Facilities Services: Policy for Requesting Painting
1. SERVICE CLASSIFICATIONS
Facilities Services provides painting services for the UWT campus. The services are
classified in two ways: chargeable and non-chargeable.
Non-chargeable Services.

Use of standard color paint (Parker Paint Velvacolor # 5910W) this standard
color paint will be used to repaint surfaces on a rotating basis as budget
allows. This service is provided without charge to UWT program or
departmental budgets and includes offices repainted as needed, before new
faculty or staff moves in.
Chargeable Services.


Unscheduled (out-of-cycle) painting
Use of accent wall with non standard colors
2. REQUESTING AND SCHEDULING OF SERVICES
Requests for all Painting should be submitted by e-mail to
facility@u.washington.edu. Each request must include the following information:






Request date
Description of painting requested
Building, location and/or room number
Requesting department and campus mailbox number
Required date and time that services must be completed (if applicable) with a
brief explanation of reason for deadline.
Name, and telephone number and e-mail address of departmental contact
Classification and Scheduling. Within two (2) working days of receipt of a request
for services, Facilities Services will assign the request a work order number and make
a determination whether the services requested will be classified as chargeable or
non-chargeable.
Non-chargeable Services

When Facilities Services determines that the services requested are not
chargeable services, performance of the services will be scheduled as follows:

If the request specified a date/time by which the painting services are to be
completed, Facilities Services will schedule work to meet the requirement.
The department contact will be notified only if the services cannot be
performed by the deadline as requested.

If the request did not specify a date/time for completion, Facilities
Services will schedule the job in the order received. Normally, painting
services will be completed within 20 workdays of receipt of a request. The
Departmental contact will be notified of expected painting schedule and of
any delays.
Chargeable Services.

When Facilities Services determines that the painting services requested are
chargeable to the requesting department, and an accent color is requested the
department contact will be given a color wheel so the color can be selected.
Accent colors may be painted on one wall per room.

After picking a color, the departmental contact will be notified by e-mail and
provided with a work order number and an estimate of the cost of the services.
The estimates are non-binding and are intended to assist the department in
determining whether they want to authorize Facilities Services to proceed with
performance.

If the department desires to have the work order executed, the following
information must be transmitted via return e-mail to Facilities Services within
ten (10) working days after receipt of the estimate:
 specific authorization to schedule and perform the services
 a budget number to be charged

If a department moves to another location the department will be
charged to restore accent wall to the standard color, unless the
department moving into the space desires to retain the accent color.

If the department determines that they do not want to proceed with
performance of the work order. The Departmental Contact should call or email Facilities to have Work Order Cancelled.

When the service is performed, departments will be billed the actual cost of
performing the services (see section 3).

If the department disputes the determination that the services are
chargeable, they should contact the Facilities Services Manager via
telephone (2-5700) or e-mail.
3. BILLING FOR CHARGEABLE SERVICES.

Work orders for chargeable services will be billed via Cost Transfer Invoice
(CTI) upon completion of the service. A copy of the CTI will be sent to the
requesting department, and the charge will appear in the Budget Activity
Report (BAR) with the work order number cited in the reference field 1 and
the CTI number cited in the reference field 2.

Labor charges will be billed using actual time necessary to complete the
service (rounded to the nearest one-half hour) times a pre-established hourly
rate. Materials will be billed at actual cost. The hourly rate for charging labor
will be proposed by the Manager, Facilities Services and approved by the
Director, Finance and Administration, at the beginning of each fiscal year.
The rate will be based on a computed composite average of the actual hourly
salary and benefit costs of personnel who perform and administer the services
provided.

Except for services provided to an external (non-university) user of university
facilities, no indirect costs would be assessed to work requests.
Inquiries. Inquiries about work orders in process should be made by phone (2-5700) or
e-mail to facility@u.washington.edu. The work order number will be required in order to
respond to any inquiry.