AS OF 6/9/03 A Marketing Plan for Washington’s Online Materials Exchange For Reusable Building Materials and Large Household items 2good2toss.com June 2003 As of 6-13-03 Table of Contents 1.0 Background, Purpose and Focus 2.0 Situation Analysis 3.0 Target Audiences 4.0 Objectives and Goals 5.0 Strategies: Product, Price, Place, Promotion 5.1 Attracting Posters 5.2 Attracting Browsers 6.0 Evaluation Plan 7.0 Budget and Funding Sources 8.0 Implementation Plan 2 As of 6-13-03 1.0 PLAN BACKGROUND, PURPOSE AND FOCUS 1.1 Background All Washington counties were offered an opportunity to join in a cooperative agreement with the Department of Ecology to have a new on-line materials exchange developed. Counties responding affirmatively to participate include Snohomish, Skagit, King, Pierce/City of Tacoma, Thurston, Lewis, Clark, Walla Walla, and the City of Richland. The timeline for development of the site follows: April through July Site development coordination with I-Waste Not, the application developer Local governments provide feedback on the content and look of site Development of a marketing plan July Development of promotional materials. Training is provided by I-Waste Not on how to administer site and create reports. August 31 Reusable Building Materials Exchange (RBME) will be terminated New site will be functioning. Visitors to RBME.com will be directed to the new site Historically, in 1999 the Reusable Building Materials Exchange, www.rbme.com, was developed by the Energy Outreach Center (EOC) with funding through Ecology's Public Participation Grant (PPG) program. Six counties (King, Snohomish, Thurston, Pierce, Skagit, and Mason) were solicited to subscribe to the site, promote it, and make it available for their citizens to post and browse reusable building materials. In 2001 the EOC asked if Ecology would administer the site because they changed their focus and could no longer support the site. Ecology began administrating and assessing RBME's future. RBME was, and continues to be, one of King County's top visited on-line sites. In counties where promotion of the site was low, usage was low. Surveys of counties showed that the counties like the site as a waste reuse and reduction option for their citizens but were not able to justify the advertisement and outreach needed for its success. Changes would be required to make RBME more of a user-friendly tool. The only evaluation mechanism to the system was the number of hits to the website, with no built-in system to determine actual diversion rates. RBME was designed for a Mac server, which restricted the site from being transferred to other servers. Any minor changes to the site required payment to an outside contractor. The database is quickly on its way to becoming obsolete. King County, the most active RBME user and promoter, is developing its own on-line exchange, http://dnr.metrokc.gov/swd/exchange/ that can be housed on its server and administered by it. King County asked Ecology to keep RBME going until August and then refer users to its new site. King County will have two sites, one focused on building materials and the other for all reuse items. 3 As of 6-13-03 Taking this into consideration, Ecology staff contacted i-Waste Not, the Canadian company that developed the new application that King County purchased. Ecology outlined what resources it would take to get an on-line exchange developed in a format that addressed local government concerns and make it available for use by other counties in Washington. A demonstration “sample” site was developed and can currently be visited at www.i-wastenot.com/demo. 1.2 Purpose The purpose of this plan is to support awareness and usage of Washington’s Online Materials Exchange Website that will facilitate reuse of materials and items that still have some life left in them in order to divert large items from landfill, as well as to promote an environmental ethic. In addition, it is imagined that this effort will also: Provides a free advertising outlet for exchange of materials Increases awareness of reuse options 1.3 Focus This plan will be developed to have the greatest impact on diverting building materials and large household items that: Still have life but were “going to go to the landfill” Will be tough or too expensive to sell, relative to their value Are too inconvenient to drop off Materials for focus areas include: 2.0 Construction materials: wood, brick, roofing materials, insulation, carpet, vinyl, laminate, soil Demolition/Deconstruction materials: doors, windows, kitchen cabinets, bathroom, siding, big beams Large household items: appliances, automotive parts, barbecues, electronic equipment, recreational equipment, furniture, and gardening items such as old lawnmowers SITUATION ANALYSIS 2.1 Strengths This Plan Should Maximize Good product: easy to use, flexibility for counties, inexpensive Ecology support: staff time and money Others to learn from: RBME, Florida, IMEX, FreeMarket, nw materialsmart.org Track record/awareness from RBME and King County