Ghana WASH Window-FDW – Model form
Annex 3c: MODEL FINAL REPORT
GWW project number:
GWW…/…/…
Title of the project:
……….
Name applicant:
……….
Reporting period
……….  ……….
Filing date progress report
……….
Instructions:
- This final report presents a summary of all the achieved results as defined in Annex 1 of the
Administrative Decision (‘beschikking’).
- This report and attached documents must be in English.
- Send one (1) hard copy by postal mail to RVO.nl and one (1) copy by e-mail to the PPP project
officer.
- RVO.nl should receive the Final Report according to the date included in the Administrative Decision.
- The final report should be signed by both Applicant and all project partners (not being the
Applicant).
- Blue text can be deleted from this format.
A. General
Contact information
- Were there changes in contact information of the applicant or project partners during the reporting
period?
Yes
No
If there are any changes, please list them below, otherwise proceed with section B.
Name of applicant/partner:
Correspondence address:
Visiting address:
Name contact person:
Email-address:
IBAN:
Other:
Phone:
BIC:
B. Progress of project and result(s) achieved
Summary
- Please summarise (max 500 words) the general progress of the project so far. This includes
achievements that are direct and indirectly linked to the project implementation. Also pay attention
to the cooperation between the project partners and relevant external stakeholders.
- In the next paragraphs specific progress at the level of the Results and Sub-results as included in the
Administrative Decision is requested.
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Progress achieved under Result 2
- Provide information on the progress of the Results and Sub-results as specified in Annex 1 of the
Administrative Decision.
- Were activities for result 2 carried out in the reporting period? Yes No
If yes, please describe the specific activities carried out.
-
Are any sub-results of result 2 completed during the reporting period?
Yes
No
If yes, please specify the sub-results and submit all the corresponding Means of Verification (MoVs)
for the completed sub-results with reference and numbering in accordance to Annex 1 of the
Administrative Decision. E.g. if sub-result 3 of result 2 is completed, please specify so with reference
to sub-result 2.3
-
Is result 2 fully completed?
Yes
No.
All MoVs have been provided together with this, or earlier progress reports.
Progress achieved under Result 3
- Were activities for result 3 carried out in the reporting period?
If yes, please describe the specific activities carried out.
Yes
No
-
Are any sub-results of result 2 completed during the reporting period?
Yes
No
If yes, please specify the sub-results and submit all the corresponding Means of Verification (MoVs)
for the completed sub-results with reference and numbering in accordance to Annex 1 of the
Administrative Decision. E.g. if sub-result 3 of result 3 is completed, please specify so with reference
to sub-result 3.3
-
Is result 3 fully completed?
Yes
No.
All MoVs have been provided together with this, or earlier progress reports.
In case of more than 3 results please add these manually
Bottlenecks and risks
- Please describe if there are any bottlenecks or risks identified or foreseen that could hinder the
progress of the project. If any new bottlenecks or risks are foreseen, describe what measures the
partnership will take to mitigate the bottlenecks and risks.
Sustainability and cross-cutting themes
ICSR
With regard to the implementation of the project according to ILO Conventions 138 and 182 against
child labour and ILO Conventions 29 and 105 against forced labour, you must establish that no use is
made of child labour or forced labour at the partners involved in the partnership, or at the first essential
supplier to the project. You are legally bound to provide RVO.nl with any information you may have
about the possible use of child labour or forced labour by such partners or suppliers. If one of the
aforementioned partners or suppliers is found to be using child labour or forced labour, or if you fail to
pass on information you have received on this subject to RVO.nl the subsidy may be withdrawn.
-
Is one of the first essential suppliers or one of the project partners possibly using child labour or
forced labour?
Yes
No
If yes, please identify the partner and elaborate on the situation.
-
Please provide an evaluation on the status of the identified ICSR risks in the project plan and as part
of Result 1 and how these risks were and will be minimized or mitigated. Describe whether all
mitigating measures as described in the ICSR risk analysis of result 1 are successfully implemented.
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Sustainability and cross cutting themes.
Provide information on the sustainability of the project. Sustainability is defined as Financial,
Institutional. Environmental, Technical and Social sustainability (FIETS) with a special focus to the cross
cutting themes ‘Environment’, ‘Climate’, ‘Gender’ and ‘Good governance’. More information can be
found in annex 3h FIETS-checklist.
-
In reference to Financial sustainability: Did the project generated revenues e.g. from project
products or services during the project period? If so, please specify and quantify.
-
In reference to Technical sustainability: evaluate on:
- The percentage of durable hardware purchased by the project that is still fully in use and is
properly maintained and functioning?
If this percentage is less then 100%, please clarify.
- The method used for establishing the above mentioned percentage (e.g. sample size of
methodology used)
Ownership Hardware
- Please describe how the ownership of the hardware that is purchased for this project is arranged.
