Deborah Grand Chapter
Order of Eastern Star
PRINCE HALL ADOPTED
COMMONWEALTH OF PENNSYLVANIA
"PROTOCOL GUIDELINES"
JANICE C. HARVEY, NO. 83
GRAND WORTHY MATRON
JOSEPH H. LEE, NO. 53
GRAND WORTHY PATRON
DR. MURPHY J. KELLER, III, NO. 20
MOST WORSHIPFUL GRAND MASTER
Revised October 2012
TABLE OF CONTENTS
PROTOCOL GUIDELINES
1.
DEFINITIONS
2.
HEADS OF THE PENNSYLVANIA PRINCE HALL FAMILY
3.
INTRODUCTIONS OF SUBORDINATE HEADS OF HOUSES
4.
ORDER OF EASTERN STAR - LINE OF MARCH
5.
SOCIAL FUNCTIONS
A
PRELIMINARY CONSIDERATIONS
B.
PRINTED MATERIALS NUMBERS 1-3
6.
SOCIAL FUNCTIONS
B.
PRINTED MATERIALS NUMBERS 4-5
C.
SEATING ARRANGEMENTS
6-A
7.
8.
CENTER LECTERN
SOCIAL FUNCTIONS
D.
THE COMMITTEE
E.
SALUTATIONS
F.
INTRODUCTIONS
NUMBER 1-10
SOCIAL FUNCTIONS
F.
INTRODUCTIONS
NUMBERS 11 and 12
9.
GENERAL PROTOCOL
A.
SALUTATIONS
B.
CALLING CARDS
10.
GENERAL PROTOCOL
C.
THE EASTERN STAR LOGO (GRAND AND SUBORDINATE)
D.
ADOPTION BY A LODGE
E.
CHAPTER CHURCH SERVICE
F.
HOT LINE
11.
GENERAL PROTOCOL
G.
DEATHS
H.
JOINT OBSERVATIONS
12.
SUBORDINATE CHAPTER FUND RAISING ACTIVITIES
13.
TICKETS - CHAPTER AND JOINT AFFAIRS
14.
SOUVENIR JOURNAL COVER
(CHAPTERS)
15.
SOUVENIR JOURNAL COVER
(JOINT AFFAIRS)
DEFINITIONS
PENNSYLVANIA PRINCE HALL FAMILY
A.
Social Protocol is defined as the rule of etiquette and ceremony, as applied to an
aggregate group, living and functioning in society, i.e. Freemasonry.
B.
GENERAL PROTOCOL is defined as procedures that are established as proper
and correct.
C.
Adopted is defined as, "to take into one's family, legally."
1.
Order of Eastern Star
D.
Affiliated is defined as, "associated or united as a member or branch to a larger body."
1.
Knights of Pythagoras
E.
Capitular is defined as, "of or pertaining to a Chapter, especially, to an
Ecclesiastical Chapter."
1.
3.
5.
7.
Holy Royal Arch
Knights Templar
Royal and Select Masters
PA Convent General USA
2.
4.
6.
Heroines of Jericho
Order of Cyrene
Ladies of the Circle of Perfection
F.
Concordant is defined as, "existing in concord, agreeing, harmonious or
friendly relations."
1. Ancient Accepted Scottish Rite
2. Order of Golden Circle
G.
Social Functions are prescribed to by Freemasonry, generally into various
categories, such as fund raising, recognition and awards, social enjoyment
and charity benefits, etc.
Suggested activities include: Banquets, Dinners Dances, Food Sales, curio
or Souvenir Sales, Bar-B-Ques and Teas.
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ORDER OF PROTOCOL
HEAD OF PA PRINCE HALL FAMILY
1.
KNIGHTS OF PYTHAGORAS……………………………………..Grand Master Knight
2.
ORDER OF THE GOLDEN CIRCLE………….……..........State Grand Loyal Lady Ruler
PA State Grand Assembly
3.
ANCIENT ACCEPTED SCOTTISH
RITE OF FREE MASONRY…………………………….…Illustrious Deputy of the Orient
4.
ORDER OF CYRENE ……………………………..…….Most Royal Grand Commandress
Most Royal Grand Court
Most Royal Grand Chief Engineer
5.
MASONIC KNIGHTS Templar………………………….Most Eminent Grand Commander
6.
LADIES OF THE CIRCLE OF PERFECTION…………..…...Royal Grand Perfect Matron
Esther Grand Court
Royal Grand Chief Advisor
7.
ROYAL & SELECT MASTERS …………………………………..…...Right Grand Thrice
Prince Hall Grand Council
Illustrious Master
8.
