TURKEY INVOICING REQUIREMENTS FOR ON-TIME AND
ACCURATE PAYMENTS
- Vendor Manual Updated as of July 21, 2009
I. SENDING INVOICES
INVOICE MAILING ADDRESS:
To:
HP Front Office c/o Ibrahim Cansever
Procter & Gamble Tuketim Mallari A.S.
Gebze Organize Sanayi Bolgesi
Ihsan Dede Cad. 700 Sok.
41480 Gebze / Kocaeli TURKEY
Important Notes:
1. MAILING ADDRESS IS DIFFERENT FROM BILLING ADDRESS. Mailing address is where you should
send your invoices to. Billing address is the name of P&G legal entity and the address you should write
on your invoice, this can be found on the letterhead of your Purchase Order.
2. Please do not send the invoice together with the goods. Please send your invoices directly to HP Front
Office together with signed waybill/delivery note or approved service confirmation receipt form attached.
3. We request that you include “INVOICE” term on the front of the envelope.
II. INVOICE BILLING ENTITY AND ADDRESS
Please note that Procter & Gamble Turkey has two legal entities for which you could be supplying goods or
services. The related company is indicated on the letterhead of the Purchase Order. Please ensure the invoice is
issued to the correct Company. The invoice should be issued to one of the following companies as per the
Purchase Order:
Billing Entity and Address:
Procter & Gamble
Tüketim Malları Sanayi AŞ
Kosifler Is Merkezi
Serin Sokak. No: 9
Icerenkoy 34752
Istanbul
or
Tax Office Name & Number
Büyükmükellefler VD. 7330032509
Billing Entity and Address:
Procter & Gamble
Satış ve Dağıtım Ltd. Şti
Kosifler İs Merkezi
Serin Sokak No: 9
Icerenkoy 34752
Istanbul
Tax Office Name & Number
Anadolu Kurumlar VD. 7330270658
Billing Entity and Address:
Gillette Sanayi ve Ticaret Ltd. Sti.
Kosifler İs Merkezi
Serin Sokak No: 9
Icerenkoy 34752
Istanbul
Tax Office Name & Number
Büyükmükellefler VD. 3950856240
Important Notes:
1. Invoices dated prior to May 1, 2009 billed to Procter & Gamble Satış ve Dağıtım Ltd. Şti should still
bear the tax office name of Kozyatağı VD.
III. INVOICE REQUIREMENTS
Delivery of a “Perfect Invoice” is key to ensure timely payment. We require the following information on the
invoice:
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TURKEY INVOICING REQUIREMENTS FOR ON-TIME AND
ACCURATE PAYMENTS
- Vendor Manual Updated as of July 21, 2009
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Your Company Name and Address
Your Tax Office Name and Registration Number
Your Invoice Number and Date of Issuance
P&G Company Name and Address / Our Tax Office Name and Registration Number (P&G
Billing Entity)
Your Vendor No. within our Registration
Your Waybill or Delivery Note Number
Purchase Order Number (or Scheduling Agreement Number) including the 3 preceding
alphanumeric characters (ex. F7P-450123456)
PO Line Item Number
Our Product / Material Code (if applicable)
Description of Goods / Services
Unit Price of Goods / Services
Quantity of Goods / Services delivered and Unit of Measure (from Purchase Order)
Value of Goods / Services per line
VAT Rate and Value (if applicable)
Currency
Authorized Signature on the Invoice
Signed waybill or delivery note for goods and confirmed service receipt form for services (please
attach to invoice)
Service Receipt Form
18. P&G Purchase Requisitioner Name (if item was ordered without PO)
For easy reference, please see attached Sample Perfect Invoice and Sample PO showing where you
can get invoice details.
Sample Perfect
Invoice
Sample PO
Important Notes:
1. For invoices issued by local vendors in foreign currency, please ensure to write Turkish Lira
converted amounts as per local legal requirement. In order for us to determine the correct
currency and amount to be paid, please encircle or highlight the total amount in foreign
currency.
2. Deliveries should be carried out inline with the quantity indicated on the Purchase Order and invoices
should reflect the exact price indicated on the Purchase Order. Further, unit of measure (KG, ACT) to be
indicated on invoice must be as per the Purchase Order. The mismatch among invoice, waybill and
Purchase Order in terms of quantity or price will result in delay on payments.
3. Purchase Order number including the 3 preceding alphanumeric characters (G4P / GBP / F7P) must be
indicated on the invoice. The PO line item number must also be indicated in each of the invoice line
items.
4. If there will be more than one invoice billed for one single Purchase Order, PO number must be
indicated on all of them. If the invoice refers to a specific PO line item, line number should be indicated
on the invoice.