advertising King County’s marketing reach helps some surrounding counties 4 As of 6-13-03 2.2 Weaknesses This Plan Should Minimize 2.3 If we don’t collaborate with “competition”, they may thwart this service (i.e. newspapers with classified advertising, reusable building material stores, thrift stores, repair shops) If economy improves, people will choose new materials Potential perception that this is trash, or they’ll find trash War (local) Internal Audiences: 2.6 Continual increase in online usage Movement for promotion of sustainable Building practices Earthquake (i.e. providing new construction and demolition items) Inventory turnover practices at thrift stores Economy, increasing need to use reusable items Way to extend county programs such as collection of curbside bulky items Market for used building materials is growing because of used building materials stores Growth in remodeling Threats This Plan Should Be Alert to and Prepare For 2.5 If not successful, the project could be disband Quality of posted items Administration quality of updates Staff time for monitoring, screening and promotion Potential liability (stolen, poor quality) Internet based (not all have internet access) Potential negative perceptions of RBME Opportunities This Plan Should Capture 2.4 Take advantage of the websites mentioned above 12 jurisdictions and their management Ecology’s Program Management Team Past Efforts and Lessons Learned What has worked for similar programs? o o o o o o Promotion strategies targeted construction industry Tied into other, bigger programs to educate people about sustainable building Articles got picked up in newspaper Works when easy to use, when convenient location of pickup Focus on getting inventory Good reporting trackability to get diversion information 5 As of 6-13-03 What hasn’t worked? o o o 2.7 Competition 3.0 When promotion didn’t happen When there was a lack of staff time When management didn’t support due to lack of usability Taking it to the landfill Leaving it “abandoned” Storing it “indefinitely” (i.e. garages, yards, basements) Taking it to Thrift stores Garage Sales Purchasing classified ads Using building materials exchange stores IMEX TARGET AUDIENCES FOR AWARENESS AND USAGE OF THE SITE It is anticipated that initial efforts, Phase I, will target posting of materials, followed by a Phase II for browsing materials. 3.1 Primary Audience: (Those For Posting Materials) (FINALIZE 5/28) It is assumed that the earliest adopters will be those in each of the following groups that are “green”, having an environmental ethic to reduce waste. It is also assumed that this service will appeal to individuals who are “thrift and waste conscious” and to contractors and do-it-yourself remodelers who want to save the time, effort and expense related to disposal. 3.1.1 For New Construction Materials (40% of Efforts) Large Contractors and Subs Residential/remodeling contractors and subs Do it yourselfer homeowners Reusable building material stores (i.e. Restore, 2nd use, etc) 3.1.2 For Demolition/Deconstruction Materials (40% of Efforts) Demo contractors Do it yourself remodelers Reusable building material stores (ie, Restore, 2nd use, etc) Retail stores 3.1.3 For Household Materials Primarily Thrift stores People who are having a garage sale Secondarily Retirees (downsizing) Apartment dwellers Military families Renters Repair shops Realtors (20% of Efforts) 6 As of 6-13-03 3.2 Target Audiences for Browsing Materials: People that are looking for cool “stuff”, great deals and cost savings. It is assumed that the earliest adopters will be those in each of the following groups that are “green”, having an environmental ethic to reduce waste. It is also assumed that this service will appeal to individuals who are “thrift and waste conscious” and to contractors and do-it-yourself remodelers who are looking for good deals. 3.2.1 Construction Remodelers Do it yourselfers Migrant farmers or lower income housing 3.2.2 Demolition/Deconstruction Do it yourselfers 3.2.3 Household Items: Students (Vocational Tech for rebuilding and repairs) Renters Garage sale people Lower income 4.0 OBJECTIVES AND GOALS 4.1 Objectives For Posters Behavior For Browsers Go to the site and post targeted items Also browse for items Spread the word about the site Go to site weekly Put as a bookmark Spread the word about the site Contact the poster Check here before buying something new Knowledge This site is available Web address Who sponsors Targeted items Stats on landfill diversion Know safety and precaution tips This site is available Web address Who sponsors Targeted items Stats on landfill diversion Know safety and precaution tips Beliefs There are people who want their items Potential for good visibility and image for your company It’s easy to post Potential for saving cost, time, effort Will help the environment They will find what they are looking for Frequent new items Good people/Good stuff Easy Will help the environment 7 As of 6-13-03 That things will move quickly Believe that Liability and safety issues are minimized through special web features(tracking, special tips for safety and precaution) 4.2 Goals- Each jurisdiction is encouraged to set their goals for the following indicators, setting year one goals and adjusting following year goals based on year one activity. 