Outdoor Education, PE and Sport Service
Course administration: booking, fees and
conditions
Information note
Outdoor Education, PE and Sport and Duke of Edinburgh’s Award courses are open to
any leader who wishes to take on a responsibility for any of the activities offered. They
vary from introductory curriculum courses through to those that provide the certification
required by a leader prior to an activity taking place. Qualifications may be locally
accredited or nationally recognised through a governing body award. There are also a
number of more advanced courses offered to leaders wishing to enhance their technical
expertise and experience.
Course costs
A course cost is shown for each course. These costs are met in different ways:
 Local Authority Schools and Colleges (Hampshire, Portsmouth
and Southampton)
Schools will be charged directly for the staff members they approve to go on a
course. This will be at local authority (HCC) rates.
 Youth and social care contexts
Charges for all courses will be made directly to the manager, or district/area
concerned. Local Authority (HCC) rates.
 Post-16 Establishments
Some establishments have an SLA which reduces costs to an agreed rate.
 All other establishments and external providers
All courses are charged at full cost.
 Duke of Edinburgh’s Award
DofE Courses will retain their own cost structure for those registered under the
HCC licence as far as is possible:

Local Authority (Hampshire, Portsmouth and Southampton) Open DofE
Centre volunteers (lowest subsidised rate)

Local Authority Schools and Colleges (Hampshire, Portsmouth and
Southampton)
Outdoor/Courses/Course administration – booking fees and conditions
Updated: 20 January 2011 (CW)
Still current at: 17 February 2016

All other establishments under the HCC Outdoor Activities Licence courses
are charged at full cost.

Out of County/External providers – commercial rate.

HCC Volunteers unattached to a DofE Centre should contact their Local
DofE Committee for funds (Local Authority rate)
Note: Volunteer charges, in the majority of cases, are covered by the DofE Centre.
Where this is not possible, the DofE Manager or Field Officer should be contacted.
 Governing body awards
Some of the courses offered require extra funding to meet governing body
requirements for resources or registration fees. These costs are charged directly to
all participants, regardless of category.
Booking
Bookings should be made as early as possible using the on-line booking system (details
below). Many of the courses have limited numbers and you are advised to book early.
Your provisional place will be acknowledged at this stage. If your circumstances change,
please notify this office straight away.
For Duke of Edinburgh’s Award courses please contact the DofE County office: 02380
684935 or e-mail: dofe@hants.gov.uk
How to Book On-line
To apply for any of our courses you can book on-line by going to the Outdoor
Education provider page in the Learning Zone (www3.hants.gov.uk/learningzone) and
following the appropriate links.
If you cannot find the course you require please contact the office via
outdoor.education@hants.gov.uk or telephone 01962 876214.
Viability, payment and cancellation

In most circumstances a course will be made viable about two weeks before it is
due to run. At which point a place is confirmed and details are sent out.
Participants should note that once course details are sent out they are
eligible for full costs should a cancellation be made. For large multi-day
and residential courses, this penalty will be incurred if cancellation is made
within four weeks of the course.

Please note, only participants able to produce a doctor’s certificate can reclaim
costs through the insurance arrangements. Where particularly unusual
circumstances occur, contact should be made with the Outdoor Education, PE
and Sport Service

The Outdoor Education, PE and Sport Service does reserve the right to cancel a
course should the numbers fail to reach the minimum required to make it viable.
Wherever possible, a transfer will be offered.
Outdoor/Courses/Course administration – booking fees and conditions
Updated: 20 January 2011 (CW)
Still current at: 17 February 2016

Cancellation of any Outdoor Education, PE and Sport course must be sent
by e-mail to claire.bishop@hants.gov.uk, or by phone to 01962 876214.
Cancellation of any DofE course must be made in writing to the County
DofE office, or by e-mail to dofe@hants.gov.uk.
Travel costs
The course costs do not cover travel unless they are stated as an integral part of the
course, eg pick up and minibus travel to Wales for specialist courses.
Travel costs are the responsibility either of the individual or their school, college or youth
group, etc. Applicants should negotiate this expenditure in advance with their line
managers. Wherever possible, courses will be arranged locally to minimise travel costs.
Certificates

Courses leading to a governing body award will be certificated by that national
body.

Courses that lead to a Local Authority ‘letter of recognition’ regarding leader
competence will have their certificate awarded by the County Inspector : Outdoor
Education or the DofE Manager.

Training courses that do not have either of these will be provided with an
attendance certificate, where appropriate.
Designing your own training
Should there be a training requirement that does not appear to have been met, please
contact the Outdoor Education, PE and Sport Service direct on 01962 876214.
Insurance
The majority of course participants will be covered by their department’s insurance, for
example if they work for the Children’s Services Department in Hampshire County
Council, Portsmouth City Council or Southampton City Council. However the onus is
on the individual to satisfy themselves that their cover meets their own needs. If in
doubt, please contact the Outdoor Education, PE and Sport Service direct on 01962
876214.
Outdoor/Courses/Course administration – booking fees and conditions
Updated: 20 January 2011 (CW)
Still current at: 17 February 2016