Organización de los Estados Americanos
Organização dos Estados Americanos
Organisation des États Américains
Organization of American States
th
17 and Constitution Ave., N.W. • Washington, D.C. 20006
Rev. 1
IV Meeting of Ministers of Education
August 10 -12, 2005
Scarborough, Tobago
Republic of Trinidad and Tobago
INFORMATION BULLETIN
1.
Venue
The Fourth Meeting of Ministers of Education will be held from August 10-12, 2005, in
Scarborough, Tobago. The meetings will be held in the Scarborough Ballroom on the ground level of
the Hilton Hotel.
The inaugural session will take place on Wednesday, August 10 in the Scarborough
Ballroom of the Hilton Hotel, and will be followed by a reception in honor of the delegates. A full
schedule of events and detailed information can be obtained upon registration.
2.
3.
National Coordinating Office
National Coordination will be handled by:
Technical Coordinator
Ms. Marcia Riley
Port of Spain, Trinidad
Telephone: (868) 628-1581 ext. 636
Fax: (868) 628-5461
email: moe@tstt.net.tt
Dr. Marva Ribeiro
Port-of-Spain, Trinidad
Telephone: (868) 683-7936/625-9001
Fax: (868) 625-8900
email: marva_ribeiro@yahoo.co.uk
Hotels
The Government of Trinidad and Tobago has made preliminary reservations for delegations
at the hotels suggested below. Room reservations will be made directly with the hotel.
A.
Tobago Hilton Hotel
P.O. Box 633, Lowlands
Scarborough, TOBAGO, West Indies
Telephone: + 1 868-660-8500
Fax: + 1 868-660-8503
http://www.hiltoncaribbean.com/tobago
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Hotel contact: Ms. Gemma Casimir Redman
Telephone: 1 – 868 –624 – 3211/3111 Ext 6174
email: gemma.casimir@hilton.com
Single room with double beds
US$ 151.88 with taxes
Rates are subject to 21.5% tax plus utility charge of US$1.95 per room daily.
B.
Mt Irvine Bay Hotel and Golf Club
P.O. Box 222, Scarborough, Tobago, West Indies
Telephone: (868) 639 8871 – 72 – 73
Fax: (868) 639 8800
Hotel contact: Mr. Simone Crooks, Reservations Manager
Email: mtirvine@tstt.net.tt
http://www.mtirvine.com
Superior rooms – single or double room
Garden Cottages – Single or double room
US$ 90.00
US$ 150.00
Rates are subject to 10% service charge plus 10% room tax
C.
Viola’s Place Apartment Hotel
Reservations/Reception: Joan Brathwaite
Telephone/Fax: (868) 639-9441
Email: violas@tstt.net.tt
www.smallhotelstobago.com/violas_place.htm
Single room with double beds
US$ 70.00
Rates are subject to 10% service charge plus 10% room tax
D.
Plantation Villas
Plantation Villas
Lowlands, Scarborough, Tobago
One exclusive three bedroom villa overlooking the beach
US$400.00
Reservations: Susan Sandiford
Telephone: (868) 748-1453 and (868) 630-5720
Both Mt. Irvine Bay Hotel and Golf Club and Viola’s Place are within a close distance from
the Tobago Hilton.
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Room reservations will be made strictly in the order of receipt of requests, and according to
the information provided therein. The hotel bill will be paid directly by each participant at the end of
the meeting.
In view of the high demand for hotel rooms in Tobago, participants are advised to make their
reservations as early as possible, directly with the hotel. When booking, please indicate your
participation in the OAS IV Meeting of Ministers of Education.
All reservations, without exception, must be confirmed by July 31, 2005. After that date, the
initial blocked off reservations will be released and the National Coordinating Office will assume no
responsibility for reservations made at the designated hotels. Cancellation of reservations after that
date will be subject to the current rules and practices of the international hotel industry.
4.
Air Transportation
It is recommended that delegates and observers reserve their round-trip flights to Tobago as
soon as possible, directly with the airlines or travel agencies. Delegates are advised that travel
arrangements should be made to and from Crown Point International Airport in Tobago.
5.
Entry and Departure Requirements
All delegates are also responsible for ensuring that they meet the visa requirements of the
Republic of Trinidad and Tobago. Delegates/participants traveling on the passport of the Organization
of American States, CARICOM member states, United States of America, and the United Kingdom are
not required to have a visa for entry into Trinidad and Tobago. Nationals of all other countries are
advised to check with the nearest Embassy of the Republic of Trinidad and Tobago.
