Integrated Action Plan
for Space for Nonprofit Organizations
Recommendation:
That the September 18, 2008,
Community Services Department report
2008CSS009 be received for
information.
Report Summary
This report provides an update on the
actions taken in response to
Community Services Committee
direction regarding space for Nonprofit Organizations, implementation
of Arts Recommendation No.1 (the
Art of Living), and the Multicultural
Feasibility Study.
Previous Council/Committee Action
At the August 25, 2008, Community
Services Committee meeting, the
following motion was passed:
1. That Administration bring forward
a report for the September 22,
2008, Community Services
Committee meeting outlining a
process for integrating the follow
up actions of the Space for Notfor-Profit Organizations and
Multicultural Facility Options
Feasibility Study – Findings and
Planning Actions reports and the
Arts Habitat portion of the Art of
Living 2008-2018 Implementation
Plan.
2. That Administration work with the
Edmonton Chamber of Voluntary
Organizations to provide a report
for the September 22, 2008,
Community Services Committee
meeting:
a. outlining the requirements and
process for an inventory of
administrative and
programming space needs
required for NonGovernmental Organizations
excluding sports and
recreation groups
b. on securing funding for a
facility by working with the
22 groups identified in the
Edmonton Chamber of
Voluntary Organization’s
presentation
c. outlining an inventory of
suitable commercial space
available for rent or sale
d. outlining the resources and
action steps required to
expedite the web-based
clearing house.
3. That Administration report back
to the December 8, 2008,
Community Services Committee
meeting on the status of the
Province’s study of space
requirements for NonGovernmental Organizations.
Report
Administration, in collaboration with the
Edmonton Chamber of Voluntary
Organizations (ECVO), the Edmonton
Arts Council (EAC), and representatives
from the multicultural community, has
undertaken the following to address the
above noted motions.
A process for integrating follow-up
actions
 Two working groups are being
established to support the integration
of these plans. A group made up of
ROUTING – Community Services Committee | DELEGATION – H. McRae
WRITTEN BY – C. Burton Ochocki/J. Kain | September 18, 2008 – Community Services Department 2008CSS009
Page 1 of 4
E
3
Integrated Action Plan for Space for Non-profit Organizations


representatives of external
organizations that are effected by the
identified plans has been created
and an internal, cross departmental
working group is also being formed.
Community Services Department
has assigned a full-time senior staff
member to support this work.
Representatives from ECVO, the
EAC, the Edmonton Federation of
Community Leagues, and members
of the Multicultural Facility Options
Feasibility Study Project Advisory
Committee were invited to a meeting
on September 9, 2008. Those
attending the meeting made a
commitment to work collaboratively
throughout the process, share
information and resources, and
identify common issues and
challenges. The ECVO identified the
need to broaden this group, and has
offered to lead this process, with
Community Services staff providing
support.
It was also agreed that, in terms of
integrating the three action plans, the
primary integration points will be the
inventory of space needs and the
development of a web-based
clearing house. These points have
been included in the revised Action
Framework (Attachment 1).
Requirements and processes for an
inventory of space needs
 A survey to determine space needs
and space availability has been
designed and is currently being
tested.
 Over 4000 organizations have been
identified for the survey. They
include arts organizations, faith
organizations, multicultural groups,
other non-profit agencies, and
Page 2 of 4


potential suppliers of space: private,
public, and non-profit.
Community Services Department is
administering this survey by e-mail
and mail, and with follow-up
telephone contact if necessary. The
anticipated completion date of the
survey and its analysis is mid
November.
Data from this survey will be used to
populate a web-based
clearinghouse; therefore, this data
must be aligned with the
requirements of the clearinghouse.