5. If there will be multiple Purchase Orders in one invoice, please ensure to indicate the PO number and
PO line item number for each invoice line item. If it is not possible to include such details directly on the
invoice, please fill up and attach Allocation Sheet to your invoice.
Allocation Sheet
6. Please DO NOT INCLUDE freight cost in invoice except when:
a. a special line item was created in PO for freight cost
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TURKEY INVOICING REQUIREMENTS FOR ON-TIME AND
ACCURATE PAYMENTS
- Vendor Manual Updated as of July 21, 2009
b. this is clearly specified in the agreement with P&G
IV. RETURNED INVOICES
Should any of the items listed in the above requirements be missing from your invoices, we will not be
able to proceed with the payment process. If there are missing or erroneous information included on the
invoice, we will return the invoice for re-issuance. Along with the returned invoices we will include a
feedback sheet which will explain what needs to be changed / corrected. Please note that the baseline date
for the returned invoice will be the date of receipt of the new/corrected invoice. Please also note that P&G
will bear no responsibility for payment delays caused by inaccurate or incomplete information on invoices.
V. BASELINE DATE
All payment terms are assumed to be pre-negotiated prior to the delivery of goods or services.
Suppliers should strictly adhere to the negotiated term with buyer and/ or contact person.
As a company policy, the reckoning date for counting payment terms (we call this the Baseline Date) is
the RECEIPT DATE OF A CORRECT INVOICE unless stated in the pre-negotiated agreement otherwise.
To illustrate:
Payment Terms
Invoice Date
Invoice Receipt Date
Payment Due Date
30 days
January 1
January 15
February 14
To illustrate: If initially issued invoice has a wrong billing address
Payment Terms
30 days
Invoice Date
January 1
1st Invoice Receipt Date
January 15
2nd Invoice Receipt Date – invoice
January 20
billing address corrected
Payment Due Date
February 19
VI. PAYMENT NOTIFICATION AND PAYMENT INQUIRIES
We will be sending you a notification of payments made to your fax / email address. In order to benefit
from this service it is important that you update your contact details with us.
If you have any questions related to payments, you may contact us at our hotline below. Our agents will
help you with your inquiries.
Supplier Payment Inquiry Service Hotline
acctspayabletr.im@pg.com
+90 262 648 43 16
VII. P&G SUPPLIER PORTAL
You can now view your purchase orders and invoice payment status online. To benefit from this service,
please sign up at http://pgsupplier.com/.
Signing up at above web address will only request for invoice payment status access. To request for PO
access, please submit below form to molagea.i@pg.com.
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TURKEY INVOICING REQUIREMENTS FOR ON-TIME AND
ACCURATE PAYMENTS
- Vendor Manual Updated as of July 21, 2009
Supplier Portal acces
form.doc
Please find navigation aid for P&G Supplier Portal in the attached file below. For general access and
invoice report related issues, please contact acctspayabletr.im@pg.com. For PO access issues, please contact
molagea.i@pg.com. For technical issues, please ensure to include screenshot of the error in your email.
VIII. SUPPLIER STATEMENT OF ACCOUNT RECONCILIATION
Based on recent Turkey government legislation, all companies need to report their transactions with
their suppliers/customers on a monthly basis. Foreign companies transacting with Turkey-based companies are
not exempted from this local requirement. In order to be able to report correct figures to the government, it is
necessary to perform supplier statement of account reconciliation every month. We will be sending a vendor
letter to request for your statement of account on a monthly basis. We need your support to respond
immediately. Should there be reconciliation findings that some of your invoices are not in our system, we will
contact you and request for certified true copy. We kindly request your company to submit certified true copies
on time upon our request in order to mitigate tax implications due to missing invoices. Lastly, once the account
reconciliation is complete, we need your sign-off on the actual reconciliation as well as the BA-BS forms to be
submitted to the government for reporting.
SOA Reconciliation Contact Information
celik.y@pg.com
ulusoy.b@pg.com
+90 262 648 41 90
+90 262 648 43 48
+90 262 648 42 70
+90 262 648 43 45
+90 262 648 43 50
IX. SUPPLIER DATA
For first time transactions without purchase order, please follow-up with your P&G purchase
requisitioner if your company is registered with Procter & Gamble Master Database. We can not process your
invoice unless you are a registered vendor.
If there are changes in your supplier information (ex. changes in address, bank account, etc), kindly
make sure that this is communicated to your P&G purchase requisitioner, supplier maintenance contact person
(abduraim.b@pg.com or molagea.i@pg.com) or to our supplier payment inquiry hotline
(acctspayabletr.im@pg.com) so that we can update our records. Please use the attached Supplier Form for
information update and submit to us in typewritten format, signed and printed on your company's letterhead.
Supplier EMEA Form
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