The Government of Trinidad and Tobago has reviewed the list of member states and observer
countries of Trinidad and Tobago and has granted a special privilege for participants of the Conference.
However, all delegates/participants must have a valid passport for entry into the country.
Departure tax is TT$100.00 (US$15.90) and is to be paid by all individuals leaving Trinidad
and Tobago, except delegates/participants traveling on official/diplomatic passports.
6.
Reception at the airport
The Government of Trinidad and Tobago will make the necessary arrangements to welcome
delegates at Crown Point International Airport in Tobago and provide transportation to the hotel. For
this purpose, the enclosed arrival information form should be sent to the National Coordinating Office.
Attention Ms. Marcia Riley, fax (868) 625-8900.
7.
Registration of participants
Registration will take place at the foyer of the Tobago Hilton starting from 1:30 p.m. on
Wednesday, August 10. The delegates will receive their identification cards, which, for security
reasons, will have to be shown at every meeting.
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Delegations, observers, and special guests are also requested to direct their letter of credentials
and any other correspondence relating to the meeting to the following address:
OAS Office of Education, Science and Technology
C/O Ms. Silvia Lopez,
1889 F Street N.W,
Washington, D.C. 20006
Telephone: (202) 458-3368
Fax: (202) 458-3167
8.
Working documents language
Work sessions at the meeting will be conducted in the official languages of the Organization –
English, French, Portuguese, and Spanish – and simultaneous interpretation will be provided in those
languages.
9.
Communications
Telephone calls can be made from the hotels and the conference location. In the latter case they
will have to be made at the delegate’s expense. International phone cards can be purchased and used at
the allocated phones located in the hotel. Also a delegates’ lounge will be available for internet
services.
10.
Currency
The currency unit is the Trinidad and Tobago dollar. The exchange rate fluctuates between
$6.26 and $6.30 to US$1.00 (selling rate).
11.
Climate
The climate is tropical, warm all year round and pleasantly cool at night. August falls within
the rainy season, which runs from June to December.
12.
Local time
In August, the time will be the same as in Washington, D.C.
13.
Electricity
The electric standard is 120 volts 60 HZ.
14.
Medical services
The National Coordinating Office will make medical services available to participants during
meeting hours.
Please FAX to Marcia Riley 868-625-8900
IV REUNION DE MINISTROS DE EDUCACION
IV MEETING OF MINISTERS OF EDUCATION
August 10 – 12, 2005
Scarborough, Tobago
Arrival Information
Nombre/name: _____________________________________________________________________
País u organismo que representa/
Country or organization represented:_____________________________________________________
Dirección postal/
Mailing address: ____________________________________________________________________
Ciudad/
City: ______________________________
País /
Country: __________________________________
Teléfono/telephone:___________________
Fax: _____________________________________
Fecha de llegada/
Date of arrival: _________________
Aerolínea y No. de vuelo/
Airline and flight No.:______________________________
Fecha de salida/ Aerolínea y No. de vuelo/
Date of departure: _________________
Airline and flight No.:________________________
Hotel where you plan to be staying_____________________________________________________
FORMULARIO DE INSCRIPCIÓN / REGISTRATION FORM
IV REUNION DE MINISTROS DE EDUCACION
IV MEETING OF MINISTERS OF EDUCATION
August 10 – 12, 2005
Scarborough, Tobago
PAÍS U ORGANIZACIÓN/
COUNTRY OR ORGANIZATION:
REPRESENTANTE TITULAR / PRINCIPAL REPRESENTATIVE
REPRESENTANTE SUPLENTE / ALTERNATE REPRESENTATIVE
OBSERVADOR / OBSERVER
OTRO / OTHER
NOMBRE / NAME: _____________________________________________________________
CARGO / POSITION: ___________________________________________________________
DIRECCIÓN PERMANENTE/
PERMANENT ADDRESS: _______________________________________________________
TELEFONO / TELEPHONE:__________________________FAX:________________________
EMAIL:________________________________________________________________________
DIRECCION LOCAL / LOCAL ADDRESS:___________________________________________
TELEFONO /TELEPHONE:________________________________________________________
EN CASO DE EMERGENCIA, AVISAR /
IN CASE OF EMERGENCY, NOTIFY:_______________________________________________
FIRMA
SIGNATURE:___________________________________________________________________
MISCE00807E02