Orientation Manual - School of Social Science
SCHOOL OF SOCIAL SCIENCE ORIENTATION MANUAL
February, 2013
WELCOME
I am pleased that you are now part of the School of Social Science at The University of Queensland.
I hope you will find your studies stimulating, intellectually satisfying and personally rewarding. If at any stage you have problems or concerns you should take the opportunity of letting me (or your advisory team) know about them. We are aiming to make your time here both pleasant and productive.
Our School is committed to five major objectives:
1. making a practical and significant contribution to society – and to enhancing social justice and equity – through our teaching and research.
2. research excellence and generating and improving the knowledge we have of society.
3. teaching excellence, in particular providing students with interesting and well-taught classes.
4. creating and maintaining an academic environment in which learning can take place in a cooperative and collegial context.
5. providing students with the knowledge and skills to enable them to enter the job market following graduation.
The School currently has some 39 academic staff (including postdoctoral and research fellows) in the four disciplinary areas of anthropology, archaeology, criminology and sociology. There are also a number of Adjunct and Honorary staff members whose research and teaching input is highly valued.
The School has 13 professional staff. You will soon discover that we have an active postgraduate community, with enrolment across all our postgraduate programs currently standing at approximately 85 students.
This orientation manual was an outcome of our first postgraduate and staff workshop in 1994. It provides a basic introduction to the School. Although it was designed with new postgraduates, new staff and visitors in mind, we feel it will also be a useful reference tool for existing postgraduates and staff. It is updated annually. Its aim is to assist you to learn more about the university, in general, and our School, in particular. In it, you will find background information about the School, how to access resources, staff research profiles, and guidelines for all postgraduate degrees that we offer.
Once again, I hope you find your experiences with us fruitful and that you are able to achieve your intellectual goals during your time with us.
Best wishes with your studies,
David Trigger
Head of School of Social Science
1
CONTENTS
INFORMATION FOR POSTGRADUATE STUDENTS ...................... Ошибка! Закладка не определена.
2
USEFUL WEB ADDRESSES
UQ Homepage: www.uq.edu.au
School of Social Science Homepage: www.socialscience.uq.edu.au
Occupational Health & Safety: www.uq.edu.au/ohs/
Handbook of UQ Policies: www.uq.edu.au/hupp/
UQ Scholarships: www.uq.edu.au/grad-school/scholarships-and-fees
School Forms: www.socialscience.uq.edu.au/forms
SELF-PACED ORIENTATION PROGRAM
If you are new to the school, after you have read through the first section of this manual you should be able to answer the following questions and you will have mastered the basics of survival.
Have you:
located the FIRE exits, extinguishers and fire wardens?
found the tea room on either level 3 or 4?
found the policy on student computing facilities in the school and the faculty?
given your e-mail address to the office to be included on the student/staff e-mail list?
met the professional staff?
met the Head of School?
met with your advisory team?
met the postgraduate representatives?
obtained your student card?
made arrangements for out of hours access to your building?
registered for casual tutoring in the school?
familiarised yourself with the library and its vast resources?
understood the postgraduate training program, including the requirements for your
Milestones (for PhD and MPhil)?
made an appointment to have coffee and a chat at one of the coffee shops on campus with your advisors?
3
SCHOOL LOCATION
The School of Social Science is currently located on the 1 st , 3 rd & 4th levels of the Michie Building.
The administration offices are located on the 3rd level, Michie
SCHOOL OF SOCIAL SCIENCE – STAFF DIRECTORY
Ext.
53170
52248
51070
52287
51211
69214
53160
54928
52020
52757
52839
51212
52253
53344
51012
52486
53493
51450
52922
Maternity L
51213
52765
53286
52871
52021
52022
56663
52383
53235
52585
52893
52038
52780
53314
52759
53038
52204
51210
52980
53236
53173
57516
51215
53297
53151
52690
53150
54667
53468
53111
53018
52674
Name
Trigger, Prof David
Short, Dr Trisch
Room
HEAD OF SCHOOL/ DEPUTY HOS
339
302
PROFESSIONAL STAFF
343 Arumugam, Melanie
Biles, Kerryn
Brown, Keitha
Chan, Kiri
Dixon, Heather
Hardjo, Camella
Jordin, Carly
Lim, Debbie
Rowe, Jennifer
Saha, Suman
Strelan, Charla
Trpkovski, Emilija
Willcock, Jane
301
343
106
338
106
337
337
343
307
106
Babidge, Dr Sally
Baxter, Prof Janeen
Brady, Dr Michelle
Broom, A/Prof Alex
Cherney, Dr Adrian
Cheshire, A/Prof. Lynda
Clarkson, Dr Chris
Claudio, Dr Fernanda
de Rijke, Dr Kim
Dragojlovic, Dr Ana
Fairbairn, Dr Andrew
Faith, Dr Tyler
343
106
ACADEMIC STAFF AND RESEARCH STAFF
441
436
336
437
415
418
332
423
423
427
331
414
Faulkner, Dr Patrick
Fitzgerald, Dr Robin
Hoffstaedter, Dr Gerhard
Kirby , Dr Emma
Lawrence, Prof Geoffrey
Love, Dr Serena
Lyons, Dr Kristen
MacArtney, Dr John
McGavin, Dr Kirsten
Manne, Dr Tiina
Miles-Johnson, Dr Toby
Najman, Prof Jake
Orr, Dr Yancy
Perales, Dr Francisco
Richards, Dr Carol
Ross, Dr Annie
Shipton, Dr Ceri
Singh, Dr Sarinda
St Pierre, Dr Emma
Thompson, Dr Jessica
Underwood, Dr Mair
Walters, Dr Peter
Weisler, Prof Marshall
Wickes, Dr Rebecca
Young, Dr Diana
Zadoroznyj, A/Prof. Maria
334
416
402
426
303
426
401
333
430
429
423
435
429
340
427
401
414
402
414
428
327
417
109
306
Email d.trigger@uq.edu.au
t.short@uq.edu.au
m.arumugam@uq.edu.au k.biles@uq.edu.au keitha.brown@uq.edu.au
k.chan6@uq.edu.au h.dixon@uq.edu.au c.hardjo@uq.edu.au c.jordin@uq.edu.au d.lim@uq.edu.au j.rowe1@uq.edu.au suman.saha@uq.edu.au c.strelan@uq.edu.au e.trpkovski@uq.edu.au j.willcock@uq.edu.au
s.babidge@uq.edu.au
j.baxter@uq.edu.au
m.brady2@uq.edu.au a.broom@uq.edu.au
a.cherney@uq.edu.au l.cheshire@uq.edu.au c.clarkson@uq.edu.au f.claudio@uq.edu.au k.derijke@uq.edu.au a.dragojlovic@uq.edu.au a.fairbairn@uq.edu.au j.faith@uq.edu.au p.faulkner@uq.edu.au r.fitzgerald1@uq.edu.au g.hoffstaeder@uq.edu.au e.kirby@uq.edu.au g.lawrence@uq.edu.au serena.love@uq.edu.au k.lyons3@uq.edu.au j.macartney@uq.edu.au k.mcgavin@uq.edu.au t.manne@uq.edu.au t.milesjohnson@uq.edu.au j.najman@uq.edu.au y.orr@uq.edu.au f.perales@uq.edu.au c.richards@uq.edu.au annie.ross@uq.edu.au c.shipton@uq.edu.au s.singh2@uq.edu.au e.stpierre@uq.edu.au jessica.thompson@uq.edu.au m.underwood@uq.edu.au p.walters@uq.edu.au m.weisler@uq.edu.au r.wickes@uq.edu.au
djbyoung@uq.edu.au m.zadoroznyj@uq.edu.au
4
53309
53059
52887
56875
All Staff
Adjunct and
Honorary
Postgraduate
Students
Honours
Students
Professional
Staff
52292
54483
52326
69485
63673
Sneddon, Dr Andrew
Martin, Richard,
Prangnell, Dr Jon
Whincop, Matthew
Anth Museum
Conference Room
Small meeting room
Arca Teaching Room
Seminar Room
Faculty IT Helpdesk:
Library Liaison
UQCHU STAFF
405
440
406
440
EMAIL LISTS WITHIN THE SCHOOL
Socialscience-allstaff@lists.uq.edu.au
Socialscienceadjunct@lists.uq.edu.au
Socialsciencepostgrad@lists.uq.edu.au
Socialsciencehonours@lists.uq.edu.au
Socialscienceadminstaff@lists.uq.edu.au
MISCELLANEOUS a.sneddon@uq.edu.au r.martin3@uq.edu.au j.prangnell@uq.edu.au m.whincop@uq.edu.au
342
434
325
443
Helen Cooke asmusuem@uq.edu.au h.cooke@library.uq.edu.au
5
Faculty
Programs
School Location
THE SCHOOL AT A GLANCE
SOCIAL AND BEHAVIOURAL SCIENCES
The Bachelor of Arts is administered by the Faculty of Arts, the
Bachelor and Masters of Social Science are administered by the School of Social Science and the Master of Development
Practice and Graduate Certificate Research Methods are administrated by the Faculty of SBS.
Michie Building (9) – level 1,3 & 4
Head of School
General Enquiries Telephone
Fax
Web
Professor David Trigger
(07) 3365 3236
(07) 3365 1544 socialscience@uq.edu.au http://www.socialscience.uq.edu.au
Organisational Environment
The School of Social Science – comprising the disciplines of anthropology, archaeology, criminology and sociology - is one of the largest Schools of its type in Australia with some 39 academic staff members, 13 general staff, and a large contingent of casual research and teaching staff.
