COUNTY OF KENNEBEC
TABLE OF
CONTENTS
FISCAL YEAR 2013
Contents
Budget Resolve
Public Hearing Schedule
Organizational Chart ................................................................................................................................................. III
County Officials ......................................................................................................................................................... IV
County Commissioners Districts ................................................................................................................................ V
Budget Committee Roster ........................................................................................................................................ VI
Budget Committee Caucus Report .......................................................................................................................... VII
Budget Process Summary ....................................................................................................................................... VIII
Tax Distribution Schedule ......................................................................................................................................... IX
General Fund.............................................................................................................................................................. 1
Debt............................................................................................................................................................................ 4
Agency Grants ............................................................................................................................................................ 5
Cooperative Extension ............................................................................................................................................... 6
Soil and Water Conservation ..................................................................................................................................... 7
Time and Tide............................................................................................................................................................. 9
Tourism .................................................................................................................................................................... 10
Contracted Services ................................................................................................................................................. 12
PERSONNEL .............................................................................................................................................................. 13
EMERGENCY MANAGEMENT ................................................................................................................................... 16
Departmental Budget .......................................................................................................................................... 18
Line Item Budget .................................................................................................................................................. 20
DISTICT ATTORNEY ................................................................................................................................................... 23
Departmental Budget .......................................................................................................................................... 25
Line Item Budget .................................................................................................................................................. 27
EXECUTIVE / COMMISSIONERS ................................................................................................................................ 31
Departmental Budget .......................................................................................................................................... 32
Line Item Budget .................................................................................................................................................. 34
INFORMATION TECHNOLOGY .................................................................................................................................. 36
Departmental Budget .......................................................................................................................................... 36
Line Item Budget .................................................................................................................................................. 38
4/12/2012
TABLE OF CONTENTS
i
COUNTY OF KENNEBEC
TABLE OF
CONTENTS
FISCAL YEAR 2013
TREASURER .............................................................................................................................................................. 40
Departmental Budget .......................................................................................................................................... 41
Line Item Budget .................................................................................................................................................. 42
FINANCE ................................................................................................................................................................... 43
Departmental Budget .......................................................................................................................................... 44
Line Item Budget .................................................................................................................................................. 46
FACILITIES DEPARTMENT ......................................................................................................................................... 48
Departmental Budget .......................................................................................................................................... 49
Line Item Budget .................................................................................................................................................. 51
REGISTRY OF DEEDS ................................................................................................................................................. 53
Departmental Budget .......................................................................................................................................... 55
Line Item Budget .................................................................................................................................................. 57
REGISTRY OF PROBATE / PROBATE COURT.............................................................................................................. 59
Departmental Budget .......................................................................................................................................... 60
Line Item Budget .................................................................................................................................................. 62
SHERIFF’S OFFICE ..................................................................................................................................................... 64
Departmental Budget .......................................................................................................................................... 65
Line Item Budget .................................................................................................................................................. 67
4/12/2012
TABLE OF CONTENTS
ii
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ORGANIZATIONAL CHART
Organizational Chart
CITIZENS OF KENNEBEC COUNTY
COUNTY COMMISSIONERS
3 ELECTED OFFICIALS
• County's Legislative Body
• Adopt Policy and Provide Oversight of all
• County Departments
County Budget
Committee
9 Elected and Appointed
COUNTY ADMINISTRATOR
REGISTRY OF DEEDS
•
•
•
Elected Registrar
8 Employees
Records Deeds, Leins, Mortgages
Preserves and Maintains vital public
records
Provides public access to records
DISTRICT ATTORNEY
•
•
•
•
•
•
4/12/2012
Elected
110 Employees
Oversees law enforcement.
Manages county jail and associated
programs.
Oversees PSAP / Regional
CommunicationCenter.
Maintains "w arrant" repository of
county law enforcement agencies.
TREASURER
REGISTRY OF PROBATE
Elected Registrar and Judge
7 Employees
Process w ills, estates, adoptions,
name changes and guardianships.
Preserves and Maintains vital public
records
EXECUTIVE
SHERIFF
Elected District Attorney serving
Kennebec and Somerset Counties
12 Employees
• Provide staff support to district
attorneys office.
• Prosecutes criminal, civil and traffic
cases.
•
•
•
Elected Treasurer
1 Part Time Employee
Issues the TAN
Collects County tax assessment
Oversees county fund deposits,
payables, revenues and annual
audit
•
•
•
•
•
•
Appointed County Administrator
5 Employees ( 3 f/t, 2 p/t)
Oversight of county operations
Prepare policy analysis and provide
implementation process
Manage human resources
Budget preparation and
management
Legislative advocacy
Management of Information
Services
•
•
•
ORGANIZATIONAL CHART
•
•
•
Appointed Department Head
4 Employees ( 2 f/t, 2 p/t)
Oversees county emergency
management operations
Builds relationships betw een local
industry, police and fire personnel
Build county w ide communication
netw ork
FACILITIES
FINANCE
Appointed Finance Director
3 Employees ( 1 ft / 2 pt )
Produces and maintains payroll
records
Manages Accounts Payable
Manages county funds and daily
accounting functions
EMERGENCY
MANAGEMENT
•
•
•
Appointed Department Head
3 Employees
Maintain, clean, repair and improve county
facilities.
Maintain grounds and snow removal.
Plan capital improvements for buildings and
grounds.
iii
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ELECTED AND APPOINTED OFFICIALS
Elected and Appointed Officials
Board of Commissioners
District 1
Beverly Daggett, Augusta
622-0971
District 2
Nancy Rines, Gardiner
622-0971
District 3
George Jabar II, Waterville
622-0971
Acting District Attorney
Alan Kelley, West Gardiner
623-1156
Judge of Probate
James Mitchell, Esq., Vassalboro
623-7559
Register of Deeds
Beverly Bustin-Hatheway, Hallowell
623-3455
Register of Probate
Kathleen Ayers, Manchester
623-7559
Sheriff
Randall Liberty, Benton
623-3614
Treasurer
Robert Crockett, Augusta
622-1362
County Administrator
Robert Devlin, Gardiner
622-0971
Asst. Administrator / Human Resources Director
Terry York, Fairfield
622-0971
Chief Deputy Sheriff
Everett B. Flannery Jr., Clinton
623-3614
Patrol Captain
Daniel Davies, Monmouth
623-3614
Deputy District Attorney
Alan Kelley, West Gardiner
623-1156
Deputy Registrar of Deeds
Beverly Gabriel, Augusta
623-3455
Deputy Register of Probate
Jane Cheney, Winslow
623-7559
Finance Director / Deputy Treasurer
Peter Dunn Jr., Augusta
622-1362
EMA Director
Richard Beausoleil, Augusta
623-8407
Facilities Manager
James Saucier, Belgrade
623-9293
Corrections Administrator
Marsha Alexander, Oakland
621-0166
Asst. Corrections Administrator
Ryan Reardon, Oakland
621-0166
Elected Officials
Appointed Officials
4/12/2012
ELECTED AND APPOINTED OFFICIALS
iv
COUNTY OF KENNEBEC
FISCAL YEAR 2013
COUNTY COMMISSIONERS DISTRICTS
County Commissioners Districts
Municipal Population
2010 Census Data
District One
Augusta
Chelsea
China
Pittston
Randolph
Sidney
Vassalboro
Windsor
19,136
2,721
4,328
2,666
1,772
4,208
4,340
2,575
41,746
District Two
Belgrade
Farmingdale
Fayette
Gardiner
Hallowell
Litchfield
Manchester
Monmouth
Mount Vernon
Readfield
Rome
Vienna
Wayne
West Gardiner
Winthrop
3,189
2,956
1,140
5,800
2,381
3,624
2,580
4,104
1,640
2,598
1,010
570
1,189
3,474
6,092
42,347
Albion
Benton
Clinton
Oakland
Waterville
Winslow
Unity Township
2,041
2,732
3,486
6,280
15,772
7,794
43
38,098
District
Three
County Total
4/12/2012
122,191
COUNTY COMMISSIONERS DISTRICTS
v
COUNTY OF KENNEBEC
FISCAL YEAR 2013
BUDGET COMMITTEE ROSTER
Budget Committee Roster
DISTRICT
DISTRICT
1
3
Michael Byron
53 Smith Street #7
Augusta, ME 04330
622-9934
E-mail; ironmike928@aol.com
Municipal office: Councilor, Augusta
3 year term, serve until start of 2016 budget
Ryan Liberty
1279 Clinton Ave.
Benton, ME 04901
629-7630
E-mail; ryan.liberty@irvingoil.com
Municipal Office: Selectman Town of Benton
3 year term until start of 2016 budget
Fill remainder of term
Paul MacDonald
445-3887
PO Box 64
China, ME 04358
E-mail; pdmac731@fairpoint.net
Municipal Office: Selectman, Town of China
Jeff Towne
P.O. Box 672
Clinton, ME 04927
E-mail; jptowne@twcbc.com
Municipal Office: Selectman Town of Clinton
3 year term until start of 2015 budget
Theresa Haskell
P.O. Box 179
N. Vassalboro, ME
E-mail; thaskell@windsor.maine.gov
Municipal office: Windsor Town Manager
3 year term until start of 2014 budget
Fill remainder of term
Peter Nielsen
465-7357
E-mail; pnielsen@oaklandmaine.com
Municipal Office: Oakland Town Manger
3 year term until start of 2015 budget
DISTRICT 2
Phil Hart
P.O. Box 142
So. Gardiner, ME 04359
582-1401
E-mail; buckshotph@roadrunner.com
Municipal Office; Gardiner City Councilor
3 year term, serve until start of 2016 budget
Clyde Dyar
P.O. Box 59
Mount Vernon ME 04352
293-6740 (H) 592-3700 © 238-9315 (W)
E-mail; clyde_dyar@yahoo.com
3 year term until start of 2014 budget
Municipal Office; Selectman t/o Mt. Vernon
Fill remainder of term
Kevin Cookson
P.O. Box 26
Winthrop, ME 04364
620-6784
E-mail; kcook435@gmail.com
Municipal Office; Winthrop Town Councilor
3 year term, serve until start of 2015 budget
4/12/2012
BUDGET COMMITTEE ROSTER
vi
COUNTY OF KENNEBEC
FISCAL YEAR 2013
BUDGET COMMITTEE CAUCUS REPORT
Budget Committee Caucus Report
March 16, 2012
DISTRICT
1
Date; February 29, 2012
Location: Augusta City Hall
Participating municipalities: Augusta
Committee Member: Mike Byron, August: Serve until start of 2016 budget
DISTRICT
2
Date; March 8, 2012
Location: Gardiner City Hall
Participating municipalities: Augusta, Monmouth
Committee Member: Phil Hart, Gardiner: Serve until start of 2016 budget
DISTRICT
3
Date; March 8, 2012
Location: Benton Town Office
Participating municipalities: Benton
Committee Member: Ryan Liberty, Benton: Serve until start of 2016 budget
4/12/2012
BUDGET COMMITTEE CAUCUS REPORT
vii
COUNTY OF KENNEBEC
FISCAL YEAR 2013
BUDGET PROCESS SUMMARY
Budget Process Summary
M.R.S.A. Title 30-A § 862, 863, 864
Summary: See Title 30-A for full text
§ 862 Kennebec County Budget Committee
1. MUNICIPAL REPRESENTATIVES
Prior to September 15th of each year the municipal officers in each district shall caucus and elect
members from the district…There must be three members from each district, two of whom are
municipal officers and one of whom may be a municipal officer as defined in section 2001.
Members serve three year terms
1-A. MEMBERSHIP LEGISLATIVE DELEGATION
A sub-committee of 6 members of the legislative delegation shall serve as non-voting members of the
budget committee. The sub-committee is appointed by the chair and must be ratified by a vote of the
legislative delegation.
§ 863 Budget Committee Organization
1. ORGANIZATION
The county commissioners shall direct the county clerk to call an organizational meeting no later than
60 days before the end of the fiscal year.
The committee shall:


Elect a chair
Adopt rules, procedures and bylaws
2. MEETINGS
The budget committee shall determine the time and location of the budget committee meetings. The
county clerk shall issue a public notice of a meeting no later than 7 days before the meeting is held.
§ 864 Budget Procedures
1. COMMISSIONER’S BUDGET
The commissioners shall submit an itemized budget to the budget committee… no later than 60 days
before the end of the fiscal year..
4/12/2012
BUDGET SUMMARY REPORT
viii
COUNTY OF KENNEBEC
FISCAL YEAR 2013
BUDGET PROCESS SUMMARY
2. BUDGET REVIEW PROCESS
The budget committee shall develop a proposed budget following review of the itemized budget
estimate prepared by the commissioners together with any supplementary material prepared by the
head of each county department. The budget committee may propose that the budget be increased,
decreased, altered or revised, provided that;


