Important Job Application Information
Thank you for your interest in NHS Tayside vacancies
Please see below Job Description/Specification and General Conditions of Service
Your Application Form must be completed in full. Please note copies of Curriculum Vitae,
Qualifications and Course Certificates will not be accepted at this stage.
Please return your completed Application Form to recruitment.tayside@nhs.net (quoting the
vacancy reference number in the subject box) or to the postal address given on the General
Conditions of Service.
All completed applications are held in Human Resources until the closing date. After the closing
date a panel will meet to prepare an interview shortlist. Once this decision has been made, all
shortlisted applicants will be emailed to invite them to attend for interview. It is important that you
check your emails regularly.
This process takes approximately 6 weeks. Therefore, if you have not been contacted regarding
interview within 6 weeks of the closing date, your application has been unsuccessful and you will
receive no further correspondence from Human Resources.
ADDITIONAL INFORMATION:Find out more about living and working in Tayside at:
www.dundeecity.gov.uk
www.angus.gov.uk
www.pkc.gov.uk
General Conditions 05.08
NHS TAYSIDE – AGENDA FOR CHANGE
JOB DESCRIPTION
1
JOB IDENTIFICATION
Job Title
Project Manager
Department(s)/Location
Angus Alcohol and Drugs Partnership
Number of Job Holders
1
1. JOB PURPOSE
Alcohol and Drugs Partnership
To take the lead in supporting the Angus Alcohol and Drugs Partnership (ADP) establish a new way of working within
substance misuse services. The ADP has developed a model that they wish to proceed with based on a whole family
approach. The ADP wish to test this model in a single locality. The post holder will be responsible for delivering the pilot
and then lead on the implementation of the model thereafter. The model will apply to NHS, Social Work and Third Sector
substance misuse, mental health, and children’s services.
The post holder will report to a steering group made up of ADP members who are responsible for delivering the project.
The Project Manager will be supported by a range of people including the ADP support team. The Steering Group will
ensure that the relevant staff in substance misuse services, finance, HR, the health and social care integration team, staff
partnership representatives and others as required engage with the Project Manager to assist in the delivery of the whole
family approach. This will involve management of a complex, multiagency portfolio of activities to improve the outcomes for
families affected by substance misuse.
3
ORGANISATIONAL POSITION
Angus Alcohol
and Drugs
Partnership
Service Manager
Project Manager
This post
General Conditions 05.08
4
SCOPE AND RANGE
Angus Community Health Partnership (CHP)

Community Mental Health Services

Adult Psychological Therapies Service

Tayside Substance Misuse Service

Rehabilitation AHP Services

Pharmacy

Minor Injury and Illness Services

Health Improvement Team
Supporting Departments in Council & NHS
 The Centre for Organisational
Effectiveness (TCOE)
 Workforce/H.R. Directorates
 Corporate Services
 Data & Information/Business Support
 Communication Departments
 Finance Directorates
Angus Council - People Directorate Angus Social Work
and Health Services

Home Care Services

Alcohol, Drugs & BBV Team

Intermediate Care

Care Management

Residential, Respite and Day Care

Children’s Services and Schools
Angus Council - Communities Directorate
Independent Sector

Care Homes

Care providers




Community Planning
Housing
Leisure Services
Community Learning & Development
Other Community Planning Partners
 Police Scotland
 Scottish Prison Service
 Skills Development Scotland
 Further Education Colleges
Voluntary Sector - 902 organisations affiliated to the Angus Voluntary Sector Interface administered through
Voluntary Action Angus (VAA)




Tayside Council on Alcohol
CAIR Scotland
Barnardo’s
Angus Carers Centre
Adult Population of Angus

Service delivery organised via 4 distinct and co-terminous Localities circa. 25,000 population in each.
In addition there is a close association and interplay with the National Integrated Resource Framework (I.R.F.) pilot
in Tayside
The postholder is expected to work across these and with other key partners to achieve outcomes in the following areas: Leadership, coordination and facilitation and promotion of an integrated and co-ordinated approach to delivery of health
and social care services for specified programmes of work, involving connecting across health social care and housing
and across the statutory, voluntary, independent and private sectors.