Securing funding for a facility
 A meeting was held with the Director
of Community Development for the
Canadian Paraplegic Association on
September 3, 2008, one of the 22
groups identified in ECVO’s
presentation. Discussion focused on
determining a workable funding
proposal, such as obtaining limited
bank financing. The group had
already met with T. Thackery, Acting
Assistant Deputy Minister,
Community and Voluntary Services
Division, Culture and Community
Spirit Development, to discuss
options available through the
provincial government.
 Initially, the group of 22 non-profit
organizations requires funding to
conduct a feasibility study on a
building they are currently looking at.
This would include a financial
analysis of the 22 groups, a
preliminary building assessment and
an estimate on required
improvements. They estimate that
the building would cost
approximately $18 million including
cost to purchase and required
improvements. They have indicated,
that without some level of
Integrated Action Plan for Space for Non-profit Organizations

government funding for at least a
third of the project cost, they will not
be able to proceed.
Administration is continuing to work
with this group of 22 organizations
as they further identify their needs
and resources. Administration is also
reviewing the criteria used to
determine which groups should be
included in a co-housing model. As
noted in the August 25, 2008, report
to Community Services Committee,
a prioritization mechanism has been
identified as a gap in the Non-profit
Leasing Guidelines and is a critical
next step to developing a co-housing
pilot. It is important that
organizations included in this pilot
provide programs and services that
closely align with City Council’s
priorities and vision for the City of
Edmonton. Administration will
assess this as part of ongoing work.
An Inventory of suitable commercial
space available
 Asset Management and Public
Works has provided a representation
of listings of 48 suitable, available
spaces for rent, and 22 spaces for
sale, as found in Attachment 2.
Overall downtown vacancy is down
to 5% with the suburban market
having a net vacancy level of 4.8%.
Lease rates range from $32 to $38
per square foot for downtown Class
AA space to $15 to $25 per square
foot for suburban leases.
 This information about existing
vacancies has been provided to
ECVO for distribution. In future, this
data will be used to populate the
web-based clearinghouse.
Resources and action steps required to
expedite the web-based clearing house
Page 3 of 4



An Information Technology (IT)
Business Analyst has been assigned
and a preliminary analysis of the
requirements for the clearinghouse
has been completed. IT staff will
next provide a report to Community
Services Department and ECVO
regarding the technical requirements
to build the site, including an initial
estimate of the cost.
ECVO has offered to host the site;
however, at this point, they do not
have sufficient resources to build or
maintain it. A final recommendation
on the most appropriate host of the
site will be made as work
progresses.
Community Services Department,
under the Neighbourhood and
Community Development program
area, has submitted a 2009 Service
Package for $450,000 which
includes $150,000 for development
of a clearinghouse.
The status of the Province’s Inventory
 ECVO arranged a meeting on
August 28, 2008, with
representatives from the City of
Edmonton, ECVO, and
T. Thackeray, the Acting Assistant
Deputy Minister, Community and
Voluntary Services Division, Culture
and Community Spirit Department.
During the meeting, Mr. Thackeray
advised that his department is
compiling an inventory of the 19,000
non-profit organizations in Alberta,
which includes both non-profit
societies and non-profit corporations.
Organizations will be classified by
location and by the type of service
they offer. They will not be gathering
any additional information at this
time, and will only be contacting the
organizations directly if they do not
Integrated Action Plan for Space for Non-profit Organizations
already have this information.
Eventually, it will be compiled in a
database and made available across
the Province.
Policy
Non-profit Leasing Guidelines-Approved
by City Council March 16, 1999.
Focus Area



Vibrant Communities - promote
Edmonton as an arts and cultural
centre; encourage recreational,
cultural, artistic, and entertainment
opportunities for all residents.
Inclusive Communities - encourage
accessible and ethno-culturally
sensitive services; continue to target
programs and services to segments
of the community.
Organizational Capacity - involve
and engage the public, local
government, private, key citybuilding partners, and community
stakeholders in decision-making
processes.
