PARTICULAR SPECIFICATION FOR
MINOR ALTERATION AND CONVERSION WORKS OF <SCHOOL NAME>
1.
General
1.1 This is a lump sum Contract. The Works shall be executed completely to the entire extent,
dimensions, details and true intent of the drawings and Specification whether expressly shown or
mentioned or not.
The Tenderer’s prices for the Works shall be deemed to include the cost of employment of AP,
Insurance Coverage, all labour, material, scaffolding, protective measure to third parties and
nearby properties, cartage, plant, test, the giving of notices and payment of fees required to be
given or paid by any enactment or any regulation or by-law of all other things and matters
necessary for the proper carrying out and completion of the Works as specified. The Contractor
shall base on the requirements described in the Contract and the actual site situation to price the
unit rates. The Contractor shall be deemed to have taken account of all necessary costs of labour,
night works, materials, insurance, safety requirement, overheads and profits in the unit rates
entered.
Some record drawings of the sites are available in the School for inspection and reference by
appointment 3 days in advance. Also, record drawings may be obtained from the relevant
Government Departments (such as Buildings Department and Drainage Services Department) and
other utility companies at the Contractor’s own expense. However, it is possible that
modification/alteration works have been carried out from time to time since the issue of these
drawings and there is no guarantee on the accuracy of these drawings. Tenderers may visit sites to
check the accuracy of these record drawings if necessary and acquaint themselves with the site
conditions and constraints which may affect their proposal and hence the quotation price.
1.2
In the Schedule of Rates, the Tenderer has to fill in a realistic unit rates for all materials needed to
complete the works as specified. The lump sum price of each part of work shall be the sum of all
the items as stated in the Schedule of Rates for each part of work.
1.3
The electricity supply is 220V/380V(+ or - 6%), 1 phase/3 phases, 50Hz (+ or - 1%), A.C.
Temporary electricity and water are NOT available on Site. Make own arrangement for the
temporary supply and remove the temporary facilities after work completed. Carry out the daily
site cleaning and dispose all debris generated daily.
1.4
Provide working platform for installation and demolition works at high level.
1.5
All items to be disposed shall be removed from site immediately after dismantling and become the
property of the Contractor who shall give a due credit to the Employer and indicate in the Schedule of
Rates.
1.6
All equipment and material specified by the Tenderer shall comply in full with the Specification
2.
Drawings and Site Information Schedules
2.1
Tender drawings and Site Information Schedules are attached in the tender documents. The
Tender drawings and Site Information Schedules shall be read in conjunction with the
Specification. The Site Information Schedules and Tender drawings only indicate the general
requirements of Works. Take all particulars and dimensions during progress of the Works and
submit for the approval of the Employer’s Representative any drawings in details as may be found
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necessary for the completion of the Works. No extra claim shall be made in this respect. All
Tenderers are required to check all the dimensions and layout on site to complete the Contract
submission.
2.2
Produce complete record drawings (including layout drawings, schematic diagrams, installation
details, etc.) of the Works for ALL parts of the work for the approval and retention of the
Employer’s Representative. Collect the necessary information himself for the production of these
drawings. Provide all drawings to show their works and the drawing list shall be submitted to the
approval of the Employer’s Representative within 2 weeks after issue of Service Order. Approval
by the Employer’s Representative of any modification work or drawings shall not relieve the
Contractor from his obligation or liabilities under this Contract. Before work completion, display
a clear stencil drawn coloured schematic diagram showing all the record drawings in glass frames
in a position directed by the Employer’s Representative. The dimensions of the diagram shall be
standard A3 size (420mm x 590mm) and in Landscape orientation.
2.3
The Contractor shall verify that the provisions and requirements stated in the Contract document
matched with each other within 3 days after the issue of Service Order. The Site Information
Schedules, Drawings and the Specification are mutually explanatory and complete, but Works
called for on the Site Information Schedules even if not specified in this Specification and
Drawings shall be fully executed by the Contractor. Shall any portion of the Works, which
reasonably and obviously would be inferred as necessary for the completion, safe and satisfactory
operation of the works as a whole, but not specified or explicitly described in the Specification,
Drawings and/or Site Information Schedules, the Contractor notwithstanding such omission shall
provide and execute the particular portion of the Works as part of the Contract and notify the
Employer’s Representative before that section or portion of Works is carried out. In case of any
discrepancy of requirements between the Site Information Schedules, Drawings and the
Specification, the Employer’s Representative or his representative shall decide which requirements
shall prevail and no claim extra shall be made in this respect.
