UROLOGY ONCOLOGY SPECIAL INTEREST GROUP
TERMS OF REFERENCE
1.
NAME
The group shall be known as the Urology Oncology Nurses Special Interest Group
2.
OBJECTIVES
The initial objectives of the special interest group are to:
Support, educate and facilitate evidenced practices/research in Uro Oncology nursing
To collaborate with colleagues, disseminate knowledge, thus improving patient’s outcomes
3.
GENERAL PRINCIPLES
The Urology Oncology Nurses Special Interest Group will bring to urology nursing practice:
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Improved quality and safety of service through the sharing of evidence based practice.
Provide specialised view in Uro Oncology nursing issues.
A reduction in professional isolation by collaborating with colleagues and the
disseminating information
Focus on the continuum of care from disease prevention, acute and chronic disease
management in both hospital and community-based care.
More sustainable services through the sharing of resources and through a more
proactive response to the implementation of new practices
Ongoing development and continuous improvement of future Uro Oncology nursing
care.
ACCOUNTABILITY
The group is a special interest group which is accountable to the executive of the Australian
and New Zealand Urological Nurses Society Incorporated. Any developments by the group will
be approved by the ANZUNS executive prior to implementation and must comply with the
model rules and strategic plans of ANZUNS.
This process will be via the group chairperson in liaison with the ANZUNS President.
TERMS OF REFERENCE – ORIGINAL DOCUMENT PRODUCED AUGUST 2008
UROLOGY ONCOLOGY SPECIAL INTEREST GROUP
5.
RESPONSIBILITIES
The Urology Oncology Nurses Special Interest Group will deliver high quality cancer nursing
initiatives through:
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Planning and priority setting
Clinical practice recommendations
Provision of education and discussion forums
Partnerships
Consumer development
Performance
Reporting
Quarterly report and as appropriate to the ANZUNS executive on the activities and
progress of the group.
Regular inclusions in the ANZUNS quarterly newsletters
Designated page on the ANZUNS website
CHAIRPERSON
The Chairperson will be elected by the group for a period of two years with extension beyond
this time at the discretion of the ANZUNS executive. The primary role of the Chairperson is to
lead the direction of the Urology Oncology Nurses Special Interest Group. A Deputy
Chairperson will be appointed in the case that the chairperson is not available.
7.
MEMBERSHIP
Membership of the Urology Oncology Nurses Special Interest Group will be granted to urology
nurses who are current financial members of ANZUNS.
Membership is individual and not as an organisational representative. Members may not
substitute a proxy for their attendance at any meetings or to respond to communications.
Members accept responsibility to obtain endorsement from their individual employing
organisation prior to useage of any materials produced by the group.
Individual members will adhere to the following:
 Feedback and/or review of documentation responses are to be provided within
requested timeframes.
 If a declaration of conflict of interest is required (competing professional or personal
interest such as services that can only be provided by a member), the member will on
advice of the Chairperson, either refrain from voting/participation in consensus decision
making or retire from the room / discussion forum at that point.
 Members shall respect the confidentiality of the groups business where this
requirement is conferred by the Chairperson.
 Member’s communication of group business within the public arena should be
coordinated with and authorised by the Chairperson prior to publication.
 Members have a responsibility to canvas views and provide feedback as appropriate to
their role and as directed by the group
TERMS OF REFERENCE – ORIGINAL DOCUMENT PRODUCED AUGUST 2008
UROLOGY ONCOLOGY SPECIAL INTEREST GROUP
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8.
The group, through or at the direction of the Chairperson, is able to co-opt/seek expert
advice on a needs basis.
OPERATING PROCEDURES
Meetings
Meeting frequency is at the discretion of the group, with an annual meeting in
conjunction with the ANZUNS national conference. Recognising the geographical
challenges of the group, it is anticipated that communications with be via email
discussion in the first instance.
Resolution of dissenting issues shall be achieved by a vote of members present
and the Chairperson shall have the casting vote.
Quorum
50% of the members constitute a quorum either for decision response to email
votes or meeting attendance.
Agenda for scheduled meetings
Standing agenda items will include:
a) Minutes of last meeting
b) Apologies
c) Review of action items
d) General business
e) Date and location of next meeting
9.
RECORDS
The Secretariat will issue agendas and supporting material at least seven days in advance and
prepare minutes from each meeting.
The Secretariat will keep separate files of at least the following:
1.
Agendas, minutes and papers circulated with them
2.
Correspondence, papers tabled at meetings and papers circulated other than with
agendas.
These files are the property of ANZUNS.
10.
ADOPTION AND AMENDMENT OF TERMS OF REFERENCE
These Terms of Reference shall be reviewed annually by the group and any changes will be
approved as described above. Membership of the group will be reviewed annually in concert
with the Terms of Reference.
Subsequent revision dates:
No.
2
Date
April 2013
Nature of change(s)
Amended Terms of Reference
TERMS OF REFERENCE – ORIGINAL DOCUMENT PRODUCED AUGUST 2008