Minutes - Parent’s Dry Grad Committee Meeting – October 9, 2012 Present: Lisa West (Co-Chair), Virginia MacMillen (Co-Chair), Colleen Wiens (Treasurer), Lisa Mitchell (Secretary), Christie Petkau, Heather Sieben, Christie Young, Helen Fehr, Cathy Brickenden, Julie Hollis, Kathryn Jenner, Tracey Batten, Laura Hughes, Bill Cody, Lindy Nelson, Andrea Jones, Judy Holtjer Date reminders: -Grad photos will be taken October 29th to November 6th; Grads will be receiving forms to book appointment times next week -Prom is tentatively scheduled for June 27th -Grad Ceremonies are scheduled for June 28th 11:00 Grad fees are $140 and can be paid in three installments; due dates to be announced. Principal/Teacher Report: Chris Van Berjyk and Raj Gupta advised that there have been two grad council meetings so far. There are currently approximately 40 students on the grad council. The grad council have decided to have the grad photo taken this fall and have suggested it take place on Main Street; the logistics of doing so are being considered. The grad council have started discussion on a grad theme and grad logo. A decision on theme is anticipated by the next parent meeting. Raj Gupta reminded parents that the deadlines for the TD Bank and Laurents scholarships are coming up. Parents not currently receiving emails regarding scholarships and bursaries can contact their child’s counsellor to be added to the email list. Grad Survey: A survey provided to the grads resulted in 38 replies to the following questions: 1. Would you be in favour of cutting back on a few dry grad activities in order to donate the money to a charity? 7 grads replied no; 12 grads replied yes. 2. Would you like grad to occur over two days or all in one day? 3 grads replied one day; 27 grads replied two days. 3. Would you be interested in an opportunity to go white water rafting at an additional charge after grad is over? 10 grads replied no; 26.5 grads replied yes. Committee chairs have been appointed as follows: Fundraising – Karen Edge and Julie Hollis Donations – Sheila Clements Security – Bill Cody Decorations – Cindy Nelson Entertainment – Andrea Jones Food – Andre Fagant Volunteers are needed to all committees. Sign up sheets for the various committees were available at the meeting. Parents who were unable to attend the meeting, please contact the committee chair to volunteer. Fundraising: The goal is to have one fundraiser per month. Options to date include delivering Infotel books (earns $2,000) and purchasing $100 Nesters gift cards from Lisa West (earns $10 per gift card). Gift cards are available at the monthly meetings or contact Lisa West. Donations: Prizes are needed for a silent auction/raffle for possible dinner/dance fundraiser or dry grad. Security: There was discussion to consider the use of breathalyzers at dry grad. Chris Van Berjyk advised that the school does have access to breathalyzers. Decorations: The arena is decorated the Monday to Wednesday before grad. Grads are responsible for the backdrop. Decisions on decorations are pending the grads deciding on a theme. Entertainment: The grads were surveyed and choose the following dry grad activities in order of preference: 1. Laser tag 2. Chocolate fountain 3. Hypnotist 4. Velcro wall 5. Oxygen bar 6. Bungee run 7. Photo booth 8. Human spheres 9. Sumo wrestling 10.Human foosball 11.Tattoos Other suggestions were a mechanical bull, waterslides and paintball. The cost of a hypnotist ranges from $1,200 to $2,500 but the cost could be shared with another school if dates coordinate. It is the responsibility of the parent committee to book the DJ for prom. Suggestions for DJs can be given to Andrea Jones. Food: Parents can donate Nesters points to the dry grad committee, which historically has covered the majority of the food costs. Treasurer Report: Treasurer Colleen Wiens reported that last year $16,000 was brought in through fundraising and $700 in donations. A donation of $200 has been received from Mountview Growers. The current balance of the account is approximately $2,200. Lisa West, Colleen Wiens and Judy Holtjer were appointed signatories of the bank account. Prom: It was suggested that in lieu of some dry grad activities, additional funds be spent on a more formal prom. Suggested locations were the Summerland Resort, the Summerland Golf Course and the Summerland Racquet Club. It was also suggested that the prom include an earlier dinner and options discussed were a standing reception (offered by the Summerland Resort), a family dinner before prom and a dinner attended by grads only (dates not graduating could attend after dinner). Ceremony: Suggested formats for the ceremonies were that the bursaries/scholarships be awarded on a separate night, that bursaries/scholarships be awarded to ten recipients at a time on the stage or that two podiums be used, with one announcing the students graduation and the other announcing any award that student received. Next meeting: Tuesday, November 13, 2012 at 7:00 pm in the SSS library.