Lean and Green: The Role of Design-Build Mechanical Competencies in the Design and Construction of Green Buildings David Riley1, Victor Sanvido2, Michael Horman3, Michael McLaughlin4, and Dan Kerr5 1 2 3 4 5 Associate Professor, Dept. of Arch. Eng. Penn State University, 104 Eng. Unit A, University Park, PA, 16802; PH - 814.863.2079; email driley@engr.psu.edu Senior Vice President, Southland Industries, vsanvido@engr.psu.edu Assistant Professor, Dept. of Arch. Eng. Penn State University, 104 Eng. Unit A, University Park, PA, 16802; PH - 814.863.2080; mjhorman@engr.psu.edu Principal Engineer, Southland Industries, MMcLaughlin@southlandind.com Design-Build Manager, McClure Company, dankerr@McClureco.com Abstract Building mechanical systems play a major role in both initial cost and life cycle energy use in buildings. This research examines the role of design-build mechanical contractors in meeting energy efficiency and first cost objectives on high performance “green” building projects. Specifically, synergies between lean principles which eliminate process and materials waste are evaluated for alignment with green goals in resource minimization and energy efficiency. The role of designbuild mechanical contractors in achieving green buildings is explored through engineering, design detailing, fabrication, and construction processes. Three illustrative case studies are summarized to illustrate the unique abilities of designbuild mechanical contractors as valuable contributors on green projects. The results of these case studies and interviews with design-build mechanical professionals are summarized in descriptive tables in which waste reducing lean principles are applied to achieve green results. Key results include the value of integrated design and detailing of mechanical systems, the ability of design-build mechanical contractors to take on more risk with innovative design solutions, and the benefits of early involvement of expertise in estimating and constructability of mechanical systems on building projects. Implications for the design process of green buildings and the role of energy and mechanical engineering are discussed. Introduction High performance “green” buildings are being increasingly pursued by facility owners and operators. Building mechanical systems play a major role in both initial cost and life cycle energy use in buildings. In high performance “green” and “sustainable” buildings, these systems are even more critical given the importance of energy use and minimal material use to project success. Architecture and engineering professionals play key roles in developing integrated design solutions for green building projects, however many contractors are vital to completing the design process. In the case of building mechanical systems, the design capability of a mechanical contractor can be crucial to the development of energy efficient and “right-sized” mechanical systems. To exploit the capabilities of design-build mechanical construction, research is needed to define and understand the relationships between design-build processes and the overall resource and energy efficiency of facilities. This research examines the role of design-build mechanical contractors (DBMCs) in meeting energy efficiency and first cost objectives on high performance building projects. Specifically, synergies between applied lean principles which eliminate process and materials waste are evaluated for alignment with green goals in resource minimization and energy efficiency. The role of design-build mechanical contractors in achieving green buildings is explored through engineering, design detailing, fabrication, and construction processes. Three case studies are summarized to illustrate the potent and unique abilities of design-build mechanical contractors as valuable contributors on green projects. Implications for the design process of green buildings and the role of energy and mechanical engineering are discussed. Background Riley et.al (2003) identify factors effecting the role of contractors on green building projects based on a survey of owners, design organizations, and construction professionals experienced in green construction. This investigation defined factors that elevate the need for construction organizations on green building projects including the need for more open lines of communication due to more complex interdependencies between building systems and project organizations, and the need for inclusive and integrated project teams. The study also notes that, in the US, the leading owners seeking green buildings are government agencies, state and local governments. Many of these agencies are, at the same time, moving toward the use of design-build delivery systems. This study also defines four key areas that construction organizations can contribute to the success of green building projects: (1) estimating, emphasized by the need for early and accurate costing of systems alternatives, (2) materials selection in particular proper handling, storage, installation, finishing, final cleaning, and training of maintenance personnel on the long term care of materials, (3) construction waste minimization and recycling and the management of these processes on site, and (4) indoor air quality management including the protection of the HVAC system from pollutants, building time into construction schedules for off-gassing, and sequencing work to minimize the exposure of materials to potential