IEEE NEW INITIATIVE
FULL PROPOSAL AND PROJECT PLAN
Please do not complete this form until directed
to do so by the New Initiative Committee.
Proposed New Initiative
Initiative Name
Initiative Number
Date Submitted
Initiative Leader Contact
Alternate Contacts
Contacts E-Mail Addresses
Phone/Extension
Organizational Unit Sponsor(s)
Champion for this proposal
To be assigned upon submission
Please submit New Initiative proposal to newinitiatives@ieee.org.
Note: For additional information or questions regarding the new initiative process contact
John Keaton at j.c.keaton@ieee.org or phone: +1 (202) 530-8328
Jon Soifer at j.soifer@ieee.org or phone +1 732 562 6898
Please complete the form below describing your proposed New Initiative
1. Provide an executive summary of the initiative and scope of the project.
Use this space for the executive summary and project scope.
2. How will IEEE be better off as a result of this initiative?
Use this space to discuss how IEEE will be better off if this initiative goes forward.
3. Describe the deliverables to IEEE from this new initiative, if the project is funded.
Please be specific.
Use this space to describe the deliverables to IEEE from this project.
4. What outcomes and potential impacts on IEEE do you expect from this initiative?
What are the metrics you will use to measure success?
Use this space to describe the expected outcomes, potential impact on IEEE, and the
success metrics that will be reported to NIC.
5.
In Item 4 you just identified metrics to measure the success of this initiative. How
will you get the data to measure performance?
Use this space to describe how you will get the data to measure performance.
IEEE New Initiative Full Proposal: 2016 Form
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IEEE New Initiative Full Proposal and Project Plan
6. Please respond to the following questions.
a. What are the advantages and benefits that this initiative will bring to IEEE?
Advantages — describe the advantages of this initiative over IEEE’s current programs and
practices.
Use this space to explain advantages
Benefits — describe the specific benefits that IEEE will derive from this initiative.
Use this space to explain benefits
b. Do the advantages and benefits apply to all IEEE members, the sponsoring OU of the
initiative, some Societies or Councils, Sections and Chapters, a specific technical discipline,
the profession, or all humanity?
Use this space to explain who gains from this initiative.
c. In developing this New Initiative proposal, you very likely considered alternatives for the
project. What alternatives did you consider and why did you reject them?
Use this space to discuss the alternatives you considered.
7. Provide a description of the resources needed to accomplish the initiative and
discuss the following issues that may impact this initiative.
a. List any technologies associated with this project and your level of confidence in
using the technologies. Will research be required to develop any of the technologies?
Use this space to list technologies and your level of confidence in using the technologies.
b. People requirements:
i.
Provide a list of people and organizations that will be engaged in the completion of this
initiative project including the project manager, volunteers, IEEE staff, contractors and
consultants.
Use this space to list the people and organizations engaged in this initiative.
ii.
Are new full-time IEEE hires required to fulfill the expectations of this proposal?
NO
YES, please specify the number, general qualifications, and expected time of hire
after the availability of funding.
Use this space to specify the number, general qualifications of new hires, and
anticipated date of hire.
iii.
Are new part-time IEEE hires required to fulfill the expectations of this proposal?
NO
YES, please specify the number, general qualifications, and elapsed time of hire
from availability of funding.
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IEEE New Initiative Full Proposal and Project Plan
Use this space to specify the number, general qualifications of new hires, and
anticipated date of hire.
iv.
Estimate the total number of volunteer and staff hours required to fulfill the requirements
of this proposal.
Volunteer hours:
Staff hours:
c. Describe the risks and uncertainties related to this project.
Use this space to describe the risks and uncertainties.
d. Identify the knockouts: anything that may prevent this initiative from being
successful.
Use this space to describe the knockouts.
e. Identify any other positive or negative considerations that could prevent this project
from attaining the outcomes and deliverables specified.
Use this space to describe the positives and negatives.
f.
Identify any scheduled projects or other work that will be delayed or cancelled if this
project is approved.
Use this space to describe the other projects and work that will not get done if this is
approved.
g. If this project includes development of a product or service that will be sold to
members or external customers or provided as a member service, please describe the
business and marketing plan(s) and attach the plan(s) to this proposal.
Use this space to describe the business and marketing plan(s) and attach it to the proposal.
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IEEE New Initiative Full Proposal and Project Plan
Financial Estimates
Please use this section to provide a detailed budget for the initiative. Please note that, for
example, Year 1 column is the first 12-month period from the date of initial NIC funding. To
complete, double click on the spreadsheet to enter data.
8. Revenue, Expense, and Net Worksheet
Duration of the initiative:
Budget Item
Initiative Revenue Sources
Source (1)
Source (2)
Source (other)
Total Initiative Revenue
1 Year
Year 1
Initiative Expenses
Consultants
Research / Surveys
Other Contractors
Equipment
Workshops
Meetings
Communication
Travel
Volunteer
Staff
Training
Promotion
Publicity
Start-up
Maintenance
Other: (specify)
Other: (specify)
Other: (specify)
Total Initiative Expenses
Initiative Net Requested
(subtotal)
Staff Costs (Total) [All staff time
must be included.]
Total Expenses
2 Years
Year 2
$0
3 Years
Initiative
Total
Year 3
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Use this space to explain worksheet line items such as revenue sources and expenses
for consultants, travel, promotion, publicity, and other expenses.
Use this space to list explanations for revenue and expense items.
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IEEE New Initiative Full Proposal and Project Plan
9. Calendar Year Financial Details
Initiative funds by calendar year: The budget in section 8 shows the initiative funding
requested for the duration of the initiative. IEEE budgets on a calendar year basis, therefore,
please specify how much new initiative funding you will need for each calendar year.
To complete, double click on the spreadsheet to enter data.
Budget Item
Initiative Net Requested
2016
$0
2017
$0
2018
$0
2019
$0
Initiative
Total
$0
10. Sustainability of the Initiative
Sustainability of the initiative, estimated life cycle estimates, and impact on IEEE budget:
Identify the ongoing revenue and expenses for sustaining this project as part of IEEE operations
after the NIC funding ends.
To complete, Double Click on the Spreadsheet to enter data.
Life Cycle Estimates
Project Revenue
Project Expenses
(less staffing and HR)
Project Staffing and HR
Costs
Total Project Cost
Post New Initiative, Life Cycle Estimates
Year 1 after Year 2 after Year 3 after Total for Years 1NIC funding NIC funding NIC funding
3 after NIC
is gone
is gone
is gone
funding is gone
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
11. Use the table below to list the important actions/milestones required to complete this
initiative. Please add lines, if needed. For each action and milestone, identify the
success metrics to assess the results, the person/group accountable for the action or
achieving the milestone, and the start and finish dates.
Action / Milestone
Metrics to
Assess Results
IEEE New Initiative Full Proposal: 2016 Form
Person/Group
Responsible
Estimated
Start Date
Estimated
Finish Date
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IEEE New Initiative Full Proposal and Project Plan
12. Please provide any additional information you would like the New Initiatives
Committee to consider when evaluating your proposal.
Use this space to provide any additional information.
IEEE New Initiative Full Proposal: 2016 Form
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