4.2.1 Year One: 4.2.1.1 Awareness of the site 4.2.1.2 Number of hits to the website 4.2.1.3 Number of postings 4.2.1.4 Number of browsers requesting contact information 4.2.1.5 Number of exchanges 4.2.1.6 Amount of diverted tonnages 8 As of 6-13-03 5.0 STRATEGIES 5.1 For Postings Product Construction & Demolition Items Name: 2good2toss.com “Washington’s Online Exchange for Reusable Building Materials and Large Household Items” Name: 2good2toss.com “Washington’s Online Exchange for Reusable Building Materials and Large Household Items” Website Features: Home Page: Common Jurisdictional Pages: Custom Registration Browse Post Bookmark Time sensitive (clock icon) Disclaimer agreement pop up before posting-part of registration Safety tips Contact special instruction tab Posters restricted by zip code Tell a friend feature Photo capability Website Features: Home Page: Common Jurisdictional Pages: Custom Registration Browse Post Bookmark Time sensitive (clock icon) Disclaimer agreement pop up before posting-part of registration Safety tips Contact special instruction tab Posters restricted by zip code Tell a friend feature Photo capability Special Features: Special Features: There is an automatic acknowledgement of posting and a thank you email sent. Acknowledgement of posting and a thank you email. Disposition survey-When a posting time expires or poster removes an item, an automatic e-mail is sent asking for information about if an exchanged occurred. This will be used to track exchanges via the site. Every six months, conduct a satisfaction survey of 10% of the browsers and posters. This would be used to identify possible improvements. Price Place $99 limit Establish local partners/sponsorship to offer posters coupons or prizes Links: Thrift stores, transfer stations, EcoBuilding Guild, Jurisdiction website permit section, Master buildings, Reuse stores, Habitat for Humanity, WSRA, NW builders (NWbuildnet.com), Cascadia Chapter of the US Green Building Council, Pollution Prevention Household Items Disposition survey-When a posting time expires or poster removes an item, an automatic e-mail is sent asking for information about if an exchanged occurred. This will be used to track exchanges via the site. After six months, conduct a satisfaction survey of 10% of the browsers and posters. This would be used to identify possible improvements. $99 limit Establish local partners/sponsorship to offer posters coupons or prizes Links: Thrift stores, transfer stations, county website, online classifieds, Ecology Keywords: Garage sales, disposal, used household items, List categories 9 As of 6-13-03 Network (PPRC.org), GA’s guide to construction waste management, Seattle daily journal of commerce (www.cjc.com), 1-800-Recycle, local building associations, Northwest builder org (nwbuilder.org), northwestmaterialsmart.org, chamber of commerce, IMEX, National materials exchange site. Access: Postcard-advertisement, postage paid and can send back to county for county staff to post materials. Could be distributed at Association meetings, building permit areas Key words: Used Building Materials, Online Exchange, Reusable items (list major items), leftover/excess materials, landfill stats, Green building, Earth friendly disposal, garbage dumps, recycling Access: Postcard-advertisement, postage paid and can send back to county for county staff to post materials. Could be distributed at Association meetings, building permit areas 10 As of 6-13-03 5.1 For Postings (Continued Promotion Construction & Demolition Items Messages Expanded service Available end of August Name Web address Sponsors Targeted items Landfill statistics There are people that want and will use the items Not only are you helping the environment by reducing waste to the landfill but you are gaining exposure for your business Potentially saving time, energy and disposal fees and costs. Go to website and post. The items will appear within 24 hours You will be able to indicate timing of posting, timing constraints Tips to minimizing liability and maximizing safety Messengers All those included in links under Thrift stores Local building associations Transfer station Word of mouth-tell a friend feature. Send a specific posting to a friend Media Channels Publicity-Print, Radio and TV Free TV mentions (i.e, TCTV) Generic promo postcards Permanent sign for transfer station Brochure-fact sheets (tri-fold brochure with a mailing panel Something to handout, mail or display with other county brochures. Newsletters (Associations) Press release people can use for newsletters (Utility, “Green”, Builder associations) Electronic version of postcard Banner for transfer station Posters (Permit office, home and garden shows, small, local hardware stores) Household Items