Finance Office – Staff Induction Schedule
Step 1: Pre arrival
Action
Related guidance
Confirm date, time, location of arrival and send directions
Line Manager
Department Coordinator or other
appropriate person
http://www.bath.ac.uk/maps
Prepare work station
• Desk
• Chair
• Computer (with necessary software installed, e.g. SAMIS,
Business Objects, Agresso)
•
Phone and extension number
•
Basic stationery
•
Order any keys that need to be cut
Prepare induction schedule and materials
See Faculty Support Administrator
http://www.bath.ac.uk/bucs
Chris Holley Telecoms Manager http://www.bath.ac.uk/person/764
Line Manager and coworkers
•
A copy of this induction schedule
•
Map (getting to campus/department)
http://www.bath.ac.uk/maps
•
Who’s who – list of key contacts
See Finance Office web pages
• Dept Staff Handbook and/or list of links to key information
Let key colleagues and co-workers (academic and administrative) know
name and start date
Arrange meetings with key contacts (to be entered in the schedule
below)
Book place on ‘Introduction to the University of Bath’ training session
(add date below)
Date completed/comments
Line Manager
Line Manager
Line Manager
Arrange lunch with colleagues for day 1
Line Manager
Add to ‘Person Finder’
Line Manager
Arrange username and temporary password
Line Manager
Arrange access to relevant sections of U Drive
Line Manager
Arrange addition to relevant email lists
Step 2: Day 1 - Orientation
Line Manager
Action
Arrival (to be met by line manager)
Line Manager
Introductory meeting with line manager to cover:
Line Manager
Related guidance
Date completed/comments
•
Overview of the Finance Office
•
Hours of work/meal breaks/flexi time/annual leave
•
Sickness absence procedures
http://www.bath.ac.uk/hr/staff/holidaysandabsence/sickness.html
•
Probation/SDPR
http://www.bath.ac.uk/staff-development/appraisal/index.html
•
Induction programme
Submit P45 to HR
http://www.bath.ac.uk/hr/about/hrcontact.html
Introduction to key colleagues and co-workers
Line Manager
Personal workspace orientation and storage of personal belongings
Arrange Library card, BUCS username and password, MIS user
application (SAMIS/Agresso etc.) and parking permit
Co-workers
Arrange keys/passwords/access codes as appropriate
Oracle Calendar registration
Local safety rules and procedures, including:
• Location of fire alarms, emergency exits, fire extinguishers
and assembly points
•
Identities and locations of first aiders; first aid kit locations
•
Accident reporting procedures
http://www.bath.ac.uk/security
Co-workers
Dept Co-ordinator &
Co-workers
Co-workers
Dept Co-ordinator &
Co-workers
http://www.bath.ac.uk/security
http://www.bath.ac.uk/internal/safety
http://www.bath.ac.uk/internal/safety/1section_4-1-05a1index%20link.htm
Location of toilets and washing facilities
Location of kitchen facilities
http://www.bath.ac.uk/staffdevelopment/resources/induction/index.html
Attend ‘Introduction to University of Bath’ training session
Meet with line manager to review progress
Line Manager
Begin to book formal training sessions as agreed with line manager
Familiarisation with University Energy and Sustainability initiatives
(below):
Green impact
representative
http://www.bath.ac.uk/staff-development
•
Green Impact initiative
http://www.bath.ac.uk/estates/energy/greenimpact.shtml
•
Energy awareness slideshow
http://www.bigenergychallenge.org/slideshow/1.aspx
•
Locations of recycling stations
•
Meet with Green Impact rep (optional)
http://www.bath.ac.uk/estates/energy/greenimpact.shtml