Housing Recovery and Reconstruction (HRRP)
(Jointly coordinated by UN Habitat and IOM)
Terms of Reference
For Market Study
Summary
Purpose
Conduct a market assessment study and monitor availability, prices and quality
of main building materials in the earthquake affected districts of Nepal
Location
14 districts of Nepal (at least 3 sites in each districts)
Duration
Approx. 4 months (renewable)
Start Date
18 January 2016
Reporting to
Marketing Logistic Specialist, HRRP
Cost
xxxxxx
Project Background and Context
The 7.8 magnitude earthquake on 25 April 2015 and the strong aftershock on 12 May 2015 that struck
the central and eastern regions of Nepal caused significant damage to private houses and public
infrastructure, including hospitals and schools. According to the Ministry of Home Affairs (MoHA), 8,856
people lost their lives, over 604,930 houses were destroyed and 288,856 houses were damaged. An
estimated 2,638 government buildings have been destroyed and 3,393 are partially damaged. 8,308
schools are affected, with close to 20,000 classrooms destroyed and some 11,000 severely damaged.
To respond to these devastating earthquakes, the Nepal Shelter Cluster was activated by MoUD
Government of Nepal (GON) and co-led by IFRC to coordinate the more than 120 agencies engaged in
shelter activities. In October 2015, with the aim of providing a forum to agencies that are intending to
engage in settlement and housing reconstruction the Recovery and Reconstruction Working Group
(RRWG), co-led by IOM and UN-Habitat and endorsed by GON, was established with the objective to
support and provide guidance to cluster members working in early recovery shelter interventions, to
coordinate with government authorities and relevant stakeholders in the development of recovery and
reconstruction policies and implementation strategies for the earthquake-affected areas. The Housing
Recovery and Reconstruction Platform (HRRP) will take over the functions of the RRWG from January
2016 with a focus on housing reconstruction.
Purpose of Assignment
As affected communities begin to rebuild their houses, construction activities will speed up when a
national programme to provide cash support and ancillary benefits is rolled out. This will lead to a surge
in the demand of building materials potentially leading to shortages and price rise. In addition
transportation requirements could have a significant impact on building costs in remote areas. In order
to respond to bottlenecks in the supply chain the Government of Nepal (GON) and partner organizations
(POs) supporting housing reconstruction need to be informed about the qualitative and quantitative
availability of building materials, transport and labour costs at district and sub-district level. This
requires the establishment of a regular and systematic market monitoring system.
To carry out this task HRRP (co-led by IOM and UNHABITAT) is seeking an organization with required
experience in conducting market surveys and in providing information on the existing situation of
construction materials, supply chain, and the bottlenecks in the materials, labour and services for
housing recovery and reconstruction in the earthquake affected districts.
Objectives of the Assignment
To conduct continuous market monitoring regarding availability of materials, its supply chain and regular
update on stocks available, vendor and producer mapping, price monitoring.
Specific Objectives

Finalise the monitoring methodology, including a list of building materials that must be
tracked

During the monitoring period:
o
Monitor price of the building materials
o
Assess the availability and quality of the building materials available on the market.
o
Assess the extent to which transportation cost impacts the price of building
materials
o

