Cabinet Member Report
Date:
Subject:
5 November 2007
Release of Capital Funds for the refurbishment and
extension of the pavilion at Paddington Recreation
Ground
Summary
1. This report seeks authority to release capital funding in order to enable the
refurbishment and extension of the pavilion at Paddington Recreation Ground.
The contract includes the extension, refurbishment and internal adaptation of the
existing pavilion and the construction of a linked single storey extension
constructed to its west. The new extension will accommodate additional
changing facilities, an entrance lobby and associated ancillary accommodation
and a new, fully accessible resource centre for use by clubs, schools and local
groups will also be created.
2. The works associated with this contract are included within the approved capital
programme for Environment and Leisure for 2007/08 and 2008/09.
3. The works form part of the wider regeneration programme at the park which
commenced in 2006/07 and involves the refurbishment and enhancement of the
sports and leisure facilities. The works are particularly important as the current
changing facilities are of a poor standard and cannot accommodate the growing
levels of usage at the site. The new resource centre will also provide a vital
facility for local clubs, groups and schools to support further improvements in
sport and leisure infrastructure at the site and across the City.
4. This contract is also part of the agreed programme of works associated with the
agreed £1 million external funding award from the Football Foundation which was
successfully secured in 2006/07 but is subject to the satisfactory and timely
completion of the whole regeneration programme at the site of which the Pavilion
project forms a vital part.
5. The funding of £1.45 million for this project has been approved in the Capital
Programme for 2007/2008 and 2008/09. Under Financial Regulation B8, capital
expenditure cannot be incurred on any scheme in excess of £150,000 until
Cabinet Member approval is received.
Recommendation
1. That, in accordance with Financial Regulation B8 approval be given to the
release of funds from the Capital Programme to allow work to commence on the
Pavilion building at Paddington Recreation Ground, as described in the report.
Cabinet Member:
Date:
Classification:
Title of Report:
Report of:
Wards involved:
Cabinet Member for Customer and Community
Services
5 November 2007
For General Release
Release of Capital Funds for the refurbishment
and extension of the pavilion at Paddington
Recreation Ground
Director of Environment & Leisure
Maida Vale
Policy context:
Provision of Value for Money Quality Services.
The remodelling of Paddington Recreation Ground
is a Civic Renewal objective with approved capital
budget provision phased over several years and
with partnership funding from third parties. These
site improvement works in 2007/08 and 2008/09 are
promoted to enable the improvement programme
to continue, with this element of the works
involving the extension and refurbishment to the
Pavilion building.
Financial summary:
Financial Regulation B8 approval is sought for this
project amounting to £1,455,000
£360,000 external funding will also be realised
following completion of the works as part of the £1
million award from the Football Foundation,
providing a net cost to the Council of £1,095,000.
The cost will be met in the approved capital
programme for 2007/08 and 2008/09.
Report Author:
Richard Barker
Principal Sports & Leisure Services Manager
Contact details
Richard Barker
Telephone 020 7641 2693
Fax 020 7641 2959
rbarker@westminster.gov.uk
1.
Background Information
1.1 The required improvement works have been identified in the capital
programme for a number of years and form part of the regeneration works at
the site which has attracted significant external funding from external sources.
The proposed works to the Pavilion building to which this report relates are an
integral part of the regeneration programme and will realised £360k in external
funding contributions from the Football Foundation upon their timely
completion.
1.2 The proposed works have all planning consents necessary to undertake and
deliver the improvements, including a temporary planning application to
relocate the changing facilities into temporary accommodation during the build
period.
1.3 Carillion Services Ltd were appointed as consultants to develop the drawings
and specification for the contract and to manage and monitor the building
contract through the tender, building works, practical completion and defects
liability stages. This appointment was approved by DCB on 25 th July 2005.
Following a competitive tendering process DCB also approved the
appointment of Walker Construction Ltd to undertake the works on 31 st
October 2007.
2.
Detail
2.1 The contract covers the refurbishment of the existing Pavilion building including
the upgrading of existing changing rooms, the remodelling and enhancement of
the reception and bookings area and the remodelling of the first floor area to
create a resource centre for clubs, community groups and schools. A ground
floor extension is also included which will provide a further four changing rooms
and a new storage area. A lift will be installed to provide complete, DDA
compliant, accessibility to the remodelled first floor.
2.2 This contract is also part of the agreed programme of works associated with the
£1 million external funding contribution from the Football Foundation which was
successfully secured in 2006/07 but is subject to the satisfactory and timely
completion of the whole regeneration programme at the site. £360k funding
from the Football Foundation will be realised upon the timely completion of this
project.
2.3 In undertaking the competitive tendering process for the works, the Council’s
procurement code was consistently adhered to and five appropriate
organisations submitted competitive tender bids for the contract.
3.
Financial Implications
3.1 This contract for works amounts to a total of £1,399,173.53, broken down as set
out below.
