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MINUTES
Command Team Meeting – OPEN SESSION
07 July 2010
13.00
2nd Floor Conference Room, John Street
1.
Present
C/Supt Graham Bartlett
DCI Ian Pollard
C/Insp Laurence Taylor
C/Insp Helen West
C/Insp Simon Nelson
Lou Wynne
GB
IP
LT
HW
SN
LW
Guests
Steve Little, KPMG
Georgina Doughty
C/Insp Paul Spurgeon
Insp Richard Allum
SL
GD
PS
RA
Apologies for Absence
Supt Steve Whitton
DCI Jason Taylor
Amanda Long
SW
JT
AL
Minutes of Previous Meeting
Previous minutes agreed as accurate
2.
Outstanding Actions
Action log attached
3.
Items For Information / Discussion
3a
KPMG Update
SL advised that B&H are piloting a benchmarking exercise for the Force – a
paper was circulated showing a draft mock up tool which will be used to
gather the information see appendix A – the aim is to provide an ‘at a glance’
comparison with other divisions and / or Forces but to further include
contextual data – SL detailed the information which will be provided by the
shown diagrams
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Following discussion around what departments within CID would be expected
to participate it was agreed that this should cover the investigative side of CID
including PCU but would not include CPT, AVU etc
GB advised that Insp Bill Whitehead has been nominated as the divisional lead
for this process and will ensure completion of the Time Writing
ACTION ALLOCATED – SEE ACTION LOG 212
LW suggested engaging Unison in relation to the perception of risk to jobs and
provide reassurance to those participating in the exercise – GB feels that the
briefings will provide the necessary reassurance as the exercise is around
performance – this is a Force level project and any such involvement should
be at the direction of Chief Officers
ACTION ALLOCATED – SEE ACTION LOG 213
3b
Quest Update
PS reported that the ISU issues have now been resolved – ongoing issues in
terms of RIT have been discussed with HW, LW and Adrian Rutherford and
resolution is expected in the near future for Case Directors and Designated
Investigators
The Terms of Reference are in progress and the draft Service Level
Agreement is available for feedback
PS advised that it is the team’s intention to pull the strings together for the
meeting on 21 July – a pack is being developed that will be circulated prior to
the meeting
HW reported that all Inspectors have been notified of the new structure and
no issues have been raised
LT agreed to provide a list of available Police Boxes to HW for NRT to start
using
ACTION ALLOCATED – SEE ACTION LOG 214
3c
Policing Plan Update
The Policing Plan was shown on the Smartboard with all updates provided –
the following points were noted:
Ref 1 - The confidence indicator is no longer required but all agreed it is
important to ensure we work beyond what is stated – the principles remain
very valid – likewise with the Policing Pledge
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Ref 8 – GB discussed issues around YCAP funding with John Barradell who has
indicated that the funding streams within CYPT will only impact on those
already identified
Ref 9 – A draft proposal around TICs has been submitted to the IOM in terms
of offering burglars drug treatment programmes – the initial proposal was
rejected and will go via Crime Managers for improvement
Ref 11 – Further to DAM, Sean Lambourne advised that C1Bs can be crimed –
HW agreed to discuss this issue further with Sean directly
Ref 15 – Fell short on last years target although this came on the back of a
54% reduction the year before – issues with YOS being addressed
Ref 17 – This was added to enhance the coverage of Neighbourhood Watch
Schemes as there is no set process – all staff are trained in setting up such a
scheme but need a clear idea of focus – GB suggested having a PDR objective
accordingly
ACTION ALLOCATED – SEE ACTION LOG 215
Ref 18 – IP admitted that CID knowledge on neighbourhood priorities was
limited although such information is available to them – it was noted that CID
engagement with NPT has improved but there remains a way to go
ACTION ALLOCATED – SEE ACTION LOG 216
Ref 27 – Towards the end of the year there is a need to consider further
projects for Quest to change such as Serving Sussex 2015 involvement where
Quest methodology can be applied
3d
Performance and Governance
GB reported that following the DAM he was not happy with the quality and
depth of knowledge from some of those attending – LT advised that he had
discussed this issue with 2 of the NPT Inspectors – all agreed the importance
of ensuring knowledge of their business areas and whilst it is possible to be
caught unexpectedly all officers should have basic information
GB raised a further issue around the need to focus on compliance of Activity
Plans and using them to enhance what we do well in addition to areas for
improvement
DACS input is being rectified in the short term and GB has discussed this with
Chris Ambler – in terms of operational impact we do not have a clear picture
where we stand in terms of recording or crime patterns
In terms of budget the Force has identified more savings than required which
will contribute to expected savings in future years – SN asked if, further to the
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paper by LT, is there anything identified as a contingency to critical work
streams – GB advised no, this would need to be identified as a risk
3e
Force Messages
FEB - the Staff Survey was discussed and divisional feedback is expected on
Monday – we will need to identify an action plan on how to address the issues
by September – the main headlines from the results are around transparency,
change management and PDRs
Crime Managers – protocol for divisions not to interfere with other divisions
prisoners in progress
Confidence Strategy – went through and contains good coverage around
Mosaic –this has identified much work we can do around engagement and
delivery based on findings
Spending Wisely – discussed the £50m savings by 2015, this is 20% of the
Force budget – further in year savings were identified in addition to the above
– there have been a great many suggestions submitted and several work
streams in progress – the Local Delivery Model reflects what we do on division
– the Quest Intelligence Review is in progress and research & analysis will be
addressed at Force level – in relation to Custody it was suggested that there
are many benefits to it being centrally managed – GB suggested sharing
resources during quiet times which was met with enthusiasm – further to
discussions around budget cuts in other sectors GB noted that we cannot bend
to other agencies pressures
5x5x5 – Insp Jason Cummings and DI Rachel Bacon attended the various
outcomes were discussed.
All agreed some of the items are not appropriate but there are some really
good ideas too – further discussion ensued around potential options and LT
stated a wish to see the rationale behind some of the options listed
4.
Items for Decision (decision report form to be completed exc verbal update)
No items submitted for decision
5.
Any Other Business
No further business raised
6.
Items to be Reported to Other Boards
No items submitted for other Boards
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Date of Next Meeting
Wednesday 21 July – 12.30 – Slaugham
This will be combined with the Command Team Away Day
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APPENDIX A
Serving Sussex
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