50th Anniversary - CIS 2011 AGM Notice of Meeting, June 7, 8, 9, Victoria, B.C.
(Bulletin #3, March 18, 2011)
We are delighted that the CIS AGM will be held in beautiful Victoria this year. We are pleased to have you join
us for this our 50th Anniversary AGM. Many of you will travel a long distance to attend and we appreciate your
willingness to come together with open hearts and minds to make CIS better. We look forward to an
unforgettable atmosphere and event for all.
THANK YOU TO:
• The members of the CIS Board, each of you for dedicating the time to provide leadership and set the policy
that makes CIS flourish.
• The members of CIS committees, each of you working in the interests of student-athletes.
• The CIS Championship Hosts for planning and organizing events that will be memories of a life time for the
competitors.
• University of Victoria for all the hospitality, and assistance generously given to make this AGM a success
• The CIS staff for their hard work and passion.
This Bulletin contains information on: new content from Bulletin 1 appears in yellow.
Informal Golf Tournament - registration form attached
Venue
Deadlines and key dates.
Draft schedule
Draft agenda
Request for Presidents to nominate their delegates.
Nomination procedures.
Venue: booking code to refer to when you make your hotel reservations: JUN11 UVIC
Hotel Grand Pacific - located in the inner harbour. Room rate: $149/night add $35.for harbour view exclusive
of applicable taxes.
463 Belleville Street, Victoria BC, V8V 1X3. Tel 250-386-0450, or 1 800 663-7550
www.hotelgrandpacific.com.
Deadlines and Key dates:
June 7/8/9:
June 7:
June 6:
May 30:
May 24:
May 17:
May 12:
May 9:
May 2:
CIS AGM
Board meeting committee meetings (TBD), opening reception and keynote address.
Summer Universiade Mission Staff meeting
OUA and AUS submit names for CIS Board reps and committees
CIS AGM package posted to the website and circulated electronically
last day to submit notices of motion if they are bilingual
last day to submit notices of motion if they are unilingual
last day for nominations for VP Marketing and VP R and D
last day for University Presidents to appoint their AGM delegate(s)
Monday June 6:
2:30
Summer Universiade Mission Staff meeting
GOLF
Optional event hosted by Vikes Athletics. Details and registration form to follow.
Tues June 7:
7:00-4:00
4:20
5:00 -7:00
Dinner
9:30-11:00
Committee meetings (To be determined), Board meeting
Bus from The Grand Hotel to uVic
Welcome reception hosted by Dr Turpin (uVic president)
Salmon BBQ at uVic campus
Rouge Campus Hospitality Lounge at the hotel (suite 610)
Wed June 8:
7:15 - 8:45 Breakfast: professional development (equity theme: men and women are invited)
9:00 - 5:15 AGM
7:00 - 9:00 CIS Awards Banquet
9:30 -11:00
Rouge Campus Hospitality Lounge
Thurs June 9:
Open time and or Regional Association meetings prior to the AGM
10:30-4:30 CIS AGM
Registration:
There are TWO things to do to register:
1. Complete the CIS registration form which will be sent separately in the weeks to come. (registration form
attached)
2. Have your president appoint your university’s delegate(s) by May 2. CIS has received feedback that
members would prefer to forward the invitation to their presidents rather than have the CIS office contact
the president so please cut and paste the request below and forward it to your president.
Request to Presidents to Name Their Delegates
SUBJECT:
2011 CIS AGM: appointment of delegates
Please accept this e-mail as notification of the CIS 2011 Annual General Meeting. We are looking
forward to the opportunity to gather to celebrate the accomplishments of 2010-11, launch our 50th
anniversary celebrations, benefit from professional development and build on our strengths as we
plan for the future.
Canadian Interuniversity Sport’s regulations require that a letter indicating the two delegates and
alternates be submitted to the CIS Office by the President of each member university. The 2011
Annual General Meeting will be held from June 7-9, at Victoria, BC.
In order for a member university to have two (2) votes the following regulation applies: "If two
persons are appointed as delegates, one shall be male and one shall be female, and each shall
have one vote."
Therefore, if a member institution appoints one person as delegate to the General Assembly, that
delegate shall have only one vote, or if both delegates are the same gender that member shall
have only one vote.
Please submit your appointed university representative(s) to the CIS office by May 2, 2011 to:
Marg McGregor, CIS, 801 King Edward Avenue, Suite N 205, Ottawa, K1N 6N5.
(mcgregor@universitysport.ca), fax: 613 562-5669. Thank you for your cooperation and support.
Call for Nominations: Deadline May 9
In accordance with By-law 3.4.2.1.1, CIS is hereby requesting nominations for the positions of Vice President
Research and Development; and Vice President Marketing. Please use the attached form. Nominations must
contain the names of the nominator and seconder, the written consent of the nominee, as well as a brief
biography of the candidate. Nominations must be received no later than May 9, 2011 4:30 PM EST.
CIS By-laws:
 If there is only one nomination received for a vacant position, then the person nominated shall be deemed
to be elected to the position. If there is more than one nomination received, an election shall be held at
the AGM.
