Cyclone Stampede Constitution
Written Spring 2008
Article 1:
Section 1: Name
A. This organization shall be known as the Cyclone Stampede
Article 2:
Section 1: Purpose and Goals
A. To produce an National Intercollegiate Rodeo Association (NIRA), which
will become a major annual sporting event at ISU
B. To increase and maintain interest of the students of ISU in the sport of
rodeo, horsemanship, and sportsmanship
C. To attract prospective students to enroll at ISU
Section 2: Description of Activities
A. Cyclone Stampede abides by and supports established Iowa State
University policies, State and Federal Laws
B. Cyclone Stampede is a member of the National Intercollegiate Rodeo
Association (NIRA), Great Plains Region
C. Cyclone Stampede shall obey the rules and bylaws of the NIRA; if there
are any conflicts between club rules and the NIRA, NIRA rules will
govern
D. To work in conjunction with the NIRA and Iowa State University to host
an annual collegiate rodeo for student members in the Great Plains Region
Article 3:
Section 1: Membership
A. Membership shall be open to all registered students at Iowa State
University
B. Membership shall consist of the executive officers, as defined in Article 4,
Section 1, Part C
Article 4:
Section 1: Officers
A. Offices to be Established
a. The executive officers will consist of Co-Chair(s), Treasurer,
Publicity Chair, Advisor, and any other specially created position,
as long as there is a valid need
B. The officers of this organization must meet the following requirements:
a. Have a minimum cumulative grade point average (GPA) as stated
below and meet the minimum cumulative GPA in the semester
immediately prior to the election/appointment, the semester of
election/appointment and semesters during the term of office. For
undergraduate students, the minimum GPA is 2.00. In order for
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this provision to be met, at least six hours (half-time credits) must
have been taken for the semester under consideration.
b. Be in good standing with the university and enrolled: at least half
time (six or more credit hours), if an undergraduate student (unless
fewer credits are required to graduate in the spring and fall
semesters) during the term of office, and at least half time (four or
more credits), if a graduate level student (unless fewer credits are
required in the final stages of their degree as defined by the
Continuous Registration Requirement) during their term of office.
c. Be ineligible to hold an office should the student fail to maintain
the requirements as prescribed in (a) and (b).
C. Election Process
a. Election of officers will require a majority vote for the general
membership
b. Members interested in becoming and officer must meet academic
requirements as established by the Student Organization
Recognition Policy
c. Term of office will be one full year (January 1 to December 31).
The executive officers shall have the power to appoint any
committees that are deemed necessary to carry out organization
goals
d. Officer election interviews shall be held at the end of the fall
semester, and new officers will take office beginning January 1 of
the following year
e. Interviews will be conducted by the previous year’s executive
officers and Cyclone Stampede advisors
i. Preference will be given to ISU Rodeo Club Members
ii. Previous experience in rodeo is highly recommended
f. Officers and/or Advisors may be removed from office, by a
unanimous decision from all other officers and advisors, if actions
are deemed necessary by the membership. The charged officer is
permitted to speak before the executive officers and advisors about
the charges made concerning his/her performance. The charged
officer is not permitted to participate in the deliberation of the
other executive officers and advisors, regarding the charges.
g. In case of a vacancy, the current executive officers and advisors
will call a special election to fill the opening
h. In the case of an Advisor vacancy, candidates for the position must
express their interest to the current committee. Interviews will be
conducted with the current committee (and former Advisor, if
available). This process will take place at the end of the fall
semester, with new committee member interviews, and new
officers/advisors will take office beginning January 1 of the
following year.