HEROINES OF JERICHO, INC. ……………………………..Most Ancient Grand Matron
Most Ancient Grand Court
Worthy Grand Joshua
9.
HOLY ROYAL ARCH MASONS ………………………Most Excellent Grand High Priest
Most Excellent Grand Chapter
10. ORDER OF EASTERN STAR ……………………………….………Grand Worthy Matron
Deborah Grand Chapter
Grand Worthy Patron
11. MOST WORSHIPFUL PRINCE……………………………Most Worshipful Grand Master
HALL GRAND LODGE
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PROTOCOL
INTRODUCTION OF SUBORDINATE BODY HEADS
MALE BODIES
FEMALE BODIES
1. PRINCE HALL MASONS
Worshipful Master __________
_________Lodge No. _____
Brother ___________________
1. ORDER OF EASTERN STAR
Worthy Matron ______________
________Chapter No. _________
Sister _______________________
Brother _____________________
2. CONSISTORY
_______Consistory No. ______
Commander - In Chief
Sublime Prince ______________
2. ORDER OF GOLDEN CIRCLE
Loyal Lady Ruler
_______Assembly No. _________
Loyal Lady __________________
3. KNIGHTS TEMPLAR
Eminent Commander
________Commandry No. _____
Sir Knight _____________________
3. COURT OF CYRENE
Royal Commandress___________
__________Court No. _________
Sister _______________________
Sir Knight ___________________
4. ROYAL & SELECT MASTERS
Thrice Illustrious Master
_________Council No._________
Companion Guardian __________
4. LADIES OF CIRCLE OF
PERFECTION
Royal Perfect Matron
___________Court No. __________
Royal Matron __________________
5. HOLY ROYAL ARCH MASONS
High Priest
_________Chapter No. _________
Companion ___________________
5. HEROINES OF JERICHO
Most Ancient Matron
___________Court No. __________
Heroine _______________________
Companion ____________________
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ORDER OF EASTERN STAR - ORDER OF PROTOCOL
Line of March
Grand Worthy Matron
Grand Worthy Patron
Grand Associate Matron
Grand Associate Patron
Grand Conductress
Grand Lecturer
Grand Associate Conductress
Grand Warder
Past Grand Worthy Matrons & Past Grand Worthy Patrons
Grand Treasurer
Grand Secretary
Grand Assistant Treasurer
Grand Assistant Secretary
Grand Trustees
Grand Emeritus
Grand Floor Appointees
District Deputy Grand Matrons
District Lecturers
Grand Chairpersons
Worthy Matrons
Worthy Patrons
Associate Matrons
Associate Patrons
Conductresses
Associate Conductresses
Past Worthy Matrons (No Past Worthy Patrons) NOTE: All male members of the OES will be in
Masonic dress but not included in the Line of
March. They will march with the Master Masons.
Sisters of Subordinate Chapters
For "Opening of Ranks," the order would be reversed.
For Processional at Festive Days, and Chapter/Lodge of Sorrow, the Line of March would
begin with the Grand Associate Matron and Grand Associate Patron. The Grand Worthy
Matron and GrandWorthy Patron shall be escorted in LAST.
EXCEPTION: When the Most Worshipful Grand Master or his representative is present, he
shall be LAST.
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ORDER OF EASTERN STAR
PROTOCOL FOR SOCIAL EVENTS
A.
Preliminary Considerations
1.
In arranging for Social Affairs, considerable thought and attention should
be given, if extending an invitation to the Grand Worthy Matron, Grand
Worthy Patron and/or the Most Worshipful Grand Master to be your guest.
Do not send tickets. Their reception and entertainment are your responsibility,
as well as the accommodations for their transportation, lodging and meals.
These expenses are to be borne by the Host Chapter.
2.
Whenever the Grand Worthy Matron, Grand Worthy Patron and/or Most
Worshipful Grand Master are to be invited, the Affairs Committee should
forward the request directly to those individuals at least 60 days prior to the
affair. It could only help if more advance notice were given.
3.
The letter of invitation should include as much information as possible, i.e.
suggested type of dress, time, date, location, directions, lodging availability
and date by which you would like to have a response. Do not say ‘If you are
in the area’.
B.
Printed Material
1.
At the bottom of the outside cover, the names should appear in this manner:
NAME
Chairperson
NAME
Co-Chairperson
NAME
Worthy Matron
NAME
Worthy Patron
NAME
Grand Worthy Matron
NAME
Grand Worthy Patron
FULL NAME
Most Worshipful Grand Master
2.