The School’s current anthropological strengths are in the areas of environmental studies, cultural heritage, Indigenous cultures, gender, globalisation, and material culture. Its archaeology strengths are reflected in the internationally recognised Archaeological Science Laboratory and the consultancy arm, the University of Queensland Cultural and Hertiage Unit (UQCHU). The School’s criminology discipline brings a strong sociological approach to social justice, crime and punishment. In the sociology discipline, the School’s strengths include culture, health, gender, social stratification, environment/development and social policy. There are over 84 students enrolled in the School’s PhD and MPhil programs, with topics covering most aspects of anthropology, archaeology, criminology and sociology.
The School offers a Bachelor of Social Science as well as majors within the Bachelor of Arts program.
The School is also involved in postgraduate coursework programs including the Master of
Development Practice and the Graduate Certificate in Research Methods.
Details of the research interests of academic staff may be accessed on the School’s web site at www.socialscience.uq.edu.au/
The School has also formed close links with the Institute of Social Science Research (ISSR) which opened in 2008. The ISSR undertakes research for both public and private sector agencies and organisations. Students interested in the possibility of part-time work on projects with the Institute should contact the Director. www.issr.uq.edu.au
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ORGANISATIONAL STRUCTURE
H
EAD OF
S
CHOOL
D EPUTY H EAD OF S CHOOL
S
CHOOL
M
ANAGER
Strategic management support to HOS
Leadership in day-to-day operations of School
Financial Management
Supervise General Staff, Manage School HR
Marketing, Engagement, Oversee Website
Oversee student & school administration
STUDENT ADMIN A SSISTANT
S ENIOR A DMIN OFFICER
Courses & programs administration
Dealing with student queries & issues
Secretary - T & L Committee
Assist School Manager with
Engagement Activities and Projects
Assist SAO with Student
Administration
Coordination
Administration of exams &
ECP data entry
Blackboard & Website grade uploads
Assist with Reception &
Enquiries
RHD A DMIN
60%
RHD Admin
O FFICER
Secretary - PGSC
Ethical Clearance
R ECEPTIONIST
Customer service at front counter
General office duties eg wordprocessing, mail, photocopying and stationery orders
Room bookings and equipment loans
F INANCE O FFICER – 80%
Accounts Payable & Accounts
Receivable
Casual Salaries
Provide first-line finance advice to staff
PA TO HOS
PA to HOS and School Manager
Bibliographic Data Collection
Secretary – Research Committee
Coordinate adjunct/honorary appointments and visiting scholars
IT
O FFICER
Provision of IT desktop support
Equipment purchasing and maintenance
TECHNICAL LAB ASSISTANT
Maintenance and support for archaeology labs
MUSEUM ADMINISTRATOR S &
CURATORS
Support for the operations of the
Anthropology Museum
Maintenance of the museum collection & info systems
SCHOOL GOVERNANCE
PGSC
T and L
Research
S CHOOL OF S OCIAL S CIENCE C OMMITTEE
WHO’S WHO IN THE SCHOOL – 2013
M EMBERS
SCC School Consultative Committee Dr Trisch Short
All Academic and
Professional staff and PG
Representatives the from various
School Committees
Ms Melanie Arumugam
Chair/Dep HOS
Members
Secretary
EXEC School Executive Committee
The composition of the committee is:
Head of School
Deputy Head of School
Heads of Disciplines
Program Coordinator MSocSc
School Manager
Prof David Trigger
Dr Trisch Short
Dr Sally Babidge
Prof Marshall Weisler
Prof. Geoffrey Lawrence
Ms Heather Dixon
Chair/HOS
Deputy HOS
ANTH - HOD
ARCA-HOD
CRIM/SOCY-HOD
School Manager
Chair
International Rep
Senior Admin Officer
Secretary
TLC School Teaching and Learning
Committee
The composition of the committee is:
1 x Chairperson
2 x Staff Reps appointed(one of which may be the chairperson)
1 x International Rep
1 x PG Student Rep
Extra members as required
Dr Gerhard Hoffstaedter
Dr Tiina Manne
Dr Peter Walters
Dr Adrian Cherney
P/G Student Rep
Ms Kerryn Biles
RC School Research Committee
Prof. Janeen Baxter
Dr Christopher Clarkson
A/Prof. Lynda Cheshire
The composition of the committee is:
1 x Chairperson
1 x Representative each discipline
1 x Postgraduate student rep
Dr Robin Fitzgerald
Dr Diana Young
Dr Annie Ross
Mrs Debbie Lim
PG Student Rep
For Ethics sub-comittee
Dr Annie Ross
Mrs Keitha Brown
PGSC School Postgraduate Studies
Committee
The composition of the committee is:
1 x Chairperson
2 x Staff appointed from programs (one of which may be the chairperson)
1 x Postgraduate student representative
1 x Honours Co-ordinator
Extra members as required
Dr Jonathan Prangnell
Prof. Marshall Weisler
Dr Rebecca Wickes
Professor Jake Najman
Dr Sally Babidge
PG Student Rep
Chair/SOCY
Chair Ethics/ARCA
SOCY
CRIM
ANTH
ANTH
Secretary
Sub-committee
Secretary
Chair
ARCA
CRIM
SOCY
Hons Coordinator
Secretary
O THER B OARDS / C OMMITTEES
ISSR/Social Science Seminar Coordinator
Coordinator Academic Staff
Appraisals and
Academic Staff leave
Occupational Health and Safety /
Disability Support Representative
Hazardous Materials
Representative
School ATSIS Liaison Officer
P ROGRAM
Honours – Bachelor of Arts
Honours – Bachelor of Arts
Honours – Bachelor of SocSci
Graduate Certificate in Research
Methods
Master of Development Practice
Graduate Diploma
Graduate Certificate
Master of Philosophy
Doctor of Philosophy
Anthropology (ANTH)
Archaeology (ARCA)
Criminology (CRIM)
Sociology (SOCY)
Social Science (SOSC)
S CHOOL OF S OCIAL S CIENCE
M EMBERS
Dr Robin Fitzgerald
Deputy HOS
Dr Patricia Short
Ms Heather Dixon
School Manager
Dr Jon Prangnell
Dr Sally Babidge
C OORDINATOR
H ONOURS
Dr Sally Babidge
Dr Michelle Brady
Dr Michelle Brady
Coursework Masters
To be confirmed
Ms Kerryn Biles
School of Social Science
Research Higher Degree
Dr Jonathan Prangnell
Dr Jonathan Prangnell
Heads of Disciplines
Dr Sally Babidge
Prof Marshall Weisler
Dr Adrian Cherney
Professor Geoffrey Lawrence
Dr Patricia Short
O THER DETAILS
ANTH & ARCA
CRIM & SOCY
SOSC
P: 3365 3173
E: k.biles@uq.edu.au
Dr Adrian Cherney
Professor Geoffrey Lawrence
16
ADMINISTRATION
There are a number of professional staff within the School with various roles that are important to the School. These staff members are very busy with their allotted tasks so staff are recommended to seek advice from the correct person where possible. The following officers should be consulted for help with the listed problems:
Initial appointment/orientation Heather Dixon (Academic Staff), Keitha Brown (RHDs)
Pay claims, pay queries, time sheets Carly Jordin / Debbie Lim
IT Advice Suman Saha
Photocopying and consulting room key Melanie Arumugam
Borrowing of equipment Melanie Arumugam
Data projector/Notebook computer Melanie Arumugam
Website/Blackboard/SI-Net Jennifer Rowe
Course information, Course Coordinator
Course Profiles, course handouts, class lists, mark sheets, etc
17
HEALTH AND SAFETY ISSUES
First Aid
The school’s kits are located in rooms 307 – Michie Building, ARCA Labs 325 & 319 in Michie Building and TARDIS site. They include very basic items. It is advised that the Douglas Gordon Health Centre should be contacted at 336 56210 for most incidents and requirements. In an emergency a UQ vehicle can be called by phoning on ext 336 53333 for transport to the Health Centre. Where an ambulance is required, the procedure is to call security’s emergency number on ext 336 53333 and they will call and escort the ambulance to the scene.
Staff with First Aid qualifications are:
Suman Saha x53468
Annie Ross x51450
307 Michie Building
401 Michie Building suman.saha@uq.edu.au annie.ross@uq.edu.au
Chris Clarkson x53235
Pat Faulkner x51070
332 Michie Building
333 Michie Building c.clarkson@uq.edu.au p.faulkner@uq.edu.au
Emilija Trpkovski x53018 343 Michie Building e.trpkovski@uq.edu.au
Fire
You are advised to familiarise yourself with the location of the fire extinguishers, fire alarms and fire exits and meet the floor's fire wardens, particularly if you are tutoring and are responsible for your tutorial group. If you discover thick smoke or flames,evacuate your own group and yourself from the building. Once the alarm is raised the Fire Wardens will organise evacuation of the remainder of the building. If there is no smoke or flames but suspicious smell of fire, alert security on 336 53333 or the
School administration office 336 53236, whichever is closest and advise nature and location of the smell. When the fire alarm sounds, the floor and building wardens manage an orderly evacuation of staff and students. Occupants exit by the sealed stairwells and enter by the closest door not affected by the fire. On no account are the lifts to be used. On hearing the alarm, evacuate the building immediately. Do not wait to determine the nature or cause of the alarm.
The Fire Wardens for the School:
Level 1: Jane Willcock (extn 52674), Charla Strelen (extn 53111) & Kiri Chan (extn 53111)
Level 3: Carly Jordin (extn 52690) & Emilija Trpkovski (extn 53018)
Level 4: Melanie Arumugam (extn 53236) & Keitha Brown (extn 57516)
Archaeology Science Laboratory Safety Policy
Archaeology and Anthropology postgraduates who may need to utilize the laboratories on level 3 are advised to familiarize themselves with the lab OHS guidelines, security and emergency procedures.
