FACULTY OF PSYCHOLOGY
AND EDUCATIONAL SCIENCES
Research unit doctoral student
DOClog-file
In accordance with the Faculty’s doctoral regulations
Name + surname doctoral student
VERSION SEPTEMBER 2015
DOCLOG
1
Introduction
The Faculty Council approved the current doctoral regulations. These regulations incorporate criteria,
procedures and formalities with regard to the doctoral programme of our Faculty. The full text of the
new regulations can be found on the doctoral programme webpage of the Faculty website
(http://ppw.kuleuven.be/english/phd).
These guidelines apply to anyone seeking to pursue a doctoral degree in Psychology or in Educational
Sciences. Motivated exemptions can be addressed to the respective coordinators (via
doctoraten@ppw.kuleuven.be).
Some of the doctoral students have already fulfilled part of the program requirements according to the
previous system Transitional arrangements can be found on the website of the doctoral programme.
The doctoral training programme consists of a common core (“truncus communis”) and a
complementary component. All elements of the common core are compulsory for anyone required to
undertake the (whole) doctoral training programme. The doctoral training programme is completed
when all common core requirements have been met.
Special procedure on the doctoral training programme for double or joint doctoral degree’s can be
found in the Faculty’s doctoral regulations and on the website of the doctoral programme.
1
DOCLOG
What is the purpose of the DOClog?
All doctoral students should record all elements of the training in this doctoral logbook (or DOClog), to
demonstrate that they have met all the requirements of the doctoral training. More information on the
doctoral training programme can be found in the Faculty’s doctoral regulations
http://ppw.kuleuven.be/home/english/phd/general.
During your training programme, carefully record all seminars and courses attended, presentations
given, etc., using the DOClog’s electronic form. This will reduce the workload at the end of your
training.
What to do with your DOClog at the end of the doctoral training?
1.
Send your completed DOClog to your supervisor by email, together with the printed approval
form of the DOClog. The standard forms “DOClog_Eng” and “approval form DOClog” can be
found on the website of the faculty’s doctoral programme (http://ppw.kuleuven.be/english/phd).
2.
After receiving your supervisor’s permission, you have to send your DOClog including all the
necessary attachments to doctoraten@ppw.kuleuven.be. If possible, please email your complete
DOClog in one document, (pdf or word).
3.
At the same time, you have to submit the signed copy (by your supervisor) of the approval form to
Claudia De Broyer, administrative coordinator of the doctoral programme, Dekenstraat 2, bus
3702, 3000 Leuven.
4.
If your DOClog meets all requirements, the doctoral programme coordinator (on behalf of the
doctoral committee) will sign the approval form and send it back to the administrative coordinator
who will inform you about it.
5.
The Faculty will no longer archieve the approved DOClogs, so NO NEED to submit a printed copy
of the DOClog after approval. However, the approval form will be archieved in your student file.
6.
Once your DOClog has been accepted, the administrative coordinator of the doctoral programme
will send the doctoral thesis (pdf and book form) to the members of your doctoral examination
committee.
2
2
General information about the doctorate
CONTRACT (type and start date):
RESEARCH UNIT:
SUPERVISOR:
OTHER SUPERVISOR(S) (if applicable):
CO-SUPERVISORS (if applicable):
TITLE of the doctoral thesis (please attach the one-page summary):
JOINT/DOUBLE DOCTORATE: YES (please attach the agreement)
NO
Joint doctoral degree with (name partner institution):
Double doctoral degree with (name partner institution):
DOCTORAL TRAINING fulfilled at:
KU Leuven
Partner institution*
(*please attach the approval of the coordinator of the doctoral programme)
Both*
MID-TERM RESEARCH REPORT (please attach mid-term research report(s) (= former doctoral
proposal(s))
MEMBERS OF THE MID-TERM EVALUATION COMMITTEE (= former supervisory committee):
MEETING(S) MID-TERM EVALUATION COMMITTEE:

Meeting 1
Date:
Desicion: accept / conditionally accept pending revision / reject

Meeting 2 (if applicable)
Date:
Desicion: accept / reject
Partial exemption doctoral training programme
If you are partially exempted from the doctoral training programme, please attach the approval by
the doctoral programme coordinator and the alternative programme. Please also attach all
documents to approve that the requirements of this alternative programme have been met.
You only have to fill out the parts of the DOClog you are not exempted for.