2.4
The Contractor shall submit their Materials/Equipment offer for the Contract for the Employer’s
Representative’s approval within one week after the issue of the Service Order based on the
Materials Schedule submitted during the Tender Stage. Selection of materials and equipment shall
be in full compliance with this Particular Specification and the approval from the Employer’s
Representative for the equipment/materials submission does not release the Contractor’s
responsibility in this respect.
2.5
Whilst the Employer intends to provide as accurate information as possible, it is the Contractor’s
responsibility under this Contract to check the exact works requirements on Site in order to ensure
any latest amendments not indicated in the Drawings are included in the Works. For any other
item that the Tenderer considers necessary for the completion, safe and satisfactory operation of
the Works, itemize such work with prices in the Schedule of Rates.
2.6
The Contractor shall conduct sufficient site investigation and document review of all existing civil,
structural, architectural and other services provisions for the preparation of shop drawings for
approval and ensure that all his services are properly planned and coordinated without any conflict
with other trades and existing building operation. It is the intent of the Site Information Schedules,
Drawings and Specification to provide a complete workable system ready for the School’s
operation. The Contractor shall at his own cost to provide any item not specifically shown on the
Site Information Schedule or called for in the Specification, but normally required and necessary
to conform to the intent.
2.7 The Contractor shall provide 3 copies of signed commissioning and testing report, as-fitted
Drawings and O&M manuals within one month after the completion of the Contract work. The
Contractor shall also provide 1 soft-copy of the reports and drawings (in standard PC format,
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i.e. .doc format for reports and manuals, pdf or dwg format for drawings and stored in CDRecordables).
3.
Program of Works
3.1
Space for storage may be available on the Sites and is subject to the agreement by the School;
program the delivery of materials and equipment to suit the site conditions in order to avoid
delivering the equipment to Site prematurely. Arrange the delivery and manufacturing of materials
and equipment to cope with the approved program such that they arrive at Sites after all necessary
submissions completed, structural suitability ascertained and the consent of the School to start
work obtained. Any storage and transportation charges incurred due to early or partial shipment of
the equipment shall be borne by the Contractor. Arrange for the daily supply of the necessary
materials, equipment etc. for the carrying out of the works and for the removal of all surplus or
dismantled material etc. at the end of each working day.
3.2
Note that the materials and equipment shall be delivered to site and the whole installation works
shall be completed within period as stated in the Service Order. Prepare to perform night work to
ensure completion of all aspects of work according to the above mentioned period. The cost of the
night work required shall be allowed in the Contract sum. Obtain approval from Environment
Protection Department (EPD) to carry out the said night work as required. Take all these
requirements into account when preparing the Tender.
3.3
Within seven days of issue of Service Order, submit a detailed work program, key dates of
submissions to the Building Authority (BA), expected BA approval dates, delivery proposal showing
the full details and all details showing the builder's work, electrical and mechanical installation work
etc. Submit all detail Drawings in full for Employer’s Representative's approval prior to actual site
work, equipment fabrication and installation. Provide revised program, co-ordinating shop drawings,
amendment drawings etc. as required by the Employer’s Representative from time to time during the
progress of work. Update the program and delivery schedule from time to time to reflect the site
condition and approval status of the submissions. Do not interrupt the normal operation of the School,
unless otherwise agreed by the Employer’s Representative.
4.
Restrictions and Working Conditions on Site
4.1
Follow all the instructions given from time to time by the Employer’s Representative regarding
any security measures, schedule and conditions of works in the Site. The Works shall be carried
out in such a manner as to cause minimum disruption to the existing activities.
