TENDER BOOK

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TENDER BOOK
This section is an integral part of the tender documentation for the design, construction, fitting-out,
maintenance and dismantling/demolition of the Romania Pavilion at Expo 2015 Milano, Italy and it
represents the whole set of basic requirements based on which each tenderer elaborates the technical
proposal.
The requirements imposed through this Tender Book shall be considered as minimal. If any of the
tenderers fail to comply with one or more of the requirements, the respective tender shall be rejected as
inadequate (irregular).
The technical specifications which indicate a certain origin, source, production, a special procedure, a
trade mark, patent, manufacturing licence, are mentioned for the easy identification of the product type
and do not result in favouring or exclusion of certain economic operators or products. Such specifications
shall be understood as having the mention similar or equivalent.
GENERAL PROVISIONS
The tenderer shall elaborate its technical proposal as a project for the Romania pavilion at Expo Milano
2015, taking in consideration the architectural solution (attached information, plans and 3D model)
provided by the contracting authority (hereinafter referred to as “Employer”) and the applicable provisions
of the Italian legislation and of the specific regulations for Expo Milano 2015, containing, without limiting to
those mentioned, at least:
Technical details of the Pavilion Foundation executed by Expo S.p.A. 2015
Official Participations Guide SELF-BUILT EXHIBITION SPACES GUIDE
Technology Services Guide for Self Built
GUIDELINES TECHNICAL SYSTEM REQUIREMENTS
Guidelines Self Built Hygiene and safety for food area_2
Works Management Guidelines for SELF-BUILT EXHIBITION SPACES
Sustainable Solutions Guidelines and Green Procurement Guidelines
Guidelines LOGISTICS
General Regulation and Special Regulations (SR) 1-10 of Expo Milano 2015
Considering this requirement, all the participating tenderers shall analyze, from the perspective of the
Italian legislation and all applicable regulations for Expo Milano 2015, the design and the materials
that make up the technical solution based on which the Romania pavilion shall be constructed
and fitted-out and they shall indicate, within the offer they are to submit, whether there are any
legal impediments to obtain the necessary approvals and authorizations and in case of such
impediments, they shall propose solutions for the overcoming of these impediments. Those
solutions, and the consequently modifications, shall be proposed only in case that the project or details of
the project are in contradiction with the Italian legislation and/or Expo Milano 2015 regulations, norms or
specifications.
The tenderer declared winner of the tender (hereinafter referred to as “Contractor”) shall have to follow,
under the coordination of the team entrusted with the supervision and the verification of the works
(hereinafter referred to as “Supervisor”), the procedures for obtaining all the necessary authorizations,
licenses and approvals, according to the Italian legislation and other applicable regulations for Expo
Milano 2015, as well as to respect the existing Foundation, in view of setting up the Romania Pavilion.
PAVILION PRESENTATION
For the construction of the pavilion, Romania was given an 887sqm lot; index S30, located in the center of
the exhibition.
The Romanian Pavilion embodies the synthesis between natural, traditional and a contemporary lifestyle
with the related technology. It consists of two levels: the first one, the ground floor level with the ability to
spread the necessary information about the country, where the interior walls (except for the exterior
structural ones, made up by laminated wooden panels) are in fact media walls, that can rotate around an
axis and allow total flexibility to the space and then there is the next level, the first floor, that shelters the
restaurant, which will also become dual, so that in addition to beams, wooden floors and the thatched roof
it can coexist with LCD displays, glass tiles, stainless steel cables and so on, all describing the idea of
harmony between nature and tradition on one hand and technology on the other.
These contrasts of natural and technological, traditional and contemporary detect between these two
levels, the neutral ground floor endowed with high technology and the first floor with restaurant and a the
traditional house, interpreted in a contemporary manner with the garden surrounding it.
The main entrance into the pavilion is from the Decumanus Boulevard, on a wooden, waterproofed,
walkway serving also as a waiting area. Adjacent to this bridge is the queuing and resting area with
chairs, specially placed for visitors waiting to explore the pavilion.
