Inventory Management Plan Template
The Inventory Management Plan Template (IMP) will help you to coordinate and document the
decisions you make about your organization’s GHG inventory, which will enable you to keep all
information in one place and track decisions and changes over time. Managing your inventory
through an IMP will facilitate building your inventory in CRIS, provide an audit trail for your
verifier and create institutional memory within your organization.
This IMP is a template. Feel free to modify it to better meet your organization’s inventory
management needs. The italicized text in the sections below offers instruction and examples.
Please delete this text as you complete the IMP.
Last updated:
Organizational Information
Organization:
Address:
Technical contact:
Phone number:
Email address:
Organization description:
Reporting Boundaries & Annual Summary of GHG Reporting
Record pertinent data about each reporting year in this at-a-glance table. For more information
on each category, please see the associated chapter in the General Reporting Protocol (GRP).
Emissions
year (EY)
Reporter
type
(GRP Ch. 8)
e.g. 2013
transitional
GHGs
reported
(GRP Ch. 3)
CO2
Geographic
boundary
(GRP Ch. 2)
North America
Organizational
boundary
(GRP Ch. 4)
Operational
control
Operational
boundary
(GRP Ch. 5)
Scope 1 & 2
Total CO2e
emissions
400,000
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© 2014 The Climate Registry
Last updated: December, 2014
Questions? Call the helpline at 1-866-523-0764 ext. 3
The Green Team
Identify staff members who are/were involved in the GHG reporting and inventory management
process and provide their contact information.
Responsibility
Staff member
(name, phone number & email address)

Manage GHG reporting

Collect emissions data


Internally review and certify CRIS report
Manage contracts with consultants or the
verification body
Facilities and Associated Emissions
This section is designed to track all facilities and related pertinent information that fall within the
organizational boundaries of your GHG inventory.
Facility
e.g. Mobile
fleet
Address
100 N Spring
St., Los
Angeles, CA
90014
Percent
ownership /
control
100%
Emissions
scopes
Scope 1
Emissions
activities
Mobile
combustion
Emissions
sources
Toyota Prius
(x5)
Documentation
Fuel bills &
mileage records
Emissions Management and Reporting Methodologies
This section details the systems and methodologies you used to develop your organization’s
GHG inventory. Pertinent information includes:
 Rationale for chosen geographic, organizational & operational boundaries
 Methods for identifying GHG emissions sources & gathering data
 Registry protocols, methodologies, emissions factors & resources (e.g. CRIS) used to
calculate GHG emissions
 North American Industry Classification System (NAICS) codes
 Internal auditing procedures, including process, timeline and documentation of findings
 External auditing procedures, including process, timeline and documentation of findings
 Process for undergoing & implementing corrective action
 Systems & procedures used to track GHG emissions data (e.g. CRIS)
 Procedures for document management
 Integration of GHG data management with other management systems (i.e. ISO 14001:
EMS, ISO 9001: QMS, etc.)
© 2014 The Climate Registry
Last updated: December, 2014
Questions? Call the helpline at 1-866-523-0764 ext. 3
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Auditing
Internal Auditing
Describe quality assurance and internal auditing procedures, timelines, and documentation of
findings.
External Auditing
Describe the external audit (i.e. third-party verification) process and timeline.
Corrective Action
Describe the process for implementing and documenting corrective action for all internal and
external reviews.
Record Keeping
Review procedure for record-keeping and document retention.
Additional Information
Other useful information includes:
 How you determined your organization’s reporting boundaries
 Review of procedures for maintenance and calibration of measurement equipment (if
applicable)
 Resources used for scope 3 calculation guidance
Members reporting for two or more years should:
 Track changes over time in emission quantification methodologies
 Divulge process for tracking structural changes (e.g. acquisitions, divestitures,
outsourcing, etc.) and evaluating the necessity to update base year emissions
 Identify procedures for documenting updates to your base year emissions
© 2014 The Climate Registry
Last updated: December, 2014
Questions? Call the helpline at 1-866-523-0764 ext. 3
3