The archaeology laboratories have a policies and procedures manual that can be accessed by clicking on the link http://socialscience.uq.edu.au/arca-labs where it clearly outlines general laboratory safety rules, OHS policies, first aid, and emergency procedures. Prior to entering the labs you must have read and signed the manual as well as attended a lab induction with the Lab
Technician. Lab inductions are held at the commencement of each semester in the first 2 weeks, however, if you cannot make the sessions, it is your responsibility to contact the Lab technician and arrange a suitable time. Lab safety inductions cover emergency procedures, the location of eyewash and safety shower, fire extinguishers, fire exits, proper waste disposal both clinical and chemical substances including how to do use the risk assessment database and more.
Within the lab there are other individual labs that are broken down into fields of study; artefacts, microscopy, fauna, pacific islands, chemical, including a dirty wash up lab, quarantine, teaching and
18
secure lab. For Students wishing to use the Quarantine laboratory, it is essential that you undergo an online course on “Quarantine Accredited Persons” to attain relevant certificates. Under no circumstances are non-accredited persons allowed to enter.
For any further information regarding the laboratory safety policies please contact Dr Patrick
Faulkner (Laboratory Manager) or Emilija Trpkovski (Lab Technician) – x53018.
Security - Personal
In an emergency, call 336 53333. For general security queries call 336 51234. The security section of
UQ’s Property and Facilities Division provides security escort services on campus – UniSafe escorts.
If you have a specific security issue, please go and speak to the security staff located in the
Security Annex on Services Road.
Security – Property
As with any large community, we do have problems with theft. Please ensure that you do not leave valuables lying around. Lock your office when you leave, even if only for a few minutes. Please be aware of and report any suspicious activities, regardless of how trivial they may seem, to Security
Section on 336 51234.
Lost Property
Lost property should be taken to the school’s enquiries office for forwarding to the Security Section.
Always check with Security Section for missing items.
19
POLICIES AND PROCEDURES - GENERAL
Use Of The Internet And Email
Staff and students of the University of Queensland are expected to abide by a number of policies regarding use of the Internet and E-mail. These policies can be found in the Handbook of University
Policies and Procedures (address at the beginning of this manual).
Policy 1.50.5 and all the policies under Section 6 “Information Technology” are relevant to use of the
Internet and E-mail.
The University provides Internet access in order to support teaching, research and administration of the University. Excessive use of the Internet for personal purposes is not permitted. Internet access through the University may be logged for reasons of security and for identifying inappropriate usage of the Internet.
The School has to pay the costs of downloading material from the Internet. This includes E-mail, web pages, and “free” music. The more data downloaded, the higher the cost to the school. Large downloads such as video files, very large or high resolution images, software programs (see below) and Internet radio, should be avoided except where strictly necessary.
Files that you can download through the Internet may be software programs. The IT staff need to be aware of the licensing conditions of software on our machines. Having software on your computer in breach of licensing conditions can have serious legal consequences, even if you are not using the software. Please always consult the school IT staff before attempting to download or install any software. Unlicensed software is illegal and will be removed from computers in the school by the IT staff.
Files downloaded through the Internet (including through E-mail) may contain viruses and must always be virus scanned before they are opened. Always save files to disk before opening them – never open files directly from emails or webpages. Once you have saved the file, your antivirus software will automatically scan the file for viruses before you open it.
Your University E-mail address is provided principally for business use. E-mail you receive at this address (unless personal) forms part of official University records and must be preserved.
There is no guarantee that E-mail is secure. Thus, care should be taken with confidential or sensitive information. It is wise to ensure that you have addressed an E-mail correctly – once it has been sent, it arrives at its destination very quickly and cannot be taken back.
Staff are expected to observe E-mail etiquette, which includes checking E-mail daily and using correct spelling and grammar. Like other forms of communication, E-mail is subject to University Policies and
Statues in areas such as: sexual harassment, racism, equal opportunity, freedom of information, the
Student Charter and the Postgraduate Research Student Charter.
How to get access to computers in the School
To use computers in the School you need your username and password to log on. This allows you to access the Internet via the University network and file space on the School servers. It is important that you do not share your username and password with anyone else --for the security of the whole network as well as your own data.
All staff and students have a UQ username and password. This UQ login is used for email, dialling internet access and other UQ services. You receive this username and password in a letter shortly after your enrolment as a student or appointment as staff."
If you have any questions about these guidelines, please contact an IT staff member.
20
Tutoring
A limited number of tutoring positions are available in the School each year for students who are enrolled for a higher degree. Tutors are generally expected to assist on large introductory courses but may also be required to participate in specialist elective courses. Tutors are appointed as part-time, casual academic staff.
Casual tutors are hired on a semester basis for specific contact hours and related duties. Preference is given to candidates enrolled for a higher degree in the school. Since 1996 all tutors in this school must have received tutor training or its equivalent. Evidence of this training (or equivalent) is required when registering as a tutor. The Faculty of SBS is responsible for the Tutor Training Program. Evidence of this training (or equivalent) is required when registering as a tutor.
The School keeps a register of students seeking casual tutoring. Interested students should complete a registration form obtained from our school web page each year and/or send an email to Carly Jordin,
Finance Officer. Further information on tutoring is available at http://www.uq.edu.au/sbs/index.html?page=26848 and http://www.uq.edu.au/tutors/
N.B. Scholarship holders can work a maximum of 9 hours in any teaching week (270 hours/year).
Casual tutors need to be careful not to exceed this limit, particularly if they are appointed to more than one position in this university.
21
ACCESSING SCHOOL RESOURCES
Access To Building/ Laboratories
Students who will be in the School Building outside office hours, over weekends, public holidays or during university holidays, must display their ID access card when requested by Security personnel.
To arrange access:
New students should obtain an access card from the Senior Administration Officer – Ms Kerryn
Biles, k.biles@uq.edu.au
for the period of their enrolment.
Leave Of Absence, Travel And Fieldwork
If, at any point, a Postgraduate student takes leave of absence from their postgraduate studies (due to illness, recreation leave or travel etc), they must consult their advisor/s and have their leave approved by the Graduate School if they are receiving a scholarship. If the student does not have a scholarship then leave must still be approved by their advisor/s.
If travelling on university business,attending a conference, workshop etc, the student must complete the travel form available at http://www.fbs.uq.edu.au/travel-at-uq . In the left hand corner there is a blue box labeled UQ Travel (UniFi). Click on this and you will need to give your username and password that IT provided on commencement of your candidature. RHD students will need to use their UQ staff logon.
Click on UQ Travel then Travel Request. The Business Unit number for the School of Social Science is
21300.
You will then need to complete the following tabs and provide the information for your proposed travel.
Trip Information, Travellers, Traveller Destination, DFAT Advice and Traveller Budget. Dr Patricia
Short, Deputy Head of School is the academic staff member that is responsible for approving all leave for RHD students.
RHD students cannot commence their travel until their leave has been approved. You will not be covered for travel insurance if this leave has not been approved. It is important that you complete these procedures in plenty of time before travelling.
A Travel Request does not need to be completed if you are travelling within 60 kilometres of the UQ campus or travelling on personal business.
If you are on a scholarship, then students must advise the RHD Administration Officer by email advising of the time they will be absent from UQ.
Bibliographic Record/ Publications
The school’s bibliographic record is the responsibility of the research committee, with administrative support provided by the PA. Students should assist in this task by completing appropriate forms and providing the required documents as soon as articles are published. For funding purposes, it is extremely important that this record includes ALL school publications. All postgraduate students will receive email notices throughout the academic year reminding them of this requirement with the appropriately attached forms.
Computing Resources
Postgraduates have access to printers/photocopiers on either level 3 or 4... Students should not save work to the local hard drive (C:\) , but should use their H:\ drive instead, which is personal to each student and can only be accessed by the student, and is located on the school’s server. Please check the
Shared office space guidelines regarding useage and cost of printing in the School.
22
Data storage
If data is to be shared amongst a group of researchers, the IT staff should be contacted to arrange for a shared directory on the S:drive. Students who are completing can request the IT staff to copy all their data to CD.
If a completing student does not claim their data within 6 months of graduating, the data will be erased.
Statistical packages
The IT officer can assist and advise staff and postgraduate students with research programs based on computer software. SPSS and Stata installation on home computers is not available due to licensing restrictions. Students must apply for research funds for purchase.
Management of Software
1.
Software audits are performed by the School on an annual basis;
2.
A software register is kept by IT staff;
3.
Any illegal software found by IT staff will be removed;
4.
If software is purchased through research funds, original media must remain with IT staff;
5.
All software requirements must be discussed with IT staff who will then arrange for purchase;
6.
Students requiring particular software on personal computers must discuss their requirements with It staff and purchase the licence from research support funds;
7.
Severe penalties (personal & institutional) apply if copyright is breached.
Equipment
All equipment purchased through University of Queensland funds remains the property of the university unless the granting body specifically requests that the equipment be returned to them on completion of the research project. All equipment must be bar-coded and an audit is carried out every year. You are required to return the necessary forms at each stocktake.
Students are not permitted to purchase equipment on support funds unless in specific circumstances.
Borrowing Equipment
All RHD students removing university or school equipment from the Building must make arrangements with the administrative staff, or in the case of computer equipment, the IT Officer. If the equipment is to be used at home (private residence) or taken overseas, the appropriate form must be completed and given to the administrative staff prior to relocation of the equipment. These forms are obtained from the main office. In the event of loss or theft, an insurance claim can only be made if the relevant insurance form had been lodged with a police report. The school will be charged the excess (the first
$5000) on stolen equipment but the incident must be reported to Business Services through the School
Manager regarding whatever insurance claim is made.
If you would like computer equipment to be moved, you MUST contact the IT staff for assistance.
Computer
Laptops are available to borrow for short periods from admin staff.
Fax Machine
The school fax machine is located in Reception. Students should not use this machine
without the prior approval of their supervisor. The fax machine requires a staff pin number to operate it.
