator: Technical Support
The amount of funds allocated would determine the amount and magnitude of
work to be undertaken.
The human resources requirements would therefore
have to be revised accordingly in order to ensure effective implementation of the
programme.
17.2. Provincial Departments responsible for sport and recreation
INSTITUTION
NO.
OF NO.
OF COMMENTS
PERSONNEL
DEDICATED
RESPONSIBLE
FACILITIES
FOR
PERSONNEL
FACILITIES
EC
2
0
Co-ordinate other programmes
FS
1
0
Co-ordinate other programmes
GP
5
5
Responsible for facilities and office
SPORT AND RECREATION FACILITIES PROPOSAL
32
administration
KZN
4
4
Responsible for facilities only
LP
1
0
Responsible for facilities only
MP
1
0
Co-ordinate other programmes
NC
1
1
Responsible for facilities only
NW
6
6
Responsible for facilities and office
administration
WC
2
0
Co-ordinate other programmes
In order for the Provinces to function effectively they should consider having:
18.

Technical Services Section (minimum of two technical personnel)

Non Technical Section (minimum of two personnel)
FINANCIAL MANAGEMENT AND FUNDS DISBURSEMENT
a) An efficient flow of funds and financial management is to be established
comprising a draw-down process on the basis of projected cash flow
requirements. The most common risk is costs overruns due to escalations
in construction material.
This is usually due to the delays in the
implementation of the project which often result from land and
procurement issues. To mitigate against this risk:
b) All issues related to land including the ownership and the Environment
Impact Assessment should be resolved prior to the conclusion of the
agreement between SRSA and the PIA.
c) The tender agreement between the municipality and the project manager
or the contractor would be all inclusive.
The project manager or the
contractor would assume full responsibility of completing project according
to the original cope of works
b) The funds shall be disbursed on the basis of physical progress made on
the project as reported by the Project Manager (Consulting Engineers),
verified onsite and confirmed by the PIA. The Provincial Department as
SPORT AND RECREATION FACILITIES PROPOSAL
33
well as SRSA Technical Services sections shall periodically carry out
onsite inspection of the projects to confirm progress reported.
19.
RISK ANALYSIS
A brief strategic and operational risks analysis has been conducted. It should be
noted that the major strategy risks is that not approving the proposal would
adversely affect the proper implementation of sport and recreation programmes
such as Mass Participation and Club Development Programmes. This has been
evident with the current funding model through MIG which does not take into
consideration other government sport and recreation development programmes.
A detailed Risk Analysis is attached as annexure B.
20.
REPORTING
Reports on physical and financial progress shall be presented directly to SRSA
on monthly basis and copied to the provincial departments of sport and
recreation. The reports shall contain other performance indicators which would
be determined and agreed on prior to the commencement of the project. These
would include information as per the EPWP guidelines and other social data as
per government priorities. A Report Template is attached as Annexure C.
21.
OPERATING, MANAGEMENT AND MAINTENENANCE OF FACILITIES
To ensure proper maintenance of recreation and sport facilities the following
must be considered:
a) That allocation for capital budget would not be made if there is no
provision for a minimum 10 year facility operating and maintenance plan
and budget. The operating and maintenance of facilities would be covered
in the agreement to be assigned with the local municipalities.
b) That the municipality should establish dedicated sport and recreation
departments or units to manage programmes as well take responsibility
for all operating and maintenance requirements of the facilities.
SPORT AND RECREATION FACILITIES PROPOSAL
34
c) To minimize maintenance costs explore use of other low maintenance
technologies such as artificial turfs based.
The comparative analysis
between artificial and natural grass is attached as Annexure D.
d) Various facility maintenance models may be used depending on prevailing
circumstances.
These may be roving maintenance units that cover
clusters of facilities.
21.1
Alternative designs and concepts
In order to reduce costs associated with maintenance of facilities and to make
facilities more accessible alternative concepts and designs would be explored.
These may include facilities such as smaller sized pitches and sand filled courts
for sports such as volleyball and football (beach volleyball and beach football).
The comparative analysis between sand filled court and other surfaces is
attached as Annexure E.
21.2. Sustainability Planning
a) The Community Sports Council which comprises all stakeholders including
schools is established as the first step in sustainability planning with its
ongoing role being to promote sport within the community and manage the
facility.
b) The municipality, with input from the CSC, formulates the sustainability
plan with the help of the PSC, which focuses on the ongoing sustainability
(ownership, operation, management and maintenance) of the sports
facility as well as the promotion of sport within the community. This plan
also includes scheduling of the proposed sports equipment to be procured
by the municipality as part of the project.
21.3. Current Interventions
In an effort to improve on the maintenance of sport and recreation facilities SRSA
has introduced the skills development programmes targeted at sport and
recreation facilities management and maintenance personnel. These include the
SPORT AND RECREATION FACILITIES PROPOSAL
35
Basic Sport and Recreation Facilities Management Training, Advanced Sport and
Recreation Facilities Management Training and the Specialized Turf-grass
Management Training.
The programmes are designed to enable facilities
management personnel to develop Operations and Maintenance Plans for their
municipalities.
To ensure that the facilities are appropriately utilized (not under or over utilized)
SRSA has started the process of aligning the programmes such as Club
Development, School Sport and other Mass Participation Programmes to
facilities. This has been done particularly with the community sport gymnasiums
programme. To ensure proper management of the facility, effective utilization
and fair scheduling of activities a Programme committee is formed at a facility
level.
The Programme Committee is constituted by representatives from the local
sports structures such as the Sports Council, Associations, Federations, Clubs
and Schools.
Programme committee shall be responsible for:(a) Scheduling of activities.
(b) Overseeing maintenance of the facility and the gymnasium.
(c) Liaison with municipality, province and SRSA on the programme
implementation.
(d) Liaison with the community.
(e) Reporting on the state of the facility and the gymnasium and the
effectiveness of the programme.
(f) Ensuring that the facility is accessible to formal clubs within the
municipality and the community.
22.
CAPACITY BUILDING AND SKILLS DEVELOPMENT
SRSA, in conjunction with the provincial departments of sport and recreation, will
continue to provide support through established programmes such as the
SPORT AND RECREATION FACILITIES PROPOSAL
36
Specialized Turf-grass Management course, Basic Sports Facility Management
Training and the Advanced Sports Facility Management Training.
23.
CONCLUSION
Sport and recreation infrastructure forms the core and the basis of and supports
the sport and recreation development programmes.
Investing in activity
programmes alone does not assist in effectively developing sport and recreation.
There should be a balance in terms of investment between the resources
(infrastructure) and programmes.
Furthermore it is evident that the Municipal Infrastructure Grant programme has
since its inception compromised the provision of sport and recreation
infrastructure.
SPORT AND RECREATION FACILITIES PROPOSAL