An important element wherewith the visitor comes in contact at the entrance of the pavilion is the water
that floods an ecological pond claiming the presence of the Danube Delta, a natural element with a
unique environment in Europe and a defining geographical landscape for Romania. A part of this water,
boarded by a channel that collects the excess water and directs it to the sewer, is re used for the
maintenance of the pavilion.
In the access area, the floor plan is continued by vertical panels flanking the entrance bridge and
suggesting a pan flute, an instrument deeply rooted in the Romanian culture.
Once inside the ground floor, built as a neutral volume where the light is filtered by the structural
laminated wooden panels, guests will get in touch with a space like a white box, that houses versatile
technologies like interior LED screens, that compose the interior walls of the ground floor, where you can
see and hear, through interaction, the landscapes, customs, traditions and figures of Romania. The
adjacent areas of this white box, representing a multifunctional hall, are differentiated by specific themes:
Biodiversity, Agriculture and Green Energy, Fruits and Vegetables, Culture and Tradition and Culinary
Arts, while the visitation flow is designed as a path thought out to correlate the movies and the images
shown on these LED screens while passing through the above mentioned areas.
The center multifunctional hall may host live performances of classical music or folk music, non-verbal
theater, photography and painting exhibitions, film screenings, etc., and also events for economic,
touristic or scientific promotion, with the involvement of specialized public, for each of these options, the
walls become the support for the thematic background of these artistic manifestations. The exterior walls,
which filter the light through laminated wooden panels, are closed in the interior with glass.
The administrative area consists of a reception room, surveillance room, meeting room / office for the
General Commissioner, administration, bathrooms, locker room for the staff and a montcharge used for
garbage disposal. The garbage will be stored in a special room located in the stairs area, on the south
side (closed with plasterboard walls on one side and double insulated glass covered with a translucent
sheet) and evicted on a service exit, which does not interfere with the visitors.
Also on the ground floor we find the sales area with traditional products, a small shop supplied enough to
provide visitors books, CDs, DVDs, souvenirs. The secondary access is located on the east side and on
the south side we find the staff access and service access.
Once the ground floor is crossed and the visitor is briefed with the key aspects that make up our country's
profile, he accedes to the floor either by an elevator or by the exterior stairs flanking the pavilion on the
short sides. For fluency, the movement in the Pavilion is guided by LED lights recessed in the structural
panels on the contour of the ground floor, their presence marking the visitor flow as well.
Upstairs is the restaurant, with the appearance of traditional house interpreted in a modern manner, but
who proposed to keep the perennial elements of traditional architecture: thatched roof, beams joints that
make up the walls, and the most important aspect represented by the presence of the porch suggested by
the roof, that generously shelters the perimeter areas of the building. This rustic house structure is
alternated with the interior glass wall, therefore allowing prospects towards to the courtyard, harmonizing
the indoor-outdoor relationship. The access area includes, besides the elevator, the guest bathrooms with
an additional hallway.
In the center of the restaurant is the presentation and sales area, having in the upper side an element,
composed of four media sides which present, products and dishes from various parts of the country, and
also movies and images that shape the profile of Romania. Warm and cold showcases ensure the
adequate storage temperatures. This level has also a dressing area and bathroom, specifically for the
pavilions staff. The kitchen is located on the split floor and the products are lowered by a montcharge into
the restaurant area.
The restaurant is located in the middle of a garden of fruit trees, aromatic herbs and flowers. Garden will
be watered by an irrigation system, supplied from a tank located in the ground, accumulating rainwater. It
also uses water from condensation and air conditioning, hidden in the ceiling on the ground floor and the
upstairs units are located under the restaurant, so that the required installations, the tubing, do not
interfere with the interior design.
On the perimeter of the garden a 50 cm thick and 110 cm high wheat cord will be planted, grown
alternatively (on different ages) so that it does not exceed the period of maturity during the exhibition,
representing a symbol of food and agriculture in general. The all around glass railing from the first floor, in
addition to safety, allow the garden and mainly the wheat belt to be seen in its full splendor.
The thatched roof and the garden are elements in the spirit of the exhibition, fulfilling the requirements of
the organizers that 50% of the coverage should be plants.