4.2
Workers are not allowed to stay on Site outside the normal working hours or any other time
specified by the Employer’s Representative. The Contractor shall be co-operative so that the
works carried out under this Quotation Contract shall not affect the smooth operation of the
occupant or cause unacceptable nuisance and inconvenience to the staff of the School. The
Contractor is required to keep all affected areas free from debris within the building and the Site
after completion of each day’s work. The Contractor shall remove all rubbish, debris, cement
slurry, staining and the like, and clean the areas by sweeping and flushing with water as necessary
so that the Site is kept constantly clean and tidy. The Contractor shall be responsible for ensuring
that no debris is deposited on public or private rights of way as a result of the Works, including
any deposits arising from the movement of plant and vehicles.
4.3
Ensure that the noise emitted during the working period complies with the requirements stipulated
by EPD. Submit details of his staff who will be working on Site to the Employer’s Representative
for approval. Any staff of the Contractor not on the list will be considered as trespassers and shall
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not be allowed to work on Site. Provide staff identification card for each member of his staff who
shall carry it when working on Site. Such identification card shall be approved by the Employer’s
Representative and bear the name and company seal of the Contractor and shall contain the
information including the personal name, photograph and rank.
4.4
For Works located in restricted areas, allow the expenses pertaining to the issue of special security
passes for works in these restricted areas. This will include provision of photographs, filling in of
forms or questionnaires, collection of passes from the issuing offices, etc. Apply for the security
passes in time. No extension of time will be given if there is any delay in obtaining these passes.
4.5
Ensure that staff employed for the works are in proper dressing and shall keep it clean and good
order. Allow in Tender for having manpower and other resources available to execute the Works.
5.
Site Safety
5.1
A Site Safety Plan is not required under this Contract. Enhance with priority accorded in all
activities connected with the Works, the safety and health of all persons on or adjacent to the Site
and to ensure that in particular all persons employed on the Works are appropriately trained for
their tasks with consideration given to safety and health issue.
5.2
The Contractor shall:
a.
Comply with all legislation of latest version relating to safety, environmental protection and
health;
b.
Keep himself informed of all relevant codes of practice published by the Hong Kong
Government of Special Administration Region (HKSAR Government) and by the
Occupational Safety and Health Council and comply with the provisions in the codes of
practice;
c.
Where appropriate, keep on the Site one set of the relevant safety and health legislation and
the documents entitled ” Guide to the Factories and Industrial Undertakings Ordinance
(Section 6A & 6B) - Know Your General Duties” and “Guide to the Construction Sites
(Safety) Regulations” published by the HKSAR Government together with a set of the
relevant codes of practice, guides to safety and health legislation, safety guides and safety
pamphlets published by the Employer and the Occupational Safety and Health Council. All
regulations and documents stipulated in sub-item (a) and the sub-items of this section shall
also be held in Chinese when the official translation of the documents is available alongside
those in the English language; and
d.
Keep a working stock of all statutory forms to be used in relation to the compliance of the
safety and health legislation.
5.3
The Contractor's site representative shall also be engaged in the performance of the obligations and
requirements of the Contract concerning safety and health. Instruct employees and any subcontractor of the Contractor, whether directly employed or not, to cease operations and take urgent
and appropriate action to make safe the Site and the Works and prevent unsafe working practices
or other infringements of statutory regulations. If for any reason (e.g. injury, resignation), the
Contractor's site representative cannot perform the duties, the Contractor's site representative shall
be replaced within a reasonable time, but in any case within 14 days.
5.4
The Employer’s Representative may give notice in writing to the Contractor for the removal and
replacement of the Contractor's site representative shall there be repeated breaches of the statutory
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regulations or other repeated disregard for the safety of any person on or adjacent the Site. Do not
employ or allow on the Site any employee or sub-contractor of the Contractor, who has repeatedly
breached safety requirements and has been dismissed from the Site for that reason. Notice of the
sanction of dismissal for breaches of the safety requirements shall be prominently displayed on the
Site.
6.
Statutory Requirements and Regulations
6.1
All Works (including testing and commissioning work) shall comply with the latest version of
current regulations and standards as listed in Annex I.