Voice Recorders
The school has a small bank of voice recorders for loan to students. A loans/booking database is kept to track the location of equipment. While it is understood that the collection and transcription of data may be a lengthy process, students are requested to return equipment when not in use and borrow again at a later date if necessary. Loans are recorded with an
23
expected return date. This helps other students on the waiting list. Book equipment with the
Admin staff in the main office (3365 3236)
Digital Camera
The digital camera is available for 4 week maximum loans to students.
Other equipment
Equipment for specific tasks may be available within the school. Ask your supervisor or school manager for advice in obtaining equipment for use in your project.
Fieldwork/Risk Assessment Plans
Fieldwork associated with postgraduate research projects, classes with an OH&S requirement should have a current risk assessment plan and fieldwork plan on file. This should be a part of your Ethical
Clearance and forms are on the School’s website. www.socialscience.uq.edu.au. All plans and assessments must be signed off by the head of school and filed with administration. For more information refer to the UQ OH&S Guidelines (address at beginning of this manual).
Finance
Salaries
If an opportunity arises for you to work on a research project or to tutor, you must first be signed up as an employee of the university. Initial enquiries can be directed to the Finance Officer.
Do not commence work unless you have confirmation of your employment.
Casual salary claims for University of Queensland staff are processed on submission of an electronic time-sheet for hours worked. Claims are lodged at the end of a pay fortnight in order to be paid a fortnight later. The Finance Officer will provide further details on commencement of employment.
NB – any casual or part-time salary attracts an additional 15% charge in on-costs and this should always be included in all calculations of salary.
NB – students on a scholarship are restricted to 9 hrs/ teaching week (270 hrs/year) work.
All fixed-contract research and professional staff must complete and submit a timesheet and have it checked by their supervisors even though salary payment is automated. This is a UQ requirement.
Financial
Delegates
Head of School
School Manager
Mail/Postage
Mail deliveries are received twice daily in the School. The Receptionist will place the new mail in the mailboxes located in room 343. Any mail for RHD students will be placed on your desk or you will be notified by email that mail is awaiting collection.
Personal outgoing mail, with correct postage attached, may be left by staff and students in the mailbag in room 343. Talk with your advisor about outgoing mail related to your research. It will need to be incorporated into your research funding application.
Postgraduate Representation
Students are represented on the School Teaching and Learning, Research, and Postgraduate Studies
Committees and the Faculty Board of Studies meetings by elected students. All the elected representatives on these committees are invited to also attend the School Consultative Committee.
You may find out the names of the Postgraduate representatives in the Who’s Who list within this
24
document. The election of postgraduate representatives will occur in May each year. Social Science
Postgraduates may communicate through the School email list which is socialsciencepostgrad@lists.uq.edu.au
and a community blackboard site has been set up for students to hold discussions.
25
INFORMATION FOR TUTORIAL STAFF
Criteria And Selection Of Casual Tutorial Staff
Selection Criteria
Casual Tutors should meet the following criteria:
Essential:
1.
must have completed the Faculty Tutor Training Program before commencement of appointment, in some circumstances the program can be undertaken concurrently;
2.
knowledge and enthusiasm about the discipline area;
3.
knowledge of relevant methodological skills.
Preferred:
1.
current enrolment in the School of Social Science as a postgraduate student is highly recommended;
2.
an ability to work effectively with other members of the team working on the course;
3.
knowledge of the course structure and materials;
4.
evidence of previous tutoring ability.
Selection Procedure
Appointments of tutors are coordinated by the Finance Officer in consultation with the School
Manager, following recommendations by the Discipline Heads and course coordinators. By the commencement of each teaching year, postgraduate students should have completed and returned a form showing their interest areas and skills. The form can be located at www.socialscience.uq.edu.au/index.html?page=38924 .
The School holds an induction session for tutors who have tutoring appointments for the semester.
Tutors must attend at least one induction session before tutoring in the School. The induction is designed to introduce tutors to the administration procedures and conditions of employment.
Signing on Procedures
Prior to the commencement of the teaching semester, course coordinators who wish to request tutor or marking support, apply to the Head of School who will review the staff member’s workload on the
Workload Calculator in considering the request. If requests are approved, Course coordinators arrange for the employment of tutors for their course. They work out the duties required of the tutors, the hours to be worked and the semester weeks they will be required. Prospective tutors may be approached to undertake the tutoring in the respective courses.
At this point the course coordinator should discuss with the prospective tutor exactly what will be expected in terms of tutoring hours and preparation, marking and meetings, consultation and administration. The details of the range of duties, hours to be worked, the semester weeks involved and the other relevant matters are then passed onto the School Manager who is responsible for ensuring that each tutor is correctly signed up for their employment and that the employment pattern fits the allocated budget.
Tutors are required to complete three forms:
1.
Casual Appointment for Timekeeper (Appendix B)
2.
Tax Declaration Form (if not previously completed)
3.
Bank Details Form (Appendix C) (if not previously completed or if any changes since last appointment)
Once their appointment has been approved and established, the tutor will receive a contract letter from the Faculty via email stating the details of their appointment. Every effort will be made to ensure that
26
appointments are approved and established prior to commencement of tutorials but tutors should note that all casual staff appointments must be approved and processed at Faculty level, and this can, on occasions, involve delays. Please discuss with the Finance Officer or School Manager any concerns you have regarding your appointment and/or contract of employment. You will receive an email from the
Finance Officer asking you to complete relevant appointment forms and return them as soon as possible for processing. You will need to collect a Tax Declaration Form if you have not completed one already.
Claiming Payment
Casual salary claims for University of Queensland staff are processed on the submission of an electronic timesheet via TimeKeeper (ESS). You will need to use the username and password as provided by ITS
(once your appointment has been processed).
The electronic timesheet is forwarded to your course coordinator on completion of work each fortnight.
Please refer to TimeKeeper casual employee instruction manual for assistance. Timesheets need to be submitted by 5pm Mondays of non-pay weeks. A handout of relevant dates can be obtained from the
Finance Officer.
Pay weeks are marked on the UQ calendar with a *. Any queries relating to payments should be addressed to the School Finance Officer. Salaries section DO NOT handle pay enquiries directly.
Employment Conditions for casual tutors
All University staff members work according to established industrial awards and enterprise agreements specifying employment conditions and entitlements including salary, allowances, superannuation and leave. For academic staff, including tutors, the relevant Agreement is the University of Queensland
Enterprise Agreement (Academic Staff) 2006 which can be found on the UQ website at http://www.uq.edu.au/current-staff/index.html?page=8599.
Sick Leave and Recreation Leave
Casual tutors are paid a loading so are not entitled to sick leave or recreation leave. If a tutorial usually is scheduled on the day of a public holiday, the tutor will not be paid unless the class is rescheduled by the
Course coordinator to be conducted on another day.
Superannuation
We recommend you contact the superannuation officer at the University to clarify your eligibility for employer-funded superannuation benefits. The Superannuation Officer can be reached on extension
53444.
Insurance
The Personal Accident Insurance Scheme provides cover for full and part-time employees in the performance of their duties. The benefits payable under this scheme are in addition to any benefit payable under the Workers Compensation Act. Staff are automatically covered for travel insurance when travelling on university business. Ask the Finance Officer for further details if required.
The University of Queensland Code of Conduct
The code of conduct applies to all officers and employees of the University, whether full-time, part-time or casual appointees and to members of the University Senate. It is essential you familiarise yourself with the code, as it is a guide to the conduct of staff performing their duties in the collegial environment of the
University. There are five fundamental ethical principles enshrined in the Public Sector Ethics Act 1994, from which the ethical obligations contained in the University’s code of conduct are derived.
27
They are:
respect for the law and system of government (including University governance);
respect for persons;
integrity;
diligence; and
economy and efficiency.
To access and read The University of Queensland Code of Conduct, go to http://www.uq.edu.au/hupp/index.html?page=24987
Union Membership
The National Tertiary Education Union (NTEU) covers approximately 25,000 academic and general staff in tertiary education, most of them employed in universities. If you are employed in a university on a casual or part-time basis (even if it is only for an hour a week), the NTEU is your union and can provide you with industrial advice and support as well as a range of other services. Contact the Executive Officer of the NTEU on 3365 2538, or Dr. Patricia Short on 3365 2248 for further details.
Rates of Pay
A current schedule of Academic Staff Salaries including Tutors is available on the UQ website at http://www.uq.edu.au/current-staff/index.html?page=11893&pid=33915. Casual tutors should note that the rate for a repeated tutorial in the same course matter within a period of seven days is two-thirds the rate for the initial tutorial (allowing less time for preparation).
Duties of Tutors
Tutors should discuss with the course coordinator the particular duties involved in the conduct of tutorials and associate work, and any other required academic activities.
Some of the preparation and follow-up duties expected of a tutor could be:
Course-based Administrative Tasks
In general, these are the responsibility of the course coordinator. Tutors must keep accurate records of student attendance at tutorials and results of student assessment. Photocopying of class handouts should be organised through the course coordinator with large photocopying tasks being undertaken by the administrative staff in the general office.
Return of Student Assignments
Students download the cover sheet through http://www.socialscience.uq.edu.au/coversheet .
Students must attach this cover sheet to all written assignments and handed in to the assignment box at Reception. Teaching staff (including casual tutors) should arrange for marked student assignments to be returned during class periods or collected from course coordinators.