SPECIFIC REQUIREMENTS
A. Technical specifications for Design
In order to execute the first determinate stage of this Project, the Contractor shall have the obligation and
the responsibility to perform the activities in full accordance with the applicable Italian legislation as well
as with the regulations, participation guidelines and any other general or special documents issued by
organisers regarding the Expo Milano 2015. The project for the pavilion execution will be elaborated by an
authorized designer, with signature right, according to the provisions of the applicable Italian legislation,
for all specialties, respectively: architecture, structure, installations (sanitary, electrical, HVAC, low voltage
and so on).
For the installation part of the project, a special attention must be given to the requirements imposed by
GUIDELINES TECHNICAL SYSTEM REQUIREMENTS and Technology Services Guide for Self Built
issued by the organisers of Expo Milano 2015.
The Contractor shall undertake the obligation to elaborate the design in accordance with the architectural
solution provided by the Employer and, for that purpose, the design will comply with the functions, gauges
and all the information in general included in the present documentation.
The Contractor undertakes to prepare, under the coordination of the Supervisor, all documents, detailed
plans, drawings, etc. necessary for obtaining any authorisations, approvals, permits, etc. necessary
according to the applicable Italian legislation and to the regulations, participation guidelines, and any
other general or special documents issued by organizers regarding the Expo Milano 2015.
1. Preliminary project (PP) shall contain written documentation and drawings, in accordance with the
specifications of the “Application for the approval of the preliminary design for Self Build Participant
Exhibition Space”:
a. written documentation: descriptions, detailed indication of the materials, equipments and installations,
schedule of works etc.;
drawings: plans, facades, characteristic sections, indication of technical solutions in the drawings, as
modified in case that they are not in correspondence with the Italian legislation and/or Expo Milano
2015 regulations, norms or specifications.
The Contractor shall have the obligation to elaborate:
2 original copies of the preliminary project and 2 electronic copies, in English language, which will
contain: written documentation (doc. and xls. format), drawn documentation ( dwg. and pdf format), 3D
model of the pavilion ( dwg. / 3D studio format ), for the Employer.
the necessary number of original copies, as required by the Italian legislation and by the Expo Milano
2015 regulations.
Detailed Design (DD) shall contain written documentation and drawings, in accordance with the
specifications of the “Application for Approval of the Detailed Design and Building permit – Request for
authorisation to initiate work of temporary Self Build Participant Exhibition Space”:
written documentation : indication of the specific solutions for the methods of work
drawings: plans, facades, characteristic sections, indication of technical solutions in the drawings, as
modified in case that they are not in correspondence with the Italian legislation and/or Expo Milano
2015 regulations, norms or specifications.
The Contractor shall have the obligation to elaborate:
2 original copies of the detailed project and 2 electronic copies, in English language, which will
contain: written documentation (doc. and xls. format), drawn documentation ( dwg. and pdf format), 3D
model of the pavilion ( dwg. / 3D studio format ), for the Employer.
the necessary number of original copies, as required by the Italian legislation and by the Expo Milano
2015 regulations.
The Contractor shall elaborate the PP and DD, under the coordination of the Supervisor, in order to be
submitted to the organizer and to the relevant authorities. The activity of the Contractor shall be
considered compliant with the Expo’s regulations and the applicable relevant law once the
Authorisation/Approval for the execution of the construction is obtained.
The Contractor shall update the 3D model of the pavilion according with the approved execution details,
and shall made it available to the Employer, in order to be integrated in the Cyber Expo platform,
respecting the minimum requirements imposed by the organizers of Expo Milano 2015.
The Contractor shall submit the Design phase to the Supervisor, in order to call for the Employer’s
acceptance, only after obtaining the Authorisation/Approval for the execution of the construction.
B. Technical specifications for construction works and fitting-out
In order to execute this Project, the Contractor shall have the obligation to perform the following works, in
full accordance with the applicable Italian legislation as well as with the regulations, participation
guidelines and any other general or special documents issued by organisers regarding Expo Milano 2015:
execution of all construction works;
interior/exterior fitting-out;
supply of the Pavilion with the goods and equipment mentioned in the tender book.
