RECRUITMENT
AND
REGISTRATION
OF NEW
STUDENTS
Doc. Number
SOP - 10
Section
Procedure
Doc. Number
SOP-10
Date Issued
Sept 2012
Last Rev
Sept 2012
Next Rev
Sept 2014
Page
Revision 2
1 of 13
Sept 2012
Recruitment and Registration of New Students
Author
Philip Minnaar
Position
Principal
Signature
Date
01/09/2012
Approved By
P v Deventer
CEO
01/09/2012
Doc. Number
Recruitment and Registration of New Students
SOP-10
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Sept 2012
RECORD OF CHANGES
REVISION
TITLE OR BRIEF DESCRIPTION
ENTERED BY
(1)Sept 2010
Reviewed
Elbie Liebenberg
(2)Sept 2012
Reviewed and amended
Paul van Deventer
All Change requests should be submitted to the Management Representative
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1.
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PURPOSE
The purpose of this document support and describes the recruitment and registration
requirements and procedures for students towards registration for any Sol-Tech learning
program.
2.
SCOPE
This policy covers the recruitment and registration requirements and procedures for Sol-Tech
training programs.
3.
REFERENCES
4.
DEFINITIONS
DHET = Department of Higher Education and Training
5.
RECRUITMENT -FIRST APPLICATION
Sol-Tech have 3 scheduled open days during the year where applicants have the opportunity to
apply for studies via the “first application” form (FORMS7-10-1). They may also write (and pass)
the standardised selection test (FORMS7-10-3) on these days before they are allowed to register
for any program. They can also, upon prior appointment, write the selection test on days that are
specifically scheduled by Sol-Tech for that purpose.
5.1.
MINIMUM REQUIREMENTS FOR FIRST APPLICATION
-
Minimum of a grade 9 certificate;
-
write and pass the standardised selection test [Minimum pass-mark is 70%]
-
Proof of bank financing / proof of payment of the course fees;
-
Proof of payment: Registration fee as well as the seating fee.
A student is eligible for a first application if the entry requirements for the selected programme are
met in terms of this SOP. The student also needs to have:
Sol-Tech

4 certified copies of identification documentation (ID document);

4 certified copies of highest school qualifications
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5.1.1. GUIDELINES TO DETERMINE THE POINT OF ENTRY INTO A PROGRAM:
(a Pass-mark in the standardised selection test will always be a prerequisite)
STUDENTS WITHOUT A MINIMUM OF GRADE 9:
Sol-Tech do not provide any training on this level. Prospective students may apply at their nearest FET
College to enter for their NCV program (level 1 to 4, where level 4 equal grade 12). They may also make
an application to do distance learning through Breinlyn, Moria, Nukleus, Intec ,IMPAK, etc. to obtain their
grade 10 certificate. No entry into any any program at Sol-Tech without the minimum of a grade 9.
Consider in advance which subjects will be more beneficial for studies at Sol-Tech, as maths and science
will always be a pre requisite.
STUDENTS WITH A GRADE 9 BUT WITHOUT A GRADE 10:
Students may apply for enrolment at Sol-Tech for the bridging course. Five subjects need to be taken and
pass with a minimum of 50%, Before students can be promoted and advance to N1. If students fail in any
one of the subjects, the full course need to be repeated. The implication is that the overall duration of the
study-period will be extended with another 13 weeks.
STUDENTS WITH A GRADE 10 OR 11, BUT WITHOUT A GRADE 12 CERTIFICATE:
The national exit-level in mainstream education is grade 9 or grade 12. No acknowledgement is given to
grade 10 or grade 11 in terms of N1 or N2. All students start with the bridging course. Five subjects need
to be taken and pass with a minimum of 50%, Before students can be promoted and advance to N1. If
students fail in any one of the subjects, the full course need to be repeated. The implication is that the
overall duration of the study-period will be extended with another 13 weeks.
STUDENTS WITH A GRADE 12 BUT WITH MATHS LITERACY AND WITHOUT SCIENCE: (GENERAL
GRADE 12)
No acknowledgement for any subjects and students need to enrol for the bridging course. Five subjects
need to be taken and pass with a minimum of 50%, Before students can be promoted and advance to N1.