contamination, in particular wet materials, and those with high volatile organic compounds (VOC’s). Limited research has been performed on the specific role of specialty contractors in the design and construction of buildings. Uher (1991) and Hinzie and Tracey (1994) discuss the dysfunctional relationships typically created between specialty contractors and general contractors as the result of highly constraining contract language. Pietroforte (1997) identifies the mismatch between the typical working relationships and the subcontracting practices between project team members. The role of specialty contractors in the building process is evolving with advancements in buildings systems, manufacturing, and specialty systems. Tommelein and Ballard (1997) note the progressive shift from artisan work on site to prefabricated components and off-site tasks, including detailed design documentation and the procurement and fabrication of components. Gil et.al. (2000a and 2000b) articulate the potential role of specialty contractors in the design process, and identify four areas of contribution that specialty contractors can play in early design processes. These include the ability to develop creative solutions that designers may not be aware of, knowledge of space needs associated with construction processes that require consideration in the layout and design of systems, knowledge of fabrication and construction capabilities, and knowledge of supplier lead times and reliability that can effect material equipment and material selection. Techniques and potential barriers to specialty contractor involvement in design are also presented. The use of design-build contracts for specialty construction has not been the focus of significant research. Many building systems, for example fire protection systems, and curtain wall systems are delivered almost exclusively be deign-build specialty contracts. The reasons for this are typically due to the inherent knowledge of the construction process and specialty codes that need to be considered during the design process. Riley and Lee (2001) describe the increasing trends in the use of design-build mechanical contractors in the United States, and their increasing role on building projects. Riley (1998) describes the role of the mechanical contractor in the coordination process, and notes the significant portion of mechanical systems design that are completed by specialty trades during the coordination process. The impact of contractors early in the project has been studied as part of broader empirical research into project delivery methods and contractor behavior. In their seminal study comparing design-bid-build, construction management at risk, and design-build, Konchar and Sanvido (1998) showed that design-build projects performed 33% faster and 6% cheaper than either of design-bid-build or construction management at risk. The ability to have construction input in design helps the decision-making process in many design-build projects, particularly as the owner’s “go/no-go” decision diminishes 45% of the level of influence on a project (Sanvido and Konchar 1999; Gao 2001). In another study, Horman et al. (2003) examined the impact of the design-build team selection methods on project performance, showing that best value selection is correlated strongly to best project performance results. Horman (2004) found the highest impact areas of early steel fabricator involvement to be; close consultation with the structural engineer, close consultation with the general contractor, and improved mill ordering. Research Approach This research definines key competencies and competitive advantages of design-build mechanical contractors that make value-added contributions on high performance “green” building projects. Case studies of design-build mechanical projects were evaluated for instances in which design-build expertise combined with early involvement permitted design solutions that saved initial cost and improved the energy efficiency of facilities. Interviews were also performed with executive and operational professionals working for DBMCs to assess the business processes that capitalize on competitive advantages of the design-build mechanical process. Instances in which the reduction of process and product waste through applied “lean” principles, and resulting costs savings and energy efficiencies that can contribute to “green” goals of high performance building projects were collected and organized into summary tables. Three Illustrative Case Studies This research reflects the evaluation of over 20 design-build mechanical projects. Three illustrative case studies were selected for presentation in this paper which highlights exemplar practices in which DBMCs were able to produce highly efficient mechanical systems designs combined with first-cost savings when compared to solutions developed by design-bid-build processes. Case Study 1: Central Plant Energy Retrofit - The Masonic Homes of Elizabethtown, PA is a 1400 acre continuing care complex. Operating since 1910, approximately 1200 staff personnel care for 1400 residents. The building occupancies consist of retirement living, ranging from condominiums to a fully staffed hospital. Services offered on campus include childcare facilities and administrative offices for the Masonic organization. Heating, domestic hot water, laundry steam, and hospital process steam loads were formerly served by a coal fired steam plant. This