The Contractor shall not initiate any works without the prior approval of the Supervisor. In order to
execute the above-mentioned works, the Contractor shall also have to procure and deliver all materials,
tools, equipment, plants, installations and any other necessary endowments or goods.
The Contractor also undertakes to prepare, under the coordination of the Supervisor, any documents,
detail plans, drawings, etc. necessary for obtaining any authorisations, approvals, permits, etc. according
to the applicable Italian legislation and to the regulations, participation guidelines and any other general or
special documents issued by organizers regarding Expo Milano 2015.
The Contractor shall execute the works in a manner fitted to cause as little inconvenience as possible to
the constructive structures or services in the work site, taking actions in order not to hinder circulation and
access, as well as to avoid the destruction or degradation of surrounding buildings, common areas etc.
The Contractor shall also take all necessary measures to guard the materials and tools brought to the
construction site, the Employer having no responsibility on them.
The Contractor is required to guard the construction site until the acceptance of works, being liable for
any defects or deterioration of the construction or the surrounding buildings.
In addition to this, the Contractor shall take measures for fire prevention at the site of the work, being
liable for any damage that may occur by fire, both to the work site and the surrounding construction, in the
absence of such measures, the Employer having no responsibility regarding the violations of those
regulations.
Also, the Contractor shall strictly follow all regulations for work safety and environment protection, the
Employer having no responsibility regarding the violations of those regulations.
For the purpose of the works, the following determinate stages shall be observed, in accordance with the
technical specifications required in Annex no. 2 (2.A Summary, 2.B Technical Specifications, 2.C
Drawings, 2.D 3D Model) of the present documentation:
Stage B.I. STRUCTURAL WORKS
B.I.1. INFRASTRUCTURE WORKS
B.I.1.a. Layer of white gravel particles embedded in a colourless resin finish
B.I.1.b. Layer of white gravel particles embedded in a colourless resin finish applied on the surface of the
ecological pond + Grate for the drain + Cover for the water control station
B.I.1.c. Concrete blocks
B.I.1.d. Wall separating the pools
B.I.1.e. Leveling screed from lightweight concrete for the ground floor
B.I.2. OVERSTRUCTURE WORKS
B.I.2.a. Laminated wooden beams
B.I.2.b. Fitting screed under the metal profiles for the wooden panels
B.I.2.c. Wooden strengthening between the laminated wood panels
B.I.2.d. Fastening of the laminated wooden beams
B.I.2.e. Wood log structure for the first floor house
B.I.2.f. Roof structure for the first floor house
B.I.2.g. Surrounding glass closing
B.I.2.h. Tempered glass covers
B.I.2.i. Wooden platform covering the stair area
B.I.2.j. Surrounding shadow-box type closing and related structure
B.I.2.k. Access stairs to the garden
B.I.2.l. Access stairs to the kitchen
B.I.2.m. Execution of the terrace layers
B.I.2.n. Thatched roof
B.I.3. INSULATION WORKS
B.I.3.a. Waterproofing
B.I.3.b. Thermal insulations
Stage B.II INSTALLATION WORKS, LIGHTWEIGHT PARTITIONS, FINISHES
B.II.1. INSTALLATION WORKS
B.II.1.a. Sanitary installations
B.II.1.b. Electrical installations
B.II.1.c. HVAC installations
B.II.1.d. Low voltage installations
B.II.2. ELEVATOR
B.II.3. MONTCHARGE – GARDEN AND RESTAURANT
B.II.4. LIGHTWEIGHT PARTITIONS
B.II.4.a. Ceilings/Lightweight partitions made from plasterboard (dry and high humidity rooms)
B.II.4.b. Suspended ceiling from PVC membrane
B.II.4.c. Rectangular pipe structure for the LED screens – ground floor
B.II.4.d. Rectangular pipe structure for the suspended LCD screens - restaurant
B.II.4.e. Rectangular pipe confection for the LED screens – main and secondary entrances
B.II.4.f. Wooden beam and glass partitions
B.II.4.g. Tempered glass wall in the ground floor staff restroom
B.II.4.h. Tempered glass wall between the restaurant hall and the visitor restrooms on the first floor
B.II.5. FINISHES
B.II.5.a. Joinery
B.II.5.b. Paintworks
B.II.5.c Floor works
Stage B.III COMPLETION OF WORKS, ARRANGEMENT AND ENDOWMENT OF THE PAVILION
B.III.1. Tempered glass with spider structure for the protection of the wooden structure and the thatched