The budget committee enters into its minutes an explanation for any recommended
change…
The total estimated revenues equal the total estimated expenditures
3. PUBLIC HEARINGS
the budget committee shall hold at least two (2) proposed hearings, one in the northern part of the
county and one in the southern on the proposed budget before the end of the county’s fiscal year and
before submitting the budget to the commissioners. A ten day public notice must be given in a
newspaper of general circulation within the county.
3-A WRITTEN NOTIFICATION
Written notice and a copy of the proposed budget shall be mailed to the town clerks. The municipal
clerk shall notify the elected officials of the proposed budget.
4. APPROVAL
After the public hearings the budget committee shall adopt a final budget and shall submit it to the
commissioners for review not later than the end of the fiscal year. The commissionrs may not revise the
budget committee’s adopted budget except by unanimous vote of the county commissioners. If the
adopted budget is changed by the commissioners the budget committee may reject that change by a
2/3 vote of its membership. These actions are final and not subject to further action by either the
commissioners or budget committee.
4/12/2012
BUDGET SUMMARY REPORT
ix
COUNTY OF KENNEBEC
FISCAL YEAR 2013
EXPENDITURE SUMMARY
Expenditure Summary
4/12/2012
EXPENDITURE SUMMARY
1
COUNTY OF KENNEBEC
FISCAL YEAR 2013
EXPENDITURE SUMMARY
Expenditure summary: This presents a budget history and
FY 2013 department requests and recommendations.
Line items are included to represent all expenditures.
Detail is provided within the department budgets.
DEPARTMENT/DIVISION
1010
1015
1020
1025
1030
1035
1040
1050
1065
1070
1075
1095
4506
1090
4520
2040
2005
2045
1005
2050
2025
2075
0026
2080
4725
4/12/2012
FY 2011
ADOPTED
BUDGET
FY 2012
ADOPTED
BUDGET
EMERGENCY MGT. AGENCY
$119,774
$123,876
DISTRICT ATTORNEY
$569,205
$562,117
EXECUTIVE
$196,909
$206,867
TREASURER
$11,459
$11,368
FINANCE
$77,067
$85,402
INFORMATION TECHNOLOGY
$115,187
$121,403
FACILITIES
$269,273
$262,368
CORRECTIONS DIVISION
$5,588,343 $5,588,343
REGISTRY OF DEEDS
$361,016
$313,465
REGISTRY OF PROBATE
$306,445
$315,127
SHERIFF/LAW ENFORCEMENT
$1,483,200 $1,503,630
DEBT SERVICE
$336,575
$44,073
TAN EXPENSE
$15,000
$7,500
AUDIT
$10,000
$5,000
LEGAL
$10,000
$12,000
SALARY ADJUSTMENT
$14,031
$11,301
EXTENSION SERVICE
$35,107
$34,977
GRANTS
$7,500
$10,500
SUPERIOR COURT
$16,100
$16,100
INSURANCE (Risk/Workers Comp)
$115,500
$123,820
EMPLOYEE BENEFITS/Hlth,Retire
$890,080 $1,029,452
PROPERTY IMPROVEMENT
$85,000
$75,000
CAPITAL IMPROVEMENT
$60,000
$50,000
CONTINGENT
$30,000
$13,650
UNEMPLOYMENT INSURANCE
$5,000
$10,000
TOTAL $10,727,771 $10,537,339
FY 2013
FY 2013
FY 2013
BUDGET ADMIN/COMM PROPOSED
REQUEST
RECOMM.
BUDGET
$125,678
$550,263
$217,086
$11,529
$93,693
$122,905
$266,799
$5,588,343
$280,379
$307,110
$1,640,659
$16,668
$3,750
$6,000
$10,000
$20,000
$35,705
$10,500
$10,000
$143,000
$1,055,632
$60,000
$25,000
$0
$10,000
$10,610,699
EXPENDITURE SUMMARY
FY 2013
ADOPTED
BUDGET
$125,678
$125,678
$125,678
$550,263
$550,263
$550,263
$217,086
$217,086
$217,086
$11,529
$11,529
$11,529
$93,693
$93,693
$93,693
$122,905
$122,905
$122,905
$266,799
$266,799
$266,799
$5,588,343 $5,588,343 $5,588,343
$280,379
$280,379
$280,379
$307,110
$307,110
$307,110
$1,640,659 $1,640,659 $1,640,659
$16,668
$16,668
$16,668
$3,750
$3,750
$3,750
$6,000
$6,000
$6,000
$10,000
$10,000
$10,000
$20,000
$20,000
$20,000
$35,705
$35,705
$35,705
$10,500
$10,500
$10,500
$10,000
$10,000
$10,000
$143,000
$143,000
$143,000
$1,055,632 $1,055,632 $1,055,632
$60,000
$60,000
$60,000
$25,000
$25,000
$25,000
$0
$0
$0
$10,000
$10,000
$10,000
$10,610,699 $10,610,699 $10,610,699
2
COUNTY OF KENNEBEC
FISCAL YEAR 2013
NON-PROPERTY TAX REVENUE
Non-Property Tax Revenue
2011 Year
Budgeted
Department
2011 Year End
Estimate
2012 Estimated
Revenue
2013 Estimated
Revenue
Description of Revenue Source
Emergency Management Allocation
$
54,000.00 $
54,000.00 $
62,996.00 $
63,000.00 50 % match from MEMA
District Attorney
Discovery
County Supervision Fees
$
$
17,000.00 $
80,000.00 $
17,000.00 $
80,000.00 $
17,000.00 $
95,000.00 $
3,000.00 Discovery Account
95,000.00 County Supervision Fees
Treasurer
Rent
Investment
Misc
$
$
$
8,400.00 $
15,000.00 $
12,000.00 $
8,400.00
15,000.00 $
12,000.00 $
15,000.00 $
12,000.00 $
15,000.00 Interest earned on county accounts and investments
12,000.00 Fees for administering several grants / contracts
$
$
2,500.00 $
60,000.00 $
2,500.00 $
60,000.00 $
2,500.00 $
65,000.00 $
2,500.00
65,000.00 Revenue / Expense neutral
Surcharge Fees
DEEDS
Register of Deeds
$
950,000.00 $
950,000.00 $
900,000.00 $
750,000.00
PROBATE
Register of Probate
$
150,000.00 $
150,000.00 $
150,000.00 $
150,000.00
Total Revenues $
Transferred from Undesignated Surplus $
Total Revenues and Surplus $
1,348,900.00 $
150,000.00 $
1,498,900.00 $
1,348,900.00 $
150,000.00 $
1,498,900.00 $
1,319,496.00 $
180,000.00 $
1,499,496.00 $
1,155,500.00
150,000.00
1,305,500.00
Sheriff
Fuel Tax Reimbursement
Reports
Special Detail Revenue
Board of Prisoners
Jail Misc.
County Jail Prisoner Support and
Community Corrections Fund 34-A
MRSA 1210-A
Community Correction Program
Account 34-A MRSA 1210-A(5)
4/12/2012
NON PROPERTY TAX REVENUE
3
COUNTY OF KENNEBEC
FISCAL YEAR 2013
CONTRACTED SERVICES
Long Term Debt
4/12/2012
LONG TERM DEBT
4
COUNTY OF KENNEBEC
FISCAL YEAR 2013
AGENCY GRANTS
Agency Grants
The County participates in the funding of several local agencies
through a dedicated grant. Dedicated funding for the Cooperative Extension
is provided under provisions allowed in Statute
GRANTS
Acct. #
2005
2045
2045
2045
4/12/2012
Agency Grant Detail
FY 2011
Adopted
Budget
FY 2012
Adopted
Budget
FY 2013
Budget
Request
FY 2013
FY 2013
PROPOSED ADOPTED
Budget
Budget
Cooperative Extension
$35,107.00 $34,977.00 $35,705.00 $35,705.00 $35,705.00
Soil and Water
$4,800.00 $4,800.00
$9,200.00 $4,800.00
$4,800.00
Time and Tide
$2,700.00 $2,700.00
$3,625.00 $2,700.00
$2,700.00
KV Chamber of Commerce/Tourism
$3,000.00 $6,000.00
$3,000.00
$3,000.00
TOTAL $42,607.00 $45,477.00 $54,530.00 $46,205.00 $46,205.00
AGENCY GRANTS
5
COUNTY OF KENNEBEC
FISCAL YEAR 2013
COOPERATIVE EXTENSON
Cooperative Extension
Acct. 2005 Account Description
Acct. #
3000 PERSONNEL SERVICES
Wages and Salaries (FT)
FY11
Budget
Request
FY12
Budget
Request
FY13
Budget
Request
2012
2012
PROPOS
2012
MGR/COMM
ED
Adopted
RECOMM
Budget
Budget
INCREASE
% OF
/ DECREASE CHANGE
$ 21,757.00 $ 22,277.00 $ 22,405.00
$
128.00
0.06%
Total Personnal Services $ 21,757.00 $ 22,277.00 $ 22,405.00
$
128.00
0.06%
$
$
$
$
600.00
600.00
728.00
0
5.61%
4.72
2.08
OPERATIONS AND MAINTENANCE
4315 Telephone and Communication
5335 Office/Computer Supplies
TOTAL O&M
TOTAL DEPARTMENT
$ 2,650.00
$ 10,700.00
$ 13,350.00
$ 35,107.00
$ 2,000.00
$ 10,700.00
$ 12,700.00
$ 34,977.00
$ 2,000.00
$ 11,300.00
$ 13,300.00
$ 35,705.00
This request represents a 2.08 % increase in the overall budget compared to FY ’12. The request is
1.7% above the FY’11 budget.
Changes:


$128 (0.57%) Increase in Secretary pay due to increase in base pay with new employees.
$600 (5.61%) Increase in office/computer supplies to provide more funds to programs. This
change would return the program funds to 2008 levels.
Approximate value of in-kind contributions of space in the Hill House to the University of Maine
Cooperative Extension: $44,960.
4/12/2012
COOPERATIVE EXTENSION
6
COUNTY OF KENNEBEC
FISCAL YEAR 2013
SOIL AND WATER CONSERVATION
Soil and Water Conservation
4/12/2012
SOIL AND WATER CONSERVATION
7
COUNTY OF KENNEBEC
FISCAL YEAR 2013
4/12/2012
SOIL AND WATER CONSERVATION
SOIL AND WATER CONSERVATION
8
COUNTY OF KENNEBEC
FISCAL YEAR 2013
TIME AND TIDE
Time and Tide
4/12/2012
TIME AND TIDE
9
COUNTY OF KENNEBEC
FISCAL YEAR 2013
TOURISM
Tourism
4/12/2012
TOURISM
10
COUNTY OF KENNEBEC
FISCAL YEAR 2013
4/12/2012
TOURISM
TOURISM
11
COUNTY OF KENNEBEC
FISCAL YEAR 2013
TOURISM
Contracted Services
The contracted services section is provided for informational purposes,
These contracted services do not affect the county budget.
These contracts are intended to be expense / revenue neutral.
Account
CONTRACTED SERVICES
Period
Estimated
Financial Activity
FULL TIME CONTRACTS
DEDICATED FUNDS
NOT PART OF GENERAL FUND
Sheriff 3903
Sheriff 3901
Sheriff 3902
Sheriff 3904
Account
District Atty.
District Atty.
District Atty.
EMA
Account
JAIL
JAIL
JAIL
4/12/2012
Court Security
Maine State Revenue Service
Maine Drug Enforcement
Civil Process
TOTAL FULL TIME CONTRACTS
PROGRAM GRANTS
Federal or State grants that fund specific projects.
Grants do not affect the county budget.
Victim Advocate
District Attorney's Statewide Network Project
Elder Care Grant
Local Emergency Planning Committee
INMATE FUNDED ACCOUNTS
Funds raised through inmate purchasesat the commissary,
telephone fees and program tuition fees are reserved in nonlapsing dedicated accounts.
These funds may only be usedfor programs, services, supplies
and equipmentthat benefit the inmate programs.
Jail Inmate Fund
Jail Telephone Fund
MEDSP
CONTRACTED SERVICES
On-going
On-going
On-going
On-going
Period
Annual
Annual
One Year
On-going
Period
On-going
On-going
On-going
300,000.00
300,000.00
90,000.00
325,000.00
1,015,000.00
Estimated
Financial Activity
45,000
100,000
50,000
40,000
Estimated
Financial Activity
100,000
100,000
50,000
12
COUNTY OF KENNEBEC
FISCAL YEAR 2013
PERSONNEL
PERSONNEL
Job Title
Emergency Management Agency
EMA Director
EMA Deputy Director
Trainer / Communications
Salary Adjustment
Adopted FY 2011
PT Amount
FT
1
1
$
$
1 $
$
1 $
45,732.00
35,965.00
13,152.00
750.00
95,599.00
1
1
$
$
1 $
47,179.00
37,205.00
13,017.00
2
1 $
97,401.00
43,775.00
35,832.00
118,833.00
33,548.00
32,445.00
31,861.00
43,262.00
39,809.00
17,935.00
1,125.00
398,425.00
1
1
4
1
1
1
1
2
12
$
$
$
$
$
$
$
$
1.5 $
$
1.5 $
$
$
$
$
$
$
$
$
1 $
$
1 $
45,574.00
36,369.00
117,133.00
35,364.00
36,921.00
33,587.00
41,960.00
37,399.00
10,000.00
1,123.00
395,430.00
1
1
3 $
$
$
30,691.00
84,823.00
47,205.00
1
1
3 $
$
$
1.5 $
2
$
3 $
1,125.00
162,719.00
2
$
1 $
1 $
47,762.00
35,000.00
82,762.00
1
2
District Attorney
Office Manager
Deputy Administrative Assistant
Legal Secretaries
Restitution Clerk
Legal Secretary / Computer Assistant
Receptionist
Domestic Violence Investigator
Victim Witness Advocate
Part Time
Salary Adjustment
Adopted FY 2012
PT
Amount
FT
1
1
4
1
1
1
1
2
12
Adopted FY 2013
PT
Amount
FT
1
1
$
$
1 $
47,887.00
37,763.00
13,153.00
$
98,803.00
1
1
4
1
1
1
1
2
$
$
$
$
$
$
$
$
$
46,258.00
36,915.00
114,976.00
34,560.00
35,025.00
32,829.00
42,589.00
37,960.00
10,000.00
12
$
391,112.00
31,152.00
86,095.00
49,055.00
7,500.00
1
1
3 $
$
$
1.5 $
31,320.00
87,387.00
49,791.00
15,225.00
4.5 $
173,802.00
2
4.5 $
183,723.00
$
$
1 $
48,478.00
35,000.00
83,478.00
1
$
$
1 $
49,205.00
35,000.00
84,205.00
Executive
Administration
Commissioners
County Administrator
Asst. County Administrator / HR Director
Clerk
Salary Adjustment
Management Inforrmation Systems
Computer System Administrator
PC Technician
1
1
4/12/2012
PERSONNEL
13
COUNTY OF KENNEBEC
FISCAL YEAR 2013
Adopted FY 2011
PT Amount
FT
Job Title
PERSONNEL
Adopted FY 2012
Amount
PT
FT
Adopted FY 2013
Amount
PT
FT
Treasurer
1 $
1 $
10,768.00
10,768.00
1
1 $
$
1.5 $
30,906.00
35,846.00
7,500.00
65,247.00
1
2.5 $
74,252.00
$
$
$
40,470.00
35,462.00
109,654.00
1
1
4
$
$
$
41,077.00
35,994.00
113,986.00
$
185,586.00
6
$
193,223.00
1 $
1 $
10,609.00
10,609.00
1
1 $
$
30,499.00
34,798.00
1
1 $
1
1
4
6
Treasurer
1 $
$
10,929.00
10,929.00
1 $
$
1.5 $
31,370.00
35,848.00
15,225.00
$
82,443.00
1
1
4
$
$
$
41,693.00
35,294.00
78,418.00
6
$
155,405.00
Finance
Finance Director
Accounts Clerk
Clerk
Salary Adjustment
1
Deeds
Register of Deeds
Deputy Register
Clerks
Salary Adjustment
4/12/2012
PERSONNEL
14
COUNTY OF KENNEBEC
FISCAL YEAR 2013
Job Title
Adopted FY 2011
PT Amount
FT
Probate
Judge of Probate
Register of Probate
Deputy Register
Clerks
Guardianship Paralegal
Salary Adjustment
1
1
3
1
6
1 $
$
$
$
$
$
1 $
30,097.00
38,543.00
37,017.00
86,488.00
25,931.00
3,929.00
222,005.00
$
$
$
$
$
$
$
$
$
$
$
$
7 $
7 $
65,003.00
60,812.00
57,202.00
38,113.00
131,477.00
78,026.00
336,275.00
40,562.00
33,488.00
34,605.00
3,000.00
878,563.00
30,000.00
908,563.00
PERSONNEL
Adopted FY 2012
PT
Amount
FT
1
1
3
1
6
1 $
$
$
$
$
$
1 $
30,547.00
41,077.00
37,572.00
91,180.00
28,901.00
2,411.00
231,688.00
$
$
$
$
$
$
$
$
$
$
$
$
7 $
7
65,978.00
61,725.00
58,060.00
41,730.00
138,337.00
82,470.00
338,844.00
44,520.00
29,044.00
30,952.00
3,000.00
894,660.00
10,000.00
Adopted FY 2013
PT
Amount
FT
1
1
3
1
1 $
$
$
$
$
31,005.00
41,693.00
39,658.00
89,114.00
29,705.00
6
1 $
231,175.00
1
1
1
1
3
2
9
1
1
1
$
$
$
$
$
$
$
$
$
$
70,013.00
62,651.00
58,931.00
42,356.00
142,697.00
88,801.00
359,312.00
46,300.00
30,576.00
32,448.00
21
$
7 $
7 $
934,085.00
10,000.00
944,085.00
Sheriff
Sheriff
Chief Deputy
Captain
Office Manager
Sergeants
Corporals
Deputies
Investigators
Spanner
Records Clerk
Salary Adjustment
1
1
1
1
3
2
9
1
1
1
Part Time Deputies
21
4/12/2012
PERSONNEL
1
1
1
1
3
2
9
1
1
1
21
15
COUNTY OF KENNEBEC
FISCAL YEAR 2013
EMERGENCY MANAGEMENT AGENCY
NARRATIVE
EMERGENCY MANAGEMENT
THE EMERGENCY MANAGEMENT AGENCY: Will support and protect the citizens of
Kennebec County by working to limit the effect of disasters through mitigation, preparedness,
response and recovery. Through planning, training, education, and exercising we will achieve
these goals.
DEPARTMENTAL OBJECTIVES
The departmental objectives for 2013 will be to:















Provide education to the public regarding individual preparedness.
Provide training and direction to local emergency management directors.
Update the county all-hazards emergency operations plan and distribute to all
municipalities.
Maintain the county’s communications system to ensure readiness.
Maintain and catalogue county resources available to municipalities during disasters.
Foster partnership and cooperation with partner agencies and organizations.
Enhance partnership through joint training and exercising.
Continue with a 3 year exercise plan, conducting a full-scale exercise.
Provide assistance to the Central Maine Emergency Response Team with both training
and exercising.
Continue to recruit more CERT volunteers to assist the agency and municipalities.
Seek new training opportunities for volunteers.
Continue to train staff and volunteers in running the Emergency Operations Center so
as to provide 24/7 coverage during a disaster.
Continue with Homeland Security preparedness by securing grants using the concept of
regionalization and interoperability to achieve goals.
Train volunteers for the deployment of the county mobile communications unit.
Review EHS facility plans and encourage EHS facility reporting.
The Emergency Management agency is staffed with two full time and two part time employees.
The staff is responsible for providing technical and emergency resource support to local
emergency responders 24 hours/7 days a week. The day-to-day operations of the agency
consist of meeting with local emergency responders, conducting training sessions, and
planning and conducting emergency preparedness exercises. A critical function of the agency
is to compile, revise and update the county all-hazard emergency response plan. The agency
aids municipalities with their local disaster planning and if needed damage recovery efforts.
The agency has a very active role in homeland security preparedness. This has involved
securing grants to conduct training and acquire equipment for local emergency response
agencies
4/12/2012
EMA
COUNTY OF KENNEBEC
FISCAL YEAR 2013
EMERGENCY MANAGEMENT AGENCY
NARRATIVE
.
The agency monitors and is continuously updated on changing weather conditions and the
domestic threat level. The county EMA can provide immediate notification of any natural or
domestic threats to local communities and coordinate resources to help mitigate the threat and
aid in recovery.
PERFORMANCE MEASURES



Conduct the agency’s business in a professional manner
Meet the annual performance standards set by the Maine Emergency Management
Agency.
Meet the objectives set by the LEPC and continually upgrade the county all-hazards
plan and distribute to each municipality in the county.
4/12/2012
EMA
COUNTY OF KENNEBEC
FISCAL YEAR 2013
EMERGENCY MANAGEMENT AGENCY
DEPARTMENTAL BUDGET
Departmental Budget
# 1010 DEPARTMENT: Emergency Management Agency
ACCT.#
ACCOUNT DESCRIPTION
3000 PERSONNEL SERVICES
Wages & Salaries (FT)
Wages & Salaries (PT)
Salary Adjustment
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED
REQUEST
RECOMM
BUDGET
FY 2013
ADOPTED
BUDGET
$81,697.00 $84,384.00
$13,152.00 $13,017.00
$750.00
$85,650.00
$13,153.00
$85,650.00
$13,153.00
$85,650.00
$13,153.00
$85,650.00
$13,153.00
$95,599.00 $97,401.00
$98,803.00
$98,803.00
$98,803.00
$98,803.00
Transportation & Lodging
$1,000.00 $1,000.00
Gas & Oil
$2,300.00 $2,400.00
Vehicle Repairs
$1,200.00 $2,000.00
Telephone & Communication
$4,200.00 $4,600.00
Rental Equipment
$2,500.00 $2,500.00
Equipment/Electrical Repair
$300.00
$400.00
Radios
$3,000.00 $3,000.00
Computer Maintenance and Supplies$750.00 $1,000.00
Dues
$350.00
$350.00
Postage
$300.00
$300.00
Printing
$600.00
$600.00
Training, Education, Seminars
$500.00
$500.00
Emergency Supplies
$1,500.00 $1,500.00
Office Supplies
$2,000.00 $2,300.00
Photographic
$75.00
$100.00
Books, Periodicals & Subscriptions $100.00
$125.00
Surplus
$500.00
$500.00
Meeting and Food Supplies
$1,500.00 $1,800.00
TOTAL O&M $22,675.00 $24,975.00
$1,000.00
$2,500.00
$2,100.00
$4,700.00
$2,500.00
$400.00
$3,000.00
$1,000.00
$350.00
$300.00
$600.00
$600.00
$1,500.00
$2,300.00
$100.00
$125.00
$500.00
$1,800.00
$25,375.00
$1,000.00
$2,500.00
$2,100.00
$4,700.00
$2,500.00
$400.00
$3,000.00
$1,000.00
$350.00
$300.00
$600.00
$600.00
$1,500.00
$2,300.00
$100.00
$125.00
$500.00
$1,800.00
$25,375.00
$1,000.00
$2,500.00
$2,100.00
$4,700.00
$2,500.00
$400.00
$3,000.00
$1,000.00
$350.00
$300.00
$600.00
$600.00
$1,500.00
$2,300.00
$100.00
$125.00
$500.00
$1,800.00
$25,375.00
$1,000.00
$2,500.00
$2,100.00
$4,700.00
$2,500.00
$400.00
$3,000.00
$1,000.00
$350.00
$300.00
$600.00
$600.00
$1,500.00
$2,300.00
$100.00
$125.00
$500.00
$1,800.00
$25,375.00
Total Personnel Services
OPERATIONS & MAINTENANCE
4100
4205
4210
4315
4415
4615
4655
4675
4820
4835
4840
4940
5104
5335
5340
5505
5605
5606
4/12/2012
EMA
18
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT.#
ACCOUNT DESCRIPTION
CAPITAL OUTLAY
7375 Furniture and Fixtures
7350 Office Equipment
$1,000.00
$500.00
$1,500.00
FY 2012
ADOPTED
BUDGET
$1,000.00
$500.00
$1,500.00
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED
REQUEST
RECOMM
BUDGET
$1,000.00
$500.00
$1,500.00
$1,000.00
$500.00
$1,500.00
FY 2013
ADOPTED
BUDGET
$1,000.00
$500.00
$1,500.00
$1,000.00
$500.00
$1,500.00
TOTAL DEPARTMENT $119,774.00 $123,876.00 $125,678.00 $125,678.00 $125,678.00
$125,678.00
TOTAL CAPITAL OUTLAY
4/12/2012
FY 2011
ADOPTED
EMERGENCY MANAGEMENT AGENCY
DEPARTMENTAL BUDGET
EMA
19
COUNTY OF KENNEBEC
FISCAL YEAR 2013
EMERGENCY MANAGEMENT AGENCY
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT: EMERGENCY MANAGEMENT AGENCY
ACCT.#
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
BUDGET
FY 2012
ADOPTED
BUDGET
ACTIVITY CENTER:
FY 2013
BUDGET
REQUEST
FY 2013
FY 2013
LINE ITEM BUDGET REQUEST JUSTIFICATION MGR/COMM. PROPOSED
RECOMM.
BUDGET
FY 2013
ADOPTED
BUDGET
PERSONNEL
3000
Wages & Salaries (FT)
$81,697.00 $84,384.00 $85,650.00
$85,650.00
$85,650.00
$85,650.00
3099
Wages & Salaries (PT)
$13,152.00 $13,017.00 $13,153.00
$13,153.00
$13,153.00
$13,153.00
$98,803.00
$98,803.00
$98,803.00
Salary Adjustment
Total Personnel Services
$750.00
$95,599.00 $97,401.00 $98,803.00
OPERATIONS & MAINTENANCE
4/12/2012
4100
Transportation & Lodging
$1,000.00
$1,000.00
$1,000.00
Mileage, Meals, Lodging associated with
attending training, meetings and seminars
$1,000.00
$1,000.00
$1,000.00
4205
Gas & Oil
$2,300.00
$2,400.00
$2,500.00
Gasoline and routine maintenance
for the prime mover
$2,500.00
$2,500.00
$2,500.00
4210
Vehicle Repairs
$1,200.00
$2,000.00
$2,100.00 Repairs to truck and trailer
$2,100.00
$2,100.00
$2,100.00
4315
Telephone & Communications
$4,200.00
$4,600.00
$4,700.00
Charges for cell phones, office phones,
EOC phones
$4,700.00
$4,700.00
$4,700.00
4415
Rental Equipment
$2,500.00
$2,500.00
$2,500.00
Rental of pagers and tower rental for county
wide radio frequency
$2,500.00
$2,500.00
$2,500.00
4615
Equipment Repair
$300.00
$400.00
$400.00
$400.00
$400.00
4655
Radios
$3,000.00
$3,000.00
$3,000.00 Batteries for portables, antennas for trailer
$3,000.00
$3,000.00
$3,000.00
4675
Computer Maintenance
and supplies
$750.00
$1,000.00
$1,000.00 Computer upgrades, repairs and supplies
$1,000.00
$1,000.00
$1,000.00
$400.00 Misc. repairs
EMA
20
COUNTY OF KENNEBEC
FISCAL YEAR 2013
4/12/2012
EMA
EMERGENCY MANAGEMENT AGENCY
LINE ITEM BUDGET
21
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. #
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
BUDGET
FY2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
EMERGENCY MANAGEMENT AGENCY
LINE ITEM BUDGET
FY 2013
FY 2013
MGR/COMM. PROPOSED
BUDGET
LINE ITEM BUDGET REQUEST JUSTIFICATION RECOMM.
FY2013
ADOPTED
BUDGET
4820
Dues
$350.00
$350.00
IAEM Membership; MEMCDC Dues;
$350.00 MAELM dues
$350.00
$350.00
$350.00
4835
Postage
$300.00
$300.00
$300.00 Metered Postage
$300.00
$300.00
$300.00
4840
Printing
$600.00
$600.00
$600.00 Stationary and printed supplies
$600.00
$600.00
$600.00
4940
Training & Education
$500.00
$500.00
$600.00
$600.00
$600.00
$600.00
Registrations for conferences
and training for staff
5104
Emergency Supplies
$1,500.00
$1,500.00
Cover cost of meals for volunteers and staff in
$1,500.00 the event of an emergency and the EOC must
be manned or the CERT called in to respond
5335
Office Supplies
$2,000.00
$2,300.00
$2,300.00 Use of office supplies has increased
5340
Photographic Supplies
$75.00
$100.00
$100.00
5505
Subscriptions
$100.00
$125.00
5605
Surplus
$500.00
$500.00
5606
Meeting Food and Supplies
$1,500.00
$1,800.00
TOTAL O&M
CAPITAL OUTLAY
Furniture Fixtures
Office Equipment
TOTAL CAPITAL OUTLAY
$1,500.00
$1,500.00
$2,300.00
$2,300.00
$2,300.00
$100.00
$100.00
$100.00
$125.00 EMA periodicals, journals
$125.00
$125.00
$125.00
$500.00 Purchases from State Surplus
$500.00
$500.00
$500.00
$1,800.00
$1,800.00
$1,800.00
$25,375.00
$25,375.00
$25,375.00
Use personal cameras, this cost is for the
photo paper, cards and batteries
$1,800.00 For meetings and training hosted by EMA
$22,675.00 $24,975.00 $25,375.00
$1,000.00
$500.00
$1,000.00
$500.00
$1,000.00
$500.00
$1,000.00
$500.00
$1,000.00
$500.00
$1,000.00
$500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
TOTAL : EMA $119,774.00 $123,876.00 $125,678.00
4/12/2012
$1,500.00
EMA
$125,678.00 $125,678.00 $125,678.00
22
COUNTY OF KENNEBEC
FISCAL YEAR 2013
DISTRICT ATTORNEY
NARRATIVE
DISTICT ATTORNEY
THE DISTRICT ATTORNEY’S OFFICE is committed to ensuring public safety and promoting public
respect for government through the prompt effective and compassionate prosecution of cases in a
manner that advocates for the interest of all victims, respects the law enforcement agencies,
responsibly stewards public resources, and holds offenders accountable while at the same time
protecting the constitutional and legal rights of the accused.
DEPARTMENT OBJUCTIVES:
The department objectives for 2013 will be to:








Hire the best possible employees and retain them as contributing members of the team by
maintaining high professional standards, encouraging their development and promoting and
protecting their well-being and morale.
Continue automation and improved communication both within the office and between this
office and other agencies to meet the legislative mandates as demonstrated through the Mc
Justis Standards.
Maintain and enhance effective communication with victims and witnesses.
Provide information and resources to the people of Kennebec County about the work of the
district attorney’s office to improve access to services, promote confidence in government and
the criminal justice system.
Be an advocate for legislative and procedural reforms that promote justice and advance the
department’s mission.
To see sentences which hold the offender accountable for what they have done, taking into
consideration the seriousness of the crime, the offender’s record, and with consideration to the
victim, with the safety of the public being the paramount concern.
To develop and maintain a cooperative and coordinated relationship with other prosecutorial
agencies, including the Attorney General’s Office and the U.S. Attorney’s Office.
To ensure that all employees treat county citizens with absolute courtesy and respect, in a
straightforward and helpful manner.
PERFORMANCE MEASURES FOR DEPARTMENT OBJECTIVES



4/12/2012
Provide staff training opportunities
Improve our response to inquiries concerning procedures, policies, pending matters and
dispositions
Increase our efficiency in collecting restitution
DISTRICT ATTORNEY
23
COUNTY OF KENNEBEC
FISCAL YEAR 2013
DISTRICT ATTORNEY
NARRATIVE
The office of the District Attorney prosecutes virtually all criminal, traffic and civil violations
which occur in Kennebec and Somerset Counties. After a crime or violation is committed the
police investigate and charge an individual with that crime. The case is forwarded to the
District Attorney’s Office, which is responsible for determining whether there is sufficient
evidence to bring a charge to court. In Waterville and Augusta this office brings most charges
in the district court for these cities. The most serious felony charges are often brought directly
to the superior court via the grand jury. All criminal trials are also heard in superior court.
Juvenile offenders are determined in the district court.
This office has long maintained an open door policy and is willing to meet with any victim or
person charged with a crime without an appointment. This practice provides better service to
the victims of crime and resolves many minor crimes without unnecessary delay or expense.
The district attorney is Evert Fowle. He was elected in November 2006 to a four year term
beginning in January 2007.
PROGRAMS AND ACTIVITIES