If students fail in any one of the subjects, the full course need to be repeated. The implication is that the
overall duration of the study-period will be extended with another 13 weeks. If a student have a passmark of minimum 40% for Engineering Graphics and Design, recognition can be given for the mechanical
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Recruitment and Registration of New Students
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courses at Sol-Tech (Diesel, Fitter and Turner, Toolmaker) Students need to apply at DHET for formal
recognition.
STUDENTE WITH AN ACADEMIC GRADE 12, BUT NO TECHNICAL SUBJECTS:
Students need a pass-mark of 40% or more to get any recognition for subjects (Maths and science) and
to be able to enter for N1. Without the minimum of 40%, students start with the bridging course. Indien die
skoolvakke nie met 40% en meer geslaag is nie, begin studente by N1. Students can get recognition for a
maximum of 2 subjects at DHET at N3 level. Another 2 subjects need to be taken to be able to obtain a 4subject N3 certificate. These subject need to be taken on N1, then N2, before it can be taken on N3 level.
The package need to include the relevant trade theory subject. Students must make an inquiry about the
N4, N5 and N6 subjects to take to be able to complete the government ticket. (ANEXURE B)
STUDENTS WITH A TECHNICAL GRADE 12:
If students have obtained 40% or more in their subjects, they can get recognition from DHET at N3 level.
If they want to convert the subjects to N3, DHET will only give recognition to 2 subjects. The other 2
subjects need to be completed at N3 level. With a technical grade 12 and 40% or more pass-mark in the
subjects, students can immediately start with training in the workshops, on condition that the certificate
must include the relevant trade theory. No recognition will be given to Diesel trade theory on grade 12
level, as the curriculum is not addressed satisfactory in the subject “Mechanical Technology”. Students
will start from N1 with Diesel trade theory. Students must be in possession of a N2 certificate to consider
for placement at an employer. Students without the minimum of 40% will only be allowed to register for
N1. If students fail their N1 and N2 subjects, they will be allowed to move conditionally to the workshops,
but students and parents will take written cognisance of the fact that students might forfeit the opportunity
tp get a placement, as most of the employers require a minimum of N2 for a placement. Students without
a N2 certificate also run the risk to not succeed in their workshop training and as such lost the opportunity
to qualify as an artisan.
STUDENTS WITH N-QUALIFICATIONS:
Students without the relevant trade theory need to start at N1 with the trade theory. If the student hold a
N1 certificate, but not a N2, he need to enter for N2. If the student have a N2 certificate with the relevant
trade theory, he can directly enter the workshop training program. Students in possession of a N3
certificate may enter at any FET College for N4, N5 and N6 to be able to enter for Government ticket
studies. (Qualified Engineer). All prescribed subjects (Anexure B) must be passed with a minimum of
50% to be able to enter the government ticket exams. Students will also need a qualification in a relevant
trade with minimum of 1 to 3yers practical experience after completion of the initial trade qualification.
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They will also need experience in mining or factory plant maintenance.
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Enquiries for entry to the
government ticket as a mechanical or Electrical Engineer can be made to: www.veaseys.co.za See
Anexure B for compulsory subjects.
5.2.
SOL-TECH TRAINING MODEL
[See Annexure A for graphic explanation]
A once-of registration fee of R1500-00 and a seating fee of R3000-00 is payable with
registration, only after successful completion of the selection test..
PHASE 1
A Prospective student with a minimum of grade 9 may apply to enter for a study program at SolTech, on condition that the standardised selection test is passed. Such a student will normally
start with the bridging course, but depending on his/her qualifications, can enter at various points
in the program (see explanation at 5.1.1 of this document). Sol-Tech is registered at Umalusi
and DHET as private College for Further Education and Training and provide training in N1 and
N2. The training period for N1 and N2 are 13 weeks respectively, including the National Exams.
There are 4 prescribed subjects on each N-level to succeed in.