roof
B.III.2. Aluminium plinths
B.III.3. Tempered glass rails
B.III.4. Handrail for the access stairs to the garden
B.III.5. Gutter beside the terrace of the first floor house
B.III.6. Garden
B.III.7. Wooden stump alley in the garden
B.III.8. Arrangement of the ecological pond
B.III.9. ASSEMBLY/ / ENDOWMENT WORKS
B.III.9.a. ASSEMBLY / ENDOWMENT OF THE TERMINAL INSTALLATIONS
B.III.9.b. ASSEMBLY / ENDOWMENT OF THE LIGHT FIXTURES
B.III.9.c. ASSEMBLY OF THE SANITARY WARE AND RELATED ACCESSORIES
B.III.9.d. INSTALLATION OF THE FOOD AND REFRIGERATION EQUIPMENTS
B.III.9.e. TECHNICAL EQUIPMENTS, AUDIO-VIDEO, MULTIMEDIA
B.III.10. FURNITURE
B.III.11. “ROMÂNIA” TEXTS
Special provisions regarding point B.III.9.d:
The Employer shall provide, on its own expense, some equipments and products, respectively the
Kitchen equipments and cold/warm incorporated showcases for the central furniture piece of the
restaurant.
The technical specifications for the equipments and goods supplied by the Employer are detailed in
Annex. no. 2A, point B.III.9.d. Conditions for delivery: the Employer shall make available the equipments
to the Contractor, in a time-frame correlated with the foreseen Works and Payments Schedule, based on
a request made at least 15 days before the actual date when those goods are required in site.
Special provisions regarding points B.III.9.e:
The audio/lights/video/multimedia systems shall be functional, within the prescribed technical parameters
described in Annex no. 2B, point B.III.9.e, continuously throughout the entire duration of Expo Milano
2015, at least 13 hours per day, as well as at least 14 days prior to the opening of the world exposition, for
testing and installing of the applications.
The Contractor shall take notice that the Employer does not require installing services for
audio/video/multimedia applications or system operation services during the 6 month duration of the world
exposition, as the respective services shall be provided by specialised technical personnel, separately
designated by the Employer.
Given that the Contractor is responsible for the execution and the proper functioning of all systems,
including power supply, signal and internet connection, it shall provide the necessary technical assistance
required for the installing of the applications by the technical personnel appointed by the Employer; the
respective activity shall be finalised not later than 30th of April 2015.
The activity of the Contractor shall be considered compliant with the Exposition’s Regulations and the
applicable Relevant Law once the approval for use of the pavilion is obtained.
The Contractor shall submit the B.III. determinant stage to the Supervisor, in order to call for the
Employer’s acceptance, only after obtaining the approval for use of the pavilion. The Contractor shall
submit the Operation and Maintenance Manual for the Pavilion and the Technical Book of the
Construction, containing, without being limited to, the following: methods, instructions, technologies,
specifications, warranty certificates etc.
C. Technical specifications for Maintenance and Repairs
Guarantees and repairs in the warranty period
In the period 1st of May – 31st of October 2015, during which the Pavilion is in warranty (defect notification
period), the Contractor shall provide to the Employer, all maintenance and repair services required during
the normal use of the pavilion. Product warranty is as stated in the technical proposal and is different from
the construction warranty.
Repair activities shall include, without being limited to: replacing damaged parts; current repairs;
equipment and plants maintenance; regular checks etc. For the purposes of this work, the Contractor
shall consider to have at the location of the Pavilion, or in a location very close, sufficient spare parts,
equipment reserves, where it consider necessary (but mandatory for LED and LCD screens), supplies for
various operations. Given the importance of maintaining the Pavilion in good functioning condition,
especially for the areas designated to the general public, in which it is mandatory to ensure the continuity
of the visiting program and a pleasant experience, the fix of any defects shall be made as soon as
possible (usually within 24 hours, with the possibility of extension, with the consent of the Employer, but
only in situations of great complexity), and routine maintenance will be performed outside the opening
hours of the Pavilion.
