Faculty approval process for new courses and units
& changes to existing courses and units
The following pro formas are referred to in the table below
For courses: Course Development Software (CDS), including the Proposal Template and the Costing Model
For units: Faculty Unit pro forma, and Technology Impact Statement
All proposals require completion of a Library Impact Statement
Changes that are not submitted in the appropriate form will be returned to the instigator
New
Course
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New unit
Major change to course
Major change to unit
http://www.adm.monash.edu/unisec/res/cds/index.html
http://www.med.monash.edu.au/committees/ugrad/docs/new_subj_proforma_150102.doc
http://www.lib.monash.edu.au//forms/impact.doc
Minor change to
course
Minor change to
unit
Honours Program
Definition
A change that triggers one (or more) of
the six criteria set by University
Education Committee as requiring the
use of the Course Development
Software (CDS)- outlined below
 A major change to an existing unit
includes:
Subjectively, a major change is when
the course is significantly changing its
focus, targeting a different group of
students or being revised for
accreditation purposes. If in doubt,
consult the Associate Dean (Teaching)
 More than 20% change to the assessment
– eg. an OSCE worth 20% is introduced
with resulting reduction in the value of
other components of assessment.
 More than 20% change to the content
 Change to the year level of offering
 Extension to a new campus
Criteria
1. Cross-faculty ventures, or any
courses that may impact on other
faculties
2. Cross-institutional ventures or those
involving other external partners
3. Courses that are to be offered outside
Australia
4. Courses involving a new form of
University award not currently
conferred by Monash
5. Courses that may have a major
impact on a particular campus
6. Course structures different from
those usually applying for the type of
award (for example, masters courses
that need to be included in the
schedule of exceptions)
(This includes creation of a “tagged”
coursework award title)
Other relevant criteria:
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
There is significant change to
the objectives of the course

More than 25% of the core units
are changing sequence, being added
or deleted, or changing content

The course is to be
disestablished
 Change to a different method of delivery
 Change to the credit point value of a unit
Any change which does
not fall into the category
Major Change to
Course
Any change not covered
under Major change to
existing unit.
Again, if in doubt consult
Subjectively, a minor change with the Associate Dean
is when the course is
(Teaching)
undergoing re-organisation,
perhaps as a result of
evaluation feedback or when
a course has been recently
introduced and fine-tuning is
required.
This includes:
 Addition or deletion
of core units
(amounting to less
than 25%)
 Changes to sequences
of units (involving less
than 25% of units)
 Changes to prerequisites within
sequences
A change that results in
changes to the Handbook
entry, other than changes
to the unit summary (see
major change to unit).
The University regards
Honours programs as
“undergraduate”, therefore,
they will ultimately be
approved by FUEC.
Reporting/
Documentation
requirement
 Two copies
(one hard, one
electronic) of
Course
Development
SoftwareCDS/CUPID
templates
 Library Impact
Statement
 Technology
Impact
Statement
 Approval by
FUEC,
 Faculty Board
and
 Sign off by
Dean and
 Sign off by the
DVC,
Academic and
Planning
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 Two copies
(one hard,
one
electronic)
of proposal
on unit pro
forma
 Library
Impact
statement
 Technolog
y Impact
Statement
 Two copies (one hard, one
electronic) of proposal on CDS pro
forma, Library Impact Statement,
Technology Impact Statement




Approval by FUEC,
Faculty Board and
Sign off by Dean and
Sign off by the DVC, Academic and
Planning
 Memorandum to FUEC setting out
 The current and proposed details of
course structure
 Rationale for the change
 Transition arrangements
 Implications
Alternatively, the CDS may be used but
in this situation sign-off by the Dean
and DVC will not be required.
 Two copies (one hard, one electronic) of
proposal on unit pro forma
 Library Impact statement
 Technology Impact Statement
 Memorandum to FUEC indicating:
 The nature of the change
 The rationale for the change
 Two copies (one hard, one
electronic) of proposal on
unit pro forma
 Library Impact statement
 Technology Impact
Statement
 A memorandum to FUEC indicating:
 The nature of the change
 The rationale for the change
 Library Impact Statement in case of changes to
prescribed textbooks or recommended reading
 Technology Impact Statement in case of changes to
assessment, teaching method or mode of delivery
If several small changes are proposed it may be more
convenient to complete a new unit proposal (as for
New Unit)
 Applications for approval of
Honour’s programs should
be sent to both the Research
Degrees Committee (Chair Rod Devenish) and to
FUEC.
 Research Degrees
Committee will evaluate the
“research” aspect of the
program and FUEC will
evaluate the “educational”
value of the program.
 FUEC will seek advice from
Research Degrees
Committee before approving
the program
APPROVAL PROCESS
New
Course
New U/G
Unit*
 Obtain approval of
Faculty Executive
Major change to course
Major change to unit
Minor change to
course
Minor change to
unit
Honours Program
Course
 Submit memo as
above
 and supporting
documentation to
Secretary.
 OR CDS
 Submit Two copies (one hard,
one electronic) of proposal on
unit pro forma/CDS,
 Library Impact statement
 Technology Impact Statement
to Secretary
 Obtain approval of Faculty Executive
Obtain approval of Curriculum or Course Management Committee
 Proposer submits
two copies (one
hard, one
electronic) of
Course
Development
SoftwareCDS/CUPID
templates and
Library Impact
Statement to
Secretary.
 Submit
Two copies
(one hard,
one
electronic)
of proposal
on unit pro
forma,
 Library
Impact
statement
and
 Technolog
y Impact
Statement
to
Secretary.
Documentation
should include unit
pro formas for all
year one units and
outline for all
subsequent units.
 Submit Two copies (one hard, one
electronic) of proposal on CDS pro
forma, Library Impact Statement and
Technology Impact Statement to
Secretary.
 Submit Two copies (one hard, one
electronic) of proposal on unit pro forma
 Library Impact statement
 Technology Impact Statement to
Secretary.
 Submit memo as
above to Secretary
 Library Impact
Statement
in case of changes to
prescribed textbooks or
recommended reading
Technology Impact
Statement in case of
changes to assessment,
teaching method or mode
of delivery
Secretary distributes to ADT and three evaluators
If several small changes
are proposed it may be
more convenient to
complete a new unit
proposal (as for New
Unit)
AD(T) and Secretary check documentation
Secretary distributes to ADT
and three evaluators
Evaluators return reports to Secretary
Evaluators return reports to
Secretary
Secretary requests amendments by course proposer,
Secretary requests amendments
by course proposer,
amended version returned to Secretary and checked by Secretary
amended version returned to
Secretary and checked by
Secretary
Proposal submitted to Faculty Undergraduate Education Committee. Approval may be made subject to further amendments
Secretary requests further amendments from proposer (if required); receives amended version
Proposal submitted to Faculty Board for ratification
Approval is complete
when signed by the
Dean and the DVC
(Academic &
Planning)
Approval is complete when signed by
the Dean and the DVC (Academic &
Planning
If identified as one of the six special
categories, forwarded to University
Education Committee
New research or postgraduate coursework units will be approved by the Research Degrees or Postgraduate Coursework Degrees committees.
All proposals approved by FUEC, RDC & PCDC are reported biannually to the central Education Committee.
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Proposal submitted to Faculty
Undergraduate Education
Committee. Approval may be
made subject to further
amendments
Secretary requests further
amendments from proposer (if
required); receives amended
version