HUNTER REGIONAL COMMUNITY OPTIONS MEETING
HELD AT MAITLAND TOWN HALL
ON 16 NOVEMBER 2007
Meeting Opened: 10.20 am
Chairperson: Katherine (Maitland COPS)
Present:
Jo Parfoot(ADSSI), Stanley Phung (HIC), Kathy Watts (HIC), Kerrie Friend
(CCCMS) Helen Tuxworth (CCCMS), Jan Oliver (Port Stephens COPS),
Judith McLennan (Newcastle/Lake macquarie COPS), Ewa Korczynski
(Newcastle/Lake Macquarie COPS), Kelly Andriske (Social Work Uni
Placement Student, Great Lakes HACC Services), Jo Newman (Great Lakes
Manning COPS)
Apologies:
Carol (Kurri Kurri COPS), Janice Smith (ADSSI), Julie Pettit (Kurri Kurri
COPS), Vivian (NSW COPS Inc), Kath Hayes (CCCMS)
Thought for the day – Presented by Helen
“Yesterday is gone. Tomorrow has not yet come. We have only today. Let us
begin.” Mother Theresa
Previous Minutes:
Amendment to e-mail address.
Kath Hayes – incorrect spelling in last minutes
Compak trial - was not trial, home assessments as per guidelines
TAFe Course – reminder that numbers are needed by 30/11/07. Central
Coast and Northern Beaches are looking at workshop. Northern Beaches
TAFE also looking at providing course, minimum of 15. Helen to send off
information on above. Judith will send information received from Tamworth.
The final part of the minutes to be included in final document.
Moved: Jo Newman
Second: Ewa Korczysnki
State Committee Update
Kerrie provided update
Determination of schedule for next year by 6/12/07 with the view of reducing
Vivian’s travel time.
Meetings schedule for next year set:
Bi monthly second Friday of month –
8/2/08
11/4/08
13/6/08 – Nominations for Regional reps.
8/8/08 – Voting for regional reps.
10/10/08
12/10/08
Chair and minutes will be on rotation.
Constitution
Recommendations
Page 3 –
Page 4 –
Page 5 –
Page 6 –
Page 7 –
Page 8 –
Page 9 –
Page 10 –
Page 11 Page 12 Page 13 Page 14 -
Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 -
no comments
3.1.1 – Determination of the (Act). Name Act prior to referral to
it.
3.1.23 – Act needs to link to website of Act. Reference point
no comments
no comments
Register of Members – include contact person
no comment
no comment
6.1.3.6 – need clarification on membership. Is it organisation or
Individual?
no comment
6.3.3 – Bring to Executive Officers attention. Was there a reason
for a change from next meeting.
6.6 – include duties, timeframe and how long a person can fill
position (6 months?)
6.6.5 – what is reasonable cost
6.6. – The Board can determine when the Advisory Position is
required to attend meeting
6.7.4 – typo to be fixed (nominated)
Include in duties that reps. Also provide consultation to State
Board
no comments
no comments
no comments
no comments
no comments
no comments
no comments
no comments
no comments
no comments
no comments
A BIG CHEER FOR COMPLETION
Roles of Regional Reps.
Need to include Number each item
1. Refer to page 16 of Constitution, include consultation and comment
2. KPI – monitor that the summary is completed within 2 weeks after the
meeting.
3. KPI – are in accordance with the constitution
4. Summarise agenda points for minutes and distribute one week prior to
meeting
5. KPI - distribute calendar of meeting dates
6. KPI – duties – see Constitution (6.8.2)
7. KPI – timeframe – one week prior to regional meeting
8. No change
9. No change
10. KPI – Keep Executive Officer informed of any relevant developments
within the region
11. KPI – Copy of regional reps.
12. In accordance with 6.8.2 of Constitution
General Comment - all KPI’s should be timeframed.
ATSI –
1.
2.
3.
4.
5.
6.
7.
8.
no change
no change
no change
no change
no change
when requested
KPI – relevent developments
State Board
Documents – Moved;Ewa
Second: Stanley
General Business:
Agenda item for next meeting- After Constitution and Terms of Reference
have been discussed, the election of Regional Representatives process to be
sorted. Election process to be discussed at February meeting and finalised in
April. Working party including: Ewa, Kerrie, Jan, Jo, Stanley to formulate draft
and circulate by end of January 2008.
Terms of Reference to be finalised at next meeting.
Project Feedback – due to timeframe only essential items to be discussed.
Great Lakes have received first Compak referral.
Timeframes to be set for each meeting and agenda items prior to meeting.
Care Plans – working party including: Helen, Judith, Jo Parfoot, including
client goals and all evidence based.
The Region supports services to contact The Executive Officer for support in
gaining information.
Meeting timetable –
February, April – working parties feedback
June – election
Single Point of Access – information session on 23/11/07 at East Maitland
Bowling Club 10.30 – 12.30 pm
Agreed Comprehensive Assessment by COPS, ACAT in pilot area.
Ewa provided feedback – COPS referral from access point – timeframed
(3 days acceptance) 2 weeks to develop care plan. It is possible that COPS
may do assessment and hand back to Access Point for distribution for
relevant services.
Meeting closed: 1.10 pm