Describe who will be the owner of the Hardware, and, if relevant, how proper maintenance and
functioning of the hardware is ensured? Please note that as defined at the end of the project the
hardware must be owned by a local Legal entity.
C. Monitoring and Evaluation
-
In the progress report on Result 1 and subsequent annual report project indicators were provided
using the table ‘Project Indicators’.
Provide an updated version of the table ‘Project Indicators’ to report on the situation at the end of
this reporting period. A sample of (a part of) this table is given below. Replace this sample with the
updated version of your project.
If some of the targets are not met, evaluate why and if/when it is expected that these targets will be
met. Also pay attention what will be necessary to reach these targets.
Table 1 Project Indicators
Indicator – Replace this sample table with
Unit
the updated table of your project
Sanitation (liquid waste) and institutional WASH compliance
Number of schools which are WASH compliant
Volume of faecal sludge adequately treated (i.e.
at faecal sludge treatment plant)
#
Litre
Number of people that gained access to and make
#
Current
situation
Target
use of an improved water source.
Number of people that gained access to and make
#
use of improved sanitation facilities
Sanitation – solid waste and drainage
Number of households with access to solid waste
#
management
…
…
D. Future prospects
-
Elaborate on the future prospects of the project or spin-off/effects of the project.
At least pay attention to:
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-
How the sustainability and continuity of the taken interventions are guaranteed. Describe
substantiate and quantify how Financial, Institutional, Environmental, Technical and Social
sustainability is obtained.
What future activities, related to the project or project results are foreseen by the partnership?
E. Financial report
-
Please provide an audited report on the financial and labour realisation as well as the realisation on
hardware purchases. Please use the mandatory Annex 3d (MS Excel) for this. The final financial
report has to be audited according the Audit protocol, Annex 4 of the Administrative Decision.
Where relevant, a textual clarification on the financial report can be given here.
F. Project modifications
Substantial changes in the project in relation to the Administrative Decision and original project plan
have to be approved by RVO.nl. Substantial changes are defined as changes resulting in a different
project results (output/outcome, reflected in MoVs), changes in partnership, planning, changes in staff
at project management and senior level and changes in budget allocation >10% of a result budget.
Please, keep in mind that reallocation of budget between Technical Assistance and Hardware is not
allowed
Update work plan
- Please indicate whether the project work plan has been adjusted in the last reporting period. In case
of an adjustment, please give a detailed description and motivation. In case of a substantial change
approval of RVO.nl is needed.
Project budget
- Please indicate and explain the project expenditure compared to the approved budget.
-
Please indicate and explain whether a change in project budget allocation of more than 10% of a
result budget was needed over the latest reporting period.
-
Please indicate and explain all possible changes in hardware, as compared to the originally approved
budget, in Table 2 below. Changes in hardware already reported to RVO.nl in earlier progress reports
or through a Request for Market Conformity Check (RMCC) can be excluded from this progress
report.
Table 2 Changes in hardware items compared to the hardware
result 1 (Annex 3d). Please, only include hardware that will be
Item1
Description and
Quantity Price in €
Motivation of proposed
change2
list provided with the progress report on
modified.
New/
Original
Adjusted approved
amount
amount
in €
in €
Add
more
lines
manually
TOTAL
1
Please use item order as in the original Hardware List and label new HW with ‘NEW-’ e.g. ‘NEW-Description item 3’
2
e.g. new HW replaces old item, budget left over, etc
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G. List of annexes
Please make sure all Annexes mentioned below are adhered to this report
Annex 3d, Financial report
- Final financial report for the entire project period
- Audit report on project finance (see Audit protocol, Annex 4 of the Administrative Decision)
Hardware (mandatory)
- Copy of all hardware invoices adding up to the full reported amount of € …….
- Copy of all Market Conformity check Certificates on hardware (for more information refer to Annex
3f), received during the reporting period.
- For all purchased hardware worth € 25.000,- or more: Annex 3g Protocol of Receipt.
Means of verification (MoVs)
- As specified under section B, ‘Progress of project and result(s) achieved. Please mark the MoVs with
the corresponding number (e.g. Result 3.3.2)
Other annexes
- Other relevant annexes provided, please specify here.
H. Declaration and signature
-
By signing this progress report the applicant and all partners declare that the information in this final
report is accurate and complete:
Applicant
Organisation:
Partner 1
Organisation:
Name:
Position:
Name:
Position:
Date:
Signature:
Date:
Signature:
Partner 2
Partner 3
Organisation:
Name:
Organisation:
Name:
Position:
Date:
Position:
Date:
Signature:
Signature:
Partner 4
Organisation:
Partner 5
Organisation:
Name:
Position:
Name:
Position:
Date:
Signature:
Date:
Signature:
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-
If the partnership has more than 5 partners, please add these manually to this document.
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