Attachments
1. Revised Action Framework
2. List of Suitable Commercial Space
Available For Sale or Rent
Others Approving this Report
 L. Rosen, General Manager, Asset
Management and Public Works
Department
Page 4 of 4
Attachment 1
Revised Action Framework
Actions completed
to date
Policy Framework
Reviewed existing
non-profit leasing
guidelines and
identified gaps
Completed
preliminary research
into policies in other
Canadian
municipalities to
address non-profit
space needs
Short Term Goals
(July 2008 - Dec
2008)
Assemble project
team and develop
Terms of
Reference; review
and validate long
term goals
Lead: Asset
Management and
Public Works/
Community
Services
Mid-Term Goals
(Dec 2008 – June
2009)
Revise Non-profit
leasing guidelines
based on input from
consultation
Convert revised Nonprofit leasing
guidelines to City
Policy
Develop sector
consultation plan
Lead: Community
Services
Consult with key
stakeholders
Lead: Community
Services/ ECVO
Engage BOMA and
the private sector in
determining longer
term solutions to
the non-profit, arts,
and multicultural
space issue.
Lead: Asset
Management and
Public
Works/Community
Services/ECVO
Page 1 of 3
Report: 2008CSS009 Attachment 1
Long Term Goals
(June 2009 - June
2011)
Attachment 1
Actions completed
to date
Inventory of Space
(demand and
supply)
Retained consultant to
develop space
inventory
questionnaire to
confirm demand and
supply
Completed 1st draft of
space inventory
questionnaire
Explored other space
allocation models
Completed draft
process to create
inventory
Funding/Resources
Short Term Goals
(July 2008 - Dec
2008)
Contact non-profit,
arts-related, and
multicultural
organizations in
Edmonton to
determine space
requirements
Contact
community, public,
church and other
facility contacts that
may have space
available.
Follow up phone
calls as needed
Met with IT to confirm
inventory questions
and clearinghouse
requirements
Complete analysis
of results
Reviewed funding
options
Undertake an
implementation
strategy with
Community
Services Advisory
Board (CSAB) to
assist FCSS
agencies with
current rent costs.
To ensure this is as
equitable as
possible,
Community
Services will take
into consideration
groups already
receiving other City
subsidies.
FCSSAA Resolution
regarding support for
space needs of FCSS
agencies drafted; to
be discussed by
CSAB on September
23
Lead: Community
Services
Mid-Term Goals
(Dec 2008 – June
2009)
Administration and
ECVO co-ordinate a
forum for non-profit
organizations, arts,
and multicultural
organizations to
broker additional
space or time they
have available at their
facility with
organizations that
need additional space
or time specific space.
Assess the value of
holding the forum on a
yearly basis.
Begin to populate the
web based
clearinghouse with
data from the
inventory
Administration and
CSAB undertake to
assist FCSS agencies
with rent costs in 2009
and beyond
Lead: Community
Services
Page 2 of 3
Report: 2008CSS009 Attachment 1
Long Term Goals
(June 2009 - June
2011)
Attachment 1
Actions completed
to date
Clearinghouse for
Space
Reviewed
clearinghouse models
Completed initial
discussions with key
community
organizations that
may be interested in
building, hosting or
collaborating on the
clearinghouse site
Terms of Reference
for Co-housing
model
Reviewed non-profit
co-housing models
across Canada and
U.S.A.