The School encourages return of assignments to students during tutorial/class sessions. However, by prior arrangement, assignments can be left at the administration office for collection by students. All unreturned assignments must be given back to the Course coordinator. Boxes of marked student assignments MUST NOT be left outside unattended offices; this is a UQ policy. Assignments can and have been stolen from unsupervised return boxes. Other academic activities (in addition to tutorials and associated work) may include, among other things:
Initial Consultation with Course coordinator
In your first meeting with the Course coordinator you should seek to clarify what will be expected of you, and how you will work with the Course coordinator and other tutors during the semester. Most course coordinators will arrange for an early meeting with all tutors involved in the course in
28
attendance. Tutors' meetings are arranged throughout the semester to clarify the structure of tutorials, assessment procedures, timetables, etc, and the duties/input of tutors. Initial meetings also provide an opportunity for tutors to meet others in the teaching team and to form peer networks for support and mentoring during the semester.
Regular Course Meetings
These are often organised for coordination and feedback, as a guide for tutors and for feedback to the course coordinator on the progress of the course and its students. Such meetings may also be organised for the purpose of assessment moderation.
Disability Plans
Any student with a disability who may require alternative academic arrangements, including assessment, in the course/program is encouraged to seek advice at the commencement of the semester from a Disability Adviser at Student Support Services. Refer to the University policy,
Students with a Disability (Disability Action Plan)
(http://www.uq.edu.au/hupp/index.html?page=25122) and to the policy on Special Arrangements for Examinations for Students with a Disability (http://www.uq.edu.au/hupp/index.html?page=25111
Course coordinators will inform tutors (and vice versa) as soon as they receive notice or become aware of a student with a Disability Plan to discuss the requirements of the plan and the tutor's responsibilities in terms of the specific plan.
Lecture Attendance
Tutors may attend the lectures but usually there is no obligation to do so. Tutors may find it very useful to hear exactly what the students are being told and the lectures are a refresher course on the topic. In some cases, course coordinators may require tutors to attend lectures and, in these instances, tutors will be paid for this additional (other) academic activity if it is approved by the Head of School.
Marking other than routine tutorial marking
Marking of major assignments, examination marking and other required academic activities, if included in your contract, are covered under separate, base rates of payment. Tutors should clarify at the commencement of employment what types and hours of marking are included in their contract.
Responsibility of the tutor
Within the broad guidelines of the Policies and Procedures of the University and the UQ Academic
Enterprise Agreement, 2006, the specific roles and responsibilities of tutors are specified by course coordinators in relation to course requirements and course design, and they may vary across courses or among course coordinators. It is important that each tutor establishes the expectations of the school and the course coordinator from the start of their appointment. Casual tutors are recognised as academic employees of the university and as such have a duty of care for students. Tutors should be aware of the
University's policies on Teaching and Learning, including assessment policies, the Student Charter and related matters. These are set out mainly in Sections 3 (Teaching and Learning) and 1.70 (Equity) of the
University's Handbook of Policies http://www.uq.edu.au/hupp/index.html?page=25075. and Procedures (HUPP) at:
Tutors will note that responsibilities specified under these policies rest primarily with the University as a whole, or with the Head of School or with Course coordinators, at the School level. Nonetheless, a tutor is often the first member of staff who becomes aware of any student difficulties and so it is important to be aware of the University’s policies and procedures, especially with regard to disability services and plans, and the requirements for inclusive teaching and learning, and assessment practices. If a tutor becomes aware of any student facing difficulties or having special needs, it is important to raise the matter with the Course coordinator and/or advise the student to seek assistance from Student Support
Services or the University Health Service, as appropriate. Guidance on all tutoring and related matters
29
should be sought from the course coordinator.
Student counselling and consultation
Whilst this is not strictly part of a tutor's responsibility, because of the rapport that develops between the tutor and students, students see the tutor as a friend and advisor. From this develops the expectation for some student counselling. Tutors are not expected to adopt this role and are advised to refer students to either the Course coordinator or Student Support Services (ext. 51704) for appropriate assistance.
Tutors should nominate a set time each week when they can be available for student consultations.
Time spent in consultation should be negotiated with the course coordinator as part of the tutors teaching related duties
Plagiarism
The University Policy on plagiarism is clear and is noted in all ECPs. If a tutor becomes aware of plagiarism or behaviour that they believe may constitute plagiarism they must bring the matter to the attention of the Course coordinator, immediately.
Extensions
Course coordinators will be aware of University policies and Faculty deadlines for submission of grades that determine procedures for extensions. Course coordinators are responsible for stating in Course
Profiles any particular procedures and conditions for extensions of time for submission of assessment items. The discretion of tutors in awarding extensions of time for submission of assessment will be limited. Course coordinators should maintain a register of extensions granted and hold appropriate documents for School records. For lengthy extensions, it is School policy that students complete the
School Extension Form located http://www.socialscience.uq.edu.au/student-forms . under Forms: Student Forms –
Tutors should be aware of University policies on disability and diversity.
Access to SI-Net
Tutors will not be authorised to have staff access to student records (SI-Net). Any SI-Net information required by tutors in the course of their duties will be obtained, in accordance with relevant University policies, by the course coordinator or the appropriate School student administrative officer.
Coordinating tutor
In larger classes extra funds may be provided for one tutor to shoulder the administrative organisation of the course, not the academic responsibilities. The following job description will apply:
The Coordinating Tutor’s duties would probably be most intense in the first two and last two weeks of tutoring. They may be asked to start before tutoring begins and carry on some duties as late as the day the results are published. Coordinating Tutors will be paid for their tutoring work in the normal way with extra duties paid for up to 19 hours over the semester at the Base Rate for the 'Other Required
Academic Activity' (50a) category.
The duties that the course coordinator can ask Coordinating Tutors to take on may vary from course to course but may include:
Keeping track of marks*
Photocopying and distributing handouts
Organising and Returning of assignments
Co-ordinating other tutors
Booking rooms with assistance from the administrative staff
Extra consultation (for administrative matters only)
30
Organising (not compiling nor usually administering) special exams
Consultation with students after return of assignments
Organising support for special needs students
Preparing tutorial lists
* Keeping track of marks requires that the coordinating tutor should arrange to have a class list downloaded from si-net to the course directory on the School’s server through the course coordinator.
Final grade upload is a task of course coordinators and administrative staff .
Students may access the cover sheet through the School Website by logging onto – http://www.socialscience.uq.edu.au/coversheet and then log on with their UQ Username
and Password.
Fill out the details relating to the assignment from the ECP.
Please check the Plagiarism and Discipline policies. The boxes must be ticked to indicate that you have read and understood the policies.
Then click the “Assignment cover Sheet” box and the completed assignment sheet will be generated containing a bar code.
Print the assignment sheet and attach to your assignment and submit to the School office where the barcode will be scanned.
Once your assignment is scanned, an email receipt will be generated and sent to you for your record.
Assignments will not be accepted without a cover sheet with a barcode.
Assignments must be submitted no later than 2:00pm on the due date. Assignments received after this time will be deemed late and attract a penalty, unless an extension has been granted by the course coordinator.
Should you be unsure of the above process you may contact the administrative staff in the School of Social Science on Tel: 3365 3236 or www.socialscience@uq.edu.au
Request for Assessment Remark
Occasionally students may seek information regarding their assessment marks if they believe the result does not reflect their performance. There is a university policy in place and also procedures to follow. Please refer to the HUPP http://www.uq.edu.au/hupp/index.html?page=25109&pid=0 for guidelines on the policy, grounds for re-marking assessment, timing of re-marking requests and whether the request is submitted before the finalisation of results or after the finalisation of results. The form can be downloaded from the University website: http://www.uq.edu.au/myadvisor/forms/exams/remark-request.pdf
Please seek advice from your Course coordinator or the Student Administrative Officer prior to any requests being authorised.
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School Seminar Program
The Staff and Graduate Seminar Series affords the opportunity to expand your knowledge base through presentations from visiting scholars, invited guests and school faculty. In the past, many students have found this good practice for job talks and conference presentations.
Seminar coordinators are listed in Who’s Who for the current year. The schedule of seminars is posted on the school web page, and is also available via email each week.
Research candidates are expected to attend all seminars.
Postgraduate Orientation Morning
This activity is held at the beginning of the year in Orientation Week, with the aim of introducing new students to the school, its staff and postgraduate students. It also provides a forum for acknowledging students who have received prizes in the Honours year. This function is under review and may change focus for the start of 2013.
Attendance is compulsory for all new postgraduate students (including honours). Attendance for continuing postgraduates is strongly recommended. All teaching staff are expected to attend.
Postgraduate Research Conference
The Annual Postgraduate Research Conference was inaugurated in 1994 to provide a forum for general skills development and for conference rehearsal. It provides students with an initial hands-on experience in this aspect of academic work and is an implicit part of the postgraduate development program in the School of Social Science.
The aim is to provide postgraduate students with a structure that closely follows the atmosphere and format of professional conferences. This means that the conference is conducted on the basis of current practice; twenty minutes delivery, ten minutes discussion, high quality writing and oral presentation skills are required.
The School believes that our conference provides a friendly and supportive atmosphere for students to acquire, practise and test their skills. As an audience of peers and staff, our aim is to share specialised knowledge and provide constructive feedback on the presentations and posters.
In the last few years the PGSC and RHD candidates have organised very successful conferences.
With the introduction of the Research Colloquium in the Honours program, there were changes made to the format of the conference with the introduction of poster presentations by the Honours students enrolled in the school.
The Conference is normally scheduled for early November, each year and with the introduction of new milestones for RHD students this conference will be scheduled on a yearly basis and will be an important date in the school academic calendar.
Guidelines For Presenters And Chairpersons
1.
2.
3.
Unless the presenter indicates otherwise, all questions from the floor will be taken AFTER the paper has been delivered.
After 15 minutes the chairperson will give a card to the presenter that states “5 Minutes Left”, after 19 minutes the chairperson will give the presenter a card that states “1 Minute Left –
Please Finish” If the presenter has not finished after 10 minutes, the chair person will announce that in the interests of allowing time for discussion and ensuring that other speakers have a fair share of time, the paper will have to end now.