Double or joint doctoral degree
If you want to obtain a double or joint doctoral degree and received permission of the coordinator
of the doctoral programme to take parts of the training programma at the partner institution,
please mention at each part if you have taken it at the KU Leuven or at the partner institution.
One of the conditions to obtain a double or joint doctoral degree is that you must have conducted
research relating to the dissertation at each university for at least six months. Please mention
below the research period(s) per university.
1
KU Leuven:
From
2
to
Partner Institution:
From
to
Common Core (“truncus communis”)
3
(1) Be the first author of at least one scientific publication at an international level or a
similar achievement at an international level
1
DATE + MEDIUM (magazine, book, …):
Bibliographical reference (please attach text + a copy of this article. If the article has not
yet been published or is in press, a letter of acceptance by the editor of the book or journal):
(2) Present at least two seminars either about your own research, or on a more general
theme. These seminars will be presented either at your own research unit or at another research
unit within or outside KU Leuven.
1
DATE + PLACE/AUDIENCE:
Title (please attach text of presentation):
2
DATE + PLACE/AUDIENCE:
Title (please attach text of presentation):
Doctoral seminars past years, as ‘presenter’ / ‘discussant’
1
DATE => ‘Presenter’
Title (please attach text of presentation):
2
DATE + SPEAKER => ‘Discussant’
Title (please attach text of presentation):
(3) Give at least one oral or poster presentation at an international scientific conference.
1
DATE + NAME & PLACE CONFERENCE :
Title (please attach text + a copy of (part of) the conference programme as evidence of
participation):
(4) Participate in at least ten seminars outside your own research field (preferably outside
your own research group or unit) over the doctoral training period.
DATE
1
Title:
2
Title:
3
SPEAKER + ORGANIZATION
Title:
4
Title:
5
Title:
6
Title:
7
Title:
8
Title:
9
Title:
10
Title:
Doctoral seminars as ‘participant’ / Doctoral colloquia past years
DATE
1
Title:
2
Title:
3
Title:
4
Title:
SPEAKER
5
Title:
6
Title:
7
Title:
8
Title:
9
Title:
10
Title:
A course specific to the doctoral training programme to replace 5 of 10 seminars:
(please attach the approval of the doctoral programme coordinator and a proof of credit)
1
COURSE CODE:
Course coordinator:
Academic year:
Title:
(5) From Academic year 2014-2015: follow the course 'Scientific integrity for starting PhDs’
during the first year of the doctoral programme.
Date
(6) Progress reports
Please add an electronic copy of all your progress reports as an appendix to this DOClog
4
Complementary component
During the doctoral period PhD researchers have the right to spend up to max. 150 hours of
additional activities and training that are aimed at the current doctoral research and/or as a
preparation for a career within or outside the university. The courses are organized by one of the
University’s doctoral schools, by the HR department or by another Belgian or international
scientific institution.
(1) Extra attended seminars
DATE
1
Title:
2
Title:
3
Title:
4
Title:
5
Title:
6
Title:
7
Title:
8
Title:
9
Title:
10
SPEAKER + ORGANIZATION
Title:
(2) Extra Publications
International publications
Bibliographical reference(s) (please attach text(s)):
National publications
Bibliographical reference(s) (please attach text(s)):
Internal reports
Bibliographical reference(s):
(3) Research-related activities
(conferences or workshops attended, study periods abroad etc.)
1
Description activity:
Place & Date:
Presentation: Yes / No
2
Description activity:
Place & Date:
Presentation: Yes / No
3
Description activity:
Place & Date:
Presentation: Yes / No
4
Description activity:
Place & Date:
Presentation: Yes / No
5
Description activity:
Place & Date:
Presentation: Yes / No
6
Description activity:
Place & Date:
Presentation: Yes / No
(4) Classes and/or courses attended
Courses Master level
For each course, please mention the name of the course (if possible also the course number), the
course coordinator and the number of course hours or credit points.
Courses PhD level
For each course, please mention the name of the course (if possible also the course number), the
course coordinator and the number of course hours or credit points.
Other courses
For each course, please mention the name of the course (if possible also the course number), the
course coordinator and the number of course hours or credit points.
(5) Master’s theses supervision
MASTER’S THESIS 1
Name student:
Name supervisor:
Title master’s thesis:
Submission date:
MASTER’S THESIS 2
Name student:
Name supervisor:
Title master’s thesis:
Submission date:
MASTER’S THESIS 3
Name student:
Name supervisor:
Title master’s thesis:
Submission date: