RECRUITMENT AND SELECTION POSITION INFORMATION
Discover how you can be building a better career at Townsville City Council
(If you are not a citizen or a permanent resident, please ensure that your residency status/work entitlements are detailed on your
application. Please only apply for those positions for which you are eligible based on your current residency. More information under
‘Additional Information’ section on this form)
POSITION TITLE >>
Travelling Exhibitions Officer
POSITION STATUS >>
Full Time Maximum Term until May 2017
POSITION NO. >>
1CS739
SALARY LEVEL >>
LGO 5 ($72,692.73 - $75,868.06 p/a) plus superannuation
DIVISION >>
Community and Environment
DEPARTMENT >>
Community Services
SECTION >>
Gallery Services
CLOSING DATE >>
MONDAY 20 APRIL 2015
Perc Tucker Regional Gallery and Pinnacles Gallery are the leading museums of art in Townsville presenting
over thirty exhibitions annually. The collection, educational programs and breadth of exhibitions place our
galleries at the industry forefront. This role promotes the City of Townsville art collection across the country,
develops new opportunities to showcase the artwork and artists of our region and encourages greater
knowledge and appreciation of art to a wider Australian community. The Travelling Exhibitions Officer will
identify and develop partnerships, nationally and internationally, to enable travelling exhibitions and act as
custodian of the collections during planning and delivery of these exhibitions.
The principal accountabilities of this role include:
 Coordination of all aspects of the Gallery Services Travelling Exhibitions.
 Development and implementation of artwork loan contracts, insurance arrangements and logistical art
freighting
 On site responsibility of Travelling Exhibition installations, demounts, presentation, security and
registration.
Take control of your career and join one of North Queensland’s largest and most diverse organisations,
Townsville City Council, which has a strong connection to a thriving community of more than 190,000
residents. A career with Townsville City Council offers challenging and rewarding work, with outstanding
opportunities for personal and career development. We know that by investing in our staff, we also get the
best return for our community, so we are focused on creating a dynamic and flexible environment where
people are valued and respected, enjoy the work they do and benefit from superior work conditions.
SELECTION CRITERIA >>
ESSENTIAL
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Demonstrate knowledge and appreciation of the visual arts and an awareness of the Gallery’s
collections as they apply to the work of this position (a tertiary qualification in Visual Arts or equivalent
professional experience in the visual arts is essential. Additional Museum Studies and/or Education
qualifications would be an advantage.)
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Highly developed project management skills and experience in contributing to, implementing and
maintaining a Travelling Exhibitions program applying the principles of effective risk management.
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Demonstrated experience in applying appropriate museum standards covering the safe and effective
handling, packing, transportation, installation and display of works of art having regard to
conservation, registration, exhibition and graphic design requirements.
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High level interpersonal, verbal and written communication skills showing proven abilities in
negotiation, representation, development and maintenance of networks appropriate to a Travelling
Exhibitions program.
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Demonstrated excellence in good business management practices including general administration,
financial management, budget development, forward planning, workflow and time management, policy
development, administration and evaluation.
VISION >>
TOWNSVILLE, CAPITAL OF NORTHERN AUSTRALIA; THE CITY WITH OPPORTUNITY AND GREAT LIFESTYLE.
Recruitment And Selection Position Information
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RECRUITMENT AND SELECTION POSITION INFORMATION
TOWNSVILLE CITY COUNCIL
APPLICATION REQUIREMENTS >>
For the selection panel to consider you for this role you need to demonstrate how you meet the requirements
of the position by submitting selection criteria responses and current resume. You may elect to use the
following tips as a guide.
This position will require selection criteria responses with your resume.
TIPS
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Address each selection criterion separately, do not group them.
Use relevant experience and examples.
Be clear, factual and to the point.
Check spelling before submitting.
It is essential to respond to each criterion, writing at least one to two paragraphs explaining how you have
demonstrated the particular skill or quality.
The STAR model is one way of presenting information against selection criteria. For each criterion think about
the following and use these points to form sentences:
Situation
Set the context by describing the circumstance where you used the skills or qualities and gained
the experience.
Task
What was your role?
Actions
What did you do and how did you do it?
Results
What did you achieve? What was the end result and how does it relate to the job you are
applying for?
CLOSING DATE >> MONDAY 20 APRIL 2015
Please email your full application (including your resume and selection criteria responses) to Recruitment
Services at hr.applications@townsville.qld.gov.au with the email subject heading referencing your name, the
position number and position title – ie: Joe Bloggs 1CS999 Exhibitions Officer.
ADDITIONAL INFORMATION >>
Townsville City Council is required to take reasonable steps to check that you are entitled to work in Australia
before we offer you employment. Proof of your entitlement to work in Australia includes;
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Australian passport
Australian citizenship certificate
Valid visa with permission to work
If you are not an Australian Citizen, please provide one of the above documents with your Application to
ensure your entitlement to work in Australia can be verified.
Candidates may be subject to a background checks, criminal history check and/or fit for work assessment
during the selection process.
Applicants for positions with the Townsville City Council are advised that pre-employment drug and alcohol
screening is mandatory prior to an offer of employment being made for any position in Council.
A three month probationary period will apply to successful candidates external to Townsville City Council.
For further information contact Recruitment Services on (07) 4773 8422 or go to the Council’s website at
www.townsville.qld.gov.au where you can view the Application Guidelines.
See below for the position information, including responsibilities and requirements.
