Mayor’s Office of Emergency Preparedness. Request for Proposals.
NOTE:For information specific to this particular bid, please contact Kelley-Jaye Rosberg,
@ 617-635-1400 at .
Section 1 - General Information and Proposal Submission Requirements
This is a Request for Proposals (RFP) to provide an asset/gap assessment to guide longterm strategic planning for medical surge and will provide a compiling of assets within
designated healthcare entities within the MetroBoston Homeland Security Region.
Proposal Release Date:
Monday, March, 9, 2009
Proposal Due Date:
Tuesday March 24, 2009
12:00 P.M. EST
Proposal Subject:
Medical Surge Planner
RFP Number:UASI-07-Surge
Return Proposals to:
Kelley-Jaye Rosberg
Mayor’s Office of Emergency Preparedness,
Room 204
One City Hall Plaza
Boston, MA 02201
Competitive sealed proposals for the services specified will be received by the Mayor’s
Office of Emergency Preparedness (MOEP), at the above specified location, until the
time and date cited.
Proposals must be in the actual possession of MOEP on or prior to the exact time and
date indicated above according to MOEP’s reception area clock. LATE PROPOSALS
WILL NOT BE CONSIDERED.
It is mandatory that price and non-price proposals be submitted in separate sealed
envelopes. Please submit one price proposal in a sealed envelope marked in the lower left
corner with the words: “UASI-07-Surge– Price Proposal” and one original and eight
copies of the non-price proposal in a sealed envelope or sealed box marked in the lower
left corner with the words: “UASI-07-Surge – Non-Price Proposals” as well as the
proposer’s name. Although not required, an electronic copy of the non-price proposal
may also be included. Failure to submit separate sealed proposals will result in rejection
of the proposal.
RFP Availability: RFP information packet will be available starting Monday March 9,
2009 at the Mayor’s Office of Emergency Preparedness, Room 204, One City Hall Plaza,
Boston, MA or by e-mail Kelley-Jaye Rosberg until March 20, 2009, at 4:00 pm, 2009.
For help with this process contact e-mail Kelley-Jaye Rosberg
•MOEP and the MBHSR reserve the right to cancel all or part of this solicitation. The
issuance of this solicitation does not imply any commitment to purchase any product or
services from any vendor.
•MOEP, acting on behalf of the MetroBoston Homeland Security Region, is the awarding
entity that will sign the contract and to whom invoices will be submitted and by whom
the contractor will be paid.
•A selection committee of the MetroBoston Homeland Security Region, with input from
MOEP, will judge proposals and recommend a proposer for contract award by MOEP.
Section 2 – Project Objectives and Overview
Project Objectives
The goal of this project is to provide an asset/gap assessment to guide long-term strategic
planning for medical surge and will provide a compiling of assets within the following
healthcare entities: Emergency Medical Service (EMS), Public Health, Community
Health Centers, Hospitals, and Long Term Care.
The compilation of assets will include staff qualifications, equipment and supplies, and
space available for a medical surge. All compilation of assets must conform to and be
compliant with the National Incident Management System’s Resource Typing System
and guidelines.
Additionally, the database created by the proposer must be in Excel to enable later
importing into the Statewide Resource Management System. The assessment will begin
to inform regional partners of the region’s readiness for a medical surge.
Timeline
February 23, 2009–RFP advertised in the City Record
March 9, 2009–RFP available for pick up or via email until March 20, 2009, at 4:00 pm.
March 24, 2009–Proposal Due Date by 12:00 pm–deadline to submit a proposal
Week of March 30-April 3, 2009–Selection Committee reviews proposals and selects
consultant or finalists for interviews (if necessary)
By April 10, 2009–Contract awarded, work commences
December 1, 2009–All draft copies of the Regional Surge Plan will be submitted
December 30, 2009–Contract end