If there are no questions from the floor, the chairperson will invite the presenter to elaborate on ONE item in the paper or to ask for comments on a particular issue that was raised in the presentation. In any event, no presenter is to be allowed more than 30 minutes total time.
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Seven Secrets To Phd & MPhil Success By Maria Gardner And Hugh Kearns
1.
Your supervisor(s)
Keep your priorities in mind first
Have regular meetings, even if you’ve done nothing
Have an agenda
Email them before (agenda) and after the meeting (follow up)
Be gently persistent
2.
Write and Show as you go (it’s not hide and seek)
Writing is not recording
Write before you are ready
Write early and often
Write for 2 hours every day, preferably in the morning (this was a big tip, they even said if you wrote intensively for 2 hours every working day of the year, for three years that you were guaranteed to get your thesis done).
When doing the 2 hour writing ‘nail your feet to the floor’- no email, no checking weather etc, not checking references- just writing, even if its ‘not good’ or you don’t feel ready . This is an exercise aimed at getting you into the habit of writing and getting over the anxiety or avoidance of writing.
Keep in mind you are not your thesis
You are growing a ‘PhD brain’ so it’s going to be hard, this doesn’t mean you’re doing in wrong.
If the red pen is too scary for you, write in green pen and ask your supervisors to do the same.
3.
Be realistic: it’s not a Nobel prize
Perfectionism is dangerous: ’the best is the enemy of the good’.
Is not a cure for cancer
Imposter syndrome (most academics feel like they’re a fraud)
Academic culture (learn that criticism is a part of this)
You are learning how to do research
Just because you feel bad, does mean it is bad: ‘feeling are not facts’.
4.
Say no to distractions
Students are very good at finding ‘displacement activities’ (i.e. distractions).
Do not turn on your emails first thing in the morning.
Make your most important PhD task the very first thing you do once you start work.
Set specific times for checking emails and doing ‘other stuff’
Multi-tasking can give your brain the same effect as a cognitive impairment ‘makes you dopey’.
5.
Your PhD is a job: That means working 9-5, but you get holidays
If you know when to work, then you know when not to work. This means you can guilt free switch off your brain. You will get more done this way.
6.
Get help: You are not an owner-operator single person business!
It’s okay together help for editing, formatting, statistics, transcribing, collecting and entering data and for methods consultation.
Takes far too much time trying to figure things out for yourself.
7.
You can do it: A PhD is 90 percent persistence and 10 percent intelligence.
Less than 1 percent of PhD students fail
35 percent don’t complete
Usual completion rate (Australia) is 3.5-4 years
Need to perservere.
33
PhD/M. Phil Confirmation Milestone Requirements - Updated December 2012
Overview
Research training at The University of Queensland is research professional development. It’s more than a thesis. It is “training in research” plus “training by research”. It is expected that higher degree candidates will acquire and develop the following attributes:
• Knowledge and skills in the field of study;
• Effective communication skills;
• Critical judgment and research skills;
• Independence and creativity; and
• Ethical and social understanding.
Supervision and coursework programs are intended to develop these attributes. Graduates are required to demonstrate attainment of these attributes through a variety of means, including successful attainment of three academic milestones.
Milestone One: Confirmation Of Candidature
At this milestone:
• The candidate receives formative advice about the direction, scope, planning, and feasibility of the project; and about the acquisition or further development of appropriate research and professional skills;
• The school reviews the human, physical and financial resources needed to sustain the candidature, in compliance with relevant university, disciplinary, and external regulatory protocols; and
• The University is assured by the school’s review that continuation of the candidature is likely to lead to an assessable thesis in approximately the time for which the candidate, school and
University are funded to support the candidate’s enrolment.
Timing and Components
It is expected that a PhD candidate will complete this milestone between 9 and 15 months following commencement of candidature and an MPhil candidate will complete this milestone between 6 and
8 months following commencement of candidature. The components of the milestone are:
A presentation/seminar;
Written work; and
An interview.
1.
Presentation / seminar
The candidate will give a formal presentation within the regularly scheduled Confirmation Seminars conducted within the School. Candidates wishing to undertake Confirmation must contact the
School’s RHD Administration Officer to book a place in the Seminar series. The duration of the presentation will be 20 minutes followed by a 10 minute time for feedback, comments and questions from members of the audience. The expectation of the presentation is that the oral and visual components will provide a clear overview of those elements contained in the confirmation document
(as detailed below). The seminar will be scheduled one week prior to the submission of the confirmation document and three to four weeks prior to the confirmation interview. The specific program for each Confirmation seminar session will be emailed to everyone approximately one week prior to the presentations.
Seminar feedback may be incorporated into the written confirmation document.
Confirmation seminar dates will be forwarded to the staff and student email lists at the beginning of each year.
2013 dates are: 11 th February, 11 th March, 22 April, 13 May, 12 August & 30 September.
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2.
Written work
Within one week following the Confirmation seminar the candidate must submit a written
Confirmation Document to the School’s RHD Administration Officer.
The confirmation document must include:
An introduction which discusses the importance and relevance of their topic;
A literature review which discusses what is already published about the chosen topic and demonstrates a sound understanding of the theoretical issues relevant to the research;
A clear statement of the research aims/question – this should emphasize the contribution the candidate intends to make to what is already published;
An outline of proposed methodology and methods – this should include all relevant details regarding methodology and, depending on the methods used, should include detail regarding the intended research participants and the field of study, sampling, measurement and consideration of the strengths and limitations of the methodology;
An estimated timeline for phases of research relative to each milestone – and considers factors which might slow progress; and
An indication of the feasibility of the research (financial/resources/professional development - etc).
The document word limit is strictly limited to 5,000 words (excluding bibliography). Documents exceeding 5,000 words will be returned to the candidate for revision.
The confirmation document should be submitted to the RHD Admin Officer –
RHDsocialscience@uq.edu.au
electronically within one week of the Confirmation Seminar and the document will then be circulated to the Post Graduate Studies Committee and an independent reviewer who will prepare a review of the document to assist the Post Graduate
Studies Committee to determine the progress (quality and quantity) of the candidate’s research.
The reviewer can address and make comment on any or all of the required elements of the document. The appropriate reviewer will be selected by the advisory team.
3.
Interview
The interview with the Post Graduate Studies Committee will be scheduled for 30 minutes in duration. The candidate and advisory team will be in attendance at the interview which will be chaired by the Post Graduate Coordinator. The reviewer of the Confirmation document may also be present at the interview. At the candidate’s request the student representative on the Post
Graduate Studies Committee may also be present. The candidate should be able to address questions and/or comments from the Committee in detail. This process, while critical and analytical, is to be constructive for the candidate. The Postgraduate Studies Committee and advisors will discuss feedback with the candidate.
At the completion of the interview the School Postgraduate Coordinator may recommend: that the milestone has been achieved; an extension of the due date (usually of up to three months
FTE) be granted for achieving the milestone, in which case the candidate can revise the written work which will then be reviewed and another interview conducted (only one extension of the due date will be granted per milestone); or that the candidate has not achieved the milestone and is liable for review of candidature. Review of candidature can be initiated following either the first or second attempt at the milestone.
If the milestone is achieved a completed Milestone Attainment Form is completed. The form will be signed by the candidate and the principal advisor and forwarded to the Graduate School by the Post Graduate Coordinator.
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If an extension of the due date is granted the appropriate form is signed by the candidate and the principal advisor and is forwarded to the Graduate School by the Post Graduate
Coordinator.
Milestone Two: Mid Candidature Milestone
The mid-candidature review provides a structured opportunity for the:
Candidate to present their research to an academic audience and receive feedback;
School to ascertain whether or not the project is on track for a successful completion within candidature duration; and
School to ascertain whether the candidate’s research and other professional skills are developing appropriately.
Timing and Components
It is expected that a PhD candidate will complete this milestone between 9 and 15 months following
Confirmation and that an MPhil candidate will complete this milestone between 6 and 9 months following Confirmation. The components of the milestone are:
A presentation/seminar;
Written work; and
An interview.
1.
Presentation / seminar
The candidate will present to disciplinary colleagues at a conference, school seminar or the School of
Social Science Postgraduate Research Conference. In the presentation the Candidate must provide evidence of post-Confirmation data collection and/or analysis. The presentation should describe the methods used and present preliminary results. Apart from the Postgraduate Research Conference held in November each year the School does not organize specific sessions for Mid-Candidature
Review presentations. The candidate is expected to find a suitable venue to present their research to a disciplinary audience. The selected venue must be approved by the Post Graduate Coordinator prior to the presentation.
2.
Written work
Within one week following the Mid-Candidature Review presentation the candidate must submit a written Mid-Candidature Review Document to the School’s RHD Administration Officer. The written work can be a draft thesis data or discussion chapter (literature review chapters are not appropriate for this milestone) or a substantial piece of academic writing such as an article submitted for publication to a refereed journal. The written work will be reviewed by an independent reviewer who will submit a report to the Post Graduate Coordinator prior to the interview to assist the Post
Graduate Coordinator to determine the progress (quality and quantity) of the candidate’s research.
The appropriate reviewer will be selected by the advisory team. In particular the reviewer will be asked to comment on:
• Are the methods appropriate for the addressing the research aims?
• Are the data appropriate for addressing the research aims?
• Has enough of the right type of data been collected or is more work required? and
• Is the candidate at a level consistent with being two-thirds of the way through their project?
3.
Interview
An interview will take place approximately 2-3 weeks after the submission of written work. The interview is conducted with a representative of the Post Graduate Studies Committee, the candidate and advisory team. The reviewer of the Mid Candidature Review document may also be present at
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the interview. At the candidate’s request the student representative on the Post Graduate Studies
Committee may also be present. The expected duration of the interview is 15 – 20 minutes. The interview provides an opportunity for further feedback to be provided to the candidate, and to discuss approaches to dealing with any issues that may interfere with successful progress toward final review.
At the completion of the interview the School Postgraduate Coordinator may recommend: that the milestone has been achieved; an extension of the due date (usually of up to three months
FTE) be granted for achieving the milestone, in which case the candidate can revise the written work which will then be reviewed and another interview conducted (only one extension of the due date will be granted per milestone); or that the candidate has not achieved the milestone and is liable for review of candidature. Review of candidature can be initiated following either the first or second attempt at the milestone.
• If the milestone is achieved a completed Milestone Attainment Form is completed. The form will be signed by the candidate and the principal advisor and forwarded to the Graduate
School by the Post Graduate Coordinator.
• If an extension of the due date is granted the appropriate form is signed by the candidate and the principal advisor and is forwarded to the Graduate School by the Post Graduate
Coordinator.
Milestone Three -Final Thesis Review
Overview
The final thesis review milestone is designed to:
Assess whether the work should be ready for assessment by the expected date. A timetable for submission will be negotiated at the interview;
Identify any major concerns that need attention before submission; and
Identify disciplinary areas of potential assessors, and allow the candidate and advisors to express any reservations or concerns about any particular individuals as assessors.
Timing and Components
It is expected that a PhD candidate will complete this milestone between 9 and 15 months following
Mid Candidature Review and that an MPhil candidate will complete this milestone between 7 and 10 months following Mid Candidature Review. It is expected that the candidate will usually complete this milestone 3-6 months before thesis submission.
The components of the milestone are:
A presentation/seminar;
Written work; and
An interview.
1.
Presentation / seminar
The candidate will present to disciplinary colleagues at a conference, school seminar or the School of
Social Science Postgraduate Research Conference. In the presentation the Candidate must provide evidence of post-Mid Term Review analysis. Apart from the Postgraduate Conference held in
November each year the School does not organize specific sessions for Final Thesis Review presentations. The candidate is expected to find a suitable venue to present their research to a disciplinary audience. The selected venue must be approved by the Post Graduate Coordinator prior to the presentation.
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The presentation should:
Put forward a central argument from the thesis;
Demonstrate high level skills in communication and presentation;
Demonstrate an ability to answer questions and engage with critical commentary; and
Demonstrate that a PhD standard has been achieved by way of intellectual contribution and critical analysis.
2.
Written work
Within one week following the Final Thesis Review presentation the candidate must submit a written Final
Thesis Review Document to the School’s RHD Administration Officer. The candidate must provide evidence of post Mid Candidature Review writing. This will comprise the following mandatory components:
• A thesis overview that summarises the proposed or completed content of each chapter, and comments on the extent of the draft and work still to be completed. This can be done as a table;
• A timetable for submission; and
• A completed discussion chapter presenting original material from the study or a submitted journal article. This document must not have been submitted as part of the Mid Candidature
Review.
In addition, the following optional material may be provided as further evidence of satisfactory completion of this milestone:
• A list of conference presentations; and
• A list of any publications deriving from the thesis.
The written work is reviewed by an independent reviewer who will advise the Post Graduate Studies
Committee. The appropriate reviewer will be selected by the advisory team. The reviewer will asked to comment specifically on whether or not a PhD standard has been achieved by way of intellectual contribution and critical analysis .
3.
Interview
An interview will take place approximately 2-3 weeks after the submission of written work. The interview is conducted with a representative of the Post Graduate Studies Committee, the candidate and advisory team. The reviewer of the Mid Candidature Review document may also be present at the interview. At the candidate’s request the student representative on the Post Graduate Studies
Committee may also be present. The expected duration of the interview is 30 minutes but may be much longer if required. The candidate should be able to address the feedback from the reviewer, and any questions or comments raised by the interview panel. In addition, the interview provides an opportunity to:
• Discuss the feasibility of the timeline and plan of work to completion, and confirm a realistic submission timeline;
• Identify any factors delaying progress, and develop appropriate responses; and
• Identify any additional resources required.
At the completion of the interview the School Postgraduate Coordinator may recommend: that the milestone has been achieved; an extension of the due date (usually of up to three months
FTE) be granted for achieving the milestone, in which case the candidate can revise the written work which will then be reviewed and another interview conducted (only one extension of the due date will be granted per milestone); or that the candidate has not achieved the milestone
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and is liable for review of candidature. Review of candidature can be initiated following either the first or second attempt at the milestone.
• If the milestone is achieved a completed Milestone Attainment Form is completed. The form will be signed by the candidate and the principal advisor and forwarded to the Graduate
School by the Post Graduate Coordinator.
If an extension of the due date is granted the appropriate form is signed by the candidate and the principal advisor and is forwarded to the Graduate School by the Post Graduate Coordinator.
Submission And Examination Of Thesis
After completion of the Thesis Review milestone candidates will be working towards the submission of the final thesis for assessment. http://www.uq.edu.au/grad-school/thesis-submission .
The advisory team will be thinking about appropriate Examiners who could be considered for the examination process. The Graduate School has changed the forms for the Assessment process.
The link is: http://www.uq.edu.au/grad-school/staff-examiners
The candidate or advisor can download the form Nomination of Thesis Examiners and complete the top section where their personal details are required and sign in the space provided for the candidate. It can then be returned to the RHD Administrative Officer for completing by the Principal
Advisor and the Postgraduate Coordinator. The Graduate School will contact the examiners to see if they are available to examine the thesis in the required time.
Once the candidate and advisory team have agreed that the thesis is ready for submission the candidate can also download the Thesis Submisison form and complete the top personal section before forwarding to the Principal Advisor and Postgraduate Coordinator for their signatures. The student will upload this form electronically along with their completed thesis to e-space.
All UQ RHD theses are to be submitted via UQ eSpace.
When uploading your thesis, please refer to the points below to avoid delays.
Please provide all the requested information in the UQ eSpace. This information is given to the external printer so that the thesis is printed correctly.
Do not upload a secured copy of your thesis, as your document cannot be printed by either the printer or your examiner.
Please list all colour page numbers, A3 and landscape pages, indicating the page number of the PDF document, not the page number of your thesis.
Please provide any supplementary audio files in MP3 format.
Please provide any supplementary video files in WMV format.
There is a file upload limit of 70MB to the UQ eSpace. If your thesis is larger than this the UQ
Library has tips on reducing file sizes . Alternatively, please contact the Thesis Examinations
Team for further instructions.
When you are ready to upload your thesis to UQ eSpace, follow the steps below.
1.
Arrange completion of the Thesis Submission form. Only for students who are submitting for
the first time or resubmitting their thesis after recieving a 'revise and resubmit'. Once this
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form has been completed and fully endorsed you are required to upload this document to the UQ eSpace concurrently with your thesis and abstract.
2.
Convert your thesis to one PDF file . Please save your PDF using the following naming structure, ensuring all letters are in lowercase: <student number>_<degree type>_<stage of examination>.pdf
Examples: s1234567_phd_submission.pdf s1234567_mphil_correctedthesis.pdf
s1234567_phd_finalthesis.pdf
3.
Create a separate PDF of the thesis abstract using the naming structure in step 2.
4.
Go to http://espace.library.uq.edu.au/rhdsubmission . All RHD theses must be uploaded through this web page to ensure that your thesis is lodged in the correct collection within the
UQ Library.
5.
Log in using your student username and password and enter the requested information.
6.
Enter description for your file i.e. whether it is a submission or resubmission.
7.
Attach the thesis, abstract and Thesis Submission form.
8.
For resubmission only – attach all of the documents mentioned in step 7 plus a list of the changes that you have made to your resubmitted thesis.
9.
Upload.
When the upload is successful you will receive an automated email from the eSpace. The Graduate
School also receives a copy of this email. If you are have difficulties uploading your file or logging into the UQ eSpace, please contact the Thesis Examinations team on thesis@gradschool.uq.edu.au
Submission Of A Thesis Without Principal Advisor's Approval
You may request that your thesis be submitted for examination even if your advisor or Head of
School considers the thesis does not have sufficient merit. To request permission to submit your thesis without your Principal Advisor's approval, you must make a 1-2 page written case to your
School explaining why your thesis is ready for submission and examination.
Your School or Institute establishes a small committee to assess the request and make a written recommendation to the Dean, UQ Graduate School. The committee is usually chaired by the Head of
School or Institute Director, and comprises the Postgraduate Coordinator (or alternate), the Chair of the School or Institute Research Committee, and one other staff member with experience in the field of research and in the supervision and examination of Australian RHD theses.
Your Principal Advisor is required to make a 1-2 page written case explaining why the thesis is not yet ready to be submitted for examination. You are given a copy of your advisor's written case and invited to respond. If you wish to continue to request permission to submit your thesis, you submit a
1-2 page written response.
The committee considers all three documents, then makes a written recommendation to the Dean,
UQ Graduate School.
The Dean considers the committee's recommendation and the three documents, then decides whether:
; or
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additional work must be your thesis will be accepted in its present form completed to bring
the thesis to an assessable standard; or the thesis will be accepted in its present form for examination for an MPhil instead of a PhD.
Thesis Examination Outcomes
Examiners are given six (6) weeks to complete their examination of a PhD thesis and four (4) weeks for an MPhil. Each examiner provides a detailed written report that is intended to provide you with feedback for improvements or revision of the thesis. On the basis of these reports, a recommendation is made for the outcome of the thesis as specified in General Award Rule 4.14.2
.
Possible outcomes for a PhD or an MPhil include:
1.
No changes
2.
Minor changes - These changes are usually just typographical, formatting and layout changes. Changes are checked by the Chair of Examiners. Two (2) months are given for these changes to be made.
3.
Major changes - Changes are checked by the Chair of Examiners. Four (4) months are given for these changes to be made.