plant burned approximately 5,000 tons of coal annually. Three boilers generated 120 psi steam to serve dryers and rollers in the laundry. The steam pressure was reduced to 50 psi for general campus distribution. Requiring year-round on-line steam, the Masonic organization grew interested in a combined heat and power (CHP) retrofit strategy at their facilities. After several failed feasibility studies seeking a retrofit solution, a local design-build mechanical contractor presented Masonic Homes with an innovative combined heat and power solution and was hired to develop the scope of work, conduct applicable energy models, and determining an early Guaranteed Maximum Price (GMP) for the recommendations. Eventually the DBMC acted as the prime contractor and construction manager for the following scope of work: (1) decommission the existing coal-fired high-pressure steam plant, (2) construct a new dual fuel hot water plant centrally located to the connected loads, (3) implement 300 kW of natural gas-fired microturbine generators in a CHP strategy, and (4) construct small satellite heating plants where steam is needed for process requirements. The customer’s budgetary and schedule limitations demanded the adaptive re-use of existing infrastructure as a necessary component of the design. The project team discovered an under-utilized building on the campus ideal to house the new central plant. Total cost savings as compared to the construction of a new facility exceeded $200,000 and reduced the construction cycle-time. Additional cost and schedule savings were realized through the adaptation of the existing primary and redundant steam supply lines to hot water supply and return duty. Re-using these lines saved the customer in excess of $500,000 in construction costs. In summary, the following factors were identified were found to contribute directly to the success of this project: Implementation of New Technology: Few consulting engineers would have been willing to accept the risk of designing the microturbine system for installation and start-up by others. Adaptive re-use of infrastructure: The final solution for the project included the re-use of existing pipe that had not previously been identified by feasibility studies conducted by consulting engineers. Construction Phasing: The timing of the project necessitated a fast-track construction process and the use of temporary boilers at the various satellite mechanical rooms. Since the existing piping network was being re-used, there was a time when the coal-fired plant had to be decommissioned prior to start-up of the new central plant. It was vital that the design engineers, the construction project manager, and the field crews could communicate openly and immediately. Design-build Subcontractors: The DBMC subcontracted the electrical design and construction to a trusted integrated design-build partner. By doing so, they acquired a similar single source of responsibility for the extremely critical electrical systems. In a reversal of normal roles, the DBMC also hired a general contractor that was very experienced with the design-build delivery system. In-house Commissioning: The mechanical systems were commissioned by engineers and service technicians directly employed by the DBMC. These employees had direct involvement in the design process, which simplified the start-up and testing process at the end of the project. After its commissioning in August of 2002, two full years of operating have validated the system design and performance. The turbines exceeded their up-time goal of 91%, and the project demonstrated a better rate of return than presented in the feasibility study. The GMP was maintained but the energy and operational savings were exceeded. Actual plant emissions are lower than those originally projected. Case Study 2: Large-scale Federal Office Renovation: The Pentagon Renovation is becoming one of the best examples of a high performance green building. The $1 billion, twelve year renovation will refurbish 6.6 million square feet of office and service space. Employing innovative project delivery methods including design-build, and award fee, incentive-based contracting, this project will provide the Department of Defense a state-of-the-art green facility. This project provides an example of how enabling design-build mechanical processes and competencies can help to efficiently achieve high performance objectives. The HVAC system for Phase II of the renovation was designed to eliminate the use of return air duct and allow induction units to locally mix supply air. This allowed for a higher ceiling height and improved penetration of daylight in most of the interior spaces. The induction unit system also reduced the number of mechanical rooms from 118 to nine. Installation was streamlined with a 20% cost savings compared to Phase 1. Over its life, the system will also save 9% on energy costs compared to the Phase 1 Design. Similar to Case Study 1, Pentagon Renovation exemplifies how DBMC’s can enable the implementation of innovative design solutions that consulting engineering firms might view as risky due to the requirements of installation. This project also illustrates a trend found in other cases studies in which HVAC distribution systems were reduced in size and combined with equipment “right sized” to provide highvelocity and high/low temperature supply air or water. As a result, fans, chillers, and other systems run in higher ranges