3.
On the Program, there is only one National Anthem, which is "The Star Spangled
Banner." Do NOT list the Negro National Anthem, only, if so desired, both may
be sung. The National Anthem, first and then "Lift Every Voice and Sing." It
must be listed as such.
On the program, under introduction of guests, a male must be listed to introduce
male dignitaries.
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4.
The Most Worshipful Grand Master's name and title, appearing on printed
material, should appear as:
FULL NAME
Most Worshipful Grand Master
Do Not include: Most Worshipful Prince Hall Grand Lodge.
5.
C.
NO ONE will make remarks after the Grand Master has spoken. Only the
Benediction shall be given.
SEATING ARRANGEMENTS
1.
2.
3.
4.
5.
6.
7.
8.
9.
The "Seat of Honor" shall be that seat which is NOT MORE THAN
THREE (3) seats from the podium, on the right facing the audience. This seat
is reserved for the Grand Worthy Matron, or her representative, when invited.
The "Seat of Honor" shall be that seat which is NOT MORE THAN THREE
(3) seats from the podium, on the left, facing the audience. This seat is reserved
for the Most Worshipful Grand Master, or his representative, when invited.
When other elected Grand Chapter Officers are present, they are to be seated,
optionally at the Head Table, according to rank, or at a Special Table near the
front.
When other Grand Lodge Officers accompany the Grand Master and this was
indicated before the affair, they are to be seated, optionally at the Head Table,
according to rank, or at a Special Table near the front.
The Worthy Matron should be seated in the first seat to the RIGHT of the
podium, facing the audience.
The Mistress/Master of Ceremonies should be seated in the first seat to the
LEFT of the podium, facing the audience.
The Chairperson of the affair should sit in the last seat to the LEFT of the
podium, facing the audience.
To facilitate the seating of the Head Table guests, as they are processed in,
a Hostess should be assigned to stand behind the chair where they are to sit as
each name is called.
Name cards should be PRINTED, by hand or computer, and placed at each
guest's table place.
-6-
D.
THE COMMITTEE
ALL printed materials must be checked and approved by your District Deputy
Grand Matron before going to print. When tickets and programs are printed, the
Worthy Matron must check ALL printed material against the copy approved by
The District Deputy Grand Matron to ensure it is correct. Any tickets or programs
with errors will be recalled by the District Deputy Grand Matron.
E.
SALUTATIONS
See GENERAL PROTOCOL PAGE 8
F.
INTRODUCTIONS
1. Introductions for the Prince Hall Family must be made in reverse order, i.e.
least ranking officer first.
2. It is not necessary to have introductions at Chapter of Sorrow.
3. Introductions should only be made ONCE. If they are made during the
procession to the Head Table, DO NOT repeat them.
4. Introductions should be limited to those at the Head Table. Exceptions:
Elected Heads of the Prince Hall Family and other dignitaries not necessarily
a part of the Masonic Family.
5. Acknowledgements or recognition may be made to groups of individuals;
however, these should be limited to a simplistic form.
6. During Chapter affairs where the public is invited, the presentation of gifts,
awards, love tokens, etc., for committee members are to be given in Chapter
Meeting. The giving of gifts to others, not associated with the purpose of
the event is not appropriate and should not be part of the program.
7. At no time, will the entire audience be raised for anyone other than the
Grand Master. When the Grand Worthy Matron is announced or introduced
only the members of this Order will be asked to rise.
8. The introduction of the Most Worshipful Grand Master, or his representative
must be made by the most qualified Grand Lodge Officer present. Providing
no one present fits the category, the Male Head of the hosting group will
make the introduction.
9. When introducing the Grand Worthy Matron, where the public may be in
attendance, the wording shall be used: Ladies and Gentlemen, the Grand
Worthy Matron of Deborah Grand Chapter, Order of Eastern Star, Prince
Hall Adopted, Commonwealth of Pennsylvania, Sister FULL NAME, will
All members of the Order please rise".
10. When introducing the Grand Worthy Matron's representative, under like
circumstances, this wording shall be used:
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"Ladies and Gentlemen, the representative of the Grand Worthy Matron,
TITLE, FULL NAME, will all members of the Order please rise".
11. When introducing the Grand Worthy Patron, where the public is in attendance, this wording shall be used: "Ladies and Gentlemen, the Grand
Worthy Patron of Deborah Grand Chapter, Order of Eastern Star, Prince
Hall Adopted, Commonwealth of Pennsylvania, Brother FULL NAME".
