Software and App Approval Process
Purpose & Reason
The software and app approval process is required to ensure that additional software
applications and apps are of value and support the approved curriculum of the District. It will
also ensure the performance and compatibility of software and apps on the devices on which it
would be installed.
This process pertains to any and all software and apps to be installed on District 7 owned
hardware, including desktop computers, laptop computers, iPads, iPods, and District-owned
tablets.
All software and apps require the approval of the Building Principal and the IS&S department
before they are installed on any device provided by the District.
Requirements before any approved software or app is to be installed:
The Edwardsville Community Unit School District strictly adheres to all legal requirements and
licenses. All software license agreements must be strictly obeyed. Software must be licensed to
the Edwardsville Community School District 7 when purchased.
Before any software is installed on any device, it is REQUIRED to submit a copy of the software
application license to the IS&S department identifying the following information:
 Number of licenses

Type of license – concurrent, per person, per installation (licensing methods
varies between vendors)
It is the responsibility of person or person/s wanting to acquire and use the software to follow
the process below:
1.
Get approval to purchase and use software on District computers from the Building
Principal
2. Upon approval by the Principal, the District IS&S Department will review the request and
verify system requirements and compatibility.
3. Adhere to all license agreements
4. File all necessary paperwork prior to requesting the installation of the software by the
IS&S department
 Software  APP
:_________________________________ Version: ____________
Ipad # (if applicable)
: ______________
Intended Platform: _______________________________________________
School/Classroom/Teacher: ______________________ / ________/ ___________________
District 7 Software and App Approval Process
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Principals, please use the following questions to help make your decision regarding
approval/disapproval of the software or app.
Which part of District 7’s curriculum will this request support?
How does this request enhance District 7’s curriculum?
How would you incorporate this request into your lesson/grade level curriculum?
What do you anticipate the outcome will be for your students?
Is there any other District 7 program/software/etc. that can accomplish your same goal?
(Example: Discovery Streaming, a web-based program that does not have to be downloaded
onto teacher computers, etc.)
Required Signatures:
Signature of Building Principal
Date
Signature of IS&S Director
Date
If this Software or App has not been purchased, who is purchasing it and how will it be
funded?
________________________________________________________________________
________________________________________________________________________
If the software or App is funded by Title or Special Education, the following signatures
must be obtained:
Signature of Special Ed Director
Date
Signature of Curriculum Coordinator
Date
Account # for funding:______________________________________
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End of Semester Software/App Review
Name of Software or App: _____________________________________________________________
Date of Installation: ________________________________________
Teacher / Room : ___________________________________________________ / _____________
Software/App Review: Mark S for Strength. W for Weakness. N/A for not applicable.
Easy for teacher to use
Can use with whole class
Students can use independently
Text visuals can be printed
Video
Sound effects
Animation
Information in audio form (narration)
Read–to-me mode
Images can be enlarged
Installation clear and easy
Teacher guide included
Easy for students to use
Can use with small group
Text Visuals can be copied to clipboard
Graphic
Photographs
Music
Volume control
Speech (easy to understand)
Help section provided
Printed documentation
Other:
Other:
Comments: (Please attach if necessary) :
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
__________________________________________
District 7 Software and App Approval Process
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