4.
Major changes to the Examiner’s satisfaction - Changes are checked by the relevant
Examiner. Where only one Examiner has requested reviewing the changes, the Chair of
Examiners will be asked whether the changes requested by the other Examiner have been made. Four (4) months are given for these changes to be made.
5.
Revise and Resubmit - The candidate not yet be awarded the degree, but be allowed to resubmit a revised thesis after a further period of research, substantial reorganisation or reconceptualisation. The thesis will be re-examined, where possible, by the original
Examiners. Six (6) to twelve (12) months are given for these changes to be made. Each candidate is given one opportunity to revise and resubmit. A revised and resubmitted thesis cannot be revised and resubmitted a second time. If a candidate has an outcome of revise and resubmit, when the thesis is re-examined the possible outcomes for the thesis differ slightly and include outcomes 1 to 4 as above as well as:
MPhil (for a PhD re-examination only) - The thesis is not of an appropriate standard for a PhD but fulfils the criteria for an MPhil.
Fail - The thesis is not of the appropriate standard for the award of any research higher degree.
For some thesis examinations it becomes necessary (on academic grounds) to appoint an adjudicator; a decision that is made after consulting with the enrolling School/Institute. The
School/Institute nominates an appropriate person, who is subject to the same conflict of interest guidelines as the examiners. The adjudicator is provided with the following material:
Both Examiners reports with their identities removed (including from within the text)
The original thesis (or revised thesis if appropriate, depending on the stage of examination)
If adjudication is occurring after a thesis resubmission, then the candidate’s original response to the examiners is also included.
The adjudicator provides their feedback, in the form of a report, on the thesis and the Examiners’ reports. This report is used to provide an outcome on the thesis. An adjudicator is given six (6) weeks to provide an assessment or offered double the honorarium if they can provide a report within three
(3) weeks.
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The General Award Rules section 4.14 and 4.15 describe the University rules for the thesis examination process
Thesis Corrections
If you are required to make changes to your thesis after its initial review, upload a copy of your corrected thesis to the UQ eSpace along with a list of the changes made. The Graduate School will forward these documents to your School/Institute for review by the Chair of Examiners, the Principal
Advisor and the Postgraduate Coordinator. These documents are also sent to any examiner who recommended major changes and indicated that they wished to review the corrected thesis. When the thesis has been reviewed and the revisions assessed as satisfactory, your School will forward a completed Recommendation to Confer Degree form to the Graduate School.
If you are required to revise and resubmit your thesis, repeat the thesis submission process. Once resubmitted, the thesis is sent out for re-examination, usually to the original examiners who made the initial recommendation of ‘revise and resubmit’, along with a copy of all reports from the initial examination and the list of changes made to the thesis. If the original examiners are not available then two new examiners will be appointed.
On occasion, you may be required to submit a Timetable for completing thesis corrections to outline your plans for correcting and/or re-submitting your thesis
Final Thesis and Meeting Degree Requirements
Once you have completed all required revisions and these have been approved by the Graduate
School, you are required to upload your final thesis to the UQ eSpace . Once your thesis has met
University requirements you are required to confirm your field of study and thesis title are correct and you are also required to enter a 100 word abstract into mySI-net. Once completed, you have met degree requirements and your degree will be conferred. The UQ Library will then make your thesis available in the UQ eSpace and to the Australian Digital Theses project . Your thesis abstract is available to the world-wide community; however the full text of the thesis is available only to The
University of Queensland domain.
The Graduate School will send official confirmation that you have met the requirements of the degree by email.
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Financial Support To Research Higher Degree Students
In its mission to enhance its current reputation as the leading school of its type in Australia, the School of
Social Science is dedicated to significantly increasing postgraduate enrolment within its four disciplines of Anthropology, Archaeology, Criminology and Sociology. It also wishes to ensure that its postgraduate students achieve at the highest levels in Australia and overseas. An important part of this overarching goal is to endeavour to ensure that research higher degree (RHD) students complete their degree programs within the time limits set by the Graduate School (3.5-4.0 years for FT PhD, 2 years for FT
M.Phil).
Unlike some schools that offer no financial assistance at all, this School allocates up to $3,500 to be applied for by PhD students and up to $1,750 for MPhil students from PGSC funds.
Financial support is limited to supporting the research component of a student's program, including the data collection and analysis portion of that research. Students are eligible to apply for financial support only after completion of the confirmation milestone. Some separate funding support may be sought in the final stage for conference attendance (see below).
Who is eligible for funding?
Research Higher Degree students (PhD & MPhil) who undertake a significant research component leading to a thesis and whose thesis research is not funded in any way by an industry partner or a research grant held by the student or a staff member are eligible to apply. BA & BSocSci Honours students are eligible for limited funding assistance in connection with their thesis research only.
How much may be sought in financial support?
The Executive Committee reviewed the funding formula this year and the following information is now relevant for 2013.
1.
PhD research students are eligible to apply for up to $3500 if they are enrolled 100% in the School.
2.
M.Phil students are eligible to apply for up to $1750 if they are enrolled 100% in the School.
3.
MSocSc students are eligible to apply for up to $250 for thesis research.
4.
BA Hons students are eligible to apply for up to $250 for thesis research.
For students who are enrolled in the School of Social Science but are co-supervised by academics in other schools and institutes, the funding received is split between those schools and institutes therefore the amount available to a student from the School of Social Science is reduced on the following sliding scale.
EFTSL Share
100%
90%
Amount that can be applied for - PhD
$3,500
$3,250
Amount that can be applied for –
Mphil
$1,750
80%
70%
$3,000
$2,750
$1,625
$1,500
$1,375
60%
Less than 60%
$2,500
$2,500
$1,250
$1,250
Using this scale all RHD students enrolled in the School of Social Science are at least eligible to receive the full amount of $2,500.
Students who have an EFTSL split with another administrative unit within the University can approach
that unit for additional funds.
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NB: As the amount of financial support available is dependent upon the state of the School budget each year, these amounts cannot be guaranteed. The funding should not to be construed as any kind of legal entitlement, rather, it should be considered as supplementary support for thesis research.
What may be funded?
Fieldwork
Fieldwork expenses are funded through the Fieldwork Bursary. For details about this, students can contact the RHD Officer – Keitha Brown.
Surveys
Items such as preparation of survey materials and postage may be funded. Data entry may also be funded.
Winter School Workshops
The School and Institute of Social Science Research schedule these each year which provide valuable experience for research higher degree candidates.
Data
Funding may be sought for the purchase of data sets relevant to thesis research.
Software
Some software may be funded. However, there are major licensing issues to be addressed and this item will be considered on the merits of individual cases.
What may not be funded?
Airfares
Due to accounting issues concerning air travel (see above) airfares will not normally be directly funded.
Students can apply for the Fieldwork Bursary to cover the costs of airfares.
Equipment
Items of equipment such as cameras, tape recorders, microscopes, etc will not be funded. Rather, the
School will purchase such items as required and lend them out to students for use during the data collection portion of their research.
Tape Transcription
This item will not normally be funded on the grounds that such work is considered part of the postgraduate learning process, especially in qualitative and ethnographic research work. Exceptional circumstances may be claimed but will require a forceful and convincing argument. This item is under review with the Post Graduates Studies Committee.
Thesis Editing
No School funds will be granted for thesis editing.
Books and Journal Subscriptions
Books deemed crucial to the pursuit of a student's thesis research may be purchased by the School through its annual Library Allocation fund. Students should approach their advisory team for such purchases.
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Funding for conference attendance
The PGSC recognises the importance for advanced RHD students to present their research results to a wider audience. Normally such papers come from results achieved via analysis of collected data and they emerge during the final ‘write-up’ phase of the thesis. An application may be made for an additional amount of up to $500 to support conference travel under the following conditions:
1.
That the student has completed the Mid Candidature Milestone.
2.
That the student's Advisory Team strongly supports attendance by the student.
NB: Provision of this item is subject to funds being available in the school’s budget.
When will funds be allocated?
Funding applications may be submitted any time between February and November of each academic year. The applications are circulated to the PGS Committee for consideration. Once your application is approved you will be notified by email and asked to complete the paperwork which is then forwarded to the Finance staff for processing. All funding is paid directly to the student’s nominated bank account.
The application form can be accessed from www.socialscience.uq.edu.au/student-forms
Ethical Clearance in the school
It is the responsibility of the School of Social Science through its Research Committee, to assess, and, where appropriate, approve the ‘ethical conduct’ of research activities. This applies to research involving human subjects conducted by undergraduate, honours and masters students (coursework and research).
Working with their course convenors or advisors, students are expected to seek ethical approval for any relevant research they conduct. Applications can be downloaded from the School web site and should be forwarded to Ms Keitha Brown – rhdsocialscience@uq.edu.au
who will then allocate a reference number and forward onto Dr Christopher Clarkson, Chair of the School’s Research
Committee to note and forward to Reviewers. A fieldwork plan and risk assessment form should also be attached to the ethical clearance application. These forms can also be downloaded from the
School web site, http://www.socialscience.uq.edu.au/student-forms
.
An application form should be completed by researchers undertaking fieldwork that involves contact with human subjects. In social science, this type of research contact typically includes anthropological fieldwork, questionnaires and/or interviews. Passive observation of human subjects in a public arena, or research involving accessing public documents does not require ethical approval.
The rationale for ethical approval is to ensure that the process of research is conducted ‘ethically’.
This mainly involves establishing procedures for the informed consent of those subjects involved in the research, as well as appropriate handling of research findings (e.g. secure storage of data, confidentiality where agreed etc).
Further information may be obtained from the Chair of the School Research Committee, Dr
Christopher Clarkson (ph. 3365 3235) or c.clarkson@uq.edu.au
. or from: http://www.uq.edu.au/research/rrtd/human-ethics
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