Initial dialogue with
other key
stakeholders in
Edmonton open to
exploring this model
Short Term Goals
(July 2008 - Dec
2008)
Develop and
finalize technical
requirements
Mid-Term Goals
(Dec 2008 – June
2009)
Build Clearinghouse
data Structure
Design tools required
to collect data for site
Lead: Community
Services/ ECVO –
program and
content expertise,
IT and independent
Business Analyst –
technical lead
Submit concept
paper to Alberta
Employment and
Immigration for
labour market
partnership funding
to support planning
and governance
related to a cohousing model
Data collection
Evaluate usefulness
of clearinghouse by
space providers
Launch web-based
clearinghouse
Develop a strategy
and project plan
based on best practice
research
Lead: Community
Services
Undertake further
discussion with
United Way and
other potential
partners
Lead: Community
Services/ ECVO
Page 3 of 3
Long Term Goals
(June 2009 - June
2011)
Evaluate usefulness
of clearinghouse by
non-profit, arts,
multicultural groups
Report: 2008CSS009 Attachment 1
Implement Cohousing model
Attachment 2
List of Suitable Commercial Space Available For Sale or Rent
Office Market Review – as summarized from CB Richard Ellis Second Quarter 2008 Market
View – Edmonton Office:
The first half of 2008 saw a further tightening of the downtown office market and continually
increasing lease rates. Overall vacancy is 5.0%, down from year-end 2007. The new standard
lease rates in the Class “AA” product ranges from $32.00 per square foot to $38.00 per square
foot, whereas Class “A” buildings are leasing in the $28.00 per square foot to $34.00 per square
foot range. A few other options are available in the Class “B” and “C” buildings; however, the
general condition of some of these assets has impacted their attractiveness. The suburban
office market had a net vacancy level of 4.8%. Suburban lease rates are in the $15.00 to $25.00
per square foot range.
The following is a representation of listings of suitable available space:
Building Name
For Lease:
Bassani
Beaver House
Zubko
Brown
Jasper Centre
Rohit Bus. Ctr
Alano Building
Hys Centre
Fun Sun Place
Edm. City Ctr.
Patricia Heights
Coast Home Ctr
Fort Road Ctr
Calgary Tr South
76 A Warehouse
Eastgate
Ctr 51 (condo)
Westmount
Coronation Ctr
Pyrch
Riviera Plaza
St. Albert Trail Pl
St. Albert Trail Pl
The Ten – Office
105th Street Bldg
105th Street Bldg
105th Street Bldg
Cushman
CDI
CDI
Page 1 of 2
Address
Type
Size
(sq. ft.)
10534-106 St
10158-103 St
10548-115 St
10008-109 St
11456 Jasper A
8616-51 Ave
9929-103 St
11010-101 St
10232-112 St
101 S & 102 A
156 St & 76 Ave
108 A & 170 S
134 A & Ft Rd
3018 Calgary Tr
4732-76 Ave
9221-48 St
8804-51 Ave
10822-124 St
142 S & 111 A
11460-Jasper A
5320 Calgary Tr
13159-156 St
13159-156 St
105 S & 102 A
10242-105 St
10242-105 St
10242-105 St
17225-102 Ave
10115-100a St
10115-100a St
DC1
office
DC2
office
office
office
office
office
office
office
retail
retail
strip mall
strip mall
IB
IB
IB
office
office
office
strip mall
strip mall
office
office
office
office
office
office
retail
office
1,097
81,581
6,260
10,000
11,656
60,177
10,500
6,571
26,000
various