6.2
Submit to the statutory bodies and pay the cost of statutory submission, obtain of Record
Drawings, statutory inspections and certificates. All building works shall be carried out by
Registered General Building Contractors under the supervision of Authorized Person(s) under the
appropriate Register. All Electrical Works for this Contract shall be carried out by Registered
Electrical Workers (REWs) of the appropriate grades. Comply with all statutory obligations and
regulations and requirements together with any amendments made thereto as required by the
following bodies:
-
Fire Services Department (FSD);
Buildings Department (BD);
Water Supplies Department (WSD);
Environmental Protection Department (EPD);
Electrical and Mechanical Services Department (EMSD);
Education Bureau (EDB);
Utility Supply Companies;
Any other local authority having jurisdiction.
7.
Inspection, Commissioning and Testing
7.1
Submit testing and commissioning program together with proposed test forms for all installation
two weeks before the work to be carried out.
7.2
Carry out all necessary Commissioning and Testing procedures including factory tests at
manufacturers’ places, site tests during construction and commissioning, and acceptance tests as
specified in the General Specifications listed in Annex I of this specification, and as necessary for
the safe, reliable and satisfactory operation of the system and equipment installed.
7.3
Take over the existing works (including but not limited to the existing lock system, electrical
and mechanical system and building finishes) for the alteration dismantle, modification and
removal of existing work. Any defects shall be recorded and reported to the Employer’s
Representative, or otherwise, any defects which are found after the Contractor has taken over the
existing work shall deem to be the full responsibility of the Contractor. Provide facilities for all
tests and adjustments after installation and shall bear all the cost incurred in Commissioning and
Testing. All testing standards and procedures shall be submitted one month after the issue of
Service Orders.
8.
Fault Attendance and Maintenance Services during Maintenance Period
The duration of Maintenance Period shall be <XX (normally 6)> months after the completion of
the Service Order. All the above-mentioned periods are calendar days including Sundays and
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Public Holidays. During the normal working hour, seven days a week, including statutory holidays,
the Contractor's staff shall arrive at the site within 2 hours after they have received the fault
reported from the Employer, the Employer’s Representative or the representative of the occupant.
The Contractor’s staff shall be responsible for identifying and rectifying the fault. If the
Contractor's staff are not able to rectify the fault or are lack of knowledge of the broken-down
work, the Employer’s Representative or his representative shall has the right to remove the
Contractor’s staff from duties and the Contractor shall send another competent staff within the
above time frame to attend and rectify the reported fault.
No replacements of plant or parts of plant shall be carried out at any time unless the Employer’s
Representative has previously been notified and has signified his agreement. The Maintenance
Period shall commence from the date of completion as stated in the certificate of completion to be
issued after satisfactory completion of commissioning and testing.
9.
Workmanship and Standard
The alteration work shall be designed and constructed to the satisfaction of School. The current
edition of General Specification for Building, Architectural Services Department shall be complied
with. Particular attention is drawn to the following sections:
Section 13 –Carpentry and Joinery;
Section 14 - Ironmongery and
Section 17 – Metalwork.
Section 19 - Plumbing and
Section 23 - Drainage.
The illumination level shall follow the recommendation by the Chartered Institution of Building
Services Engineer (CIBSE) Lighting Guides and the requirements listed in Annex I, whichever is
higher. T5 energy efficient fluorescent tubes with electronic ballasts shall be adopted for all
fluorescent luminaries.
10.
Insurance and Warranty
The manufacturer shall provide one-year warranty on the equipment installed including
replacement of all spare parts against design and manufacturing defects.
The Contractor shall secure a valid insurance policy to cover the liabilities under the Employees’
Compensation Ordinance (Chapter 282) and at common law for injuries or deaths sustained by
employees at work throughout the Contract period. The Contractor shall present the valid Notice
of Insurance and display it in the place of Employment.
The Contractor shall secure a valid insurance policy for Contractor All Risk (CAR) Insurance
throughout the Contract Period, and the Authorized Person employed by the Contractor shall
secure a valid insurance policy for Professional Indemnity Insurance (PII) throughout the whole
Contract Period. The original of the insurance policies shall be presented to the School for
inspection within 7 days after the issue of the Services Order.
