Final Report—”Visions of the Universe” Exhibition
(This form is also in the “Visions of the Universe” online site support notebook at
www.ala.org/publicprograms/)
PLEASE NOTE: This report must be returned to the address below within 30 days of the closing of the exhibition.
Reporting is a requirement for all exhibit projects organized by the American Library Association. Failure to make a
timely final report may affect your library's opportunities to host future exhibits or take part in other ALA Public
Programs Office projects. Please use extra pages if necessary.
1. LIBRARY NAME:__________________________________________________________________________
2. CITY/STATE:_____________________________EXHIBITION DATES:____________________________
3. EXHIBITION ATTENDANCE (Note: Please provide at least an estimate of how many people actually
viewed the exhibit—please do not provide only the number of visitors who signed a guestbook or only the
number of library visitors during the exhibit period.)
Total # exhibit visitors: ____________________________________ Actual ______ Estimate _______
Source of actual statistics:______________________________________________________________________
Total # library visitors during exhibit period: ____________________ Actual _____
Estimate _______
Source of statistics:______________________________________________________________________
4. PUBLIC PROGRAMS
Please summarize the target audience and scope of your programming in a few sentences first, and then provide
information on individual programs. The exhibit sponsors request libraries on the tour to host at least 3 field trips for
local schools, 3-5 events for K-8 children in out-of-schooltime programs, 3-5 family events, and one public event.
Individual program descriptions (include Title, Format and Presenter for all programs; use extra space if
necessary). PLEASE PROVIDE A GRAND TOTAL FOR PROGRAM ATTENDANCE AT THE END OF THIS
SECTION.
1) Program description:
Total attendance__________Adults _____ YA ______ Children _____
2) Program description:
Total attendance_________ Adults _____ YA ______ Children _____
3) Program description:
Total attendance________
Adults _____ YA ______ Children _____
4) Program description:
Total attendance________
Adults _____ YA ______ Children _____
5) Program description:
Total attendance________
Adults _____ YA ______ Children _____
Final Report—”Visions of the Universe”--page 2
6) Program description:
Total attendance________
Adults _____ YA ______ Children _____
7) Program description:
Total attendance________
Adults _____ YA ______ Children _____
8) Program description:
Total attendance________
Adults _____ YA ______ Children _____
9) Program description:
Total attendance________
Adults _____ YA ______ Children _____
10) Program description:
Total attendance________
Adults _____ YA ______ Children _____
11) Program description:
Total attendance________
Adults _____ YA ______ Children _____
12) Program description:
Total attendance________
Adults _____ YA ______ Children _____
Total number of programs ___________
Total program attendance ____________
5. ELEMENTARY AND HIGH-SCHOOL INVOLVEMENT
Total number of students: elementary_______ middle school______high school ________ visiting the exhibit.
Total number of classes: elementary______ middle school _____ high school ________ visiting the exhibit.
Total number of classes using exhibit-related themes in the curriculum: elementary ______ middle school _______
high school _________
(Include descriptions of other library programs for children under No. 4)
Final Report—”Visions of the Universe”--page 3
6. LOCAL FUNDING (Include sources and actual/in-kind amounts of support provided for any exhibition-related
programs, invitations, printing, events, etc. Do not include the stipends for the project here.):
Source:_____________________________________________________________ Amount:_________
Source:_____________________________________________________________ Amount:_________
Source:_____________________________________________________________ Amount:_________
Total: _______________
7. PUBLICITY Describe how you tried to attract public audiences from outside your customary user groups to the
exhibit and programs, and indicate whether or not you were successful. Please describe the results of your publicity
strategies for the exhibit.
8. PUBLICITY SAMPLES Please attach THREE COPIES of all library-produced publicity pieces, including
posters and flyers, all newspaper articles, and other materials such as bibliographies, bookmarks, invitations,
etc.; copies of your “Visions of the Universe” web pages;and captioned photographs taken at exhibition
programs if you have them. Send only one copy of CDs, DVDs, tapes, or cassettes.
9. COMMENTS ABOUT THE EXHIBITION
Please identify source of comments, e.g., librarian, program participant, presenter or partner organization.
Comments are valuable in reports to funders about exhibitions, and we appreciate your reporting them.
Submitted by: __________________________________________ Date:_________________________
Phone: _______________________________________________ E-mail:_______________________
Return this form and attachments within 30 days of the closing of the exhibit to:
ALA Public Programs Office, 50 E. Huron St., Chicago, IL 60611
If you have any questions, please call 312/280/5045 or contact publicprograms@ala.org.
NOTE: The ALA Public Programs Office sends e-mail acknowledgement of receipt of final reports to the person
submitting the report. If you do not receive this e-mail within 10 days of mailing your report, please contact
publicprograms@ala.org.
NOTE: All “Visions of the Universe” libraries are required to submit
the final report form on the expenditure of award stipends in addition to this final report.
(Stipend report form follows)
Final Report—Award Stipends
for “Visions of the Universe”
(to be submitted with the library's final exhibition report)
The $250 materials stipend may be used only for acquisition of books, magazine subscriptions, CDs, DVDs,
laminated posters, educational computer games, or other printed or audiovisual educational materials directly related
to the International Year of Astronomy and the themes of the exhibit. Please consult the ALA Public Programs
Office if you are in doubt about certain materials.
The $500 programming stipend may be used for: speaker honoraria and travel expenses, publicity expenses,
postage, printing, photocopying, telephone costs, film rental, travel expenses for groups visiting the library (e.g., van
rental). Please consult the ALA Public Programs Office if you have questions about particular expenditures.
The funder and sponsors prefer that the program stipend not be used for costs associated with social events,
such as refreshments, decorations, costumes, etc. Funds may not be applied to the purchase of equipment that will
be used for purposes other than astronomy and space science programming in the library on a permanent basis.
Please provide a report of how your library used the two stipends awarded for this project. Provide figures
and details for each expenditure.
For example:
Materials Stipend
1. Purchased 15 books and 2 DVDs (list titles)
$250
Programming stipend
1. Printed program flyers
2. Paid two speaker honoraria @ $150
3. Rented two buses for school groups @ $75
$ 50
$300
$150
Materials Stipend ($250)
Type of Expenditure
Amount
Programming Stipend ($500)
Type of Expenditure
Amount