RURAL MOUNTAIN PRODUCERS EXCHANGE, INC. (RMPE)
FAYETTEVILLE FARMERS' MARKET www.fayettevillefarmersmarket.org
P.O. Box 3076 Fayetteville, AR 72702 479-935-5111 fayettevillefm@gmail.com
From: Teresa Maurer, FFM Vendor Coordinator
To:
Those interested in applying for 2016 FOOD TRUCK Membership
Enclosed is an application form for 2016 Food Truck membership in the Rural Mountain
Producers Exchange (RMPE), which operates the Fayetteville Farmers' Market. There is
potentially one Food Truck space available on Saturday and the RMPE Board will be very
selective in considering new applications. Thanks for your interest!
A $25 non-refundable application fee must be enclosed with all applications. Please
complete the forms, and answer all questions, then sign and return them ASAP with a
check payable to RMPE at P.O. Box 3076, Fayetteville, AR 72702. Applications without
checks will not be considered. Applications must be received before March 1, 2016. The
application must be signed to be considered. If you have questions, please feel free to contact
Teresa at the phone number or email at the top of the letter.
Completed applications will be reviewed by the Board of Directors. NOTE: After your
application is received, it will be referred to the market's Food Court Committee. Be sure to
include a draft menu and price range. If your application is accepted for further review, you will
be contacted to submit a few food samples to the Committee. If the food samples are approved,
we will work with you to arrange the time and place for Board and Committee review of the truck
or trailer at the square. After board approval, but before the first time you set up at market, we
will require copies of insurance info, licenses, tax info, health department certificates, etc to be on
file in our office.
RMPE is an Arkansas not for profit, which operates the Fayetteville Farmers' Market. The
RMPE was created in 1973, primarily to support local, sustainable agriculture, including small
farmers, plant growers, fine artists, craft persons and a limited number of local food vendors, by
providing a marketplace for their locally produced products.
To be eligible for membership, the vendor must reside in Washington, Carroll,
Madison, or Benton counties. After acceptance, members pay annual membership dues ($5) on
the first day of selling, plus the commission as described in attachments.
Evaluation criteria for Food Truck applications will include the following:
1)
2)
3)
4)
5)
6)
7)
8)
Use of Local Products (preferably from other RMPE members)
Healthy options on the menu
Already existing food truck (or successful history at Fayetteville market)
Vegetarian options on the menu
Existing health department certification – health inspection
Size limitations-truck or trailer cannot exceed 24 feet
Need Fayetteville business license
Self-contained and self-powered if possible. Our rules do not allow gas powered
generators during market. If this criteria can't be met, we will consider applicants who
propose to use 110 power (220 power is available, but not easily).
RURAL MOUNTAIN PRODUCERS EXCHANGE
FOOD TRUCK Requirements and Agreement
1.
Vendors must set up before 7am on Saturday in spaces assigned by the market
manager. All set up must be removed and the area cleaned before 2 pm. No vehicles on plaza
or sidewalks. No pets permitted in vendor spaces or left in vehicles.
2.
**Vendors must carry premises and product liability insurance specifically endorsed
to add and cover their Farmers’ Market operations, with policy limits not less than one
million dollars, and must provide proof to RMPE before their first day of selling at
market.**
3.
Vendors must comply with all City, State and County health regulations and
licensing.
4.
5.
6.
7.
Vendors must provide their own trashcans and remove them each day. If they do not take
the trash with them, they must be emptied ONLY in the dumpster provided on site,and NOT
in round city trash cans.
Sidewalks must remain free of obstruction and tripping hazards.
Umbrellas, shade tops/tents may be used only if anchored or weighted in such a manner as
to prevent blowing in a strong wind.
Vendors must join RMPE as a food truck member with voting privileges.
8.
Vendors will pay 7.5% of sales before tax to RMPE as commission, payable by 2
p.m. each Market business day. Annual RMPE dues will be due at first day of selling.
9.
Vendors will be subject to regular evaluation for quality, cleanliness and display. Failure
to maintain high standards will result in revocation of food vending privileges.
10.
Vendors are restricted to sales of previously approved food items or menu.
Significant changes in the food items or menu offered must be approved by the board before
selling.
I have read the above requirements and agree to abide by them:
Owner and Vendor (Signature): _________________________
Business Name: _____________________________________
Board action and date: ________________________________________
Committee action and date:_____________________________________
Final approval date:___________________________________________
Date: ________________
RURAL MOUNTAIN PRODUCERS EXCHANGE
2016 Food Truck Vendor Application
Send to:
RURAL MOUNTAIN PRODUCERS EXCHANGE, INC.
P.O. Box 3076, Fayetteville, AR 72702, 479-935-5111
fayettevillefm@gmail.com
Applicant Name
Business Name
__________
Mailing Address
County
____________
Food Truck?
____yes
___no
Telephone Number(s)
__
E-mails ____________________________________________________
EIN ID#: _______________________________Sales Tax #: ______________________
(Food Truck Vendors are responsible for paying sales tax and other taxes on items sold)
ON SEPARATE SHEETS or ATTACHMENTS
A. Please describe your truck, other equipment and power requirements. NOTE: no
220 power is easily available, limited 110 is available. RMPE prefers self contained
power sources. No gas-powered generators.
B. Please attach a sample menu, including possible pricing. Will all menu items be
prepared in the food truck?___ If not, location of approved kitchen: ___________________
C. Please answer these questions:
C1. Are the products you plan to sell in accordance with all federal, state, and local
regulatory requirements (especially health department) for selling at market? Be sure you
read the following document as you answer this question:
http://www.healthy.arkansas.gov/programsServices/environmentalHealth/foodProtection
/Documents/FarmersMarketGuidelines.pdf
C2. Please describe your sourcing: use of ingredients produced by RMPE Farmer members is
strongly encouraged. Use of other regionally sourced items also encouraged.
C3. Please tell us about your prior experience making and serving prepared foods from a food
truck. List any quotes from customers who have bought food prepared by you.
C4: Tell us how you feel your food truck meets the criteria outlined in the cover letter and how
it will enhance the overall diversity of products offered at the Fayetteville Farmers’ Market.
Application checklist:
____Signed agreement
____Completed application form including all attachments
____Include a sample menu (does not have to be final one) and price ranges (remember that
peak customer flow is from 9-11, and in the summer, earlier).
____Include a clear photo of the food truck or trailer and measured length from front to back
(we have a maximum length allowable of 24 feet from curb on west side of Block Street)
____ $25 check for application fee made payable to RMPE
At time of committee and/or board inspection you will be required to present:
The food truck/trailer and samples of your products
Before you will be permitted to sell for the first time you must give RMPE copies of:
Copy of your most recent Health Department inspection.
Copy of your business license
Copy of liability and premise insurance
Copy of your lease agreement if you do not own your food truck or trailer
Copy of Arkansas sales tax certificate
revised 10/26/2015