SECURITY COORDINATOR (SC)
JOB DESCRIPTION, 2004-2005
The Security Coordinator (SC) is responsible for directly supervising the Security Monitor staff and works closely with other campus
resources to maintain and promote safety in the residence hall environment. As an employee of Housing & Dining Services, each Security
Coordinator administers and enforces policies and procedures as outlined in the Residential & Family Living Staff Manual, Security
Monitor Staff Manual, University of California Personnel Policies and Procedures, the “Guide to Student Living in the Residences” and
the “University of California Policies applying to Campus Activities, Organizations and Students’ Handbook.”
The Security Coordinator’s role encompasses security, educational, and staff responsibilities. As such, the SC needs to be a responsible
and dependable individual who has a sincere interest in the welfare of the residence hall community. The Security Coordinator will serve
as a resource to staff and students. The responsibilities listed will be carried out under the direct supervision of the Resident Director
(RD), with overall security program coordination through the Residential Security Coordinator, RFL’s UCPD liaison.
QUALIFICATIONS
 Undergraduate or graduate student in good standing with the university and possessing a minimum 2.300 cumulative GPA and
good standing with the University at the time of application and throughout the period of employment. Please note that GPA
does not round up, any GPA below a 2.300 (2.299 or below) will make you ineligible for the position.
 Full-time academic status (12-13 units per semester) during period of employment. Exceptions must have prior approval of
the Resident Director and Assistant Director.
 Minimum of one year residence in a college or university residence hall, or a similar group living experience such as a Greek
house, co-op, or theme program prior to term of employment.
 One semester of residence hall staff experience, safety and security leadership experience, or one year of supervisory
experience.
TERMS OF EMPLOYMENT
1) The Security Coordinator is expected to serve as a role model for all residence hall policies and procedures. Failure to serve as
a positive role model may result in personnel action up to and including dismissal.
2) Maintain the required 2.300 minimum GPA throughout the term of employment. The Security Coordinator must submit a
copy of an official grade report to the Office of Residential & Family Living. Spring 2004 grade report must be submitted by
July 1, 2004, and your Fall 2004 grade report must be submitted (through the supervisor) within the first week of classes of the
Spring 2005 semester in order to ensure compliance with the academic requirements of the position.
3) Maintain fulltime academic status (12-13 units per semester) throughout the term of employment. Exceptions must have prior
approval of the Resident Director and Assistant Director.
4) The period of employment for this live-in position commences on Sunday, August 8, 2004*, prior to the opening of the halls
and ends in the afternoon on the date of the closing of the residence halls on May 21, 2005*.
5) Any new SC who has not served on hall staff in the past will be required to enroll in the Residential Training Seminar, an ED98/198 course for new hall staff. The seminar begins the week of March 8, 2004*, and meets one night per week through the
end of April for 135 minutes per session. Also, mandatory attendance at Spring Orientation sessions with the staff of the
hiring Unit will be conducted for new and returning hall staff members. The time commitment for orientation sessions will be
4-6 hours (including but not limited to the evening of Tuesday, April 6, 2005). More information on seminar enrollment and
orientation dates will be included in the hiring notification letter. Participation in Spring Orientations is required of all hall
staff. Participation and successful completion of the Residential Training Seminar is required for new hall staff only.
6) Active participation in the SC Training Weekend, March 12–14, 2004 (information will be included in the selection letter).
7) Active participation in staff training which occurs prior to the beginning of the Fall 2004 semester (5pm, August 8 – August
22, 2004*), and prior to the beginning of the Spring 2005 semester (5pm, January 9 – January 15, 2005*), as well as on going
system-wide and area staff in-service training programs.
8) Participation in the opening and closing of the halls prior to the beginning of the Fall 2004 semester, Spring 2005 semester and
throughout the academic year. Fall 2004: The halls open August 21 & 22, 2004*, and close December 22, 2004*. Spring
2005: The halls open January 10, 2005* and close May 21, 2005*. Preparation for and implementation of opening and closing
of the halls may include, but is not limited to: administrative preparation, programmatic preparation, logistical preparation and
physical preparation of Security Monitor booths.
9) The Security Coordinator must be available to residents and staff during evening hours and weekends and must be willing to
commit a significant amount of time (approximately 15 - 19 hours/week to the position. This includes providing Security
Monitor coverage during vacation and holiday periods when the residence halls remain open, which includes, but not limited
to, Thanksgiving and Spring Break.
10) All extended hall absences (more than 24 hours) must be arranged in advance with the Resident Director.
11) Any major time commitments (i.e. running for ASUC Senate, additional employment exceeding 15 hours a week, etc.) outside
the residence hall staff position must be discussed and approved in advance by the Resident Director.
12) Continued employment is contingent upon a satisfactory job performance evaluation by the supervisor. Satisfactory job
performance evaluation is defined as meeting expectations as defined by the job evaluation in all areas of the job description.
13) Security Coordinators who display psychological behavior which raises concerns about fitness for the SC position may be
required to complete an assessment of fitness and ability in order to continue in the position.
14) All hall staff must have telephone service in their room. Residential and Student Service Programs provides an allowance for
installation and monthly service charges. While Security Coordinators must have a telephone line, it is recommended that
they also have an answering machine.
15) The Security Coordinator will receive room (single room occupancy) and board during the period of employment as
compensation for this position.
16) Security Coordinators will receive the hourly compensation for the shifts worked as Security Monitors.
BASIC FUNCTIONS AND RESPONSIBILITIES
The Security Coordinator supports the Office of Residential & Family Living in the development of a student life program within the
residence halls. The specific responsibilities of the Security Coordinator position are divided into the following categories:
(A) SECURITY STAFF SELECTION, TRAINING AND SUPERVISION
1) Supervise 20-25 Security Monitor staff members by maintaining consistent accountability for the fulfillment of the Security
Monitor role including setting clear expectations for performance, providing rationale for policies and procedures and
confronting staff when necessary.***
2) Assist in the coordination and implementation of Fall and Spring selection for Security Monitors and on-going hiring needs for
Security Monitors and the spring selection of Security Coordinators.***
3) Assist with the implementation of the fall and spring system wide security staff training and follow up training for Security
Monitors. This includes, but is not limited to, training on security booth operations and policies, writing incident reports and
emergency procedures.
4) Plan and facilitate Security Monitor staff meetings once a month.
5) Assist the hall staff in finding a Security Monitor replacement when necessary.
6) Maintain appropriate performance documentation regarding Security Monitors as necessary.***
7) Complete performance evaluations of each Security Monitor and conduct individual meetings with the Security Monitors as
necessary.
(B) STUDENT AND COMMUNITY DEVELOPMENT
1) Work cooperatively with students to ensure a building environment, which displays respect for the rights and privacy of
others, is safe and secure, and promotes consideration of individual needs in a group living environment.***
2) Be available to the residents of the building to provide departmental and campus safety and security resources. This may
include, but is not limited to visiting residents, responding to resident concerns, and consistent contact with the Security
Monitor staff.***
3) Demonstrate a working knowledge of campus safety and security agencies and their services and functions to provide
residents with resource information.
4) Support and encourage students in the development of an effective Hall Association by serving as a resource for the
association regarding safety and security concerns and issues.
5) Exhibit awareness and responsiveness to student concerns regarding safety and security issues and follow up with residents as
needed regarding these issues and the management of the Security Monitor desks.