Messages Expanded service Available end of August Name Web address Sponsors Targeted items Landfill statistics There are people that want and will use the items Not only are you helping the environment by reducing waste to the landfill but you are gaining exposure for your business Potentially saving time, energy and disposal fees and costs. Go to website and post. The items will appear within 24 hours You will be able to indicate timing of posting, timing constraints Tips to minimizing liability and maximizing safety Messengers All those included in links under Thrift stores Local building associations Transfer station Word of mouth-tell a friend feature Potential retail partners Media Channels Publicity-Print, Radio and TV Free TV mentions (ie TCTV) Utility bill inserts Newsletter, (i.e. Audubon) Newspaper classified ad: freebies section Permanent signage at the transfer station-for the next time. Cable access tv Little Nickel ad Add in garage sale section of newspapers PSA newspaper stories Local major internet service providers promos Any green database mailing lists-list of people who participated in “green” activities Mailing to any local potential 11 As of 6-13-03 5.2 For Browsing Product Price Place retail partners Transfer station charge account bill recipients Utility bill inserts Use mailing list of people who applied for permit and mail a postcard) Garbage truck or bus adds (ie magnet or static sticker) Construction & Demolition Items Name: 2good2toss.com “Washington’s Online Exchange for Reusable Building Materials and Large Household Items” Name: 2good2toss.com “Washington’s Online Exchange for Reusable Building Materials and Large Household Items” Website Features: Home Page: Common Jurisdictional Pages: Custom Registration Not restricted by zip code. Anyone can browse Browse (no registration for browsers until they request contact information and then they add in e-mail and zip code) Someplace to indicate if they want to be notified if there is a new listing in a category. “Breaking news, 2 good 2 toss alert” Post Bookmark Tell a friend of a item or site Website Features: Home Page: Common Jurisdictional Pages: Custom Registration Not restricted by zip code. Anyone can browse Browse (no registration for browsers until they request contact information and then they add in e-mail and zip code) Someplace to indicate if they want to be notified if there is a new listing in a category. “Breaking news, 2 good 2 toss alert” Post Bookmark Tell a friend of a item or site Special Features: Browsers can ask to be notified to select categories. “Breaking News. 2good2toss alert.” Special Features: Browsers can ask to be notified to select categories. “Breaking News. 2good2toss alert.” $99 limit Establish local partners/sponsorship to offer posters coupons or prizes Links: Thrift stores, transfer stations, EcoBuilding Guild, Jurisdiction website permit section, Master buildings, Reuse stores, Habitat for Humanity, WSRA, NW builders (NWbuildnet.com), Cascadia Chapter of the US Green Building Council, Pollution Prevention Network (PPRC.org), GA’s guide to construction waste management, Seattle daily journal of commerce (www.cjc.com), 1-800-Recycle, local building associations, Northwest Household $99 limit Establish local partners/sponsorship to offer posters coupons or prizes Links: Thrift stores, transfer stations, county website, online classifieds, Ecology 12 As of 6-13-03 builder org (nwbuilder.org), northwestmaterialsmart.org, chamber of commerce, IMEX, National materials exchange site. Keywords: Garage sales, disposal, used household items, List categories Key words: Used Building Materials, Online Exchange, Reusable items (list major items), leftover/excess materials, landfill stats, Green building, Earth friendly disposal, garbage dumps, recycling 13 As of 6-13-03 5.2 For Browsing (Continued) Promotion Construction & Demolition Items Messages Expanded service Available end of August Name Web address Sponsors Targeted items Landfill statistics Go to site weekly Put as a bookmark Spread word about the site Contact the poster Check here before buying something new. You will find what you are looking for There are frequent new items These items come from good people with good stuff It’s easy It will help the environment Include testimonials Tips to minimize risk and assure safety Messages Expanded service Available end of August Name Web address Sponsors Targeted items Landfill statistics Go to site weekly Put as a bookmark Spread word about the site Contact the poster Check here before buying something new. You will find what you are looking for There are frequent new items These items come from good people with good stuff It’s easy It will help the environment Include testimonials Tips to minimize risk and assure safety Messengers All those included in links under Building reuse stores Local building associations Transfer station Word of mouth Messengers All those included in links under Building reuse stores Local building associations Transfer station Word of