During the Exposition, the Contractor shall provide permanent presence of a Coordinator for maintenance
and repairs, as well as a sufficient number of skilled personnel for maintenance, when appropriate, to
ensure proper functioning of the Pavilion, in accordance with the Operation and Maintenance Manual for
the Pavilion and the Technical Book of the Construction.
Maintenance of the Romania Pavilion
The Contractor shall organize, conduct and control the maintenance of the Romania Pavilion, during the 6
months of the Exposition, in order to ensure the proper landscape care and the cleanliness and sanitation
of the Pavilion in accordance with the provisions of the present tender book.
Sanitation and cleaning services
Cleaning and sanitation services will be provided for all areas, excluding the spaces for commercial
activities (national restaurant, toilets and ancillary thereto; shop), ensuring the proper cleaning in the
spaces opened for visitors and in the administrative areas, as well as the proper management of waste
and sanitation of the storage area for waste. The Contractor shall provide:
Maintenance personnel required: at least 2 people throughout the entire duration of Expo Milano
2015, for a period of time at least equal to the opening hours of the national pavilions;
Equipment and supplies for cleaning, including for the endowment of toilets: garbage bags, toilet
paper, soap, paper towels, etc.
All costs of personnel equipment: uniform, means of communication etc.
Landscape maintenance services
The garden and the ecological pond will be properly maintained, ensuring the functionality of the
associated technical systems; preserving, protecting and expanding the green vegetation; performing
regular cleaning to ensure a visually pleasing aspect; ensuring a proper management of resulting waste.
The Contractor shall provide:
-
Maintenance personnel required: at least one person throughout the entire duration of Expo
Milano 2015, for an average period of 16 hours / week;
-
All equipment, tools, green plants, treatments, fertilizers and supplies;
-
All costs of personnel equipment: uniform, means of communication etc.
Tasks and duties of maintenance personnel should be managed by the Coordinator for maintenance and
repair, which is responsible for the maintenance of landscape and the cleaning of the Pavilion.
The full cost of maintenance will be included in the financial offer, in section C1 – C4, detailing distinctly
the maintenance personnel costs and the cost of specific equipment, materials, supplies, treatments, etc.
D. Technical specifications for dismantling and demolition
The Contractor shall have the obligation to perform the following works, subsequent to the end of the
Expo Milano 2015, in full accordance with the applicable Italian legislation as well as with the regulations,
participation guidelines and any other general or special documents issued by organisers regarding Expo
Milano 2015:
D1. Dismount and packaging;
D2. Dismantling/demolition of the Pavilion;
D3. Foundation demolition, vacation and restoration of the allocated space, so that the plot should be
returned to the Exposition Organisers in the same condition as when taken-over.
The Contractor must note that the Employer is the owner of all constructive structures, goods and
equipments of the pavilion, and has the right to further use those goods after the end of Expo Milano 2015
in any way that seems appropriate, so at dismantling phase special attention must be paid to the manner
in which the activities are executed.
In the first stage, the Employer shall require the dismount of all goods and equipments that may have
further use as:
Audio/lights/video/multimedia equipments, HVAC equipments, ecological pond endowments, solar
panels, supplied by the Contractor;
Restaurant’s equipments and Pavilion’s furniture.
Packaging and labelling shall be made in accordance with the regulation of the world exposition.
The Contractor shall further proceed with the execution of the rest of the dismantling/demolition works in
accordance with the technical specifications foreseen in Annex no. 2B to the present documentation. The
activity of the Contractor shall be considered compliant with the Exposition’s regulations and the
applicable relevant law once the restoration certificate of allocated space is obtained.
The Contractor shall submit this last determinant stage to the Supervisor, in order to call for the
Employer’s acceptance, only after obtaining the restoration certificate of allocated space.
The general schedule of the Project:
The Pavilion shall be designed and constructed until 1st of March 2015, it shall be finished and fit-out until
15th of April 2015 and the tests for checking the Pavilion functionality shall be conducted in cooperation
with the Employer until 30th of April 2015.
