Worksheet: Board of Directors Transition/Succession Checklist
(Additional items should be added as they pertain to your individual chapter)
The following checklist will assist during the transition between ongoing and incoming
Chapter Officers and Board of Directors.
ALL BOARD MEMBERS
Leadership “To Do” Items for All Incoming Board Members
Obtain and review copies of the following items as applicable to their roles:
__________
__________
__________
__________
__________
__________
__________
__________
__________
__________
__________
Chapter Bylaws
Chapter meeting minutes for previous year
Chapter Goals & Objectives
Chapter Membership Goals
Quarterly Chapter Reports
Current Membership List
Board Meeting Schedule
Chapter Meeting Schedule
Chapter Annual meeting planning documents
Chapter Manual (how to access)
Recent Chapter Financial Statements
PRESIDENT
Items Transferred from the Outgoing President to the Incoming President
__________ Copies of all correspondence held by the outgoing President
__________ Copies of all official chapter documents
__________ Other items to be determined during review with outgoing President
Leadership “To Do” Items for Incoming President
__________ Review position descriptions for President, other officers, and Board
Members
__________ Ensure the Secretary has informed ACMA National of the leadership
transition on the Chapter’s Board
__________ Meet with the Treasurer to handle any necessary business
__________ Sign new financial account signature cards, if applicable
__________ Handle other items to be determined during review with
Treasurer
__________ Ensure that all leadership transitions occur smoothly and within the
required 30 day timeframe
PRESIDENT-ELECT
Items Transferred from the Outgoing President to the Incoming President-Elect
__________ Copies of all correspondence held by the outgoing President-Elect
__________ Copies of all official chapter documents
__________ Other items to be determined during review with outgoing
President-Elect
Leadership “To Do” Items for Incoming President-Elect
__________ Review position descriptions for President-Elect, other officers, and
Board Members
__________ Discuss and clarify duties and assignments with the new President
__________ Ensure that leadership and documentation transition occurs within the
required 30 day timeframe
SECRETARY
Items Transferred from the Outgoing to the Incoming Secretary
__________
__________
__________
__________
Copies of all correspondence held by the outgoing secretary
Original copies of all official chapter documents including archives
Board and Member Meeting Minutes (current and all past)
Other items to be determined during review with outgoing Secretary
Leadership “To Do” Items for Incoming Secretary
__________ Review position description
__________ Inform ACMA National of leadership transitions on Chapter’s Board and
submit the Leadership Contact Form within (7) days of transition
<<insert link to Leadership Contact FORM>>
__________ Become familiar with current organizational documents and recent
Board and Membership Meeting Minutes
__________ Ensure that copies of important documents are properly filed, labeled,
and secured by Chapter
__________ Review and become familiar with ACMA National’s reporting
requirements <<<insert link to reporting to national>>>>
__________ Ensure that leadership and documentation transition occurs within the
required 30 day timeframe
TREASURER
Items Transferred from the Outgoing Treasurer to the Incoming Treasurer
__________ Original copies of all Chapter financial records
__________ Bank account information
__________ Bank statements (all past and current)
__________ Annual financial statement (all past and current)
__________ Other financial records (e.g., ledger sheets, financial
reports, etc.)
__________ Copies of any finance related forms (expense
reimbursement request forms, check requests, etc.)
__________ Other items to be determined during review with outgoing Treasurer
Leadership “To Do” Items for Incoming Treasurer
__________ Review position description for Treasurer
__________ Review current financial records with outgoing Treasurer
IMPORTANT NOTE: The incoming Treasurer should not assume responsibility for
financial management until all records are released to the new Treasurer and the
new Treasurer is satisfied that the Chapter’s finances are consistent with the
outgoing Treasurer’s records. If there are significant discrepancies in the outgoing
Treasurer’s records, the incoming Treasurer should work with the outgoing person to
resolve the discrepancies.
__________ Review financial management policies and procedures and follow them
until the Board of Directors authorizes changes; may want to
recommend policy additions or changes as part of the review
process.<<insert link to Finance section>>
__________ Take necessary steps to assume control of organizational finances:
__________ Open new accounts or change signatories on existing
accounts as needed
__________ Establish a financial management system (computer
based or manual)
__________ Ensure that leadership and documentation transition occurs within the
required 30 day timeframe
BOARD MEMBER-at-LARGE
Items Outgoing Board Member-at-Large Should Return to Secretary
__________ All correspondence or material requested by the Board of Directors or
required by chapter policies (e.g., confidential items, manuals, etc.)
Leadership “To Do” Items for Incoming Board Member-at-Large
__________ Review position descriptions for Board members
__________ Ensure that leadership and documentation transition occurs within the
required 30 day timeframe