TOWNSVILLE CITY COUNCIL Recruitment And Selection Position Information
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RECRUITMENT AND SELECTION POSITION INFORMATION
TOWNSVILLE CITY COUNCIL
POSITION INFORMATION>>
ORGANISATIONAL RELATIONSHIPS >>
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Position reports to the Manager Gallery Services
Position works in conjunction with the Exhibitions and Collections Coordinator
Position works closely with the Exhibitions Officer, Collections Management Officer, Trainees and
Volunteers
ORGANISATIONAL ENVIRONMENT >>
Gallery Services is a highly dynamic Section within Council that manages the strategic development and day-today operations of the regions premier public art galleries – Perc Tucker Regional Gallery and Pinnacles Gallery.
The Section operates (1) within the local government organisational environment with regards to administrative
governance and business systems, (2) in the local, regional, state, national, and international visual arts industry
sector with regards to sourcing and staging of exhibitions, developing partnerships and cultural development, (3)
within the local community environment with regards to engagement and consultation, and delivery of visual art
activities and programs and (4) with corporate and private enterprise to identify and develop sponsorship and
partnership opportunities in-line with Council’s frameworks.
The implementation of day to day operation of Council’s 2 Galleries involves enabling the staging of events and
activities, and ensuring the provision of administrative support services. Employees of Townsville City Council
are expected to provide a positive contribution to the development and maintenance of a constructive
organisational culture.
RESPONSIBILITIES >>
MAIN DUTIES
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Develop and coordinate schedules and administrative systems, such as the Travelling Exhibition asset
booking system, Travelling Exhibition changeover schedules, Travelling Exhibition installation and
maintenance schedules, Travelling Exhibition proposal listings, Travelling Exhibition correspondence,
and databases of clients and suppliers.
Oversee and monitor Travelling Exhibition assets, storage and workspaces to ensure Travelling
Exhibition assets are catalogued, store rooms are maintained in a safe and accessible manner and
consumable stocks are kept to required levels.
Develop and coordinate artwork loan contracts, insurance arrangements and logistical art freighting for
exhibitions.
Research potential travelling exhibitions suitable for Gallery Services and present options to the
Manager Gallery Services for consideration; and deal with general enquiries on exhibitions, referring to
the Manager Gallery Services when the enquiry requires interpretation of policy or other specialist
advice.
Maintain and complete appropriate documentation as it relates to the receipt, dispatch and display of
Gallery Services Travelling Exhibitions including condition reports, copyright release forms, and
photographic records as required.
Oversee the receipt, preparation, installation, demount, dispatch and registration of all Gallery Services
Traveling Exhibitions, including training and supervising volunteers and participating gallery staff in these
procedures as required.
Co-ordinate and maintain the Gallery Services’ Travelling Exhibition schedule for major, project, and
temporary display spaces.
Oversee Travelling Exhibition logistics as required.
Undertake regular inspections of Travelling Exhibitions and adjacent areas and arrange for routine
maintenance as required.
Conduct regular WH&S building inspections ensuring safety standards are met and continual
improvements are made. Ensure Risk Assessments are completed and work closely with the host
gallery to ensure control measures are implemented where required
Commitment to the principles and philosophy of customer service
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RECRUITMENT AND SELECTION POSITION INFORMATION
TOWNSVILLE CITY COUNCIL
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Exercise responsibility for Workplace Health and Safety, Environmental Protection, EEO, Antidiscrimination and privacy obligation.
Set and accomplish challenging and realistic goals and solve problems effectively
Maintain a positive approach to achieving high quality, innovative products/services
Encourage teamwork and cooperation
Make customers feel welcome, and treat customers in a courteous and friendly way
Develop and sustain productive relationships
Other duties as required commensurate with this classification level and other duties that are reasonably
directed.
EXTENT OF AUTHORITY
Works under the general supervision of the Manager Gallery Services and close collaboration with the
Exhibitions and Collections Coordinator.
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Makes decisions relating to exhibition coordination in conjunction with the Manager
Makes decisions relating to the security/conservation of artwork while on loan and in transit.
Liaises internally with Council departments as required
Liaises externally with artists, corporate clients, cultural representatives to satisfy the objectives of the
position
Exercises a degree of autonomy in the application of the position requirements
REQUIREMENTS OF THE JOB >>
SKILLS AND KNOWLEDGE
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Knowledge of contemporary and historical visual arts, craft and design
Extensive knowledge of and experience with international museum standards for the handling, storage,
display, packing and transportation of art objects.
Knowledge of exhibition installation and design, including lighting
Knowledge of Gallery operations and procedures
Sound knowledge of Workplace Health and Safety & Fire Safety regulations, Environmental Protection,
EEO, Anti-discrimination and privacy obligations.
Proven ability to lead a project, work under pressure, effectively organise work priorities to meet
deadlines and maintain a high level of accuracy.
Familiarity with computer applications such as word processing and database to enable maintenance of
the collection documentation
Customer Service Skills commensurate with this classification level
Problem solving abilities and skills commensurate with this classification level
QUALIFICATIONS
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Current Queensland “C” class driver’s licence
Degree in visual arts or related discipline
OTHER
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Commitment to the principles and philosophy of customer service
Commitment to the principles and philosophy of continuous improvement
Exercise responsibility for Workplace Health and Safety, Environment Protection, EEO, Antidiscrimination, Record Keeping and Privacy obligations.
Work Health and Safety Responsibilities, Accountabilities and Authorities relating to this position are
detailed within council’s Work Health and Safety Management System
TOWNSVILLE CITY COUNCIL Recruitment And Selection Position Information
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