12. When introducing the Grand Worthy Patron's representative under like
circumstances, this wording shall be used:
"Ladies and Gentlemen, the representative of the Grand Worthy Patron,
TITLE, FULL NAME
-8-
GENERAL PROTOCOL
A.
SALUTATIONS
The Mistress or Master of Ceremonies shall give complete and full salutations,
which depending on the level of the affair, the invitees, and those present, should
include:
Worthy Matron, Worthy Patron
Grand Worthy Matron, Grand Worthy Patron, or their representative
Heads of Prince Hall Family (Festive Day Programs or Chapter of
Sorrow only)
Honoree(s), if any
Clergy
Most Worshipful Grand Master
*Complete salutations should be given by the Mistress/Master of Ceremonies,
all others should address the audience as "Ladies and Gentlemen, Good evening,
(the appropriate time of day)." Don't give the salutations………………
B.
CALLING CARDS
Calling cards are a very important part of the Formal Presentation Procedure.
All Grand Chapter Officers should have them, for their use, in making official
visitations:
Two cards should be given to the Sentinel.
The Sentinel shall hand the cards to the Warder.
The Warder shall announce to the Worthy Matron, the name and title of the
visitor.
The Warder shall give the cards to the Marshal
The Marshal shall give one (1) card to the Worthy Matron, and one (1) to
the Conductress.
The Conductress shall use her card to introduce the visitor.
The Worthy Matron shall use her card to greet the visitor.
In the event that the visitor doesn't have a calling card, the Warder should
have 3x5 cards.
-9-
C.
DEBORAH GRAND CHAPTER
D.
ADOPTION BY LODGE
1. The Lodge should first write a letter requesting the adoption.
2. The Letter shall be read at a regular Chapter meeting.
3. The Letter shall then be held over until the next regular
Chapter meeting.
4.
The pending matter should be included in the monthly
communication.
5.
The adoption shall be voted on at the next regular
meeting.
6.
The manner of voting shall be a motion, a second, and
a majority.
E.
CHAPTER CHURCH SERVICE
1. Special Dispensation is necessary, if you wish to attend in
O.E.S. Regalia.
2. When requesting Dispensation, state the date, place and time
of service.
3. If Dispensation is granted, the Worthy Matron and Officers
may wear sashes.
4. If there is a procession, be sure to follow the correct Line
of March.
5. To enlarge your attendance, it would be good to invite other
Chapters and your Brother Lodge to the Service.
F.
HOT LINE
1. Hot Line should be established to be used in emergencies and
other urgent situations.
2. Use dependable Officers and Members.
3. Have each person responsible for calling a specific number
of members.
4. Have an updated Chapter Roster. Give a copy to each member
of the Committee and to every member of the Chapter if possible.
-10-
SUBORDINATE CHAPTER
G.
DEATHS
When there is a death of a member of your Chapter, these are the
procedures to follow:
1.
The Worthy Matron and/or Secretary should be notified immediately.
2.
The Worthy Patron shall be notified who will, in turn, notify the
District Lecturer.
3.
The Worthy Matron, with the Worthy Patron (if possible) should visit
the family as soon as possible.
4.
Comply with the family's wishes regarding the O.E.S. Service.
DO NOT insist on a Service.
5.
If O.E.S. Services is REQUESTED, the Worthy Patron shall check with
the Church Pastor for permission.
6.
If permission is granted, the Worthy Patron should visit the church
to check area for Service, also means of entrance and exit.
7.
Once arrangements have been made, the Worthy Matron or, Secretary,
shall notify Hot Line Chairperson, giving date of death, date, place and
time of Service.
8.
The Worthy Patron shall notify Burial Team, giving same information
as in No. 7.
9.
The Worthy Matron shall direct the Secretary to prepare a Resolution
Resolution should include date deceased joined, term of service, work
done for the good of the Chapter and the Order.
10.
If any problems arise, the Worthy Patron shall contact the District
Lecturer.
SERVICE FOR A BROTHER
11.
The regular Eastern Star funeral CANNOT be performed for a Male
Member. A Memorial Service may be given prior to any Masonic service.
(DGC Ritual p. 321)
H.
JOINT OBSERVATIONS
The following procedures are to be used during an assembly of Female
Members of the O.E.S. and Master Masons.
1.
On Esther Day and at Chapter of Sorrow, the Master Masons are the
guests, and are to be conducted into the Observance Area, prior to the
entrance of the Sisters.
2.
At the Chapter of Sorrow, where we have a Ritualistic Team, the Most
Worshipful Grand Master, or his representative shall be conducted in,
immediately proceeding the Team.
3.