D. Officer Duties
a. Co-chair(s)
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i. Responsible for conduct of meetings
ii. Responsible for creating and obtaining contracts for the
services needed to conduct a rodeo
iii. Responsible for maintaining a positive relationship with
1. Iowa State University, including, but not limited
too: Risk Management, Event Authorizing
Committee, Government of the Student Body,
Sports Club Council, and ISU Rodeo Club
2. NIRA and all affiliations
iv. Ensure other officers are fulfilling their duties, and assist
them as needed
v. Maintain communication with advisor(s)
b. Treasurer
i. Maintain accurate records of organization’s transactions
ii. Develop organization budget and present to executive
officers and advisors for final approval
iii. Co-sign proper documentation for financial transactions,
along with club advisor(s)
1. Responsible for maintaining financial records and
documents, which may be examined by the other
executive officers at any given time
2. Responsible for financially fulfilling any and all
contracts established by co-chair(s), in a timely
manner
3. Maintain a positive relationship with the Campus
Organization Accounting Office, while properly
using their services
a. Treasurer is also the group’s University Pcard holder (credit card holder), as the
program is available
b. Treasurer/Cardholder will abide by all
Campus Organization Accounting Office
rules and regulations
iv. Periodically report financial status to other executive
officers for approval
v. Work in conjunction with the Publicity Chair to obtain
sponsorships, as well as maintain relationships with past
sponsors
c. Publicity Chair
i. Advertise all activities associated with collegiate rodeo,
particularly the Cyclone Stampede
1. Post flyers in major campus buildings (i.e. Kildee,
Agronomy, Bessy, Curtis, Horticulture, Carver,
Gilman, Heady, Pearson, etc.)
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2. Contact and work with local media providers,
including, but not limited too: local newspapers,
radio, television, and area online calendars
ii. Organize sponsorship-soliciting, create the sponsorship
packet, and design the rodeo program with sponsors’
advertisements
1. Recruit new sponsors
2. Maintain positive and professional relationship with
past sponsors
iii. Organize recruitment of volunteers to assist with the rodeo
production; this including, but is not limited to: current ISU
Rodeo Club members, ISU Rodeo Club alumni, and other
ISU Affiliates
1. Work in conjunction with other executive officers
to effectively utilize volunteer efforts
d. Advisor(s)
i. Maintain communication and meet with officer(s) regularly
ii. Awareness and approval of financial expenditures and any
and all contracts before finalizing
iii. Ensure that the organization is operating in conformity with
the standard set forth by Iowa State university and Student
Activities Center
Article 5:
Section 1: Finances
A. Finances will be conducted by the Treasurer, and approved by the
advisor(s). All transactions are subject to review by the other executive
officers. If a transaction is deemed illegitimate by the other executive
officers and advisor(s), the amount may be charged to the Treasurer’s UBill. All Campus Organization Accounting Office policies and procedures
must be followed strictly. In the case of dissolution of this organization,
any monies remaining, following the repayment of any debts, shall be
donated to the NIRA.
B. All monies belonging to this organization shall be deposited and disbursed
through a bank account established for this organization at the Campus
Organization Accounting Office and/or approved institution/office (must
receive authorization via Campus Organizations Accounting Office). All
funds must be deposited within 24 hours after collection. The Adviser to
this organization must approve and sign each expenditure before payment.
C. The organization may establish reasonable dues that must be paid by all
members. The amount of the dues, and the due date, will be determined in
the beginning of the academic year by the Executive Committee and must
pass by a ¾ vote. Dues are not to exceed $75. The treasurer shall be
responsible for making sure all members have paid their dues, and will
maintain all financial records pertaining to the collection of dues.
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Article 6:
Section 1: Amendments and Ratification
A. Amendments shall be presented in typed form for the entire group to see.
The original section of the constitution to be amended shall be read, in
full, and then followed by a reading, or visual opportunity to see the
amended version. Discussion on the amendment will be entertained at this
time. Upon said discussion, the group will approve or disapprove the
amendment. At the following group meeting, the same amendment shall
again be presented, if passed prior, in the same fashion and voted on again.
It is at this time that the amendment is deemed final.
B. Amended or ratified constitution will be submitted within 10 days to
Student Activities Center for approval
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