Build expertise within Angus Health and Social Care Partnership to support integrated locality working, increase
improvement support capacity ensuring synergy, alignment and integration across the cycle of improvement

Ensure the needs and aspirations of service users and unpaid carers are a fundamental consideration with
developments and activities alongside the principles of community and peer engagement

Ensure thinking and developments within Angus Health and Social Care Partnership use improvement methodology to
facilitate change and reduce harm, waste and variation

Ensure improvement activities within the Angus Health and Social Care Partnership are underpinned with robust models
for sustainable change.

Ensure appropriate leadership and organisational development behaviours are promoted.

Ensure that activities are targeted on areas of inequality and social inclusion.

Ensure robust evaluation of the programmes of work.

Develop robust strategic modelling to infirm clear future strategic planning.
General Conditions 05.08
5
MAIN DUTIES/RESPONSIBILITIES
Manage the locality integration in Angus related to successful delivery of the specified programme outcomes and
objectives and its associated portfolio of projects. Key components include:
1.1
The Project Manager will complete the implementation of the whole family approach model and ensure this model is
tested via a pilot and then implement in full across substance misuse services by April 2016. This approach must
recognise the needs of CAPSM and demonstrate the value of early intervention.
1.2
The first task will be to pilot the whole family Approach in a specific area. The Project Manager will be responsible for
setting up the pilot. This will include the location, the staffing levels, the management structure during the pilot,
determining staff roles within the pilot and evaluation of the pilot.
1.3
The Project Manager will evaluate the pilot and then develop a plan for how to roll out the whole family approach
across Angus.
1.4
The Project Manager will develop a service specification for the whole family service within the context of a recovery
oriented system of care (ROSC) detailing every agencies role within the new system. This will include clear reporting
arrangements to the ADP, CPP and the health and social care partnership.
1.5
Be responsible for establishing a local needs assessment based on available demographic data and subsequently
develop outcomes for the new service. These will be part of a broader governance framework and reported regularly
to the ADP.
1.6
Ensure the views of service users and carers are included in the development of the whole family approach model.
1.7
Develop a workforce development plan for the new service. This can be supported by STRADA.
1.8
Develop a plan to ensure that there is workforce development/training for staff prior to the pilot and the roll out of the
model across services which ensures that staff are clear about their roles in the new system
1.9
To undertake any other duties commensurate with the expertise required to drive forward improvement in crosssectoral Health & Social Care Integration in Angus.
Your performance must comply with the national “Mandatory Induction Standards for Healthcare Support Workers in
Scotland” 2009; and with the Code of Conduct for Healthcare Support Workers
6
COMMUNICATIONS AND RELATIONSHIPS
The role requires excellent interpersonal skills in order to quickly gain credibility and motivate people and gain
commitment of others in the development and achievement of the programme objectives.
Communication, presentation and facilitation skills including regular communication of information such as
sensitive information associated with improvement and transformation for example changes of working practices.
Throughout the programme the post holder must display effective influencing, negotiation and persuasion skills
when interacting with key stakeholders, understanding and overcoming barriers to change to ensure that
programme objectives and met particularly where there is likely to be resistance by some parties to the changes
as the Programme is planned and implemented.
The post holder must demonstrate the ability to function competently both as a lead and member of the multidisciplinary team and understand and acknowledge the role and function of other members of the team. The post
holder must be able to motivate others to ensure they work effectively to meet the Programme’s objectives.
Overall continuing responsibility for establishing effective systems and standards of communication and for
providing and receiving routine, highly complex, sensitive or contentious information and dealing with potentially
stressful matters with a wide range of independent and voluntary sector providers, health care partners, patients,
General Conditions 05.08
families other relevant departments/agencies. Complex challenges may arise and solutions will require creativity
within the conflicting parameters of the scope of the programmes.
Utilises a wide range of media such as telephone, social media, verbal and written communications to overcome
any difficulties in communication with people involved identifying and negotiating appropriate actions to reach
agreed outcomes.
Establish and maintain relationships based on mutual respect communicating on a regular basis with the
patient/relatives/multidisciplinary team and external agencies involved in the provision of care.
Key relationships will be with all members within the Angus ADP Whole Family Approach Steering Group, the Angus
Health & Social Care Interim Chief Officer, NHS Tayside, Angus Council, Tayside Centre for Organisational
Effectiveness, Tayside Council on Alcohol, CAIR Scotland, VAA, and Police Scotland.
To manage any transitional/transformational budgets applied to the designed programmes.
7
KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB

Educated at degree level or portfolio of evidence demonstrating equivalent experience at that level with evidence
of ongoing professional development including relevant Masters modules

Demonstrable track record of success in an improvement position with expert knowledge attainment

Evidence of managing/leading staff with advanced leadership and facilitation skills with proven ability to empower
others

Experience and knowledge of research, audit, quality improvement / facilitating learning in practice and effecting
change

Demonstrate previous success in the development of professional practice in care settings & service delivery

Ability to lead and manage service improvement and redesign.

High level of understanding of SG Health & Social Care Policy with proven ability to interpret and apply

Excellent interpersonal, influencing and presentation skills

Excellent verbal and written communication skills

Evidence of ability to network and work effectively across multi-professional/multi-agency boundaries

Ability to analyse/critically appraise research, improvement data to continually drive improvements in practice

Evidence of effective leadership of Change and Improvement with multi-sector agencies.
General Conditions 05.08
8
ESSENTIAL ADDITIONAL INFORMATION
SYSTEMS AND EQUIPMENT
The post holder is expected to have the knowledge and skills necessary to use all equipment within
in the area. Examples of equipment and machinery used [NB: core machinery may be evident
although used in different ways depending on area]:
Information Technology
Key board skills
Word processing
Database and spreadsheet management , development and analysis
Email/intranet/internet
Telephone/mobile phone
Presentation software
Internet skills for extracting evidence based information
Teleconference/WebEx
Digital Stories
Social Media e.g. Facebook
Moving & Handling
Small loads for group facilitation
Rearranging furniture to facilitate effective small group work/training
RESPONSIBILITY FOR RECORDS MANAGEMENT
All records created in the course of the business of NHS Tayside are corporate records and are
public records under the terms of the Public Records (Scotland) Act 1937. This includes email
messages and other electronic records. It is your responsibility to ensure that you keep appropriate
records of your work in NHS Tayside and manage those records in keeping with the NHS Tayside
Records Management Policy and with any guidance produced by NHS Tayside specific to your
employment
9
PHYSICAL DEMANDS OF THE JOB
Physical Skills: several times per day
Keyboard skills
Drive
Notes of meetings
Report writing
Physical Demands: several times per day
Working mainly within office areas and meeting rooms with some time spent in clinical and other
professional environments
Combination of sitting, standing, walking for short period to attend meetings including travel to
various sites
Mental Demands: several times per day
Dealing with frequent interruptions from a range of professionals & other staff
Intense concentration required frequently to facilitate and participate in debate and consensus
decision making relating to service/practice and role development whilst attending to group
dynamics/behaviours considering and responding to issues and agendas
Complex decision making in relation to prioritisation of own and other peoples work ensuring
appropriate assessment of risk and the management of risk within unpredictable situations
Balancing an ethos of continuous quality improvement within a finite resource
General Conditions 05.08
Transforming group work material and general discussion into policy/action plans and strategy
Managing verbal and nonverbal behaviour in self and others responding in a professional manner at
all times
Writing reports, proposals and influencing/persuading others to support implementation
Challenging the values/beliefs/decisions of multiprofessional teams and taking appropriate action
Maintain high level and consistent professional behaviour in unpredictable and stressful situations
Lead investigatory/disciplinary issues within the nursing/midwifery profession and participate as
required in others
Keep abreast of national policy directives and evidence based practice, interpreting applicably and
advising local strategy and action plans