4/12/2012
Prosecute criminal cases and infractions that occur in Kennebec County
Provide training to employees and police agencies on matters affecting the criminal
justice system
Work with the community and collaborative organizations to solve problems
Provide technical assistance and support legislative bills affecting the criminal justice
system
DISTRICT ATTORNEY
24
COUNTY OF KENNEBEC
FISCAL YEAR 2013
DISTRICT ATTORNEY
DEPARTMENTAL BUDGET
Departmental Budget
# 1015 DEPARTMENT: DISTRICT ATTORNEY
ACCT.#
ACCOUNT DESCRIPTION
3000 PERSONNEL SERVICES
Wages & Salaries (FT)
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED ADOPTED
REQUEST RECOMM
BUDGET
BUDGET
$379,365.00 $384,307.00 $381,112.00 $381,112.00 $381,112.00 $381,112.00
3099 Wages & Salaries (PT)
$17,935.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00
Salary Adjustment
$2,165.00
$1,123.00
Total Personnel Services $399,465.00 $395,430.00 $391,112.00 $391,112.00 $391,112.00 $391,112.00
4080
4100
4312
4315
4343
4414
4415
4630
4675
4720
4820
4835
4840
4905
4925
4940
5335
5505
4/12/2012
OPERATIONS & MAINTENANCE
Professional Services
$3,000.00
$3,000.00
Transportation & Lodging
$14,900.00 $14,900.00
Contract Services/Cleaning
$4,200.00
$4,200.00
Telephone & Communication
$20,420.00 $20,328.00
Utilities
$1,600.00
$1,836.00
Building Rental
$10,500.00 $10,602.00
Leases & Service Agreements
$7,500.00
$7,500.00
Equipment Repair
$600.00
$600.00
Computer Repair and Maintenance $36,000.00 $45,685.00
Insurance
$10,000.00
$556.00
Dues
$3,720.00
$4,405.00
Postage
$4,500.00
$4,500.00
Printing
$6,000.00
$6,000.00
Criminal Investigation
$5,900.00
$4,900.00
Advertising
$500.00
$500.00
Training, Education & Seminars
$2,300.00
$2,300.00
Office/Computer Supplies
$17,500.00 $17,500.00
Subscriptions/Statutes
$10,000.00 $10,000.00
TOTAL O&M $159,140.00 $159,312.00
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$11,800.00 $11,800.00 $11,800.00 $11,800.00
$4,400.00
$4,400.00
$4,400.00
$4,400.00
$20,360.00 $20,360.00 $20,360.00 $20,360.00
$1,800.00
$1,800.00
$1,800.00
$1,800.00
$10,769.00 $10,769.00 $10,769.00 $10,769.00
$7,500.00
$7,500.00
$7,500.00
$7,500.00
$600.00
$600.00
$600.00
$600.00
$41,037.00 $41,037.00 $41,037.00 $41,037.00
$700.00
$700.00
$700.00
$700.00
$4,085.00
$4,085.00
$4,085.00
$4,085.00
$4,500.00
$4,500.00
$4,500.00
$4,500.00
$6,000.00
$6,000.00
$6,000.00
$6,000.00
$4,900.00
$4,900.00
$4,900.00
$4,900.00
$500.00
$500.00
$500.00
$500.00
$2,700.00
$2,700.00
$2,700.00
$2,700.00
$17,500.00 $17,500.00 $17,500.00 $17,500.00
$9,000.00
$9,000.00
$9,000.00
$9,000.00
$151,151.00 $151,151.00 $151,151.00 $151,151.00
DISTRICT ATTORNEY
25
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT #
ACCOUNT DESCRIPTION
CAPITAL OUTLAY
Furniture and Fixtures
Office Equipment
7375 Computer Hardware
TOTAL CAPITAL OUTLAY
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
DISTRICT ATTORNEY
DEPARTMENTAL BUDGET
FY 2013
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED ADOPTED
REQUEST RECOMM
BUDGET
BUDGET
$10,600.00
$7,375.00
$8,000.00
$8,000.00
$8,000.00
$8,000.00
$10,600.00
$7,375.00
$8,000.00
$8,000.00
$8,000.00
$8,000.00
TOTAL DEPARTMENT $569,205.00 $562,117.00 $550,263.00 $550,263.00 $550,263.00 $550,263.00
4/12/2012
DISTRICT ATTORNEY
26
COUNTY OF KENNEBEC
FISCAL YEAR 2013
DISTRICT ATTORNEY
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT:
DISTRICT ATTORNEY
ACCT. # ACCOUNT DESCRIPTION
FY 2011
ADOPTED
BUDGET
ACTIVITY CENTER:
2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
FY 2013
2013
MGR/COMM. PROPOSED
BUDGET
LINE ITEM BUDGET REQUEST JUSTIFICATION RECOMM.
2013
ADOPTED
BUDGET
PERSONNEL
3000
4000
Wages & Salaries (FT)
$379,365.00 $384,307.00 $381,112.00
Wages & Salaries (PT)
$17,935.00 $10,000.00 $10,000.00
Salary Adjustment
$2,165.00
Total Personnel Services $399,465.00 $394,307.00 $391,112.00
$381,112.00 $381,112.00
$10,000.00 $10,000.00
$381,112.00
$10,000.00
$391,112.00 $391,112.00
$391,112.00
OPERATIONS & MAINTENANCE
4080
4100
Professional Services
Transportation & Lodging
$3,000.00
$3,000.00
$14,900.00
$14,900.00
$3,000.00
Court transcripts required for case
preparation and appeals.
Travel expenses to service the courts in
$11,800.00 Augusta and Waterville, and to conferences,
seminars and training.
Mileage, Meals, Lodging
$3,000.00
$3,000.00
$3,000.00
$11,800.00 $11,800.00
$11,800.00
Lodging-Maine Prosc. Conf, NDAA Seminars
4312
Custodial
4315
Telephone & Communications
4/12/2012
$4,200.00
$4,200.00
$4,400.00
Custodial service for Waterville Office
$20,420.00
$20,328.00
$20,360.00
Cell Phone
Augusta Office/GWI $165./mth
Waterville -Approx. $200/mth
Norcom
DISTRICT ATTORNEY
$4,400.00
$4,400.00
$4,400.00
$20,360.00 $20,360.00
$20,360.00
27
COUNTY OF KENNEBEC
FISCAL YEAR 2013
4/12/2012
DISTRICT ATTORNEY
DISTRICT ATTORNEY
LINE ITEM BUDGET
28
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. # ACCOUNT DESCRIPTION
4343
Utilities
4414
Building Rent
4415
Leases & Service Agreements
4630
Equipment repairs
4675
FY 2011
ADOPTED
BUDGET
FY 2012
ADOPTED
BUDGET
$1,600.00
$1,836.00
$10,500.00
$10,602.00
$7,500.00
$7,500.00
$600.00
$600.00
Computer Repairs and Maintenance
$36,000.00
$45,685.00
4720
Insurance
$10,000.00
$556.00
4820
Dues and Memberships
$3,720.00
$4,405.00
4835
Postage
$4,500.00
4840
Printing
4905
Criminal Investigation
4925
Advertising
4940
Training, Education & Seminars
4/12/2012
FY 2013
BUDGET
REQUEST
DISTRICT ATTORNEY
LINE ITEM BUDGET
FY 2013
FY 2013
MGR/COMM. PROPOSED
BUDGET
LINE ITEM BUDGET REQUEST JUSTIFICATION RECOMM.
$1,800.00 Utilities for Waterville Office
$10,769.00 Rent for Waterville office
$7,500.00 Lease and Copier Expenses
$600.00 Miscellaneous office equip repairs
$41,037.00 Contracted costs
Cooperative Technical support - DA Central
Software upgrades and licenses
Rent for DA Central
DA Central Tenant's Insurance
JW Annual Support
GLINK $1085
$700.00 Insurance
$1,800.00
FY 2013
ADOPTED
BUDGET
$1,800.00
$1,800.00
$10,769.00 $10,769.00
$10,769.00
$7,500.00
$7,500.00
$7,500.00
$600.00
$600.00
$600.00
$41,037.00 $41,037.00
$41,037.00
$700.00
$700.00
$700.00
$4,085.00 Memberships, Bar Association Dues
Board of Overseers of the Bar
National District Attorney Association
Maine Prosecutors Association
Victim Advocate Association
Waterville Bar Association
$4,085.00
$4,085.00
$4,085.00
$4,500.00
$4,500.00 Metered Postage
$4,500.00
$4,500.00
$4,500.00
$6,000.00
$6,000.00
$6,000.00
Printing of letterhead, plea sheets, file
folders, file cards.
$6,000.00
$6,000.00
$6,000.00
$5,900.00
$4,900.00
$4,900.00
Expenses for DV Investigator: Gas/oil, auto
repair
$4,900.00
$4,900.00
$4,900.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$2,300.00
$2,300.00
$2,700.00
$2,700.00
$2,700.00
$2,700.00 Training, Seminars, Conferences
DISTRICT ATTORNEY
29
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. # ACCOUNT DESCRIPTION
2011
ADOPTED
BUDGET
2011
ADOPTED
BUDGET
2013
BUDGET
REQUEST
$17,500.00
5335
Office/Computer Supplies
$17,500.00
$17,500.00
5505
Subscriptions/Statutes
$10,000.00
$10,000.00
DISTRICT ATTORNEY
LINE ITEM BUDGET
2013
2013
MGR/COMM. PROPOSED
BUDGET
LINE ITEM BUDGET REQUEST JUSTIFICATION RECOMM.
Office and computer supplies: paper, ink
cartridges, pens, pencils, etc.
$9,000.00 Books, and subscriptions
Statutes- annual updates
Lexus service
TOTAL O&M $159,140.00 $159,312.00 $151,151.00
$17,500.00 $17,500.00
$9,000.00
2013
ADOPTED
BUDGET
$17,500.00
$9,000.00
$9,000.00
$151,151.00 $151,151.00
$151,151.00
CAPITAL OUTLAY
7375
Furniture Fixtures
Computer Equipment
TOTAL CAPITAL OUTLAY
$7,375.00
$7,375.00
$8,000.00 Computers/servers
$8,000.00
$8,000.00
$8,000.00
$10,600.00
$7,375.00
$8,000.00
$8,000.00
$8,000.00
$8,000.00
$550,263.00 $550,263.00
$550,263.00
TOTAL DISTRICT ATTORNEY $569,205.00 $560,994.00 $550,263.00
4/12/2012
DISTRICT ATTORNEY
30
COUNTY OF KENNEBEC
FISCAL YEAR 2013
EXECUTIVE / COMMISSIONERS
NARRATIVE
EXECUTIVE / COMMISSIONERS
THE EXECUTIVE DEPARTMENT: The executive department will provide the leadership and
support to enable the county’s departments to achieve their annual goals and objectives.
DEPARTMENTAL OBJECTIVES
The departmental objectives for 2013 will be to:




Work with local communities and achieve regional cooperation on issues affecting local
government.
Implement a five-year capital improvement plan.
Publish a quarterly newsletter.
Publish the annual report.
The executive department is the policy and central administration office of the county. The
department’s role is to implement the policies adopted by the board of commissioners and
departments.
The departments draft the annual budget and provide staff support during the process.
The department provides human resource administration including workers compensation,
personnel records, hiring process, wellness program, and labor contract negotiations.
Management Information Services administration is budgeted through the executive
department tin order to serve all county departments with the appropriate support services.
4/12/2012
EXEC. & COMM.
COUNTY OF KENNEBEC
FISCAL YEAR 2013
EXECUTIVE / COMMISSIONER COMBINED
DEPARTMENTAL BUDGET
Departmental Budget
#1020
ACCT.#
DEPARTMENT: EXECUTIVE/COMMISSIONERS
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED ADOPTED
BUDGET
BUDGET
REQUEST RECOMM
PERSONNEL SERVICES
$162,719.00 $166,302.00 $168,796.00 $168,796.00 $168,796.00 $168,796.00
Wages & Salaries (FT)
$1,125.00
Salary Adjustment
$7,500.00 $15,225.00 $15,225.00 $15,225.00 $15,225.00
Part time
Total Personnel Services $163,844.00 $173,802.00 $184,021.00 $184,021.00 $184,021.00 $184,021.00
4100
4120
4315
4415
4805
4820
4835
4840
4940
5335
5505
4/12/2012
OPERATIONS & MAINTENANCE
Transportation & Lodging
Other/Committee
Telephone & Communications
Leases & service Agreements Copier
Advertising
Dues
Postage
Printing
Training, Education & Seminars
Office/Computer Supplies
Books, Perioddicals & Subscriptions
$6,100.00
$6,100.00
$3,000.00
$3,000.00
$2,300.00
$2,300.00
$2,150.00
$2,150.00
$300.00
$300.00
$11,665.00 $11,665.00
$700.00
$700.00
$1,000.00
$1,000.00
$3,100.00
$3,100.00
$1,250.00
$1,250.00
$1,000.00
$1,000.00
$6,100.00
$3,000.00
$2,300.00
$2,150.00
$300.00
$11,665.00
$700.00
$1,000.00
$3,100.00
$1,250.00
$1,000.00
$6,100.00
$3,000.00
$2,300.00
$2,150.00
$300.00
$11,665.00
$700.00
$1,000.00
$3,100.00
$1,250.00
$1,000.00
$6,100.00
$3,000.00
$2,300.00
$2,150.00
$300.00
$11,665.00
$700.00
$1,000.00
$3,100.00
$1,250.00
$1,000.00
$6,100.00
$3,000.00
$2,300.00
$2,150.00
$300.00
$11,665.00
$700.00
$1,000.00
$3,100.00
$1,250.00
$1,000.00
TOTAL O&M $32,565.00 $32,565.00
$32,565.00
$32,565.00
$32,565.00
$32,565.00
EXEC. & COMM.
32
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCOUNT DESCRIPTION
CAPITAL OUTLAY
Furniture and Fixtures
Office Equipment
Computer Hardware
Capital Improvement Program
TOTAL CAPITAL OUTLAY
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
EXECUTIVE / COMMISSIONER COMBINED
DEPARTMENTAL BUDGET
FY 2013
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED ADOPTED
REQUEST RECOMM
BUDGET
BUDGET
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
TOTAL DEPARTMENT $196,909.00 $206,867.00 $217,086.00 $217,086.00 $217,086.00 $217,086.00
4/12/2012
EXEC. & COMM.
33
COUNTY OF KENNEBEC
FISCAL YEAR 2013
EXECUTIVE / COMMISSIONER COMBINED
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT:
EXECUTIVE/COMMISSIONERS
ACCT. # ACCOUNT DESCRIPTION
3100
FY 2011
ADOPTED
BUDGET
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
LINE ITEM BUDGET REQUEST JUSTIFICATION
PERSONNEL
Wages & Salaries (FT)
$162,719.00 $173,802.00 $168,796.00
Salary Adjustment
$1,125.00
Part time
$15,225.00
Total Personnel Services $163,844.00 $173,802.00 $184,021.00
FY 2013
MGR/COMM.
RECOMM.
FY 2013
PROPOSED
BUDGET
FY 2013
ADOPTED
BUDGET
$168,796.00 $168,796.00 $168,796.00
$15,225.00 $15,225.00 $15,225.00
$184,021.00 $184,021.00 $184,021.00
OPERATIONS & MAINTENANCE
4100
Transportation & Lodging
$6,100.00
$6,100.00
$6,100.00
4120
Committee Expense
$3,000.00
$3,000.00
4315
Telephone & Communications
$2,300.00
4415
Leases and Service Agreements
4805
Advertising
4820
Dues
4/12/2012
Mileage, Meals, Lodging, other
transportation
$6,100.00
$6,100.00
$6,100.00
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$2,300.00
$2,300.00
$2,300.00
$2,300.00
$2,300.00
$2,150.00
$2,150.00
Lease and maintenance on copier
$2,150.00 shared by Executive and Treasurers
office new copier
$2,150.00
$2,150.00
$2,150.00
$300.00
$300.00
$300.00
$300.00
$300.00
$11,665.00
$11,665.00
$11,665.00
$11,665.00 $11,665.00
$300.00 Public notices
$11,665.00 Memberships:
MCCA
MMA
MTCMA
NACO
SAM'S CLUB
Clerks/Administrators Association
EXEC. & COMM.
$ 8,000
$
575
$
275
$ 2,510
$
105
$
200
$ 11,665
34
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. #
ACCOUNT DESCRIPTION
4835
Postage
4840
FY 2011
ADOPTED
BUDGET
FY 2012
ADOPTED
BUDGET
$700.00
$700.00
Printing
$1,000.00
$1,000.00
4940
Training, Education & Seminars
$3,100.00
5335
Office/Computer Supplies
5505
Subscriptions
TOTAL O&M
EXECUTIVE / COMMISSIONER COMBINED
LINE ITEM BUDGET
FY 2013
FY 2013
FY 2013
FY 2013
BUDGET LINE ITEM BUDGET REQUEST JUSTIFICATION MGR/COMM PROPOSED ADOPTED
REQUEST
RECOMM.
BUDGET
BUDGET
$700.00 Metered Postage
$700.00
$700.00
$700.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$3,100.00
$3,100.00 Training, Seminars, Conferences
$3,100.00
$3,100.00
$3,100.00
$1,250.00
$1,250.00
$1,250.00 Office and Computer supplies
$1,250.00
$1,250.00
$1,250.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$32,565.00 $32,565.00
$32,565.00
$32,565.00
$32,565.00
$32,565.00
Newspapers for Commissioners
and County
CAPITAL OUTLAY
7325
7350
Furniture Fixtures
Computer Equipment
CIP
TOTAL CAPITAL OUTLAY
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
TOTAL EXECUTIVE $196,909.00 $206,867.00 $217,086.00
4/12/2012
EXEC. & COMM.
$217,086.00 $217,086.00 $217,086.00
35
COUNTY OF KENNEBEC
FISCAL YEAR 2013
INFORMATION TECHNOLOGY
DEPARTMENTAL BUDGET
INFORMATION TECHNOLOGY
Departmental Budget
#1035
ACCT.#
DEPARTMENT: EXECUTIVE/COMMISSIONERS
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
PERSONNEL SERVICES
Wages & Salaries (FT)
$47,762.00
Wages & Salaries (PT)
$35,000.00
Total Personnel Services $82,762.00
4315
4415
4675
5335
9999
4/12/2012
OPERATIONS & MAINTENANCE
Telephone & Communications
Leases & service Agreements
Computer Maintenance
Office/Computer Supplies
Software upgrades
$1,025.00
$12,000.00
$5,000.00
$2,500.00
$5,000.00
TOTAL O&M $25,525.00
ACTIVITY CENTER: INFORMATION TECHNOLOGY
FY 2012
FY 2013
FY 2013
FY 2013
FY 2013
ADOPTED
BUDGET MGR/COMM PROPOSED ADOPTED
BUDGET
REQUEST RECOMM
BUDGET
BUDGET
$48,478.00
$35,000.00
$83,478.00
$49,205.00
$35,000.00
$84,205.00
$49,205.00
$35,000.00
$84,205.00
$49,205.00
$35,000.00
$84,205.00
$49,205.00
$35,000.00
$84,205.00
$1,025.00
$12,000.00
$5,000.00
$2,500.00
$5,000.00
$25,525.00
$1,800.00
$12,000.00
$5,000.00
$2,500.00
$5,000.00
$26,300.00
$1,800.00
$12,000.00
$5,000.00
$2,500.00
$5,000.00
$26,300.00
$1,800.00
$12,000.00
$5,000.00
$2,500.00
$5,000.00
$26,300.00
$1,800.00
$12,000.00
$5,000.00
$2,500.00
$5,000.00
$26,300.00
EXEC. & COMM.
36
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCOUNT DESCRIPTION
CAPITAL OUTLAY
Furniture and Fixtures
Computer Equipment
TOTAL CAPITAL OUTLAY
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
INFORMATION TECHNOLOGY
DEPARTMENTAL BUDGET
FY 2013
FY 2013
BUDGET MGR/COMM
REQUEST RECOMM
FY 2013
ADOPTED
BUDGET
$400.00
$6,500.00
$400.00
$12,000.00
$400.00
$12,000.00
$400.00
$12,000.00
$400.00
$12,000.00
$400.00
$12,000.00
$6,900.00
$12,400.00
$12,400.00
$12,400.00
$12,400.00
$12,400.00
TOTAL DEPARTMENT $115,187.00 $121,403.00 $122,905.00 $122,905.00
4/12/2012
FY 2013
PROPOSED
BUDGET
EXEC. & COMM.
$122,905.00 $122,905.00
37
COUNTY OF KENNEBEC
FISCAL YEAR 2013
INFORMATION TECHNOLOGY
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT:
ACCT. #
3100
EXECUTIVE/COMMISSIONERS ACTIVITY CENTER: INFORMATION TECHNOLOGY
FY 2011
ADOPTED
ACCOUNT DESCRIPTION
PERSONNEL
Wages & Salaries (FT)
Wages & Salaries (PT)
Salary Adjustment
Total Personnel Services
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
LINE ITEM BUDGET REQUEST JUSTIFICATION
FY 2013
MGR/COMM
RECOMM
FY 2013
PROPOSED
BUDGET
FY 2013
ADOPTED
BUDGET
$47,762.00
$35,000.00
$48,478.00 $49,205.00
$35,000.00 $35,000.00
$49,205.00 $49,205.00 $49,205.00
$35,000.00 $35,000.00 $35,000.00
$82,762.00
$83,478.00 $84,205.00
$84,205.00 $84,205.00 $84,205.00
OPERATIONS & MAINTENANCE
4315
4415
Telephone & Communications
Leases and Service Agreements
$12,000.00
$1,025.00
Virus Protection & Spamware; GWI $6,930,
firewall protection agreement, .GOV and .ORG
$12,000.00 $12,000.00
domain and subscription annual renewal,
computer room air card and increased speed
4675
Computer Maintenance
$
System is expanding with more
and more data so have to provide the data
5,000.00 $ 5,000.00 $ 5,000.00
storage necessary with more hard drives to
accommodate the ever expanding use
5335
Office and Computer Supplies
$
2,500.00 $ 2,500.00 $ 2,500.00
9999
Software upgrades
$
5,000.00 $ 5,000.00 $ 5,000.00
TOTAL O&M
4/12/2012
$1,025.00
Issued a county cell phone used to remotely
access the computer room for maintenance
$1,800.00
and control, plus digital service;
support of LE IMC system
$25,525.00
$1,800.00
$1,800.00
$1,800.00
$12,000.00 $12,000.00 $12,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
Ongoing computer room and office supplies,
writeable CD's, ink, paper, etc.
$ 2,500.00
$ 2,500.00
$ 2,500.00
Moving to widows 7 which requires major
software upgrades
$ 5,000.00
$ 5,000.00
$ 5,000.00
$25,525.00 $26,300.00
EXEC. & COMM.
$26,300.00 $26,300.00 $26,300.00
38
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. #
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
INFORMATION TECHNOLOGY
LINE ITEM BUDGET
FY 2013
MGR/COMM
LINE ITEM BUDGET REQUEST JUSTIFICATION
RECOMM
FY 2013
PROPOSED
BUDGET
FY 2013
ADOPTED
BUDGET
CAPITAL OUTLAY
7325
7375
Furniture Fixtures
Computer Equipment
TOTAL CAPITAL OUTLAY
TOTAL INFORMATION TECHNOLOGY
4/12/2012
$400.00
$400.00
$400.00
$400.00
$400.00
$400.00
$6,500.00
Server equipment replacement-anything that
$12,000.00 $12,000.00
needs replacing in the server room
$12,000.00 $12,000.00 $12,000.00
$6,900.00
$12,400.00 $12,400.00
$12,400.00 $12,400.00 $12,400.00
$115,187.00 $121,403.00 $122,905.00
$122,905.00 $122,905.00 $122,905.00
EXEC. & COMM.
39
COUNTY OF KENNEBEC
FISCAL YEAR 2013
TREASURER
NARRATIVE
TREASURER
THE TREASURER’S DEPARTMENT: The treasurer’s department will provide the financial
management oversight over all funds received by the county. These tasks include cash management
and preparation of the TAN.
DEPARTMENTAL OBJECTIVES:
The departmental objectives for 2013 will be to


Improve cross training of staff.
Prepare and adopt financial procedures manuals ( In Progress).
The treasurer’s office staff consists of the treasurer.
Functions include cash management, cash receipting and depositing.
The treasurer’s office prepares the appropriate material for the county’s and Unity Township’s auditor
and assists during the audit process.
4/12/2012
TREASURER
40
COUNTY OF KENNEBEC
FISCAL YEAR 2013
TREASURER
DEPARTMENTAL BUDGET
Departmental Budget
#1025
ACCT.#
3000
DEPARTMENT:TREASURER
ACCOUNT DESCRIPTION
PERSONNEL SERVICES
Wages & Salaries
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED
REQUEST RECOMM
BUDGET
FY 2013
ADOPTED
BUDGET
$ 10,609.00 $ 10,768.00 $ 10,929.00 $ 10,929.00 $ 10,929.00 $ 10,929.00
Total Personnel Services $ 10,609.00 $ 10,768.00 $ 10,929.00 $ 10,929.00 $ 10,929.00 $ 10,929.00
4100
4315
4415
4675
4820
4835
4845
4940
5335
5505
OPERATIONS & MAINTENANCE
Transportation & Lodging
$
Telephone & Communication
Leases & Service Agreements
Computer Maintenance
Dues
$
Postage
Bank Fees
Training, Education
& Seminars
Office/Computer Supplies
$
Books, Periodicals
& Subscriptions
TOTAL O&M $
500.00 $
250.00 $
250.00 $
250.00 $
250.00 $
250.00
150.00 $
150.00 $
150.00 $
150.00 $
150.00 $
150.00
200.00 $
200.00 $
200.00
200.00
200.00
$
200.00
850.00 $
600.00 $
600.00 $
600.00 $
600.00
$
$
600.00 $
Office Equipment
Computer Hardware
Capital Improvement Program
TOTAL CAPITAL OUTLAY
TOTAL DEPARTMENT
4/12/2012
$11,459.00
$11,368.00
TREASURER
$11,529.00
$11,529.00
$11,529.00
$11,529.00
41
COUNTY OF KENNEBEC
FISCAL YEAR 2013
TREASURER
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT: TREASURER
ACCT. #
ACTIVITY CENTER:
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
$10,609.00
$10,768.00 $10,929.00
$10,929.00
$ 10,929.00
$ 10,929.00
Total Personnel Services $10,609.00
$10,768.00 $10,929.00
$10,929.00
$10,929.00
$10,929.00
ACCOUNT DESCRIPTION
FY 2013
BUDGET
REQUEST
FY 2013
FY 2013
LINE ITEM BUDGET REQUEST JUSTIFICATION MGR/COMM PROPOSED
RECOMM
BUDGET
FY 2013
ADOPTED
BUDGET
PERSONNEL
Wages & Salaries
OPERATIONS & MAINTENANCE
4100
4315
4415
4675
4820
4835
4845
4940
5335
5505
Transportation & Lodging
Telephone & Communication
Leases & Service Agreements
Computer Maintenance
$500.00 $
250.00 $
250.00 Mileage, Meals & Lodging
$
250.00 $
250.00 $
250.00
Dues
Postage
Bank Fees
Training, Education & Seminars
Office/Computer Supplies
Books, Periodicals & Subscriptions
TOTAL O&M
$150.00 $
150.00 $
150.00 Professional memberships
$
150.00 $
150.00 $
150.00
$200.00 $
200.00 $
200.00 Office supplies
$
200.00 $
200.00 $
200.00
$850.00 $
600.00
600.00
$
600.00 $
600.00
600.00
$
$
CAPITAL OUTLAY
Furniture Fixtures
Computer Equipment
TOTAL CAPITAL OUTLAY
TOTAL TREASURER $11,459.00 $11,368.00 $11,529.00
4/12/2012
TREASURER
$11,529.00
$11,529.00
$11,529.00
42
COUNTY OF KENNEBEC
FISCAL YEAR 2013
FINANCE
NARRATIVE
FINANCE
THE FINANCE DEPARTMENT: will be responsible for maintaining the County’s financial books of
record under generally accepted governmental accounting standards. Current responsibilities include
the following:





Payroll processing
Cash receipts and accounts receivable
Warrant processing
General ledger maintenance
Audit matters
DEPARTMETNAL OBJECTIVES