The Pavilion shall be dismantled/ demolished, subsequent to closing of the Exposition, and the assigned
site shall be vacated and restored by the Contractor until 30th of April 2016, at the latest.
Appended hereto:
1.
Technical details of the Foundation executed by expo 2015 S.p.A: 11 drawings: S01, S01.01, S02,
S02.01, S02.02, S03, S04, S06, S16, IS001 and IE007.
2.A. Summary of Specifications for Romania Pavilion at Expo 2015 Milano, Italy
2.B. Technical Specifications
2.C. Drawings: 132 pcs.(from which 11 drawings regarding the Foundation)
2.D. 3D Model.
Content of the Tender
Drawings:
Regarding the drawings presented in Annex no. 2C (132 drawings), the Tenderer shall prepare
and submit only those drawings which shows modifications of the provided architectural solution, for
architecture, structure or installations specialties, detailed with the indication of the adapted technical
solutions, which ensure the conformity with the Italian legislation and Expo Milano 2015 regulations,
norms or specifications.
For the rest of the drawings, the Tenderer shall submit a sworn statement attesting that
fully assumes compliance with technical solutions presented in the respective drawings.
Written part:
materials and equipments used for the endowment of the pavilion, by filling-in the list “Summary
of Specifications for Romania Pavilion at Expo 2015 Milano, Italy” presented in Annex no. 2A, in
accordance with the contracting authority’s technical specifications considered as minimal. The Tenderer
shall consider the list as a compulsory base for drafting the offer, and shall include details whenever
necessary.
For the Goods (equipments, products) installed in the Pavilion, it must be filled-in at least:
supplier name, commercial name, type, technical and functional characteristics,
dimensions. Not including this information cause rejection of the submitted offer as
irregular.
technical documentation, correlated with Annex no. 2B, describing method of works, solutions,
functions, tests and trials, as well as the foreseen periods of execution, detailing at least:
For design: administrative steps to obtain all required authorisations, approvals and permits;
methods of work; number and duties of personnel; available technique.
For works: specifications for site planning; methods of work; available machinery and
equipments; works safety and environmental protection measures to be implemented.
For maintenance and repairs:
detailed description of the repair activities in the warranty period,
indicating activities, methods of work, spare parts and spare equipments,
the number and tasks of personnel; mechanisms for cooperation and
communication. In this chapter will be declared also the associated
warranty period for works and products, as well as the assumed period
for replacement in case of malfunction.
detailed description of maintenance activities for landscape care and for
sanitation and cleaning services ensured for the Romanian Pavilion,
indicating activities, methods of work, equipments, number and tasks of
personnel; mechanisms for cooperation and communication.
For dismantling/demolition: similar information with those required for design and construction
phases.
Indicating a general working method, unrelated or inapplicable to the specificity of the project and
reproduction of the requirements of the contracting authority as the sole method of proving the
fulfilment of this request cause rejection of the submitted offer as irregular.
Schedule
of
Works,
detailing
design
phases,
permits/licenses/authorizations and schedule for works execution.
schedule
for
obtaining
Based on the detailed prices filled in the “Summary of Specifications for Romania Pavilion at Expo 2015
Milano, Italy”, the Tenderer shall fill in the quotations for the components of the Financial Proposal (Form
18 and 18-1).
Note: The payments shall be made only for determinant stages, based on the acceptances performed by
the representatives of the contracting authority documented in Acceptance Certificates.
Where applicable, the determinant stages shall be submitted for acceptance only after obtaining the
necessary approvals/authorisations/licences/permits from the competent authorities.
In preparing the financial proposal, Tenderers shall consider the relevant provisions for activities related
to immovable property for which the place of taxation corresponds with its location, namely Italy, and
which are exempt from the added value tax, under applicable Italian legislation (Resolution 10 / E issued
by Agenzia Entrate on January 15, 2014 and article 10, paragraph 5 of the "Agreement Between the
Government of the Italian Republic and the Bureau International des Expositions" ratified by Law no.
3/2013).
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