ERASMUS
Intensive Programmes
Students
2011-2012 Data Dictionary
Version 20.06.2012
1
NO.
DATA ATTRIBUTE
DATA DEFINITION
IPS1
ID IP
Db: IDIP
Automatically generated code to
provide a primary key for the whole
dataset
NOTE: this field will be provided by
the Reporting Software
IPS2
Project Number
Db: ProjectNumber
Project Number.
Home Institution Erasmus ID code
Db:HomeInstitution
Erasmus ID code of the Institution
in the home country where the
student studies/is registered
IPS3
DATA DOMAIN
DATA CHECKS / CONSTRAINTS
Alphanumeric string with the
following structure:
NA/IPS/11/00001
C1.1 Not empty
C1.2 Unique for each record
Alphanumeric string; not
unique for each record – many
students can take part in the
same project.
String of characters up to 13 in
the set of possible values
called “Erasmus ID Codes”
C2.1 Not empty
C2.2 Not unique for each record
C3.1 Not empty
C3.2 In (“Erasmus ID Codes”)
e.g. B BRUXEL01
IPS4
Country Code of Home Institution
Db:CountryCodeofHomeInstitution
The country of Home Institution
where the student studies/is
registered
Automatically Generated.
String of max 4 characters in
the set “ISO Country Codes”
C4.1 Not empty
C4.2 In (“ISO Country Codes”)
IPS5
Country code of National Agency
DB:CountryCodeNA
Country code of the National
Agency of the IP coordinator
Automatically Generated.
String of max 4 characters in
the set “ISO Country Codes”
C5.1 Not empty
C5.2 In (“ISO Country Codes”)
EUC
Db: EUC
The number of the Erasmus
University Charter of the Home
Institution
IPS6
Long integer in the set of “EUC
codes”
(automatically filled in when
selecting Home Institution)
IPS7
ID Student
Db: IDstudent
Unique identifier for each student
created by the NA. Must be
recognisable for the NA.
Alphanumeric string up to 20
characters
IPS8
Family name of Student
Db: Surname
The family name of student
Free text up to 60 characters
IPS9
First name(s) of Student
Db: Forename
The complete forename(s) of
student
Free text up to 60 characters
C6.1 Not empty
C6.2 In (“EUC Codes for Home Country”)
C7.1 Not empty
C8.1 Not empty
C9.1 Not empty
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NO.
DATA ATTRIBUTE
DATA DEFINITION
DATA DOMAIN
DATA CHECKS / CONSTRAINTS
IPS10
Year of Birth
Db: YearBirth
The year of birth of student
Date format reporting year in
yyyy format
C10.1 Not empty
C10.2 Warning if >= 1912
C10.3 Warning <= 1995
IPS11
Age
Dd: Age
The age of the student defined as
the difference between the year of
the beginning of the Erasmus Year
(2011) and the year when the
student was born.
IPS12
Gender
Db: Gender
IPS13
Nationality
Db: Nationality
IPS14
IPS15
IPS16
IPS17
Subject Area
Db: SubjectArea
Level of Study
Db: LevelStudy
Supplement for special needs
Db: SNSupplement
Comment
Db: Comment
Integer usually between 16
and 99
The field will be automatically
calculated using the
information in “Year of Birth”
This field will be calculated automatically by
the software using the formula Age = 2011 –
'Year of Birth’
Gender of student
String of 1 character in the set
(M, F)
M = male
F = female
C12.1 Not empty
C12.2 In (M, F)
Nationality of student
String of 2 characters in the
set “ISO Country Codes”
C13.1 Not empty
C13.2 In (“ISO Country Codes”)
C13.3 If ‘XX’ (Other) then requires comment
specifying nationality
Subject area
Numerical string of a
maximum of 4 characters
according to ISCED97 codes
codes or Erasmus subject area
codes (xx.x).
C14.1 ISCED97 codes or Erasmus subject area
codes
(NOTE: If Erasmus subject area codes are
used, the value must have four characters,
including a '.' as the third character)
Study level at home institution
String with a length of a
character, having 4 possible
values:
1 = First Cycle
2 = Second Cycle
3 = Third Cycle
S = Short Cycle
The total supplementary grant
awarded to students with special
needs for a study
period/placement.
Any comment the NA needs to give
on a study period, such as:
justification of values giving errors
that the NA has chosen to accept,
explanation on an early returner,
etc
Currency (in euro). Positive
number, with up to two
decimals.
If decimals are used, decimal
sign is '.'
(do not use comma).
Free text up to 255 characters
C15.1 Not empty
C15.2 1, 2, 3 or S
C16.1 >= 0
C16.2 Warning if ≥ 10000
C16.3 The number does not contain commas
C17.1 Length <= 255
C17.2 If “Nationality”= “XX” then Not empty
3
NO.
IPS18
DATA ATTRIBUTE
LLPlink Project Number
Db: LLPlinkProject
DATA DEFINITION
LLPlink project number in order to
link this entry to LLPlink data
(to be filled in by the National
Agency)
DATA DOMAIN
DATA CHECKS / CONSTRAINTS
Text in the format
"2011-"<x>"-"<NACode>"ERA"<nn>"-"<xxxxx>
C18.1 Not empty
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