Improve cross training between staff; add additional staff person to provide back-up to
Accounting Clerk and assist with review of decentralized cash accounts at Deeds, D.A.,
Probate and Jail; assist with dedicated funds and grants
Preparation of Financial Accounting Procedures Manual ( currently in progress)
The current finance department staff consists of a Finance Director and an Accounting Clerk. Internal
controls are in place to ensure that no single financial procedure is completed by one person. The
finance department will utilize the treasurer in certain circumstances to provide segregation of duties.
4/12/2012
FINANCE
43
COUNTY OF KENNEBEC
FISCAL YEAR 2013
FINANCE
DEPARTMENTAL BUDGET
Departmental Budget
#1030 DEPARTMENT:FINANCE
ACCT.#
3000
4100
4315
4415
4675
4820
4835
4845
4940
5335
5505
ACCOUNT DESCRIPTION
FY 2012
ADOPTED
BUDGET
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED
REQUEST RECOMM
BUDGET
FY 2013
ADOPTED
BUDGET
PERSONNEL SERVICES
Wages & Salaries (FT)
$ 65,767.00 $66,752.00 $67,218.00 $ 67,218.00 $ 67,218.00 $ 67,218.00
Part time
$ 7,500.00 $15,225.00 $ 15,225.00 $ 15,225.00 $ 15,225.00
Salary Adjustment
Total Personnel Services $ 65,767.00 $74,252.00 $82,443.00 $ 82,443.00 $ 82,443.00 $ 82,443.00
OPERATIONS & MAINTENANCE
Transportation & Lodging
Telephone & Communication
Leases & Service Agreements
Computer Maintenance
Dues
Postage
Bank Fees
Training, Education & Seminars
Office/Computer Supplies
Books, Periodicals
& Subscriptions
TOTAL O&M
4/12/2012
FY 2011
ADOPTED
$ 250.00 $ 100.00
$ 1,000.00 $ 1,000.00
$ 3,700.00 $ 3,700.00
$ 1,300.00 $ 1,300.00
$ 100.00 $
100.00
$ 1,000.00 $ 1,000.00
$ 3,800.00 $ 3,800.00
$ 1,300.00 $ 1,300.00
$
$
$
$
100.00
1,000.00
3,800.00
1,300.00
$
100.00
$ 1,000.00
$ 3,800.00
$ 1,300.00
$ 1,750.00 $ 1,750.00
$ 100.00 $ 100.00
$ 250.00 $ 250.00
$ 2,950.00 $ 2,950.00
$ 1,750.00 $ 1,750.00
$ 100.00 $
100.00
$ 250.00 $
250.00
$ 2,950.00 $ 2,950.00
$
$
$
$
1,750.00
100.00
250.00
2,950.00
$ 1,750.00
$
100.00
$
250.00
$ 2,950.00
$11,300.00 $11,150.00 $11,250.00
FINANCE
$11,250.00
$11,250.00
$11,250.00
44
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT.#
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
BUDGET
FY 2012
ADOPTED
BUDGET
FINANCE
DEPARTMENTAL BUDGET
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED
REQUEST RECOMM
BUDGET
FY 2013
ADOPTED
BUDGET
CAPITAL OUTLAY
Furniture and Fixtures
Office Equipment
Computer Hardware
Capital Improvement Program
TOTAL CAPITAL OUTLAY
TOTAL DEPARTMENT
4/12/2012
$77,067.00 $85,402.00 $93,693.00
FINANCE
$93,693.00
$93,693.00
$93,693.00
45
COUNTY OF KENNEBEC
FISCAL YEAR 2013
FINANCE
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT: FINANCE
ACCT. #
ACTIVITY CENTER:
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
LINE ITEM BUDGET
REQUEST JUSTIFICATION
FY 2013
FY 2013
MGR/COMM PROPOSED
RECOMM
BUDGET
FY 2013
ADOPTED
BUDGET
PERSONNEL
3000
Wages & Salaries (FT)
$65,767.00 $67,218.00
Part time
$7,500.00
Salary Adjustment
Total Personnel Services $65,767.00 $74,718.00
$67,218.00
$15,225.00
$67,218.00 $67,218.00
$15,225.00 $15,225.00
$67,218.00
$15,225.00
$82,443.00
$82,443.00 $82,443.00
$82,443.00
OPERATIONS & MAINTENANCE
4100
Transportation and Lodging
$250.00
$100.00
$100.00
4315
Telephone & Communications
$1,000.00
$1,000.00
$1,000.00
4415
Service and Lease Agreements
$3,700.00
$3,700.00
$3,800.00
4675
Computer Maintenance
$1,300.00
$1,300.00
4820
Dues
4835
Postage
$1,750.00
$1,750.00
4845
Bank Charges
$100.00
$100.00
4940
Training, Education & Seminars
$250.00
$250.00
5335
Office/Computer Supplies
$2,950.00
$2,950.00
TOTAL O&M $11,300.00 $11,150.00
4/12/2012
Mileage, Meals, Lodging attendance at
State Treasurer's Meeting
$100.00
$100.00
$100.00
$1,000.00
$1,000.00
$1,000.00
$3,800.00
$3,800.00
$3,800.00
$1,300.00
$1,300.00
$1,300.00
$1,300.00
$1,750.00 Metered Postage
$1,750.00
$1,750.00
$1,750.00
$100.00
$100.00
$100.00
$100.00
$250.00 Training, Seminars, Conferences
$250.00
$250.00
$250.00
$2,950.00
$2,950.00
$2,950.00
$11,250.00 $11,250.00
$11,250.00
Lease and maintenance on computer
software license due April 1
$2,950.00 Office Supplies/Computer Supplies
$11,250.00
FINANCE
46
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. #
ACCOUNT DESCRIPTION
FY 2012
ADOPTED
FY 2011
ADOPTED
FY 2013
BUDGET
REQUEST
LINE ITEM BUDGET
REQUEST JUSTIFICATION
FINANCE
LINE ITEM BUDGET
FY 2013
FY 2013
MGR/COMM PROPOSED
RECOMM
BUDGET
FY 2013
ADOPTED
BUDGET
CAPITAL OUTLAY
Furniture Fixtures
Computer Equipment
TOTAL CAPITAL OUTLAY
TOTAL: FINANCE $77,067.00 $85,868.00
4/12/2012
$93,693.00
FINANCE
$93,693.00 $93,693.00
$93,693.00
47
COUNTY OF KENNEBEC
FISCAL YEAR 2013
FACILITIES
NARRATIVE
FACILITIES DEPARTMENT
THE FACILITIES DEPARTMENT: will provide a safe and healthy work environment for all
employees. It will also provide a safe and health work environment for the public.
DEPARTMENTAL OBJECTIVES:
The Departmental objectives for 2013 will be to:



4/12/2012
Complete capital projects within the fiscal year.
Keep current on new technology in order to provide more cost effective services.
Continue to improve working relationships with each department or organization we
provide services to.
FINANCE
48
COUNTY OF KENNEBEC
FISCAL YEAR 2013
FACILITIES
DEPARTMENTAL BUDGET
Departmental Budget
1040 DEPARTMENT: FACILITIES
ACCT.#
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED ADOPTED
REQUEST RECOMM
BUDGET
BUDGET
3000 PERSONNEL SERVICES
Wages & Salaries (FT)
$99,623.00 $102,218.00 $102,649.00 $102,649.00 $102,649.00 $102,649.00
Wages & Salaries (PT)
Overtime
$500.00
Salary Adjustment
Total Personnel Services $100,123.00 $102,218.00 $102,649.00 $102,649.00 $102,649.00 $102,649.00
OPERATIONS & MAINTENANCE
4110
4205
4305
4306
4310
4315
4610
4615
4620
4635
4660
4835
5205
5315
5325
5335
5405
4/12/2012
Vehicle Repairs
Gas/oil
Electricity
Propane
Sewer and Water
Telephone & Communication
Building Maintenance
Electrical Repair
Elevator
HVAC
Rubbish
Postage
Fuel Oil/Heating Oil
Cleaning Supplies
Maintenance Supplies
Office Supplies
Clothing
TOTAL O&M
$2,500.00
$2,500.00
$4,500.00
$4,500.00
$40,500.00 $39,000.00
$2,500.00
$2,500.00
$8,500.00
$8,500.00
$1,900.00
$1,900.00
$14,000.00 $10,000.00
$3,000.00
$3,000.00
$4,000.00
$4,000.00
$9,000.00
$7,000.00
$5,000.00
$5,500.00
$3,000.00
$3,000.00
$55,000.00 $56,000.00
$5,000.00
$4,000.00
$10,000.00
$8,000.00
$250.00
$250.00
$500.00
$500.00
$169,150.00 $160,150.00
FACILITIES
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$4,500.00
$4,500.00
$4,500.00
$4,500.00
$39,000.00 $39,000.00 $39,000.00 $39,000.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$8,500.00
$8,500.00
$8,500.00
$8,500.00
$1,900.00
$1,900.00
$1,900.00
$1,900.00
$10,000.00 $10,000.00 $10,000.00 $10,000.00
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$4,000.00
$4,000.00
$4,000.00
$4,000.00
$7,000.00
$7,000.00
$7,000.00
$7,000.00
$5,500.00
$5,500.00
$5,500.00
$5,500.00
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$60,000.00 $60,000.00 $60,000.00 $60,000.00
$4,000.00
$4,000.00
$4,000.00
$4,000.00
$8,000.00
$8,000.00
$8,000.00
$8,000.00
$250.00
$250.00
$250.00
$250.00
$500.00
$500.00
$500.00
$500.00
$164,150.00 $164,150.00 $164,150.00 $164,150.00
49
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT.#
ACCOUNT DESCRIPTION
7000
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FACILITIES
DEPARTMENTAL BUDGET
FY 2013
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED ADOPTED
REQUEST RECOMM
BUDGET
BUDGET
CAPITAL OUTLAY
Vehicles
7345
Capital Improvement Program
TOTAL CAPITAL OUTLAY
TOTAL DEPARTMENT $269,273.00 $262,368.00 $266,799.00 $266,799.00 $266,799.00 $266,799.00
4/12/2012
FACILITIES
50
COUNTY OF KENNEBEC
FISCAL YEAR 2013
FACILITIES
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT: FACILITIES
ACCT. #
ACCOUNT DESCRIPTION
3000
PERSONNEL
ACTIVITY CENTER:
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
LINE ITEM BUDGET REQUEST JUSTIFICATION
Wages & Salaries (FT)
$99,623.00 $102,218.00 $102,649.00
Wages & Salaries (PT)
Overtime
$500.00
Total Personnel Services $100,123.00 $102,218.00 $102,649.00
FY 2013
MGR/COMM
RECOMM
FY 2013
PROPOSED
BUDGET
FY 2013
ADOPTED
BUDGET
$102,649.00 $102,649.00
$102,649.00
$102,649.00 $102,649.00
$102,649.00
4110
OPERATIONS & MAINTENANCE
Vehicle Repairs
$2,500.00
$2,500.00
$2,500.00 Vehicle Repairs for 3 vehicles
$2,500.00
$2,500.00
$2,500.00
4205
Gas/Oil
$4,500.00
$4,500.00
$4,500.00 Gas for vehicles.
$4,500.00
$4,500.00
$4,500.00
4305
Electricity
$40,500.00
$39,000.00
$39,000.00
$39,000.00
$39,000.00
4306
Propane
$2,500.00
$2,500.00
$2,500.00 Garage
$2,500.00
$2,500.00
$2,500.00
$8,500.00
$8,500.00
$8,500.00
$8,500.00
$8,500.00
$8,500.00
$1,900.00
$1,900.00
Local and long distance service for 3 lines: 1 for fire
alarm for Hill House and 1 for office at the courthouse
$1,900.00
and a line for the elevator at the courthouse. Also
includes cell phone
$1,900.00
$1,900.00
$1,900.00
$14,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
4310
Sewer and Water
1 meter at the Hill House, 2 meters at the Courthouse
$39,000.00 and 1 meter at the garage. New contract December
2011 thru December 2013 is .0625 per kwh
Hill house, court house and garage (combined from
last year)
4315
Telephone & Communications
4610
Building Maintenance
4615
Electrical Repair
$3,000.00
$3,000.00
$3,000.00 General electrical repairs
$3,000.00
$3,000.00
$3,000.00
4620
Elevator
$4,000.00
$4,000.00
Annual Inspection and maintenance. $269 for Hill
$4,000.00 House elevator and $249 for the courthouse elevator .
$200 for yearly license and repairs for each elevator
$4,000.00
$4,000.00
$4,000.00
4/12/2012
$10,000.00
General repairs and renovations, plumbing, painting,
general upkeep
FACILITIES
51
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. #
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
LINE ITEM BUDGET REQUEST JUSTIFICATION
4635
HVAC
$9,000.00
$7,000.00
$7,000.00 Repairs to HVAC system Hill House and Courthouse
4660
Rubbish
$5,000.00
$5,500.00
$5,500.00
4835
Postage
$3,000.00
$3,000.00
$3,000.00 PO Box Annual Fee
Metered postage fees
5205
Fuel
$55,000.00
$56,000.00
5315
Cleaning Supplies
$5,000.00
$4,000.00
$4,000.00
5325
Maintenance Supplies
$10,000.00
$8,000.00
$8,000.00 Sand/salt and general maintenance supplies
5335
Office Supplies
$250.00
$250.00
5405
Clothing
$500.00
$500.00
FACILITIES
LINE ITEM BUDGET
FY 2013
MGR/COMM
RECOMM
FY 2013
PROPOSED
BUDGET
FY 2013
ADOPTED
BUDGET
$7,000.00
$7,000.00
$7,000.00
$5,500.00
$5,500.00
$5,500.00
$3,000.00
$3,000.00
$3,000.00
$60,000.00
$60,000.00
$60,000.00
$4,000.00
$4,000.00
$4,000.00
$8,000.00
$8,000.00
$8,000.00
$250.00
$250.00
$250.00
$250.00
$500.00 Uniform shirts for facilities staff also steel toe boots
$500.00
$500.00
$500.00
$169,150.00 $160,150.00 $164,150.00
$164,150.00 $164,150.00
$164,150.00
TOTAL CAPITAL OUTLAY
TOTAL FACILITIES $269,273.00 $262,368.00 $266,799.00
$266,799.00 $266,799.00
$266,799.00
TOTAL O&M
Dumpster service for county buildings also includes
tipping fee and cost of picking up recycling
Heating oil for Courthouse and Hill House usage is
$60,000.00 down at courthouse from 16,000 gals. To 13,000 gals.
Hill House went from 4,000 gals down to 3,000 gals.
Supplies for cleaning the Hill House, courthouse and
deeds
CAPITAL OUTLAY
Vehicles
4/12/2012
FACILITIES
52
COUNTY OF KENNEBEC
FISCAL YEAR 2013
REGISTRY OF DEEDS
NARRATIVE
REGISTRY OF DEEDS
THE REGISTRY OF DEEDS: is required by MRSA Title 33, Chapter 11 to maintain and preserve all
documents and plans recorded in the registry. The registry will provide the public with rapid and
convenient access to recorded documents in a professional and courteous manner.
DEPARTMENTAL OBJECTIVES
The departmental objectives for 2013 will be:









Complete the processing of documents using the imaging system installed in March 2004.
This system is providing our customers greater speed, freedom and control over searching,
displaying and printing document images.
To continue offering a website for retrieval of documents and plan images from local
terminals.
To complete the back scanning project by scanning in missing images and maps, as well
as creating an electronic file of the cross references and deleting extra pages.
Complete indexing the images from book 1 to 709 ( 83,000 + documents). These books
have been converted to images but have never been indexed on electronic media. We will
also be using the same back scanning procedure we have been using on the other books.
To look at the feasibility of re-microfilming the entire registry documents and plans when
the back scanning project is completed. Maine State Law requires a microfilm stored offsite for all documents in the Registry. This project will give a more reliable microfilm
backup.
To provide better preservation of the plans on file at the Registry. This will require an
update of our present storage system for more reliable preservation of these original plans.
To continue printing a paper index as a backup for our customers, ensuring confidence in
the paperless system since March of 2004.
To continue looking at sites for the registry that will reduce the overall costs of renting.
To upgrade job descriptions to show added responsibilities.
PROGRAMS AND ACTIVITIES:





4/12/2012
Recording property related documents and plans.
Cataloging and preserving vital documents and information.
Providing public access to vital documents through books, electronic images, and
microfilm.
Increasing public access through the Internet and intranet.
We now offer e-commerce service to the Registry.
DEEDS
COUNTY OF KENNEBEC
FISCAL YEAR 2013
REGISTRY OF DEEDS
NARRATIVE
DEPARTMENT NARRATIVE:
The Registry of Deeds is a county department that serves the public by recording vital
documents such as mortgages, contracts, deeds, liens, and plans. Once recorded each
document Is given a book, page and document number. These numbers are critical to the
research of recorded documents. After each document is entered with a page, book, and
document number the index is checked for accuracy (verified) by comparing the information on
the document with the index.
All documents are preserved on microfilm and the original returned to the owner. The
information is then available to the public for research via the Internet or intranet. The
Registry’s records date from 1799 to the current date.
The Registry of Deeds is managed by an elected registrar. The current registrar is Beverly
Bustin-Hatheway, who has served as the registrar since April 1, 2002. The deputy registrar is
Betty Gabriel who has served as the Deputy Registrar of Deeds for the same length of time.
4/12/2012
DEEDS
COUNTY OF KENNEBEC
FISCAL YEAR 2013
REGISTRY OF DEEDS
DEPARTMENTAL BUDGET
Departmental Budget
1065 DEPARTMENT: REGISTRY OF DEEDS
Acct #
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED ADOPTED
REQUEST
RECOMM
BUDGET
BUDGET
3000 PERSONNEL SERVICES
Wages & Salaries (FT)
$185,586.00 $191,057.00 $155,405.00
Wages & Salaries (PT)
Salary Adjustment
$2,166.00
Total Personnel Services $185,586.00 $193,223.00 $155,405.00
OPERATIONS & MAINTENANCE
Transportation & Lodging
Electricity
Telephone & Communication
Building Rental
Leases & Service Agreements
Dues
Professional Services
Postal Expenses
Office/Computer Supplies
Printing
Books, Periodicals
5505
& Subscriptions
4100
4305
4315
4414
4415
4820
4825
4835
5335
5345
$800.00
$800.00
$12,500.00
$1,500.00 $1,500.00
$75,780.00 $57,188.00
$4,000.00 $4,000.00
$150.00
$150.00
$68,500.00 $44,404.00
$3,000.00 $3,000.00
$6,000.00 $6,000.00
$1,000.00 $1,000.00
$200.00
$200.00
DEEDS
$155,405.00 $155,405.00 $155,405.00
$800.00
$0.00
$1,600.00
$55,820.00
$4,000.00
$150.00
$50,404.00
$3,000.00
$6,000.00
$1,000.00
$800.00
$0.00
$1,600.00
$55,820.00
$4,000.00
$150.00
$50,404.00
$3,000.00
$6,000.00
$1,000.00
$800.00
$0.00
$1,600.00
$55,820.00
$4,000.00
$150.00
$50,404.00
$3,000.00
$6,000.00
$1,000.00
$800.00
$0.00
$1,600.00
$55,820.00
$4,000.00
$150.00
$50,404.00
$3,000.00
$6,000.00
$1,000.00
$200.00
$200.00
$200.00
$200.00
TOTAL O&M $173,430.00 $118,242.00 $122,974.00
4/12/2012
$155,405.00 $155,405.00 $155,405.00
$122,974.00 $122,974.00 $122,974.00
55
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT.#
ACCOUNT DESCRIPTION
CAPITAL OUTLAY
7325 Furniture and Fixtures
Office Equipment
Computer Hardware
TOTAL CAPITAL OUTLAY
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED ADOPTED
REQUEST
RECOMM
BUDGET
BUDGET
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
TOTAL DEPARTMENT $361,016.00 $313,465.00 $280,379.00
4/12/2012
REGISTRY OF DEEDS
DEPARTMENTAL BUDGET
DEEDS
$280,379.00 $280,379.00 $280,379.00
56
COUNTY OF KENNEBEC
FISCAL YEAR 2013
REGISTER OF DEEDS
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT: REGISTRY OF DEEDS
ACCT. #
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
ACTIVITY CENTER:
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
FY 2013
FY 2013
LINE ITEM BUDGET REQUEST JUSTIFICATION MGR/COMM PROPOSED
RECOMM
BUDGET
FY 2013
ADOPTED
BUDGET
PERSONNEL
3000
Wages & Salaries (FT)
Wages & Salaries (PT)
Salary adjustment
$185,586.00 $191,057.00 $155,405.00
$155,405.00 $155,405.00 $155,405.00
$2,166.00
Overtime
Total Personnel Services $185,586.00 $193,223.00 $155,405.00
$155,405.00 $155,405.00 $155,405.00
OPERATIONS & MAINTENANCE
4100
Transportation & Lodging
4305
Electricity
$12,500.00
4315
Telephone & Communications
$1,500.00
4414
Building Rental
4415
Leases and Service Agreements
4820
Dues
4/12/2012
$800.00
$800.00
$800.00
$800.00
$800.00
$800.00
$0.00
$0.00
$0.00
$1,600.00 BCN/ Maintenance under CMI system.
$1,600.00
$1,600.00
$1,600.00
$75,780.00 $57,188.00
$55,820.00 Rent
$55,820.00
$55,820.00
$55,820.00
$4,000.00
$4,000.00
$4,000.00
$4,000.00
$4,000.00
$4,000.00
$150.00
$150.00
$150.00
$150.00
$150.00
$150.00
$0.00
$1,500.00
Mileage, Meals, Lodging
Included in rent
Lease and maintenance on copier and wide
format printer
Memberships-ME. Register of Deeds
Association
DEEDS
57
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. #
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
$68,500.00 $44,404.00
FY 2013
BUDGET
REQUEST
LINE ITEM BUDGET
Contract for the lands records system which will
$50,404.00 include imaging, indexing, website, including
warehousing and disaster recovery, GIS, and Erecording capabilitiesand web portal
REGISTER OF DEEDS
LINE ITEM BUDGET
FY 2013
FY 2013
MGR/COMM PROPOSED
RECOMM
BUDGET
4825
Professional Services
4835
Postage
$3,000.00
$3,000.00
$3,000.00 Metered Postage
$3,000.00
$3,000.00
$3,000.00
5335
Office/Computer Supplies
$6,000.00
$6,000.00
$6,000.00
$6,000.00
$6,000.00
$6,000.00
5345
Printing
$1,000.00
$1,000.00
$1,000.00 Purchase of large envelopes
$1,000.00
$1,000.00
$1,000.00
5505
Books, Periodicals & Subscriptions
$200.00
$200.00
$200.00
$200.00
$200.00
$200.00 Title Std Revisions; Mr. Register;Me.Bar
TOTAL O&M $173,430.00 $118,242.00 $122,974.00
CAPITAL OUTLAY
Furniture and Fixtures
Equipment
Computer Equipment
TOTAL CAPITAL OUTLAY
$50,404.00 $50,404.00
$122,974.00 $122,974.00 $122,974.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
TOTAL: DEEDS $361,016.00 $313,465.00 $280,379.00
4/12/2012
$50,404.00
FY 2013
ADOPTED
BUDGET
DEEDS
$280,379.00 $280,379.00 $280,379.00
58
COUNTY OF KENNEBEC
FISCAL YEAR 2013
REGISTER OF PROBATE
NARRATIVE
REGISTRY OF PROBATE / PROBATE COURT
THE REGISTRY OF PROBATE: Will simplify and clarify the laws concerning the affairs of decedents,
missing persons, protected persons, and minors. Discover and make effective the intent of a
decedent in the distribution of property. Promote a speedy and efficient system for liquidating the
estate of the decedent and making distribution to his successors. Facilitate use and the enforcement
of certain trusts. Make uniform the law among various jurisdictions.
DEPARTMENT OBJECTIVES;
The department objectives for 2013 will be to :





To efficiently and effectively adjudicate all informal probate, intestate, and testate estates.
Service and monitor all formal cases providing for fair hearing and timely resolution.
Make sure children and incapacitated people under our jurisdiction never fall through the
cracks.
Maintain new and historical files for future generations.
Continue to work toward statewide uniformity between courts.
DEPARTMENT NARRATIVE:
The Probate Court in Kennebec County has one of the most experienced judges in the State of
Maine. Judge James Mitchell is a Yale Law School graduate and has served as the Judge of Probate
since 1980. The judge hears all formal matters while the registrar adjudicates the informal estates,
manages the court calendar, and administers the Registry of Probate. The Registrar of Probate is
Kathleen Ayers.
PROGRAMS AND ACTIVITIES






Formal and informal estates, testate and intestate
Adoptions, adoption searches and termination of parental rights
Name changes
Adult and minor guardianships and conservatorships and child support
Complaints regarding trusts
Complaints regarding Real Estate
4/12/2012
PROBATE
59
COUNTY OF KENNEBEC
FISCAL YEAR 2013
REGISTER OF PROBATE
DEPARTMENTAL BUDGET
Departmental Budget
1070
ACCT.#
3000
DEPARTMENT: REGISTRY OF PROBATE
ACCOUNT DESCRIPTION
PERSONNEL SERVICES
Wages & Salaries (FT)
Wages & Salaries (PT)
Salary Adjustment
FY 2011
ADOPTED
FY 2012
FY 2013
FY 2013
FY 2013
ADOPTED BUDGET MGR/COMM PROPOSED
BUDGET REQUEST RECOMM
BUDGET
$218,076.00 $229,277.00 $223,910.00 $223,910.00 $223,910.00
$3,929.00
FY 2013
ADOPTED
BUDGET
$223,910.00
$2,410.00
Total Personnel Services $222,005.00 $231,687.00 $223,910.00 $223,910.00 $223,910.00
$223,910.00
OPERATIONS & MAINTENANCE
4020
4080
4100
4315
4415
4615
4805
4820
4835
4840
4940
5335
5365
5505
4/12/2012
Legal Services
Professional Services
Transportation & Lodging
Telephone & Communication
Leases & Service Agreements
Equipment/Computer Repair
Advertising
Dues
Postage
Printing
Training, Education & Seminars
Office Supplies/Computer Supplies
Record Books
Books/Periodicals Subscriptions
Statutes
$35,000.00
$5,750.00
$1,200.00
$2,000.00
$10,000.00
$500.00
$10,000.00
$750.00
$4,000.00
$5,500.00
$500.00
$5,000.00
$240.00
TOTAL O&M
$83,440.00
$3,000.00
$35,000.00 $35,000.00
$5,750.00 $5,250.00
$1,200.00 $1,200.00
$2,000.00 $2,000.00
$10,000.00 $9,000.00
$500.00
$500.00
$10,000.00 $12,000.00
$750.00
$750.00
$4,000.00 $4,000.00
$4,500.00 $3,500.00
$500.00
$500.00
$5,000.00 $5,000.00
$240.00
$0.00
$35,000.00
$5,250.00
$1,200.00
$2,000.00
$9,000.00
$500.00
$12,000.00
$750.00
$4,000.00
$3,500.00
$500.00
$5,000.00
$0.00
$35,000.00
$5,250.00
$1,200.00
$2,000.00
$9,000.00
$500.00
$12,000.00
$750.00
$4,000.00
$3,500.00
$500.00
$5,000.00
$0.00
$35,000.00
$5,250.00
$1,200.00
$2,000.00
$9,000.00
$500.00
$12,000.00
$750.00
$4,000.00
$3,500.00
$500.00
$5,000.00
$0.00
$3,500.00
$3,500.00
$3,500.00
$3,500.00
$82,440.00 $82,200.00
$82,200.00
$82,200.00
$82,200.00
$3,000.00
PROBATE
60
COUNTY OF KENNEBEC
FISCAL YEAR 2013
DEPARTMENTAL BUDGET SUMMARY
ACCT.#
ACCOUNT DESCRIPTION
CAPITAL OUTLAY
Furniture and Fixtures
Office Equipment
Computer Equipment
Capital Improvement Program
TOTAL CAPITAL OUTLAY
REGISTER OF PROBATE
DEPARTMENTAL BUDGET
COUNTY OF KENNEBEC
FISCAL YEAR 2013
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
$1,000.00
$1,000.00
$1,000.00
$1,000.00
FY 2013
FY 2013
FY 2013
BUDGET MGR/COMM PROPOSED
REQUEST RECOMM
BUDGET
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
TOTAL DEPARTMENT $306,445.00 $315,127.00 $307,110.00 $307,110.00 $307,110.00
4/12/2012
PROBATE
FY 2013
ADOPTED
BUDGET
$1,000.00
$1,000.00
$307,110.00
61
COUNTY OF KENNEBEC
FISCAL YEAR 2013
REGISTER OF PROBATE
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT: PROBATE
ACCT. #
ACCOUNT DESCRIPTION
3000
PERSONNEL
Wages & Salaries (FT)
ACTIVITY CENTER:
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
LINE ITEM BUDGET REQUEST JUSTIFICATION
FY 2013
FY 2013
FY 2013
MGR/COMM PROPOSED ADOPTED
RECOMM
BUDGET
BUDGET
$218,076.00 $229,277.00 $223,910.00
$223,910.00 $223,910.00 $223,910.00
Salary Adjustment
$3,929.00 $2,410.00
Total Personnel Services $222,005.00 $231,687.00 $223,910.00
$223,910.00 $223,910.00 $223,910.00
OPERATIONS & MAINTENANCE
4020
Legal Services
Court appointed attorneys, court visitors and
$35,000.00 $35,000.00 $35,000.00 guardians ad litem.
4080
4/12/2012
SBI fingerprinting fee offset by fees paid at time of
adoption, number of adoptions and guardianships
$5,250.00 are upe
$35,000.00
$35,000.00
$35,000.00
$5,250.00
$5,250.00
$5,250.00
Professional Services
$5,750.00
$5,750.00
4100
Transportation, Meals
& Lodging
$1,200.00
$1,200.00
Meals/Mileage/Lodging:
Association meetings,
$1,200.00 Family Law Commission, refreshments for staff
meeting and court sessions.
$1,200.00
$1,200.00
$1,200.00
4315
Telephone & Communications
$2,000.00
$2,000.00
$2,000.00 Telephone/fax/Internet
$2,000.00
$2,000.00
$2,000.00
4415
Leases and
Service Agreements
Copier & docketing program (now purchased) service
agreements and web page hosting included
$9,000.00
$9,000.00
$9,000.00
4615
Computer/Equipment Repair
$500.00 Repair of printer, typewriter, computers furniture, etc.
$500.00
$500.00
$500.00
$10,000.00 $10,000.00
$500.00
$500.00
$9,000.00
PROBATE
62
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. #
ACCOUNT DESCRIPTION
4805
Advertising
4820
Dues
4835
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET LINE ITEM BUDGET REQUEST JUSTIFICATION
REQUEST
Required public notices, this line if offset by fees
$10,000.00 $10,000.00 $12,000.00 cost of additional is $50, chart to customers is $50
recommended
$750.00 Memberships: Registrars Assoc., Judges
Assembly, National Probate Judges Assembly
$750.00
$750.00
Postage
$4,000.00
$4,000.00
$4,000.00 Metered Postage & Registered Mail
4840
Printing
$5,500.00
$4,500.00
$3,500.00
4940
Training, Education & Seminars
$500.00
$500.00
5335
Office/Computer Supplies
$5,000.00
$5,000.00
5365
Recording Books
$240.00
$240.00
5505
Books/PeriodicalsSubscriptions
$3,000.00
$3,000.00
TOTAL O&M
Required forms, offset by fees collected for this
service
$500.00 Training, Seminars, Conferences
$5,000.00 Office, computer, archival paper
$0.00
Cloth covered permanent index books, will not need
to purchase this year
Subscriptions for Maine statutes, Maine Reporter,
$3,500.00 Scott on Trusts, Page on Wills, Uniform Probate
Code
$83,440.00 $82,440.00 $82,200.00
REGISTER OF PROBATE
LINE ITEM BUDGET
FY 2013
FY 2013
FY 2013
MGR/COMM PROPOSED ADOPTED
RECOMM
BUDGET
BUDGET
$12,000.00
$12,000.00
$12,000.00
$750.00
$750.00
$750.00
$4,000.00
$4,000.00
$4,000.00
$3,500.00
$3,500.00
$3,500.00
$500.00
$500.00
$500.00
$5,000.00
$5,000.00
$5,000.00
$0.00
$0.00
$0.00
$3,500.00
$3,500.00
$3,500.00
$82,200.00
$82,200.00
$82,200.00
$1,000.00
$1,000.00
$1,000.00
CAPITAL OUTLAY
Furniture Fixtures
Computer Equipment
$1,000.00 $1,000.00 $1,000.00 Computer hardware/software
Office Equipment
TOTAL CAPITAL OUTLAY
$1,000.00 $1,000.00 $1,000.00
TOTAL:PROBATE $306,445.00 $315,127.00 $307,110.00
4/12/2012
PROBATE
$1,000.00
$1,000.00
$1,000.00
$307,110.00 $307,110.00 $307,110.00
63
COUNTY OF KENNEBEC
FISCAL YEAR 2013
SHERIFF
NARRATIVE
SHERIFF’S OFFICE
The staff of the Kennebec County Sheriff’s Office is committed to protecting life, property and
the constitutional rights of all citizens.
The Kennebec County Sheriff’s Office was started in 1799. Through the years the role of the
Sheriff’s Office has changed and been enhanced by the population and needs of the people of
Kennebec County.
The Law Enforcement Division currently has twelve fulltime Deputies that patrol on a regular
basis. Other than the patrol function there is also the work of two Detectives, the Captain, the Chief
Deputy and the Sheriff. The Sheriff and the Chief Deputy split their responsibilities between the Law
Enforcement Division and Corrections.
Along with the patrol duties, Kennebec Sheriff’s Office has a Dive Rescue Team that can have
rescue divers in the water within 25 minutes, anywhere in the county. This team is supported by a
small budget line and is primarily voluntary, which lends credit to the value and commitment of our
Deputies.
ASSIGNMENTS WITHIN THE LAW ENFORCEMENT DIVISION