Continually motivate, enthuse and maintain the moral of senior clinical staff within an ever changing
environment
Preparation for meetings and workshops with staff
Working Conditions:
Respond appropriately and in a professional manner to occasional exposure to challenging
behaviours related to sensitive issues to a range of staff.
General Conditions 05.08
10
DECISIONS AND JUDGEMENTS
The post holder will be aligned with the Angus CHP Locality.
The post holder will be managerially responsible to the Mental Health Service Manager for
management, work review and formal appraisal of performance.
The post holder has continuing responsibility to work in partnership with others to develop and
improve services and care delivery within the Angus Health and Social Care Partnership.
The post holder will have autonomy to make complex leadership decisions regarding the specific
projects.
Interpret health and social care policy and strategy, establishing measurable and achievable service
goals and work plans.
The post holder has responsibility within defined service areas/projects to prioritise and devise/
implement and evaluate service/practice/role development initiatives
Accountable and responsible for decisions relating to quality improvement/ service development
initiatives.
Work is generated through a variety of sources: much of the work will be self generated through
close working relationships with all stakeholders and good working knowledge of the local, national
and professional health and social care legislation; Change Fund and other Transitional funding
streams, the Angus Single Outcome Agreement, NHS Tayside Health Plan and working with
communities.
To liaise effectively with professional support through The Centre for Organisational Effectiveness.
11
MOST CHALLENGING /DIFFICULT PARTS OF THE JOB
Effective management and prioritisation of competing demands within and across the Angus Health
and Social Care Partnership.
Balancing the demands of all stakeholders to provide an efficient, safe effective and personcentred service
Influencing, persuading and negotiating at all levels within the organisation to reach corporate
targets and objectives.
Maintaining the motivation and enthusiasm of staff for continuous quality improvement in
unpredictable and busy health and social care environments.
Developing a model of service delivery in both posts which can be translated into a robust and clear
future strategic approach.
General Conditions 05.08
Person Specification
POST REF NO:
JOB TITLE/BAND
LOCATION/BASE:
HOURS:
D/LR/90/14
Project Manager
St Margaret’s House, Forfar
37.5 hours per week
CRITERIA
ESSENTIAL
EXPERIENCE:
 Experience of Project Management
 Experience of leadership which demonstrates
influencing, negotiation and facilitation skills
 Proven track record of improving and
developing services through change
management and redesign
 Experience of Project Management involving
Local Authorities, the Voluntary Sector,
Independent Contractors, Patients and Carers
QUALIFICATIONS:
(Training;
Research;
Publications)
 First Degree
 Masters Degree or demonstration of analytical
and appraisal skills to critically evaluate and
synthesize complex data to enhance service
delivery and development – commensurate
with Masters level study
 Certificate of Project Management
 Robust evidence of relevant continuous
professional development
KNOWLEDGE &
SKILLS:
 Effective leadership skills and ability to adapt
leadership style depending on the context
 Highly developed communication skills
 Ability to analyse complex information and
respond to population needs analysis
 High level facilitation and change management
skills to manage change effectively
 Diplomacy, tact, sensitive handling and
empathy
 Ability to manage conflict across a range of
situations, eg within teams, between agencies
and professions
 Proficient IT skills
PERSONAL
QUALITIES:
 Strive for high quality person-centred care
 Dynamic and forward thinking
General Conditions 05.08
DESIRABLE
 Masters Degree
 Solution focused, self starter and disciplined
 Ability to prioritise own and others workload
with need to respond to conflicting priorities,
often working under pressure and to tight
deadlines
 Genuine commitment to the principles of
diversity and equality
 Commitment to life long learning
 Team player
OTHER:
General Conditions 05.08