 If no complete nominations are received at least thirty (30) days before the AGM, then nominations for a
vacant position may be made by any Member up to twenty-four (24) hours prior to the time set out in the
agenda for the election of the officers at the AGM.
Draft #2
Agenda 2011 CIS Annual General Meeting: Celebrating 50 Years!
The Grand Hotel, Victoria.
463 Belleville Street, Victoria BC Canada, V8V 1X3 | Tel 250-386-0450
www.hotelgrandpacific.com
Vision: CIS is the destination of choice for Canadian student-athletes to pursue excellence in academics and
athletics. CIS is recognized as one of the influential leaders in sport in Canada.
All times are approximate and subject to change.
5:00-7:00PM
9:30-11:00
7:30-8:45
8:45-10:30
Tuesday June 7
U Victoria President’s Welcome Reception and Keynote address.
Salmon BBQ on campus.
Meet, mingle and mix it up @ the Rouge Campus Hospitality Lounge.
Wednesday June 8
Equity and Equality breakfast: come one and all.
1. Welcome, call to order, receipt of roll call.
a) Approval of agenda
b) Approval of 2010 AGM minutes.
c) Call for nominations
2. Report from CIS Leadership Team
3. Receive 2010-2011 Reports
a) Receive the 2010-2011 Accountability Report
b) Receive the Sport Committee Report
c) Receive the International Committee Report
d) Receive the Finance Report and May 2011 Financial Statements
e) Receive the Marketing Committee Report
f) Receive the CIS @50 Report
g) Receive the Branding Action Plan report
h) Receive the TV / Webcasting Plan report
i) Receive the Communications Report
j) Receive the Website Report
k) Receive the Athletic Financial Awards Committee Report
l) Receive the Eligibility Committee Report
m) Receive the Doping Committee report
n) Receive Equality and Equity Report
o) Receive Discipline Committee Report
p) Receive the Human Resources Committee Report.
Project Reports
q) Receive the 2011 Women’s Basketball Championships interim report
r) Receive the Long Term Athlete Development Report
s) Receive the CCAA-CIS project report
t) Receive Vanier Cup – Grey Cup Steering Committee report.
10:30-10:55
11:00-12:00
12:00-1:10
Networking Break
4. Professional Development: “What They Don’t Teach you in a Textbook”
Bob Copeland: University of Waterloo.
A few words from our hospitality sponsor: Rouge Campus: Martin Poitras) and lunch.
1:15 -5:00
5. Issue Preparation Sessions
Topics will be spoken to without the restrictions of parliamentary procedures and explained in
greater detail than time allows in agenda #6 when they are voted on. Ask questions, provide
feedback, get informed, hear what has been accomplished and what is in the works. (Times
listed are approximates).
1:15 -3:15
Enhancing Governance: presidential involvement in CIS governance, proposed changes to
composition of CIS Board, proposed enhancements in how technical innovation occurs and
decisions get taken
Program Renewal
Eligibility
3:45 -4:00
4:00-5:15
7:00
9:30-11:00
Awards Dinner and launching the CIS @ 50 Celebrations
Celebrate the Pearson, Austin-Matthews, Sgambati, and DeKonick Awards.
Recognize retiring colleagues and special guests.
Rouge Campus Hospitality Suite
Thursday June 9
Each RA to
confirm
time.
10:30
11:45-12:45
12:45-4:00
Regional Associations meetings:
Canada West – insert room name.
RSEQ – insert room name
OUA – insert room name
AUS – insert room name
Issue Preparation Sessions Continued / Professional Development (media relations)
Lunch
6. Notice of Motions
a) Board motion: Membership UBC-O.
b) Board motion: Governance
c) Board motion: Approve 2009-10 audited statements
d) Board motion: Approve the Auditors for 2011-2012 fiscal period.
e) Board motion: Approve the 2011-13 strategic plan and budget.
f) Board motion: Discipline Committee observations/recommendations.
g) Board motion: Program Renewal
h) Board motion:
i) Doping Committee motion
j) Sport Committee motions
k) Marketing Committee motions
l) Eligibility Committee motions
m) Members’ Notices of Motion:
i)
ii)
iii)
4:00
7. Elections
4:15
8. Other business
4:30
9. Adjourn
CIS/SIC
NOMINATION FORM
Vice President Marketing or Vice President Research and Development
TWO YEAR TERM
JUNE 2011-2013
Nominations must be received in the CIS Office no later than May 9, 2011, 4:30 PM EST. All nominations
must be accompanied by a brief biography of the candidate.
Please complete the information below and return this form and the biography to the attention of:
Marg McGregor,
CIS/SIC
801 King Edward Ave., Ste N205
Ottawa, ON K1N 5N4
mcgregor@universitysport.ca
fax: 613 562-5669
Name of Candidate:
____________________________________
University:
____________________________________
I hereby accept the nomination to the position of:
___ VP Marketing or
___ VP Research and Development
Signed:
____________________________________
Nominated by:
____________________________________
University:
____________________________________
Signature
____________________________________
Date:
____________________________________
Seconder:
____________________________________
University:
____________________________________
Signature:
____________________________________
Date:
____________________________________
PLEASE ATTACH A BIOGRAPHY OF THE CANDIDATE