Maine Revenue Services ( 1 Sergeant and 4 Deputies )
Maine Drug Enforcement ( 1 Sergeant )
Prisoner Transport ( 1 Corporal and 3 Deputies )
Criminal Investigations Division ( 1 Sergeant and 2 Detectives )
Patrol ( 3 Sergeants, 2 Corporals, and 9 Deputies )
Administration ( Sheriff, Admin. Assist., Records, Spanner, Chief Deputy & Captain )
Court Security ( 1 Lieutenant and 4 Deputies )
Civil Process ( 1 Chief and 3 Deputies )
PROGRAMS AND ACTIVITIES






4/12/2012
Kennebec Drug Operations Team
Kennebec Dive Rescue Team
Revenue Enforcement for State of Maine
Marijuana Eradication for Kennebec County
Regional Training Provided
Northern Kennebec Drug Operations Unit
SHERIFF
64
COUNTY OF KENNEBEC
FISCAL YEAR 2013
SHERIFF
DEPARTMENTAL BUDGET
Departmental Budget
1075
ACCT.#
3000
3099
3202
3205
3150
3152
4041
4100
4205
4210
4315
4415
4655
4805
4820
4835
4840
4905
4940
4950
5335
5405
5505
5605
5610
5620
4/12/2012
DEPARTMENT: SHERIFF'S OFFICE
ACCOUNT DESCRIPTION
ACTIVITY CENTER: ADMINISTRATION / LAW ENFORCEMENT
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
FY 2013
MGR/COMM
RECOMM
FY 2013
PROPOSED
BUDGET
FY 2013
ADOPTED
BUDGET
PERSONNEL SERVICES
Wages & Salaries (FT)
$875,560.00 $891,660.00 $933,610.00 $933,610.00
$933,610.00 $933,610.00
Wages & Salaries (PT)
$30,000.00
$10,000.00
$13,000.00
$13,000.00
$13,000.00
$13,000.00
Overtime
$45,000.00
$50,000.00
$65,000.00
$65,000.00
$65,000.00
$65,000.00
Special Detail
$60,000.00
$65,000.00
$65,000.00
$65,000.00
$65,000.00
$65,000.00
Holiday Pay
$46,805.00
$40,021.00
$43,009.00
$43,009.00
$43,009.00
$43,009.00
OTHER (buyback)
$14,385.00
$15,313.00
$23,381.00
$23,381.00
$23,381.00
$23,381.00
Salary Adjustment 2012
$3,000.00
$3,000.00
Total Personnel Services $1,074,750.00 $1,074,994.00 $1,143,000.00 $1,143,000.00 $1,143,000.00 $1,143,000.00
OPERATIONS & MAINTENANCE
Ammo
$4,900.00
Transportation & Lodging & Meals
$2,000.00
Gas/Oil/Grease
$99,000.00
Vehicle Repairs
$45,000.00
Telephone & Communication
$39,500.00
Leases & Service Agreements
$20,500.00
Radios/Repair
$2,000.00
Advertising
$1,000.00
Dues
$1,300.00
Postage
$1,600.00
Printing & awards
$1,800.00
Criminal Investigation
$2,200.00
Training, Education & Seminars
$12,000.00
Kennebec Dive/Rescue
$1,000.00
Office/Computer Supplies
$11,800.00
Uniforms
$21,500.00
Subscriptions
$800.00
Surplus property
$300.00
Patrol Expenses
$3,000.00
Equipment
$4,250.00
TOTAL O&M $275,450.00
$6,374.00
$2,900.00
$107,000.00
$45,000.00
$39,800.00
$22,662.00
$2,000.00
$800.00
$1,445.00
$997.00
$1,000.00
$2,500.00
$13,000.00
$1,500.00
$11,800.00
$24,700.00
$1,608.00
$300.00
$4,000.00
$4,250.00
$293,636.00
SHERIFF
$6,500.00
$3,100.00
$112,850.00
$46,000.00
$41,900.00
$22,789.00
$2,000.00
$800.00
$1,445.00
$600.00
$1,000.00
$2,500.00
$14,000.00
$1,500.00
$12,500.00
$25,230.00
$1,750.00
$300.00
$4,500.00
$4,250.00
$305,514.00
$6,500.00
$3,100.00
$112,850.00
$46,000.00
$41,900.00
$22,789.00
$2,000.00
$800.00
$1,445.00
$600.00
$1,000.00
$2,500.00
$14,000.00
$1,500.00
$12,500.00
$25,230.00
$1,750.00
$300.00
$4,500.00
$4,250.00
$305,514.00
$6,500.00
$3,100.00
$112,850.00
$46,000.00
$41,900.00
$22,789.00
$2,000.00
$800.00
$1,445.00
$600.00
$1,000.00
$2,500.00
$14,000.00
$1,500.00
$12,500.00
$25,230.00
$1,750.00
$300.00
$4,500.00
$4,250.00
$305,514.00
$6,500.00
$3,100.00
$112,850.00
$46,000.00
$41,900.00
$22,789.00
$2,000.00
$800.00
$1,445.00
$600.00
$1,000.00
$2,500.00
$14,000.00
$1,500.00
$12,500.00
$25,230.00
$1,750.00
$300.00
$4,500.00
$4,250.00
$305,514.00
65
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT.#
ACCOUNT DESCRIPTION
SHERIFF
DEPARTMENTAL BUDGET
FY 2011
ADOPTED
FY 2011
ADOPTED
FY 2013
BUDGET
REQUEST
FY 2013
MGR/COMM
RECOMM
FY 2013
PROPOSED
BUDGET
FY 2013
ADOPTED
BUDGET
$2,000.00
$1,000.00
$129,000.00
$1,000.00
$2,000.00
$1,000.00
$131,000.00
$1,000.00
$2,000.00
$1,000.00
$188,145.00
$1,000.00
$2,000.00
$1,000.00
$188,145.00
$1,000.00
$2,000.00
$1,000.00
$188,145.00
$1,000.00
$2,000.00
$1,000.00
$188,145.00
$1,000.00
$133,000.00
$135,000.00
$192,145.00
$192,145.00
$192,145.00
$192,145.00
CAPITAL OUTLAY
7320
7325
7345
7375
Firearms
Furniture and Fixtures
Vehicles
Computer Equipment
TOTAL CAPITAL OUTLAY
TOTAL DEPARTMENT $1,483,200.00 $1,503,630.00 $1,640,659.00 $1,640,659.00 $1,640,659.00 $1,640,659.00
4/12/2012
SHERIFF
66
COUNTY OF KENNEBEC
FISCAL YEAR 2013
SHERIFF
LINE ITEM BUDGET
Line Item Budget
DEPARTMENT: SHERIFF
ACCT. #
ACCOUNT DESCRIPTION
1075
3000
PERSONNEL
ACTIVITY CENTER: Administration and Law Enforcement
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
BUDGET
REQUEST
FY 2013
LINE ITEM BUDGET REQUEST JUSTIFICATION MGR/COMM
RECOMM
Wages & Salaries (FT)
$875,560.00 $891,660.00 $933,610.00
Wages & Salaries (PT)
$30,000.00
$10,000.00
$13,000.00
Overtime
$45,000.00
$50,000.00
$65,000.00
Special Detail
$60,000.00
$65,000.00
$65,000.00
Holiday Pay
$46,805.00
$40,021.00
$43,009.00
Buyback
$14,385.00
$15,313.00
$23,381.00
Salary Adjustment
$3,000.00
Total Personnel Services $1,074,750.00 $1,071,994.00 $1,143,000.00
3099
3202
3205
3150
3152
FY 2013
PROPOSED
BUDGET
$933,610.00 $933,610.00
$13,000.00
$13,000.00
$65,000.00
$65,000.00
$65,000.00
$65,000.00
$43,009.00
$43,009.00
$23,381.00
$23,381.00
FY 2013
ADOPTED
BUDGET
$933,610.00
$13,000.00
$65,000.00
$65,000.00
$43,009.00
$23,381.00
$1,143,000.00 $1,143,000.00 $1,143,000.00
OPERATIONS & MAINTENANCE
4941
4/12/2012
Ammo
$6,374.00
Estimated 3% in sales. Mandatory two(2)
qualifications per year (spring/fall). Prices include
$6,500.00
both duty rounds and training rounds for
rifles/handguns. Increases due to military demand.
$6,500.00
$6,500.00
$6,500.00
$2,000.00
$2,900.00
Educational opportunities as well as meetings,
conferences, seminars and training to include
$3,100.00 IACP, NSA, MSA, LEEDA/S. Also Maine Turnpike
Authority.
$3,100.00
$3,100.00
$3,100.00
Still utilizing tax-free credit cards (COM DATA);
anticipating a 5% rate increase of per gallon from
$2.90 to $3.05 at average of 37,000 gallons per
year.
$112,850.00
$112,850.00
$112,850.00
$4,900.00
4100
Transportation & Lodging & Meals
4205
Gas/Oil Grease
$99,000.00
$107,000.00
4210
Vehicle Repairs
$45,000.00
$45,000.00
Maintenance is contracted through New England
$46,000.00 Tire and Battery. Increase result of anticipated 5%
increase parts/labor
$46,000.00
$46,000.00
$46,000.00
$41,900.00
$41,900.00
$41,900.00
$22,789.00
$22,789.00
$22,789.00
$112,850.00
4315
Telephone & Communications
$39,500.00
$39,800.00
3% increase in RCC state IT $345/mth;
BCN $450/mth;
$41,900.00 Data Cards $1140/mth; Cell Phones $1410/mth
Rental of York Hill Tower
4415
Leases & Service Agreements/Repairs
$20,500.00
$22,662.00
$22,789.00
IMC split 50/50 with Jail 3% increase
software upgrades
Xerox lease/maint
3 copiers
Cellebrite (UFED) annual updates,
regional asset
Web Hosting
SHERIFF
$12,025
$7,920
$1,525
$999
$320
$22,789
67
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. #
4655
ACCOUNT DESCRIPTION
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
FY 2013
LINE ITEM BUDGET REQUEST JUSTIFICATION MGR/COMM
RECOMM
Repairs/Radio
$2,000.00
$2,000.00
Advertising
$1,000.00
$800.00
Dues
$1,300.00
$1,445.00
4835
Postage
$1,600.00
$997.00
4840
Printing & Awards
$1,800.00
$1,000.00
4905
Criminal Investigations
$2,200.00
$2,500.00
4940
Training, Education & Seminars
$12,000.00
$13,000.00
$14,000.00
4950
Kennebec Dive
$1,000.00
$1,500.00
MDOL annual training for SCUBA/DIVE.
$1,500.00 Equipment upgrades for communications, regional
asset
5335
Office/Computer Supplies
$11,800.00
$11,800.00
$12,500.00
5405
Uniforms
$21,500.00
$24,700.00
5505
Subscriptions
$800.00
5605
Surplus property
$300.00
5610
Patrol Expenses
4805
$3,000.00
FY 2013
ADOPTED
BUDGET
$2,000.00
$2,000.00
$600.00
$600.00
$600.00
$1,445.00
$1,445.00
$1,445.00
$800.00
$800.00
$800.00
$1,000.00 Awards, printed files
$1,000.00
$1,000.00
$1,000.00
Increases in evidence handling/collection, including
$2,500.00 updated equipment such as evidence processing
kits, cameras, etc.
$2,500.00
$2,500.00
$2,500.00
$14,000.00
$14,000.00
$14,000.00
$1,500.00
$1,500.00
$1,500.00
$12,500.00
$12,500.00
$12,500.00
Contractual uniform allowance; initial set-up 2
$25,230.00 deputies; planned safety program to replace for
SRT/Patrol vests
$25,230.00
$25,230.00
$25,230.00
$1,608.00
$1,750.00 Increase to pay for Title 17-A, 29-A and LEOM
$1,750.00
$1,750.00
$1,750.00
$300.00
$300.00 Purchase of state and federal surplus property.
$300.00
$300.00
$300.00
$4,500.00
$4,500.00
$4,500.00
$4,000.00
$2,000.00 Repairs/Purchase portable radios
FY 2013
PROPOSED
BUDGET
$2,000.00
4820
4/12/2012
FY 2013
BUDGET
REQUEST
SHERIFF
LINE ITEM BUDGET
Ads for public service
$600.00 announcements/vacancies
$1,445.00 Maine Sheriffs Assoc,
NEN
MCPA
CNTC
NSA
NASRO NESPIN
SAMS
LEEDA
$800.00 Metered Postage
$4,500.00
MCJA requirements, OPR training, Supervision
training, Dept. of Labor mandates. NEW:
Liberty/Davies FBI-LEEDA training; includes
increase in tuition
Costs for day to day office supplies including
increased paper expenses, summonses
Increased costs of expenses (cameras, SHERIFF
tape, canine care/supplies, canine is a regional
asset)
SHERIFF
68
COUNTY OF KENNEBEC
FISCAL YEAR 2013
ACCT. #
5620
ACCOUNT DESCRIPTION
Vehicle Equipment
TOTAL O&M
FY 2011
ADOPTED
FY 2012
ADOPTED
BUDGET
$4,250.00
$4,250.00
$275,450.00
$293,636.00
$2,000.00
$1,000.00
$2,000.00
$1,000.00
FY 2013
BUDGET
REQUEST
SHERIFF
LINE ITEM BUDGET
FY 2013
LINE ITEM BUDGET REQUEST JUSTIFICATION MGR/COMM
RECOMM
Replace/upgrade LE equipment in patrol/CID
$4,250.00 vehicles; updates to safety equipment (traffic vests,
fire extinguishers, etc.)
FY 2013
PROPOSED
BUDGET
FY 2013
ADOPTED
BUDGET
$4,250.00
$4,250.00
$4,250.00
$305,514.00
$305,514.00
$305,514.00
$305,514.00
$2,000.00
$1,000.00
$2,000.00
$1,000.00
$2,000.00
$1,000.00
$2,000.00
$1,000.00
CAPITAL OUTLAY
7320
7325
Firearms
Furniture
Impala is discontinued. Ford, Chevy, Dodge are
only options. Dodge is best financial option with set
up for LE use. Equipent from Impala cannot be
utilized in any option. All has to be replaced unlike
years past due to design changes in the available
vehicles. Purchase price is the state bid price
7345
7375
Vehicles
Computer Equipment
TOTAL CAPITAL OUTLAY
$129,000.00
$1,000.00
$131,000.00
$1,000.00
$188,145.00
$1,000.00
$188,145.00
$1,000.00
$188,145.00
$1,000.00
$188,145.00
$1,000.00
$133,000.00
$135,000.00
$192,145.00
$192,145.00
$192,145.00
$192,145.00
TOTAL: Sheriff $1,483,200.00 $1,500,630.00 $1,640,659.00
4/12/2012
SHERIFF
$1,640,659.00 $1,640,659.00 $1,640,659.00
69