 Flexible about hours of work, scope of tasks
and responsibilities
 Ability to travel within the range of the job
General Conditions of Service
POST REF NO:
D/LR/90/14
JOB TITLE/GRADE:
Project Manager, Band 8A
LOCATION:
Angus Alcohol & Drugs Partnership,
St Margaret’s House, Forfar
Conditions of Service
Remuneration
The terms and conditions of service for this post are those
determined by the NHS Staff Council.
The current salary scale for the post is £39,632
to £47,559
per annum (pro rata for part-time staff). Placing on the scale on
appointment is normally at the minimum but may be higher
subject to verification of previous relevant service.
Please note the salary and band for this post are indicative only
and are subject to Agenda for Change Job Evaluation.
Hours of Duty
Salary is paid monthly by Bank Credit Transfer.
The hours of the post are 37.5 per week.
This is a fixed term post for 12 months as a result of fixed term
funding.
Superannuation
Start and finish times will be determined by the needs of the
service.
Membership of the NHS Superannuation Scheme is not
compulsory but is open to all staff between the ages of 16 and
70 (65 in some instances).
The contributions paid are a percentage of superannuable pay,
which is essentially basic pay excluding, for example, overtime
or travelling expenses.
Contribution rates with effect from 01.04.14 are as follows:
Annual Pensionable Pay
(Full-time equivalent)
Up to £15,431
£15,432 to £21,387
£21,388 to £26,823
£26,824 to £49,472
£49,473 to £70,630
£70,631 to £111,376
£111,377 and over
Contribution
5%
5.6%
7.1%
9.3%
12.5%
13.5%
14.5%
Contributions are subject to tax relief and reduced National
Insurance contributions. NHS Tayside also makes a substantial
contribution towards scheme benefits – currently around 14% of
basic pay.
General Conditions 05.08
Annual Leave
On appointment = 27 days (pro rata for part-time Staff) or 5.4
weeks per year.
After 5 years aggregated service = 29 days (pro rata for part-time
staff) or 5.8 weeks per year
After 10 years aggregated service = 33 days (pro rata for parttime staff) or 6.6 weeks per year
References
Occupational Health
Clearance
Rehabilitation of
Offenders Act 1974
(Exclusions and
Exceptions) (Scotland)
Order 2003
Disclosure Scotland
Immigration, Asylum and
Nationality Act 2006
Public Holidays = 8 days (pro rata for part-time staff) or 1.6
weeks per year
All offers of appointment are subject to receipt of two satisfactory
references.
All offers of appointment to new entrants to the National Health
Service are subject to a medical examination.
Medical
examinations are arranged and undertaken by the Occupational
Health and Safety Advisory Service (OHSAS).
All current or spent criminal convictions, cautions, warnings or
any case pending must be disclosed prior to commencing in
employment as detailed on the application form.
Please note that having a conviction will not automatically debar
you from obtaining employment with NHS Tayside. Careful
consideration will be given to the relevance of the offence to the
particular post in question. However, if you are appointed, and it
is found that you did not reveal a previous conviction your
employment may be terminated.
Not required
It is a criminal offence for an employer to employ anyone who
does not have permission to live or work in the UK.
Shortlisted applicants will be asked to produce specific original
documentation at interview e.g. Passport, or full birth certificate
together with an official document giving the applicants
permanent National Insurance Number and name issued by a
Government Agency or a previous employer, as well as
photocopies of these documents.
Professional Registration/ New entrants to NHS Tayside will be required to achieve the
Induction Standards &
mandatory Induction Standards for Healthcare Support Workers
Code of Conduct
(HCSWs) in Scotland and comply with the Code of Conduct for
HCSWs throughout your employment.
Smoking Policy
Smoking is prohibited within NHS premises and grounds.
Applications
Completed forms should be returned to:
recruitment.tayside@nhs.net quoting the job reference in the
subject line
or
to Human Resources Directorate, NHS Tayside, Level 9,
Ninewells Hospital, Dundee DD1 9SY
By closing date of 19th November 2014
General Conditions 05.08
General Conditions 05.08