Analyst, Clinical and Translational Research Data

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Item 2.B-May 10, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
[email protected] for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Office of Medical Research (OMR)
College/Division: Univ of NV School of
Medicine/Vice Pres, Health Sciences
Account #(s): 1311-119-001M
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 2
Proposed Title: Analyst, Clinical and Translational Research Data
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Robert Langer, M.D., Assoc Dean, Clinical and Translational Research/PCB
Date
Immediate Supervisor’s Signature
_______________________________/_____________________________
__________________
James Kenyon, Sr Assoc Dean, Research/Thomas Schwenk, VP, HS/Dean, UNSOM Date
Director/Chair/Dean
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the Provost/President (Completed by Faculty HR):
67384 Range:
2
Pos #(s):
JCC:
EEO: 3B
Eff: 5/1/2013
Approved Title: Analyst, Clinical and Translational Research Data
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ ________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description - Analyst, Clinical and Translational Research Data
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Under general supervision of the Associate Dean for Clinical and Translational Research, the Analyst
is responsible for collecting, abstracting, and entering data for collaborative registries, for managing
local research databases including those obtained from external sources, and for assisting
investigators in the statistical analysis of these datasets.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Data Collection
 Identify patients eligible for inclusion in specified registries
 Identify and collect clinical records meeting specified criteria in research projects
 Utilize resources necessary to obtain valid, reliable data for entry into databases and enter
those data with a high degree of accuracy
 Utilize required software and web applications for data entry
 Research and track information from a variety of sources as directed
 Use web-based interfaces to search medical and scientific resources for specific data as
directed
 Maintain the privacy and confidentiality of patient health information, as well as personal
information to ensure compliance with the Health Insurance Portability and Accountability Act,
(HIPAA)
 Identify process improvement opportunities for collection of data and communicate those to the
research team
30% - Statistical Analysis and Reporting
 Perform statistical analysis on study data under the direction of the supervisor or Principal
Investigator using standard statistical software
 Attend local, regional and national meetings as required to communicate results or collaborate
on projects
 Communicate the results of data analysis to clinical investigators using a variety of modalities
including output from statistics software, spreadsheets, presentation programs, and in writing
 Write, or assist in the writing of, research abstracts, manuscripts, presentations and posters
20% - Communications and Educational Resource
 Establish effective working relationships with members of the School of Medicine community,
especially clinical staff, medical records, and information systems departments and individual
clinicians’ offices whose support is essential for the successful completion of assigned tasks
 Serve as an educational resource on projects for which s/he provides data support for internal
and external audiences by developing educational material and delivering presentations
 Conduct reviews of medical scientific literature using resources such as PubMed or other
interfaces to the National Library of Medicine and disseminate to staff
 Assist with training of new personnel, as needed
Position Description - Analyst, Clinical and Translational Research Data
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Analyst, under the general supervision of the Associate Dean for Clinical and Translational
Research, is directly responsible for the accurate collection, abstraction, data entry, data management
and statistical assistance for assigned projects. The Associate Dean or study Principal Investigator is
consulted on issues related to data accuracy, validity or project aims.
Impact:
Errors in judgment or accuracy negatively affect the credibility of the data and products derived from
the data and may result in violation of Federal rules adopted as part HIPAA. Inaccurate data
acquisition, entry or reporting would have a negative impact on the reputation of the unit and on
UNSOM, and may create a violation of sponsor or collaborative group protocols with negative
economic consequences to the unit.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge:
 Database management using programs such as MS-ACCESS or an SQL application
 Clinical environments and an understanding of patient care
 Computer data entry
 Clinical chart review and abstraction
 HIPAA and its application to the position and duties
Skills:
 Excellent attention to detail and organizational skills
 Effective verbal and written communication
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) to include
presentation skills
 Excellent interpersonal and customer service skills including the ability to work effectively in
collaborative environments
 Basic statistical procedures in SPSS, SAS, BMDP or similar computer application(s)
 Conducting reviews of the scientific literature using resources such as PubMed or other
interfaces to the National Library of Medicine
Ability to:
 Maintain patient, workplace and co-worker privacy and confidentiality of sensitive information
 Write, or assist in the writing of, research abstracts, manuscripts, presentations and posters
 Learn and utilize software for data entry and report generation and for basic data analysis
 Communicate the results of data analysis to clinical investigators
 Review clinical records, identify patients eligible for inclusion in specific registries, and
accurately extract data elements for entry into the registries
 Effectively and accurately obtain clinical data from written and electronic records
 Provide presentations to a variety of audiences effectively
 Interpret and read documents such as safety manuals/rules, operating and maintenance
instructions, and procedure manuals
Position Description - Analyst, Clinical and Translational Research Data



Page 4
Stay current technically and apply that knowledge to the position
Develop constructive and cooperative working relationships
Communicate in a calm, respectful, timely, and clear manner which promotes professional
relationships
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Clinical Investigators at the
School of Medicine
Reason for Contact
To assist in designing and implementing databases, modifying
them as needed, and reporting from them
External
Staff at Regional and National
Agencies, Organizations, and
Commercial Sponsors
Monitors for Clinical Trials
Patients
Reason for Contact
To interact over study requirements and budgets, and to assist in
submission of reports and presentation of research
To assist in the conduct of monitoring visits
To determine eligibility for research programs and collect medical
research data
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years, or Master’s Degree and one year, of experience in
database management, data extraction and reporting, and/or statistical analysis with at
least one year of experience in clinical research or medical records
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None
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