Monitor labour availability and costs (skilled and unskilled)
Provide timely monthly reports
Scope of the assignment
The contracted organization should be able to conduct monthly market assessment of the parameters
outlined in the objectives above and provide visual based timely reports. The output should also allow
real time comparison of data already collected.
The study and analysis thereof should also incorporate an understanding of local materials used for
housing with bamboo and timber to be mandatorily included. It is encouraged to look into the use of
building materials that may be different in rural and urban housing settings. Timely feedback and
monthly reporting must be done. Use of technology to collect information and support real time analysis
will be given preference. The team should also ensure awareness, refer to any other ongoing market
studies and factors that influence the specific objectives.
Rationale
While the Government publishes the rates of the building materials annually through the District
Development Committee, it is understood, given the context and dynamic market situation that the
actual rates tend to differ and may be subject to rapid changes.
This is particularly going to be the case in the following months, when reconstruction will eventually
start in full speed. This will most likely lead to a shortage of labour and building materials and to a
consequent increase in prices. In addition rural and remote communities may also be also be affected by
the high transportation costs. This may severely affect their capacity to rebuild their houses better and
safer.
Geographical Coverage
The market survey is expected to cover all fourteen districts most severely affected by the earthquake,
namely:
Gorkha,
Makwanpur,
Dhading,
Kathmandu/Lalitpur/Bhaktapur,
Nuwakot,
Rasuwa,
Sindupalchowk, Dolakha, Ramechhap/Okhaldunga, Sindhuli and Kavre.
Methodology
The methodology including details on how the data will be gathered , analysed and presented needs to
be mentioned in the technical proposal. The proposal is further expected to mention how the reliability
and validity of the data will be tested. Considering that the survey needs to assess both availability as
well as the quality of the available building materials, labour and transport facilities the survey needs to
integrate quantitative and qualitative methods.
In each district the survey is to be conducted in all district headquarters and at least two adjoining
town/market centres where the majority of the building materials are being stocked and purchased.
Accessibility is to be considered as a criteria for the selection of the markets to be surveyed, which
should include, in addition the District HQ, one remote and one more accessible site. An appropriate
sampling should be undertaken to reflect the actual situation. Where applicable and possible,
triangulation with other on-going monitoring should be undertaken.
Major Building Materials/transportation and labour costs to be monitored:
No.
Item
Retail price
1
Cement
bag (50kg)
2
Deformed Steel bars - 10-25mm
Kg
3
Bamboo
unit
4
CGI Sheets - standard
bundle
5
Burnt Bricks
unit
6
Timber
m3
7
Quarry Stone/ Rubble
m3
8
River Sand
m3
9
Aggregates - 10-20mm
m3
10
Galvanized welded wire mesh (WWM) - 13 G
m3
25mmx25mm / standard
11.
Nails
Kg
12.
J Hooks
Kg
13.
Material Transportation cost
Trip
14.
Labour cost ( skilled and unskilled)
Daily wages
Recruitment of consulting organization
The organization must have demonstrated expertise and capabilities in executing market studies and
monitoring tasks.
The applicants must prove to have qualified human resource and the ability to conduct such surveys in
remote areas, along with a strong technical background in data management systems. They must have
proven experience in working with technology for collecting information and producing visual reports
apart from using standard statistical tools.
Deliverables
Deliverables
Description
Timeline
(from
contract signing)
Inception Report
Report should include details of work schedule, Jan 22, 2016
key staff deployment, methodology etc.
Market Study
enumerator training and deployment
Market monitoring
Implement same study regularly with similar Feb 25, March 25,
question set
Monthly report
Jan 30, 2016
April 25, 2016
The document must contain detail of the survey Feb 29, March 30,
/ monitoring work undertaken with required April 25, 2016
info-graphics of key indicators with comparison
to historical dataset
Final Report
The document must include final overview of April 25, 2016
activities, review and perspectives, issues,
suggestion for improvement and sustainability
Application process
Applications should be submitted by January 11, 2016. The selection committee will review all
applications as they arrive. All applicants must meet the minimum requirements described above, those
unable to meet these requirements will not be considered. IOM is an equal opportunity employer. Each
application package should include the following:
-
An application letter addressing the selection criteria and how the firm’s/group’s previous
experience matches the requirements for conducting the market study/monitoring objectives. It
should further confirm the availability of the assessment team and the capacity to start with the
assignment immediately.
-
A brief on the proposed methodology, work plan and reporting system.
-
A budget with breakdowns of different costs involved.
-
A sample of recently similar assignments or systems links.
-
Updated CVs of all team members including relevant work experience and qualifications.
-
Technical and Financial proposal should be kept in separate envelopes, sealed and marked
accordingly. Both must be kept inside a single bigger envelope, sealed and “HRRP – Market
monitoring” clearly mentioned.
The proposals are to be submitted to:
IOM Procurement Unit
Address:
768/12 Thirbam Sadak
Baluwatar-5
P.O. Box: 25503
Kathmandu, Nepal
Phone: +977.1 442 62 50
Fax: +977.1 443 42 23
Email: iomnepal@iom.int
Preparation support
HRRP will provide all relevant information to the contracted organization to expedite the process. It will
provide support and facilitate to make necessary arrangements in the field to execute the monitoring
activities.
Coordination and communication
The designated person of the contracted organization with relevant persons of the Marketing Logistic
team of HRRP. Suman Shakya (suman.shakya@unhabitat.org.np), Marketing Logistic Specialist will make
overall coordination during the study / monitoring process.
Payment Schedule
Payment shall be made as follows after the acceptance of the proposal by HRRP.
Activity
Amount
First instalment 20% upon signature of the contract
xxx
Second instalment 30% upon submission of inception report
xxx
Third instalment 30% after submission and presentation on study findings xxx
after 2nd monitoring report
Final instalment 20% after submission of final report, and all remaining xxx
deliverables
Ownership
All information of the market assessment and monitoring will belong to HRRP ( co-led by IOM and
UNIHABITAT)