All fees for the first instalment
need to be paid in advance (N1, N2 w-practical 1). The fees need to be paid, not later than the
first week of training and students who fail to adhere to this requirement will not be allowed to
continue his/her studies at Sol-Tech. After successful completion of each N-level, the DHET will
initially issue a statement of results for subjects passed, and afterwards issue a certificate. All
the prescribed subjects need to be passed before a student may apply for his/her final section 13
trade test.
PHASE 2
Admittance to the workshop training program depend on the successful completion of a N2
certificate. If a N2 certificate is not successfully completed, conditional exemption may be
granted to enter the workshop program. When the first point of entry into the program is the
workshop phase, the registration and seating fee need to be paid as well, or proof of bank
financing need to be provided. Financing may be through FNB, Intelento or any other finance
institution. If students fail to complete their course in the pre-scheduled time, additional fees of
R350-00 per day will be payable if the period don’t exceed 4 weeks. If the period of additional
training exceed 4 weeks, a minimum amount of R2200-00 per week will be payable. If the
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student, for example, have to complete an extra 5 weeks of training, the student’s account will be
credited with an additional R11000-00.
PHASE 3
The total amount of workplace experience (on-job training) that a student will require for the
completion of his/her apprenticeship contract at a merSETA accredited workplace, directly after
the successful completion of the institutional training at Sol-Tech, is 59 weeks at the minimum.
Ajani is the placement agency of Sol-Tech and facilitates the process to get students placed at
approved employers. This is a free-of-charge service and students may raise complaints when
not satisfied with the treatment at the employer/workplace. If any student happens to know
about possible employers where Ajani can place students for on-job training, they are requested
to inform Ajani about such vacancies. If any employer are prepared to take in a student without
the required N2 qualification and sign an apprenticeship contract with him/her, both the
contractor/employer and the student must be aware of the fact that the contract may expire
before the student get the opportunity to write a section 13 test. On the other hand the student
may choose to first complete re-assign for his/her N2 studies at Sol-Tech prior to any placement
at any employer through Ajani, or prior to the signing of any official apprenticeship contract with
an employer.
PHASE 4
Prior to any application for a final trade test, all the minimum requirement need to be adhere to.
This include the successful completion of the relevant N2 (with the required trade theory),
successful completion of the workshop-campus program, the successful completion of the
prescribed logbook and the minimum time on-job training in the field, and the required evaluation
for preparation training if the student want to apply through Sol-Tech (Ajani) for the section 13
trade test preparation. The preparation time will vary from student to student, and the additional
cost will be R300-00 per day. On average the time needed for preparation is at the minimum 3
weeks. Student are free to choose any other private accreditation centre to do their preparation
and final trade test. All fees at Sol-Tech exclude trade test preparation and trade testing. SolTech is not registered to examine the final section 13 trade test.
PHASE 5
The final trade test may be done through the National trade Test Centre (Indlela) or any
accredited private test centre. The final section 13 red-seal qualification will be issued by DHET
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and the Seta, and not by Sol-Tech. Although it is a National qualification, certain countries like
Australia, the UK and parts of Europe acknowledge this qualification. Sol-Tech have no control
whatsoever regarding the time-frame by which the final certificate get issued by the DHET/Seta.
6.
REGISTRATION ADMINISTRATION PROCESS

After the Completion of the first-time application form and a successful pass of the
required standardised selection test o
Sol-Tech will contact successful candidates
o
Students complete the registration form (FORMS7-10-2) and pay the prescribed
fees (FORMP12-32-1)
o
Students will be registered and allocated to a specific time period and group on
OPENSIS, the student management system of Sol-Tech
o
Registration fee and proof of payment recorded against the application form,
o
Registration information captured on Opensis and student number allocated to
the student by the Management Information System,

On the first day at the campus:
o
Students attend the formal opening ceremony
o
Attend the induction program (First-aid, fire-fighting, OSH-Act, Study-methods,
personal development)
o
Registration confirmation letter will be given to the student on the day of
registration,
7.