of operating efficiency, resulting in lower energy costs. In addition, piping and ductwork sizes are reduced, speeding construction processes and reducing the labor risk component of a DBMC contact. In the case of the Pentagon, the reduction in mechanical rooms and distribution sizes also translated into dramatic improvements in the efficiency of the architectural design and improved day lighting in the facility, thus contributing more broadly to the green goals of the project. Case Study 3 Integrated Design and Detailing in Healthcare Construction - This project illustrates how the early involvement of a DBMC can help to develop costsaving solutions for the complex mechanical systems required in healthcare facilities. This 256,000 square foot facility will become the first health care facility in California in which a DBMC will be the engineer of record. One significant source of waste in the design-bid-build process for mechanical systems is the redundancies involved with the development of engineering design drawings for bidding, and the subsequent development of shop and fabrication drawings by mechanical contractors. A key feature of this case study was the approach used by the DBMC to integrate design and detailing. In this process, scaled engineering drawings are developed by experienced detailers that can incorporate fabrication and constructability information during the early stages of design documentation. As a result, the design is developed with constructability and production in mind, minimizing construction cost while maximizing opportunities for prefabrication. A by-product of this process is the frequent alignment of systems for linear flow that minimizes costly and labor intensive fittings. As a result, distribution systems are more efficient, and equipment sizes can be reduced. While this process takes place, effort and time of design engineers normally spent developing engineering drawings for bidding is redirected to the development of highly detailed design schematics that identify all coordination issues and items frequently missed on standard engineering designs, such as valve groupings, power requirements, and interface points between control systems and mechanical systems. These drawings are easier for code officials to review, and when combined with scaled engineering drawings, result in more accurate cost estimates for electrical and control systems. On the project evaluated, the first time this system was fully implemented by the DBMC, the final mechanical system design was priced at a 13% first cost savings than an original system developed for the owner by a consulting engineer. In addition, the system efficiency exceeded the rigid requirements of California’s Title 24 Energy Incentive program, and resulted in a $40,000 rebate to the owner. Another aspect of this project worth noting was the reduction in need for firesmoke dampers through the early involvement of the DBMC which allowed for the design of the air distribution systems and zones to be considered with the layout of architectural walls. Fire-smoke dampers are required to maintain separation between building zones in the event of fire. The complex pressurization and code requirements in healthcare construction can result in the need for hundreds of firesmoke dampers each costing $1500-$3000. Working closely with the architect, the DBMC was able to reconfigure the layout of the distribution systems, reducing the required fire-smoke dampers by 30%, resulting in a significant first cost savings in addition to long term maintenance costs. This case study demonstrates the competitive advantage of DBMC in design mechanical systems through an integrated design and detailing process, and early consideration for constructability in design. Principles of Lean and Green Mechanical Systems Design and Construction The second phase of this research involved case studies and interviews of the executive and operations level personnel of two design-build mechanical contractors. The goal of these interviews was to identify areas of waste reduction and value added processes that contributed to both first-cost savings and improved energy efficiency of building projects. Interviews were conducted in the home office and fabrication facilities of contractors, and focused on the design, documentation, and fabrication processes that have the greatest influence the outcome of projects. Interviews were used to assess design and construction services and processes utilized by the companies. For each process, applications of lean principles which produced green results were identified. The criteria for these applications were as follows: (1) Lean processes – activities that: streamline construction process, improve clarity of design, improve the integration of the mechanical design process with other systems, reduce potential for error in design or construction, increase shop portion of fabrication, and (2) Green results – savings in first costs, energy, water, or material requirements of system, adds to flexibility of system, reduces long-term maintenance costs, and the use of more environmentally friendly materials. The results of these interviews in combination with the case study examples are summarized in Tables 1 and 2. Three trends emerged as common themes: (1) DBMC are often willing to adopt new technologies and innovative solutions due to their understanding of the construction process and their willingness to be accountable for the operation of these systems, (2) the integrated design and detailing expertise possessed by DBMCs can result in the systems that are designed for both efficient construction and operation, resulting in first cost savings and improved operational efficiency, and (3) the early involvement of DBMC in the constructing process allows more opportunities for innovative cost reducing ideas, such as the elimination of fire-smoke dampers, and the adaptive re-use of existing systems to be introduced and estimated. Summary of Research Results The goal of this research was to develop a descriptive model of key competencies and competitive advantages possessed by design-build mechanical contractors can reduce first costs through elimination of process waste, and at the same time contribute to the goals of green projects. Tables 1 and 2 provide a summary of the results of both case studies and interviews of design-build projects and organizations. Project activities are identified with corresponding lean principles and green results identified for both the design (Table 1) and construction (Table 2) phases of building projects. The results summarized on Tables 1 and 2 provide a foundation to examine how synergies between lean principles applied by construction organizations to minimize cost and improve constructability of systems can contribute directly to the pursuit of green goals on building projects. The tables also helps to illustrate the broad benefits of design-build contracting strategies which fully enable the valueadded competencies of DBMCs to be employed on building projects for the mutual benefit of both design, construction. Conclusions High Performance “green and “sustainable” building projects are continuing to emerge as viable investments for facility owners. The competencies and competitive advantages of design-build mechanical contractors offer significant potential to improve traditional design-bid-build contracting approaches by reducing first costs in combination with “right-sized” HVAC systems that are highly efficient to operate. Case studies of projects in which design-build mechanical services were acquired to address unique and challenging project conditions provide examples of how the combination of design and construction competencies were applied to develop cost saving and energy efficient mechanical systems design solutions. Examples of up to 20% initial costs savings combined with improved overall energy efficiency in design were found on several case study projects. Table 1: Design Principles of Lean and Green Mechanical Systems Design-Build Process Lean principle Green result Choose systems that minimize cooling tower evaporative cycle Use 2-pipe systems in lieu of 4pipe systems Ensure sufficient space for systems in plenums and shafts Simplifies installation of HVAC systems Reduces installation time, simplifies coordination Simplifies coordination and installation Use high velocity air distribution systems locate equipment such that connections are in straight lines Design Documentation Reduced ductwork size and simplifies installation Simplifies connections and hookups, maximizes prefabrication Reduces water use of Mech. system Minimize piping and hanger materials Allows space for commissioning, maintenance; optimization Minimizes duct and hanger materials Reduces fittings, materials, and construction time Include field expertise during detailing Allow engineering drawings to double as shop drawings Permits efficient layout of systems and equipment Reduces time to produce drawings and reproduce shop drawings, allows early coordination of systems Develop extensive flow diagrams and system schematics showing interface between systems Clearly annotate mech./elec. responsibilities on schematics and wiring diagrams Improves visibility of all systems components, reduces errors and missed items Ensures clear scope of work for mech. and elec. Contractors Design Principles Minimizes material waste and simplifies construction Saves time during design, allows structural and Arch. adjustments to be made early, reduces change orders Reduces re-work, RFI, and Change orders that affect system performance “Right sized” design; more accurate bids, reduces RFI and change orders Equipment Selection Couple smaller standard units in lieu of larger custom units Reduces lead time and improves availability and reliability. Utilize combined heat and power strategies Can improve efficiency and reduce size of some systems Improved operating efficiency and reduced maintenance Flexible power requirements, distributed / energy production Fitting Specification Choose high quality fittings that reduce field labor Use “snap-fit” systems like “ProPress” and “Victolic” connections Use “Flexible” connections at main distribution and fixtures Use ganged fixtures that can be purchased or prefabricated Minimize on-site labor and chance for installation error Minimize field labor, reduce field defects in field construction, reduced rework Minimizes field fabrication and labor Minimize on-site labor and chance for installation error Reduces labor, maintenance material costs Saves initial labor cost and maintenance costs Reduces cost and material waste Reduces labor, material and maintenance costs. Table 2: Construction Principles of Lean and Green Mechanical Systems Design-Build Process Lean emphasis Green results Minimize elbows and complex reductions Use standard systems and round/oval duct when possible