JDRF/WT DIABETES AND INFLAMMATION LABORATORY
Cambridge Institute for Medical Research
University of Cambridge
Wellcome Trust/MRC Building, Addenbrooke's Hospital,
Hills Road, Cambridge, CB2 0XY
Salary: £15,571-£17,461 pa
Limit of tenure applies*
An experienced Secretary is required to provide secretarial and administrative support
to members of the JDRF/WT Diabetes and Inflammation Laboratory. The post offers
a varied and interesting workload and provides an opportunity for the development of
administrative and secretarial skills.
The successful candidate will need to have a good general education including GCSE
English and Maths. Excellent IT skills in word processing, spreadsheets, databases
and internet are required. Accuracy and attention to detail is essential.
Further details and an application form are available from our website at
www-gene.cimr.cam.ac.uk/todd/. Informal enquiries to Judy Brown, tel: (01223)
762103, email: judy.brown@cimr.cam.ac.uk. Applications to include a CV, names,
addresses and email addresses of two referees, and a completed PD17 application
form (Parts 1 and III only).
*Limit of tenure: 30 September 2010 in the first instance.
Closing date: 22 January 2007. Interview date 31 January 2007.
FURTHER INFORMATION
Main Responsibilities:
To provide a personal assistant/secretarial service for the DIL PI’s (John Todd,
Linda Wicker and David Clayton) and DIL Administrator (Judy Brown)
including (i) audio-typing, word processing and use of graphics/artwork computer
programmes, (ii) diary management and arrangement of schedules, domestic and
foreign travel, as well as arranging frequent meetings at all levels, (iii) receiving and
opening mail and replying on DIL PI’s behalf in their absence, (iv) responsibility for
observing and meeting deadlines for submission of annual reports to sponsors, (v)
preparation of articles and artwork for publication in scientific journals, abstracts,
books, and lectures etc, checking journal styles with authors. Conducting
bibliographic searches in connection with these and creating and updating Endnote
libraries. On-line submission of manuscripts and abstracts, (vi) maintain up-to-date
CVs for PI’s, (vii) receiving incoming calls and, using initiative wherever possible, to
resolve matters without need for the PIs intervention, (viii) in co-ordination with the
DIL’s Administrator, arranging advertisements and subsequent interview for vacant
positions in the DIL, (ix) maintaining files and custodian of personnel, publications,
journal subscriptions and staff development databases.
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To purchase laboratory supplies for the DIL including (i) raising requisitions for
DIL members (ii) maintaining stationery stocks (iii) reconcile delivery notes with
orders and discuss queries with suppliers, (iv) reconcile monthly invoices with
statements from overseas suppliers, (v) act as deputy to the DIL’s Laboratory
Manager in her absence.
To arrange meetings including (i) bi-weekly lab meetings with PIs and group
members, (ii) seminars from visiting international collaborators including arranging
accommodation and travel for speakers.
To disseminate relevant information to DIL members by posting on the intranet
including (i) maintaining up-to-date lists of DIL publications, (ii) Papers of Interest,
(iii) international conferences, (iv) staff contact information, (v) access to on-line
journals.
To provide support (secretarial and administrative) to others in the DIL
including (i) registering attendees at local and overseas meetings and seminars, (ii)
sourcing and booking international travel via the internet and travel agents, either
direct or with overseas connections, (iii) submitting for approval expense claims.
To arrange transport of biological material including (i) booking couriers for
importing and exporting dry ice packages, (ii) tracking deliveries, (iii) organising
VAT exemption certificates (iv) authorisation of invoices.
SKILLS AND EXPERIENCE REQUIRED
Applicants should have a good educational background including GCSE English and
Maths (grade A-C)
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Three to five years’ secretarial and administrative experience
Experience in the use of computers and familiarity with a range of computer
software packages, including word processing, databases, spreadsheets
Excellent keyboard skills, with recognised qualifications (RSA Stage III word
processing or typing qualifications)
Knowledge of email and the use of the internet
SKILLS AND EXPERIENCE DESIRABLE
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Audio-typing to include scientific and medical terminology
Experience of Cambridge University’s Finance System (CUFS)
PERSONAL QUALITIES
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Accuracy and attention to detail
Ability to take initiative and make decisions when necessary, to prioritise a
varied workload, to remain calm under pressure and to meet deadlines
Good interpersonal and communication skills
A flexible approach to a range of different tasks
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The ability to work as part of a team
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