o
Students receive first-day checklist
o
Receive their textbooks
o
Student cards get issued to students
o
Students gets a time-table for the program
CANCELLATION
Written cancellation of registration (addressed to the Head of the Institution) has to be effected
within seven (7) days prior to the date of registration. The practical-workshop/N1/N2 amounts will
be refunded on a pro rata base, but the registration fee will be retained to cover administrative
costs. When a student enter the campus and attend a program, but after a while suspend any
studies, no funding will be done for that specific phase. Only fees that was paid for phased not yet
attend
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8. PAYMENT OF COURSE FEES:
Two options exist for the payment of the course fees (FORMP12-32-1). The first option is to do the
payment of full amount in cash. The second option available is get finance through a bank or other
financing institution. N1, N2, as well as the first phase of the workshop training is payable 2 weeks
prior to the first lecture, but not later than the first physical day on campus. The proof of payment or
proof of financing together with the registration fee and seating fee will serve as a reservation,
therefore it is feasible to finalise the payment as soon as possible to reserve a place in the program.
The second instalment is payable during the first week of entering the second phase of workshop
training and the final instalment need to paid upon entering the last phase of workshop training. Each
of the phases refer to a equal distribution of time and not necessarily to the exact physical phases .
Take cognisance of the fact that no student will be allowed to attend any classes if any of the tuition
fees is not paid up front, as indicated by the written agreement between Sol-Tech and the Student.
FINANCING OPTIONS
Application for financing can only be done for the full course and not for a particular section only. All
applications for financing need to be done prior to the date of commencement of the course and no
applications will be considered during the program. Intelento and FNB may be contacted for
financing, but any other choice of financing institution may be approached.
TOOLBOX FEES
It is compulsory for students to have their own toolboxes. A List of all the required tools can be
obtained from the website, or from the help desk. It is expected of students to enter the workshop
program with a toolbox of their own.
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ANNEXURE A
ANNEXURE B:
MECHANICAL AND ELECTRICAL ENGINEERING:
N3
Ingenieurstekene
N4
Ingenieurswetenskap
Industriële Elektronika
Wiskunde
Meganotegniek
Elektrotegniek
Toesighoudende Bestuur
N5
Sol-Tech
Fluïed Meganika
(M)
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Meganotegniek
Sterkte en Struktuurleer
Elektrotegniek
Industriële Elektronika
Kragmasjiene
Toesighoudende Bestuur
N6
Beheerstelsels
Meganotegniek
Kragmasjiene
Elektrotegniek
Industriële Elektronika
Sterkte en Struktuurleer
Fluïed meganika
Toesighoudende Bestuur
ACTIVITY
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(E)
(E)
(E)
(M)
(M)
RESPONSIBILITY
RECORDS GENERATED
Recruitment of Students
Manager Corporate
Services
Student Guidance
(Determine all needs
and ensure that student
meets minimum
requirements)
Executive Director,
Assistant Directors,
Corporate Services
Manager, Personal
Assistants and
facilitators
Complete Enrolment
Form (With copy of ID
+ School Report
Results)
Student
Enrolment Form
Pay class fees (Bring
back deposit slip)
Student
Deposit slip
Verify all information
Assistant Directors,
Enrolment Form
Sol-Tech
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Information broachers,
Appointments at
schools, emails to
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and that student can be
enrolled
Corporate Services
Manager, Personal
Assistants
Capture info on Opensis
system and generate
Student Number
Assistant Directors,
Corporate Services
Manager, Personal
Assistants
Opensis Database
Collect training
materials
Student collect training
materials from
facilitators
Training material
Print Class List or Class
Register
Assistant Directors
Class Attendance
Register
Induction
Executive Director,
Assistant Directors and
facilitators
Lecture and train as
required by training
course. Complete
attendance register as
required every day.
Facilitators
Info on Class
Attendance Register and
student POE file
Record assessment
results of each student
as required by each
training course
Facilitators
Assessment Register,
Facilitators Guide, POE
files
Capture assessment
results on Opensis
system
Assistant Directors
Opensis Database, POE
files
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Supply moderator with
POE files of student for
moderation process
Facilitators, Moderators
Moderation Report
Release assessment
results to Seta as
required by each
training course for
certification
Assistant Directors
Moderation Report
Release results and
Seta Certificates to
students
Executive Director,
Assistant Directors,
Corporate Services
Manager, Personal
Assistants
Book were all Seta
Certificates will be
recorded in and signed
for
Sol-Tech
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