11. Employment of Authorized Person
The Contractor shall employ an Authorized Person (AP) currently listed under the appropriate
Register of Authorized Person maintained by the Buildings Department. The duty of the AP shall
include, but not limited to the following,
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a. Give advice to the Employer and the Contractor to ensure that all the design and installation
work comply with the Buildings Ordinance;
b. Prepare and ensure all statutory submissions to be done in good time and in a standard
acceptable by the approval Authority including Building Authority and FSD etc.
c. Design and supervise all alteration work carried out on site to ensure that all working
procedures, all the temporary work and the workmanship of the completed work comply with
all relevant Regulations, Ordinances and design intent of the School in full.
d. Assist to obtain prior approval of plans and consent for commencement from the Building
Authority.
e. Supply to the Contractor a copy of plans approved by the Building Authority; a copy of
structural details prepared by the registered structural engineer and approved by the Building
Authority; and a copy of any supervision plan.
f. Payment of fees on submission of Plans (including revision plans) to the Building Authority.
g. Pay site visit on a weekly basis within the Contract Period to inspect the work carried out by
the Contractor. Submit an inspection report to the School within two days after the site visit.
The report shall alert the School possible delay in the work completion and highlight to the
School any divergence or deviation in a material way from approved plans; use of defective
materials ; absence of adequate precautionary measures; lack of supervision by the persons
responsible; departure from approved or agreed work sequence or procedures; inadequacy of
experience of workmen or plant operators for specially hazardous operations; non-compliance
with conditions imposed or orders issued by the Building Authority; and contravention of
provisions of the Buildings Ordinance or subsidiary legislation.
h. Obtain the Record Plans from the Buildings Department to carry out the design work and then
based on the Record Plans and the design intent of the School to prepare the design drawings
for the Contractor to carry out the work.
i. Supervise building works including the selection and application of building materials and to
certify compliance with relevant provisions of the Buildings Ordinance
j. Submit updated Record Plans to the Building Authority.
k. Submit, confirm and certify to the Building Authority that the application and performance of
building materials and products in compliance with the relevant provisions of the Buildings
Ordinance and Regulations
l.
Submit the Certificate of completion of building works to the Building Authority
12. Contract Drawings
The Tender Drawings listed below form part of the Contract and after award of the Contract become
the Contract Drawings. The Tender Drawings indicate the design intent of the School for the
captioned work in general. These drawings shall be read in conjunction with all other parts of the
Contract documents.
Drawing No.
<XXXX Rev. 0>
<XXXX Rev. 0>
<XXXX Rev. 0>
<XXXX Rev. 0>
<XXXX Rev. 0>
Title
<Legend and Site Layout Plan>
<Proposed Layout Plan for Construction of a Classroom at Covered
Playground>
<Proposed Layout Plan for Conversion of a Woodwork room into a Language
Laboratory>
<Proposed Layout Plan for Conversion of Staff Quarters into a Classroom>
<Proposed Layout Plan for Conversion of the Multi-purpose Room into two
Classrooms>
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13. Sites of Work
The sites of work for this Contract are
<The portion of the Covered Playground as indicated in the Drawings (Site A)>
<The existing D&T Room (Site B)>
<The existing Staff Quarters (Site C)>
<The existing Library (Site D)>
14. Detail Extent of Work
14.1 GENERAL
The Works comprise the provision of all services necessary for carrying out alteration work to
existing building in accordance with the design intent and requirements stated in the Contract
Document.
The Contractor shall employ an AP to check the proposal by school and carry out any necessary
design alteration work and submit the building plans to Buildings Department for approval. The AP
shall also assist school in supervising the work of the Contractor to meet the requirements and
ensure full compliance of the Laws of Hong Kong (including the Buildings Ordinance and
Education Ordinance) plus the design intent of the School as shown in the drawings and stated in
the Contract Document.
The alteration work shall be designed and constructed by the Contractor in such a way that future
maintenance costs are minimized and to a standard at least as high as that achieved in comparable
government-built facilities. Materials and workmanship for all external finishes and features that
form an integral part of the School shall be maintenance free, shall comply with all standards
indicated herein or as may be required by the School, and shall be compatible with the finishes and
features of other parts of the School.
All works shall be carried out in a manner consistent with good practice in Hong Kong and all
specifications and codes of practice relevant to building works in Hong Kong, and in particular the
specifications and standards listed in Annex I of this Specification, shall be complied with.