6) Respond to student behavior in violation of campus policies and procedures, such as behavior which endangers the health and
safety of residents, and behavior which results in damage to University property. This responsibility involves confronting the
action that is in question, documenting the incident(s) within 24 hours, and utilizing residence hall and University conduct
procedures. ***
7) Serve as a constructive and positive role model for personal behavior, safety and security, and academic pursuits. Role-model
appreciation of differences and assist students in developing an understanding of diverse cultures and lifestyles. Respect and
treat all individuals fairly and equitably by being open and understanding of sexual orientation, and cultural and ethnic
diversity issues.***
(C) PROGRAMMING
1) Complete 2 (two) major building or unit programs each semester under the supervision of the Resident Director. The first
program should be completed within the first month of each semester.***
2) Fulfill committee responsibilities or special projects agreed upon with the Resident Director. A project typically includes but
is not limited to 15 hours per semester.
3) Serve as a resource for the hall to disseminate information regarding safety and security from the Office of Residential and
Family Living, Office of Crime Prevention, UCPD, and other campus departments.
4) Maintain updated lobby bulletin boards and safety information at the Security Monitor Desk.
5) Assist in the coordination of student orientation during residence hall opening day. Assist in the coordination of a program for
new residents which outlines residential services and resources, addresses residential policy, and assists in the transition of
new students.***
(D) STAFF / ADMINISTRATIVE RESPONSIBILITIES
1) Attend and participate in the Spring Orientations and (for new hall staff) Residential Training Seminar. Also attend and
participate in Fall 2004 and January 2005 training programs, and other staff in-service training programs.
2) Attend weekly hall staff meetings or unit meetings prepared with weekly reports as required by the RD. Hall staff meetings
will be on Tuesday evenings from 7 p.m. – 10 p.m. Time commitments for these meetings vary.
3) Attend centralized Security Coordinator staff meetings as required by the Residential Security Coordinator.
4) Provide Security Monitor and hall staff with the resources and materials so they may serve in a student resource capacity for
safety and security concerns.
5) Coordinate monthly Security Monitor duty schedules and make them available by the first of the every month to the
appropriate staff.
6) Verify the completion of Security Monitor shifts and work with the Resident Director to resolve payroll issues.
7) Maintain and evaluate effectiveness of security procedures, equipment checkout, and the security logbook within the hall.
8) Maintain a clean, neat, and accessible Security Monitor activity desk.
9) Actively participate in the implementation of the selection process for hall staff for the next academic year.
10) Assist Resident Director with the implementation of Health and Life Safety Inspections.
11) Assist with implementation of CAL Day (April 16, 2005*) and Room Draw (May 3, 2005*).
12) Ensure that your Resident Director is updated on all aspects of your work. This responsibility will entail meeting regularly
with your RD and Program Assistant to share job-related information, receive feedback and develop job-related skills.
(E) RELATED DUTIES
1) Maintain positive working relationships with other Residential and Family Living staff, as well as Housing & Dining Services
staff members.
2) Develop and maintain an effective relationship with the unit’s UCPD liaison.***
3) Be responsible with all keys. Master keys are to be kept in their designated secure location at all times when not in use and are
not to leave the building or area without authorization.***
4) Be responsible with special staff privileges (i.e. use of office, phones, keys, RFL/RSSP van, office equipment, etc.).
5) Maintain confidentiality and objectivity in all matters related to students and staff.***
6) Perform other duties as assigned by the Resident Director and the administrative staff of Residential and Student Service
Programs.
* = these dates are subject to change based on proposed revisions to the Academic Calendar
*** = indicates essential job duties
This position is subject to a criminal background check. Driving is preferred. If driving, a DMV check for driving record and valid driver's license is
required. This position meets the following background check criteria:
a) Master key access to residence or other facilities.
b) If driving, responsibility for regularly operating vehicles, machinery, or toxic systems that could cause accidental death, injury, or health problems.
Provides health and safety training, guidance on safe work practices, provides proper equipment, observes work practices and correct methods, and investigates
accidents. Works in a safe and responsible manner while not putting self or others at risk. This includes complying with applicable policies and regulations; using
personal safety gear; observing warning signs; learning about potential hazards; and reporting unsafe conditions.