Wet-side fabrication Simplifies fabrication and installation Simplifies fabrication and installation Saves fan energy Minimize elbows and complex reductions Minimize field cutting and welds Simplifies fabrication and installation Simplifies fabrication and installation Saves pump energy Maximizes efficient factory labor Less material waste, saves time on site Simplifies parts management and material flow Less wasted parts and materials, reduced maintenance, cost savings Just-in-time fabrication and delivery Less damage and waste of materials, reusable packaging Minimal disruption to work flow of other trades Productive and profitable project for team members Optimization of material use in factory Less wasted materials, reduced material handling costs. Less wasted materials on site, less packaging materials on site Less packaging materials needed and related waste Dry-side fabrication Materials Management Shop fabrication of ganged spools and equipment racks Purchasing Use standard, proven, high quality fixtures purchased in bulk Deliveries to site Alignment so design, fabrication, and construction schedules match On-Site Construction Fast resolution of design and construction conflicts Waste Management Waste minimization through prefabrication Increased prefabrication Re-use of packaging materials Commissioning Complete commissioning over project design, procurement, construction, and building start-up Reduces waste on site, and related material handling, movement Reduces physical waste, better production control Commission as you go; identify problems and defects close to problem source Reduces material waste Reduces material waste, fewer quality problems Total commissioning improves likelihood of achieving expected performance The application of lean principles to identify waste reducing and value-added activities in the conception, design, fabrication, construction of projects was performed. Three trends emerged as common themes: (1) DBMC are often willing to adopt new technologies and innovative solutions, (2) the integrated design and detailing expertise possessed by DBMCs leads to both first cost and long term energy cost savings, and (3) the value of early involvement of DBMC in the constructing process to address challenging project conditions. An illustrative set of lean principles and green results throughout these processes provides a compelling case for the inclusion of design-build competencies on green building projects, and provides a foundation upon which the development of “lean and green” project delivery approaches can be defined. ACKNOWLEDGMENTS This research is sponsored by the Partnership for Achieving Construction Excellence (PACE) at Penn State University: www.engr.psu/PACE. REFERENCES Gao, J., (2001), “Quantifying the level of influence of key project decisions on project costs – a case study on the Multi-Sports Facility,” M.S. Thesis, The Pennsylvania State University. Gil, N., Tommelein, I. D., Kirkendall, R.L., and Ballard, G. (2000a). "Contribution of Specialty Contractor Knowledge to Early Design." Proc. Eighth Annual Conference of the International Group for Lean Construction (IGLC-8), 17-19 July, held in Brighton, UK. Gil, N., Tommelein, I.D., Kirkendall, R.L., and Ballard, G. (2000b). "Lean ProductProcess Development Process to Support Contractor Involvement during Design." ASCE, Proc. 8th Intl. Conf. on Computing in Civil and Building Engineering, 14-17 August in Stanford, California, in press. Horman, M. J., Riley, D. R., Pulaski, M. H., and Leyenberger, C. (2004). "Lean & Green: A Roadmap to the Synergies between Sustainable & Lean Construction." Proceedings of CIB 2004 World Building Congress, May 2-7, Toronto, Canada. Horman, M.J., (2004), “Early involvement of specialty steel fabricators and project performance,” Research Report to AISC. Horman, M.J., Messner, J.I., and El Wardani, M., (2003), “Comparing design-build procurement methods,” Final Report for DBIA. Pietroforte, R. (1997). “Communication and governance in the building process.” Construction Management and Economics, 15, 71-82 Hinzie, J. and Tracey, A. (1994). The Contractor-Subcontractor Relationship: The Subcontractor View.” J. Const. Engrg. And Mgmt., (2) 274-287 Konchar, M., and Sanvido, V., (1998) “Comparison of U.S. project delivery systems,” Journal of Construction Engineering and Management, 124(6), 435444. Pulaski, M. H., Pohlman, T., Horman, M. J., and Riley, D. R. (2003). "Synergies between sustainable design and constructability at the Pentagon." Proceedings of the Construction Research Congress (CRC), winds of change: integration and innovation in construction, March 18-20, Honolulu, HI. Riley, D. Pexton, K., Drilling “The procurement of sustainable construction services: the role of the contractor on green building projects” United Nations Program on the Environment. Sanvido, V., and Konchar, M., (1999), Selecting project delivery systems: comparing design-build, design-bid-build, construction management at risk, PDI. Tommelein, I.D. and Ballard, G. (1997). “Coordinating Specialists.” Technical Report No. 97-8, Construction Engineering and Management Program, Civil and Environmental Engineering Department, University of California, Berkeley, CA. Uher, T. (1991). Risks in subcontracting: Subcontract conditions.” Construction Management and Economics, 9, 495-508. Zeigler, P. (2002) “What is a green building” Technical Report: Pennsylvania’s Green Governmental Council, Harrisbug, PA