14.2 DESCRIPTION OF WORKS
The scope of works shall include, but not be limited to, the following items in accordance with the
specification and the drawing(s),
a.
b.
c.
d.
e.
Review the Record Plans and any relevant information of the building to design and
construct the required alteration work as specified to the satisfaction of the Employer’s
Representative;
Conduct liaison meetings with the occupants of the sites and submit proposal to the
Employer’s Representative for approval regarding the arrangement of possession of site,
protection to properties nearby, site security, power shut down, duration and extent of
temporary power supply;
Making necessary provision and conduct briefing sessions to the occupants of the sites for
the details of the approved work program and working sequence;
Conduct a survey and submit a survey report within 1 week after the issue of Service Order
on the existing conditions of the site and the areas nearby. The report shall include site
photo in digital format and identify in detail the defects of the existing property;
Submit a completion report endorsed by the AP showing the conditions of the completed
works 1 day before the completion of Contract. The format and content of the completion
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f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
report shall be correspond to the submitted survey report with all the updated conditions of
the property;
Submission of Design drawings and shop drawings showing the details of works to be
carried out to the Employer’s Representative for approval;
Make all necessary submission to the Building Authority in good time;
Obtain the necessary permit/consent/approval from the Building Authority before carrying
out the work;
Carry out building and Electrical & Mechanical Systems modification work in accordance
with the design intent detailed in the Contract Drawings, Site Information Schedules,
Particular Specification and other parts of the Contract Document;
Allow work to be carried out during night time or holidays as instructed by the Employer’s
Representative;
Carry out site cleaning work and remove all rubbish, surplus materials, tools and equipment
from the sites to the satisfaction of the Employer’s Representative;
Provision of as-fitted drawing, O&M manuals, recommended spare part list and C&T report;
Make good the existing architectural finishes for the parts altered by the Contractor to the
satisfaction of the Employer’s Representative;
Submission of detailed work programme, shop drawings, design calculations, offered
equipment/material catalogues & technical information and all other relevant information;
Handover the site to the Employer after completion of works and hand over the completed
works to the maintenance agent for maintenance.
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Annex I
SPECIFICATIONS AND STANDARDS
1.
2.
To ensure the quality of work, the following general specification, code of practice and guidelines
published by the Architectural Services Department and Electrical and Mechanical Services Department
shall be complied with:
(a)
General Specification for Building, Architectural Services Department.
(b)
General Specification for Electrical Installation in Government Buildings of The Hong Kong
Special Administrative Region, Building Services Branch, Architectural Services Department.
(c)
General Specification for Fire Service Installation in Government Buildings of The Hong Kong
Special Administrative Region, Building Services Branch, Architectural Services Department.
(d)
General Specification for Lift, Escalator and Passenger Conveyor Installation in Government
Buildings of The Hong Kong Special Administrative Region, Building Services Branch,
Architectural Services Department.
(e)
General Specification for Liquefied Petroleum Gas Installation in Government Buildings of The
Hong Kong Special Administrative Region, Building Services Branch, Architectural Services
Department.
(f)
General Specification for Air-Conditioning, Refrigeration, Ventilation and Central Monitoring
and Control System Installation in Government Buildings, Hong Kong, Building Services
Branch, Architectural Services Department.
(g)
Testing and Commissioning Procedures for respective Building Services Installations issued by
Building Services Branch, Architectural Services Department
To achieve energy efficiency of the installation, the following code of practice and guidelines published
by the Electrical and Mechanical Services Department shall be complied with:
(a)
Code of Practice for Energy Efficiency of Lighting Installations
(b)
Code of Practice for Energy Efficiency of Air Conditioning Installations
(c)
Code of Practice for Energy Efficiency of Electrical Installations
(d)
Code of Practice for Energy Efficiency of Lift and Escalator Installations
(e)
Guidelines on Energy Efficiency of Lighting Installations
(f)
Guidelines on Energy Efficiency of Air Conditioning Installations
(g)
Guidelines on Energy Efficiency of Electrical Installations
(h)
Guidelines on Energy Efficiency of Lift and Escalator Installations
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