1,916
4,071+
12,000
6,472
7,500
26,400
2,176+
2,000
47,067
1,376
3,200
1,211
13,000
3,918
6,909
2,284
10,870
6,000
3,644
14,530
Report: 2008CSS009 Attachment 2
Rent
(psf)
OC
(psf)
Annual
Cost
$8.00
$22.00
$10.00
$20.00
$16.00
$24.00
$12.00
$24.00
$22.00
$32.00
$15.00
$18.00
$11.00
$15.50
$10.00
$9.00
$12.00
$22.00
$27.00+
$12.00
$18.00
$23.00
$23.00
$22.00
$22.00
$22.00
$22.00
$22.00
$27.00
$21.00
$7.02
$11.00
$6.00
$6.00
$8.97
$9.00
$6.00
$13.25
$9.00
$11.00
$6.50+
$5.56
$4.50+
$7.75
$2.75+
$5.00
$2.75+
$7.50
$10.00
$9.35
$7.20
$8.00
$8.00
$6.58
$12.20
$12.20
$12.20
$9.00
$13.33
$13.33
$16,500
$2,700,000
$100,000
$260,000
$291,000
$1,985,900
$189,000
$245,000
$806,000
$42,000
$96,000
$186,000
$150,000
$96,000
$370,000
$32,100
$59,000
$1,740,000
$29,400
$80,600
$37,500
$403,000
$112,000
$236,000
$78,100
$371,700
$186,000
$147,000
$499,000
Attachment 2
Cambridge Bldg
CarbonCopy Bldg
Westgate
Patricia Heights
Former EPSB
Adm Bldg
Gateway Plaza
Lynnwood
Canada Dry Bldg
Millborne
MacDonald Place
MacDonald Place
Phase II
Manhattan Bldg
Out of Bounds
For Sub-lease:
Sherine
Coronet
Meyokimun
Eastgate
For Sale:
Malone
Lessard Mall
Old Strathcona
Former Native
Friendship Centre
Former Church
SunRay Hot Tubs
Rohan Plz. condo
Royal Park
Beauty Tech
Girard
Fun Sun Place
Former EPSB
Adm Bldg
Mfg. Facility
Creative Craft
Office Condo
Office Condo
Avison
Freestanding Bdg
Office Condo
Cushman
10030 Jasper A
10159-108 St
170 St & 90 Ave
156 St & 76 Ave
10010-107 Ave
retail
office
strip mall
strip mall
office
5,660
3,000
various
1,916
71,340
$35.00
$15.50
$28.00
$15.00
$15.00
$10.40
$9.00
$9.00
$9.00
$9.00
$257,000
$73,500
$46,000
$1,712,000
34 A & Gateway
8772-149 St
10320-80 Ave
38 A & MW Rd
9939 Jasper A
9939 Jasper A
1420 Parson Rd
10345-105 St
6604-104 St
retail
strip mall
strip mall
mall setting
office
office
office
office
office
6,582
900
5,787
6,500
2,008
2,339
14,000
11,416
4,988
$19.00
$24.00
$23.00
$15.00
$20.00
$20.00
$24.00
$15.00
$18.00
$8.00
$9.50
$7.50
$11.00
$12.87
$12.87
$10.00
$8.75
$8.50
$177,700
$30,100
$176,500
$169,000
$66,000
$76,900
$476,000
$271,100
$132,100
16142-114 Ave
8419-Cor. Rd
5706-19a Ave
4725-93 Ave
IB
DC2
retail
IB
1,008
11,009
3,500
25,000
$10.00
$16.00
$13.00
$5.25
$6.00
$10.00
$8.00
$1.96+
$16,100
$286,000
$85,000
$180,000
8123-104 St
Callingwood Rd
8603-104 St
11205-101 St
office
office/retail
retail
hall/office
9,800
54,000
3,000
28,140
$3,100,000
$9,350,000
$1,350,000
$2,700,000
10060-114 St
7505-72a St
111 A & 178 S
13024-97 St
12851-56 St
7425-72a St
10232-112 St
10010-107 Ave
hall
IB
IB
strip mall
IB
IB
office
office
16,000
34,553
1,520
10,585
6,000
8,850
26,000
71,340
$2,300,000
$3,350,000
$395,000
$950,000
$1,000,000
$2,000,000
$6,500,000
$7,000,000
8045 Argyll Rd
7316-101 Ave
94 St & 51 Ave
94 St & 51 Ave
14820-123 Ave
4212-98 St
9333-47 St
12245 Ft Road
IB
retail
office
office
IB
IB
IB
strip mall
27,083
7,500
1,157
2,821
7,613
5,468
1,851
24,000
$3,000,000
$900,000
$284,000
$684,000
$2,400,000
$1,550,000
$450,000
$2,100,000
Note: “+” under operating cost means utilities are extra, billed directly to tenant.
Page 2 of 2
Report: 2008CSS009 Attachment 2