Minutes of the LIANZA Otago/Southland Region Committee Meeting, held 3 :00pm
Thursday 24th October 2012, Dunningham Room, 4th Floor Dunedin Public
Libraries.
Present: Mark Hughes, Lorraine Johnston, Anne Buck, Linda Geddes, Lynda Hodge, Allison
Brown, Dene McDonald, Helen Brownlie
Apologies: Paul Barton, Philip van Zijl, Adele Hewlett (Moved Lorraine Johnston and carried).
Minutes of 19 September 2012 accepted with correction to John Timmins name. Moved Anne
Buck, seconded Lynda Hodge and carried.
Business arising from minutes 19th September 2012
 Anne followed up on link to sponsorship form on LIANZA website and sent it to
Catherine Barriga.
 Linda booked the Dunningham Room for next meeting.
 Committee members updated biography details and sent to Helen.
 Blog will be up in November.
 Lorraine invited Keith Scott to present at Open Lecture.
 Dene booked the laptop for 24 October.
 Lorraine organized for the lift to be opened 24October.
 Mark purchased vouchers for presenters.
 Philip notified Allison of optimum bar camp dates.
 Linda added Journal Club to standing agenda.
Correspondence:
 Marianne Foster offered to host the LA Day in Invercargill.
 Kathy Aloniu asked to present a careers development proposal at the next committee
meeting.
 Lorraine received the Southlib Meeting Schedule.
 Ongoing communication between Ali Smith (LIANZA) and Lorraine Johnston regarding
dates of Heather Lamond’s visit to the region in early 2013.
Financial Report:
September 2012: Opening Balance $2,662.10, Closing Balance $2,672.67 with
reimbursements to Mark Hughes and Allison Brown to be reflected next month.
Moved: Mark Hughes, seconded Helen Brownlie, carried.
Committee agreed to grant $500 towards Catherine Barriga's attendance at the Rare Books
School in Dunedin, Jan/Feb 2013.
Moved: Mark Hughes, seconded Anne Buck, carried.
Councilor’s Report:
 2013 National Year of Reading 'Word Up'
 27 November 2012 National Library reopening with new name.
 Working Groups set up by LIANZA have submitted preliminary findings - Future Skills,
Emerging Leaders, Brand Libraries, all with a view to encouraging membership and
extending professional development.
 The ‘Keep Libraries Free Campaign is in the news. The question was asked ‘What can
Otago/Southland do to build momentum?
 The Otago/Southland region will be asked to review LIANZA’s policy on the retention
of SIG/Regional records.
 Councillors now have a Job Description and are required to develop goals and
objectives each year.
 Palmerston North Conference attracted 400 delegates and the Keynote speakers were
well received.
 Next year’s conference is in Hamilton and in Auckland in 2014.
LIBROS
Action: Helen to publish a new issue tomorrow.
Action: Helen to ask LIANZA office to update Otago/Southland information on LIANZA
website
Anniversary Edition of LIBROS will be out in November.
Revisit Allocation of roles
 Social – Philip van Zijl, Anne Buck, Linda Geddes, Dene McDonald for DP events,
Allison Brown for DU events
 Communication –Anne Buck with Dene McDonald’s support
 Professional Development – Anne Buck, Lorraine Johnston who will also assign BOKS
to events/training
 Journal club: Helen Brownlie, Anne Buck
 LIBROS – Paul Barton assisting Helen Brownlie; Dene McDonald round up copy
Planning session
The following was agreed:
Jan/Feb 2013 - LA Day at Invercargill - invite Heather. Week of 11 or 18 Feb?
Action: Lynda to verify preferred date and provide suggestions for content.
Late Feb/early March 2013 - tour of DU
Action: Mark to coordinate with Donald
15 May 2013 - new technologies in our libraries - MINISIS, Enterprise, Omeka, mobile apps.
July 2013 – ‘Word up - hunker up with a book’. Pot luck tea, bring your best/favourite book.
Region wide
Aug 2013 - AGM - Stuart Strachan' s comparison report of heritage institutions in Dunedin
18 September 2013 - Committee/ weekend school Sep/ early Oct - books and wine at
Balclutha - talk to Vicki
Nov/Dec 2013 - weekend school - possibly in Dunedin
Upcoming Events
End of year function 15 November Dunningham Room
5.30 nibbles, play Haunted Love 5.45, 6.00pm view Half a Million Books, 7.00pm eat catered
food, 7.30 cut cake and speeches
Invitations -fellows, office holders, retired folk - no payment required. Action: Linda to
search for list of retired members from 2010 conference. Action: Linda to ask Casey to put
together.
Cake desirable from Frozen Direct. Action: Lorraine to ask Su if she will decorate cake
Social Planning Team: Anne, Linda, Dene, Allison
Advertising by early next week, RSVP by 12 November 2013
Eight of committee confirmed attendance to date
Action: Adele, Philip and Paul to confirm attendance
Action: Lorraine and Helen to give short speeches when cutting the cake.
Food $10 per head but free if from outside city boundaries or have received invites. Group to
spend no more than $15 per head with free drinks.
Action: Allison to do poster
Action: Helen to ensure it goes on website
Journal Club
Next one 1 Nov at Nova 7.30am entitled ‘Should libraries be quiet?’
Invercargill is also organizing breakfast meetings with copies of our articles.
Other Business
Action: Helen to update the latest membership details and send the spreadsheet to all
committee members
Meeting closed: 4.16pm
Next meeting: 22 November 4pm University Library, one of the Committee Rooms to be
confirmed