At the conclusion of the program, the Grand Master, or his
representative will, under escort, be the FIRST to leave.
-11-
SUBORDINATE CHAPTER FUND RAISING ACTIVITIES
Fund raising affairs and/or functions sponsored by a Subordinate Chapter using the name of
Deborah Grand Chapter, the following applies:
Any activity where a subordinate Chapter such as Banquets, Dinner Dances,
Testimonials, Church Functions, Teas, Fashion Shows and Luncheons, no
ALCOHOLIC BEVERAGES shall be SERVED during the program. The Libation
station must be closed from the beginning of the program until the end.
All other activities such as Cabarets, Disco's, Private Clubs etc, must be
given in the name of a Social Club or Group.
If and when there is doubt as to the classification of the Function/Affair, contact
the District Deputy Grand Matron.
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S A MP L E T I C K E T
SUBORDINATE CHAPTER
50TH
ANNIVERSARY
Sponsored By
BANQUET
CHRISTIAN CHAPTER NO. 929
ORDER OF EASTERN STAR
PRINCE HALL ADOPTED
COMMONWEALTH OF PENNSYLVANIA
Honoring
NAME, PAST WORTHY MATRON
ON
Friday, February 28, 20__
MASONIC BANQUET HALL
4301 N. Broad Street - Meadville, Pennsylvsnia
7:30 p.m. - Donation $30.00
NAME, Chairperson
NAME
Worthy Matron
NAME
Grand Worthy Matron
NAME
Worthy Patron
NAME
Grand Worthy Patron
NAME
Most Worshipful Grand Master
-----------------------------------------------------------------------------------------------------------------------------------------------------------JOINT AFFAIRS
SECOND ANNUAL BANQUET
Sponsored By
AND
THE FIFTEENTH MASONIC DISTRICT
THE FIFTEENTH OES DISTRICT
MOST WORSHIPFUL PRINCE HALL GRAND LODGE
DEBORAH GRAND CHAPTER, OES, PHA
COMMONWEALTH OF PENNSYLVANIA
HONOREES
NAME
NAME
PAST MASTER , NO. 205
PAST WORTHY MATRON, NO. 929
Saturday, February 28, 20__
MASONIC HOTEL
4301 North Broad Street - Ideal, Pennsylvania
6:30 P.M. - Donation $35.00
NAME, Chairperson
NAME, Chairperson
NAME
Worshipful District Deputy Grand Master
NAME
Grand Worthy Matron
NAME
Distric Deputy Grand Matron
NAME
MOST WORSHIPFUL GRAND MASTER
-13-
NAME
Grand Worthy Patron
SAMPLE SOUVENIR JOURNAL COVER
SUBORDINATE CHAPTER
FIFTEENTH
ANNIVERSARY
BANQUET
Sponsored By
CHRISTIAN CHAPTER NO. 929
OF
DEBORAH GRAND CHAPTER
ORDER OF EASTERN STAR
PRINCE HALL ADOPTED
COMMONWEALTH OF PENNSYLVANIA
HONOREE
NAME
PAST WORTHY MATRON
Friday, February 28, 20___
MASONIC BANQUET HALL
4301 North Broad Street
Meadville, Pennsylvania 88888
NAME
CHAIRPERSON
NAME
WORTHY MATRON
NAME
WORTHY PATRON
NAME
GRAND WORTHY MATRON
NAME
GRAND WORTHY PATRON
NAME
MOST WORSHIPFUL GRAND MASTER
-14-
SAMPLE SOUVENIR JOURNAL COVER
JOINT AFFAIR
SECOND
ANNUAL
BANQUET
Sponsored By
THE FIFTEENTH MASONIC DISTRICT
AND
OF THE
MOST WORSHIPFUL PRINCE HALL GRAND LODGE
AND
THE FIFTEENTH OES DISTRICT
DEBORAH GRAND CHAPTER, OES, PHA
COMMONWEALTH OF PENNSYLVANIA
HONOREES
NAME
PAST MASTER NO. 205
NAME
PAST WORTHY MATRON, NO. 929
Saturday, February 28, 20 ____
6:30 P.M.
MASONIC HOTEL
4301 North Broad Street
Ideal, Pennsylvania 11111
NAME
CHAIRPERSON
NAME
CHAIRPERSON
NAME
WORSHIPFUL DISTRICT DEPUTY GRAND MASTER
NAME
DISTRICT DEPUTY GRAND MATRON
NAME
GRAND WORTHY MATRON
NAME
GRAND WORTHY PATRON
NAME
MOST WORSHIPFUL GRAND MASTER
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