3.2 In addition to the cost of the contract a further £15k will be allocated to the total
cost of the project for capitalised salary costs from the Parks, Sports and
Leisure client team which relates to an apportionment of their time spent on this
project. A further £55k will also be incurred relating of temporary facilities to
enable the existing sports and leisure service operation to continue during the
30 week build period. This cost includes the installation of temporary changing,
reception and associated ancillary facilities which are vital in maintaining the
current level of service for this relatively long duration.
3.3 The costs for the contract will be met through the approved capital programme
(cost code W651007 0950) and the anticipated profiled expenditure is as
follows:
2007/08
2008/09
Total cost
£555k
£900k
£1.45m
3.4 As the project is included within the approved grant funding from the Football
Foundation, external funding grant payments will be received as the project
works are undertaken. Anticipated payment receipts are as follows:
2007/08
2008/09
Total cost
-£160k
-£200k
-£360k
.
3.5
The revenue implications arising from the proposed capital expenditure of
£1.4m, assuming an asset life of 40 years, are shown below:
Capital Charges
3.6
2008-09
£’000
36
2009-10
£’000
100
2010-11
£’000
98
2011-12
£’000
96
The extension and refurbishment to the Pavilion building will not result in any
additional revenue costs for the Council.
4.
Legal Implications
4.1
There are no legal implications associated with this report.
5.
Staffing Implications
5.1
There are no staff implications resulting from the capital scheme
6.
Business Plan Implications
6.1
This project is an integral part of the Environmental & Leisure Business Plan
2007/2008.
7.
Outstanding Issues
7.1
There are no outstanding issues associated with this report.
8.
Consultation
8.1
An extensive programme of consultation was undertaken for the regeneration
programme at the park (which includes this programme of works for the
Pavilion building) and included Ward Members, users, local residents, clubs,
groups and local schools. This consultation process helped to inform the
overall proposals.
9.
Crime and Disorder Act 1998
9.1
There are no issues to be addressed within the Crime and Disorder Act.
10.
Health and Safety Issues
10.1
A full risk assessment of the project and associated works will be carried out.
10.2
The appointed contractor is required to provide the Construction Phase Plan
under CDM Regulations 2007. The plan should include arrangements for
monitoring site health and safety and will be closely monitored by the
Council’s Leisure Contracts Manager (Technical) and the appointed
consultants to ensure compliance.
10.3
All contractors will abide by the Council’s Health and Safety Policy and follow
the Health and Safety at Work Act 1974.
11.
Human Rights Act 1998
11.1 This proposal has no implications in respect of the Human Rights Act 1998.
12.
Reason(s) for Decision(s)
12.1
The proposal is a necessary development and a key project as part of the
wider regeneration programme at the site. The works are particularly
important as the current changing facilities are of a poor standard and cannot
accommodate the growing levels of usage at the site.
12.2
The report gives contract and background information and requests the
Cabinet Member for Customer and Community Services to approve capital
expenditure of £1.45m from the approved capital programme, pursuant to the
Council's Financial Regulations (FR B.8). The report gives information in
relation to the required upgrading and refurbishment of the Pavilion building at
Paddington Recreation Ground in order to effect required improvements.
If you have any queries about this report or wish to inspect one of the
background papers please contact Richard Barker on 020 7641 2693, fax
020 7641 2959, email rbarker@westminster.gov.uk
Background Papers
DCB report providing approval for the appointment of Walker Construction Ltd to
undertake the works on 31 October 2007.
For completion by Cabinet Member
Declaration of Interest

I have no interest to declare in respect of this report
Signed ……………………………. Date ………………………………
NAME:

I have to declare an interest
State nature of interest ……..……………………………………………
………………………………………………………………………………..
Signed ……………………………. Date …………………………………
NAME:
(N.B: If you have an interest you should seek advice as to whether it is appropriate to
make a decision in relation to this matter.)
For the reasons set out above, I agree the recommendation(s) in the report entitled
Release of Capital Funds for the refurbishment and extension of the pavilion at
Paddington Recreation Ground and reject any alternative options which are referred
to but not recommended.
Signed ………………………………………………
Cabinet Member for ………………………..
Date …………………………………………………
For Ward Specific Reports Only
In reaching this decision I have given due regard to any representations made
by relevant Ward Members.
Signed ………………………………………………
Cabinet Member for ………………………..
Date …………………………………………………
If you have any additional comment which you would want actioned in connection with
your decision you should discuss this with the report author and then set out your
comment below before the report and this pro-forma is returned to the Secretariat for
processing.
Additional comment: …………………………………………………………………
………………………………………………………………………………………….
………………………………………………………………………………………….
NOTE: If you do not wish to approve the recommendations, or wish to make an
alternative decision, it is important that you consult the report author, the Director of
Legal & Administrative Services, the Director of Finance & Resources and, if there are
staffing implications, the Head of Human Resources (or their representatives) so that
(1) you can be made aware of any further relevant considerations that you should take
into account before making the decision and (2) your reasons for the decision can be
properly identified and recorded, as required by law.
Note to Cabinet Member: Your decision will now be published and copied to the
Members of the relevant Overview & Scrutiny Committee. If the decision falls
within the criteria for call-in, it will not be implemented until five working days
have elapsed for any call-in request to be received.