Document Name:
Minutes from Phone Conference #3
Document Date:
11 March 1999
Document Owner
DNV
Document Author/s:
Jochen Haenisch
Document approved by:
Heidi Brovold
Task / Deliverable Number:
WP 5.2
Version:
0
Status
approved
Document Reference Number:
5-52-M-1999-05-0
Distribution:
all
The information contained in this report is subject to change without notice and should not be construed as a commitment by
any members of the MARVIN Consortium. In the event of any software or algorithms being described in this report, the
MARVIN Consortium assumes no responsibility for the use or inability to use any of its software or algorithms. The
information is provided without any warranty of any kind and the MARVIN Consortium expressly disclaims all implied
warranties, including but not limited to the implied warranties of merchantability and fitness for a particular use.
 COPYRIGHT 1999 THE MARVIN Consortium
This document may not be copied, reproduced, or modified in whole or in part for any purpose without written permission
from the MARVIN Consortium. In addition, to such written permission to copy, acknowledgement of the authors of the
document and all applicable portions of the copyright notice must be clearly referenced.
All rights reserved.
General
Date: 11th March 1999
Location: everywhere
Participants:
Antonio
Cacho (part time)
IST
Clemens
Odendahl
IWi
David
Jaramillo
GL
Heidi
Brovold (chair)
DNV
Jochen
Haenisch (minutes)
DNV
Peik
Jenssen
DNV
Markus
Wittmann
IWi
Sotiris
Makris
LMS
Emily
Weitzenböck
IRI
Called but not reached:
Per Kristian Jonassen (Marinor)
Paulo Soares (Marenostrum)
Distribution to:
All project members
Contents
1
WP1 STATUS _______________________________________________________________________ 3
1.1
ISSUE: LACK OF COMMUNICATION – WORKPLAN DELAYED. __________________________________ 3
1.2
STATUS AT PARTNERS SITES __________________________________________________________ 3
2
WORKSHOP PREPARATIONS ________________________________________________________ 4
3
ACTION LIST _______________________________________________________________________ 4
4
AOB _______________________________________________________________________________ 4
List of Annexes
Annex A: List of Actions
Annex B: List of Resolutions
16 February 2016
2 of 6
© MARVIN consortium. Commercial in Confidence
1 WP1 status
David chaired this session.
1.1
Issue: Lack of communication – work plan delayed.
Proposals to cope with this issue:
1. scenario to be clarified (actors, restrictions, ..); start immediately through BSCW;
clarify before workshop. Action: stick to the agenda: all partners to prepare their
private views on the business processes.
2. work plan for WP1 should be reviewed via the BSCW server; schedule using Excel.
Discussion: no feedback from task 1.4, yet; other task leaders did not give detailed
enough feedback. Action: The WP1 leader and the WP1 task leaders will complete
the plan discussion before the workshop.
3. task leaders to specify what they expect from other partners/tasks; inform
management about communications. Discussion: so far there has not been much
progress, therefore, little communication occurred. Action: Not all communication
should go via the project manager; the management structure gives clear info on
how monitoring/reporting shall be done, i.e. in this case via the WP leader. Each
individual partner shall feel responsible and request information that she/he needs.
4. result of on-going work should be placed into either web or BSCW; best the latter.
Discussion: see below on web and BSCW.
5. preliminary models for the workshop should be made available to all partners; use
BSCW. Action: David to send an e-mail to all partners to put their models/ideas on
the BSCW.
6. all should register into BSCW; give feedback on usability; final decision on BSCW
usage in Saarbrücken. Agreed
Resolution:
It has been previously agreed (and now confirmed) that documents under discussion are
on the BSCW. Completed documents are put onto the web.
Clemens proposed to access the BSCW through the web. The proposal will be discussed
further on e-mail (action Clemens).
IWi has a schedule tool that will be discussed at the coming workshop.
1.2
Status at partners sites
GL - definition of the scenario (action 106); description of the scenario required to be
able to make considerable progress; analysis of emergency case in process; ARIS tool
kit has been installed; related projects have been identified: ISIT, InfoMar, ...;
collaboration tools; 9 people registered on BSCW so far; not actively used, yet.
IRI (legal framework) – questions: how to give a legal backing to the development of
the tool kit (internal); how to use the tool in a legal framework (in which one)
(external). Has looked into encryption (restricted to the partner countries, later maybe
EU). Liability of the partners, IPR, confidentiality, applicable laws. IRI needs input on
scenario to proceed.
LMS – focuses on the description on processes related to planned maintenance. Meeting
with Neorion coming week. LMS needs more focused process description to be able to
discuss with Neorion.
IST – (dropped out of the conference)
IWi – designed the web, completion within the next two weeks. Contract .... working
with Emily. Currently only a high level description of the integration tool. Process
descriptions required as input.
DNV – working on our part of the processes for planned maintenance. Shall be
completed before the workshop.
ARIS installations are OK at: GL, LMS, DNV, IWi .
2 Workshop preparations
Reservations for the hotel need to be done by Friday, March 12. All shall send e-mails
about their arrivals/departures ASAP.
Markus: Models will directly be put into ARIS during the workshop. A session about
import facilities for ARIS is added to the agenda (action Markus).
3 Action list
All are able to read the new action matrix. The understandability of the acronyms for the
individuals should improved (action Peter).
A reminder: All shall review the QAP before the end of this week – and confirmed that
this is realistic.
4 AoB
nothing
Annex A: List of Actions
Reference
Who + Description of Action
Status/Result
Due
Act-TelC-3-01:
All to document their "private" business process
models for the Saarbrücken workshop.
Action
Paulo, Sotiris,
Byron, Heidi,
David, Per
Kristian,
Antonio
Manuel,
Carlos
17/03/99
Act-TelC-3-02:
WP1 management team to complete the
discussions on the WP1 work plan before the
Saarbrücken workshop using BSCW.
Action
Clemens,
Heidi, David,
Emily
17/03/99
Act-TelC-3-03:
David to announce by e-mail to all partners in task
1.1 that the "private" business process models (see
action 1 above) shall be published on the BSCW as
soon as they are available.
Action David
11/03/99
Act-TelC-3-04:
Clemens to distribute his proposal on accessing the
BSCW via the porject web-site to all partners on email.
Action
Clemens
17/03/99
Act-TelC-3-05:
Markus to add to the Saarbrücken agenda the item
"Input formats for ARIS".
Action
Markus
17/03/99
Act-TelC-3-06:
All in WP1 to register for the Saarbrücken
workshop ASAP (hotel !!) by sending an e-mail to
Clemens.
Action Paulo,
Sotiris,
Byron, Heidi,
David, Per
Kristian,
Antonio
Manuel,
Carlos,
Emily, Peter
12/03/99
Act-TelC-3-07:
Peter to improve the readability of the acronyms
for project members in the action matrix on the
web.
Action
Peter
31/03/99
PREVIOUS ONGOING ACTIONS
For all on-going actions see the action matrix on the project web-site.
Annex B: List of Resolutions
Reference
Description of resolution
Res-TelC-3-01
Each individual partner shall feel responsible for her/his work and shall
request information that (s)he needs to perform it.
Res-TelC-3-02
The work package leaders shall be informed about all on-going
communications among the WP members. The Project Manager shall be
informed via the WP Leaders using the reporting mechanisms that are
described in the QAP.
Res-TelC-3-03
The BSCW shall only be used for documents that are still under discussion.
Documents that are agreed within a certain context shall be solely published
on the project web-site (including the context that they have been agreed
for).
Previous Resolutions
No resolutions from previous telephone conference. For a complete list of resolutions
see the project web-site.