mouth Media Media Channels Publicity-Print, Radio and TV Free TV mentions (i.e. TCTV) Transfer station charge account bill recipients Utility bill inserts Signage at transfer station Permit offices (could we use mailing list of people who applied for permit and mail a postcard) Postcard Brochure-trifold Newsletters (Utility, “Green”, Builder associations) Posters (Permit office, home and garden shows, small, local hardware stores) Household Channels Publicity-Print, Radio and TV Free TV lmentions(i.e. TCTV) Transfer station charge account bill recipients Utility bill inserts Signage at transfer station Permit offices (could we use mailing list of people who applied for permit and mail a postcard) Postcard Brochure-trifold Newsletters (Utility, “Green”, Builder associations) Posters (Permit office, home and garden shows, small, local hardware stores) 14 As of 6-13-03 6.0 Evaluation Plan Process: How many postcards, mailings, ads in the papers, # of people at transfer station. Via a report to Shelly # of exposures to message via news coverage and radio ads. Did we do all the things we said we would do, on time and on budget? Jurisdiction participation. Outcome Awareness of the site. Measured through telephone surveys. Hits to the website (software-county specific) Number of postings (software-county specific) Number of exchanges-At an item expires or poster tries to remove item they get a e-mail. Message: Time has expired, we are checking in. Ask, did you get rid of via website, gave it or sold to someone else or disposed of it? Include description of item. Click here to post another item. The software is managing the posting. When items are removed. Customer satisfaction component. Random sample of 10% of exchanges. This is possible since we have the email of the browsers as well. Which media outlet did you hear about this? Ask when they post materials. Could use browser e-mail information to sample and do a e-mail survey Impact Tons of waste diverted 7.0 Budget and Funding Sources Items with expenses need to explore: Marketing material Logo development (Must look good in black and white but could be printed in color. 2 color would be less expensive than full color but get costs for all) Brochure Poster Promo Postcard (With 2 back options-one for posting materials via mail and the other for more detailed description of the program Signage made for transfer station Development costs for promo e-mail Classified and newspaper ad copy Radio ad script (Counties could partner to share media costs) Contractor pencils to pass out with 2good2toss printed on them Printing costs (Jurisdictions will be paying for printing and distribution costs) Administration Staff time 15 As of 6-13-03 8.0 Implementation Plan ACTIVITY Development Work with 12 counties to develop individualized sites (June through August) Visitors to RBME with be directed to 2good2toss.com One year contract with iWaste Not finished. Licensed to use product as is. Identify and secure server host for (August 2004-2005) Marketing Activities Finalize marketing plan. Circulate marketing plan to all participant. Get approval for Ecology to pay for promotional material development Develop logo and promotional materials. (Brochure, poster and postcards) Have signage, materials printed Local governments establishing local partnerships. Get businesses to list materials, etc Identify local media outlets, newsletters etc. LEAD/ OTHERS TARGET DATE QUANTITY BUDGET Norm/Shelly August 29 $3,800 August 30th August 2004 Jurisdictions and Shelly June 2004 Annual hosting fees estimated at $600/county Sub committee Shelly Shelly June 23 $3,000 July 4th July 7th NA $5,000 (estimated) ? Shelly Jurisdictions August 1rst thru 15th August 15thAugust 30th Jurisdictions August Jurisdictions July and August E-mail “Got Stuff 2good2toss?” promo e e-mail to encourage posting of materials. Suggest send to 5 friends/colleagues Mailing of (don’t think this has a mailing panel?) postcard or series of postcards over a 3 month period highlighting different “stuff” to post. Use contractors mailing list. Media Event (with stories focused on getting stuff posted Jurisdictions Sept. (monthly) Sept/Oct (2x year) Jurisdictions End of Aug PublicityNewsletter, radio, TV and print Jurisdictions Sept (Quarterly to 2 x/year) Ads Classified Jurisdictions Radio ads Jurisdictions Sept/Oct (monthly) Sept/Oct (Quarterly) Depends on quantities and items PostersJurisdictions Special events Meetings Community event Jurisdictions Jurisdictions NA Sept/Oct (Ongoing) Signage Transfer station signage Jurisdictions Jurisdictions Sept (ongoing) Ongoing Jurisdictions Sept/Oct E-mail “Got Stuff” promo e e-mail to encourage posting of materials Mailing of postcard Jurisdictions NA Jurisdictions Media Event (with stories focused on getting stuff posted Publicity-Newsletter, radio, TV and print Jurisdictions Jurisdictions Oct/Nov (2x/year) End of Aug Sept (Quarterly to 2 x/year) Place posters at permit offices and othe r locations Trinkets and Trash Contractor pencils Browsers 16 As of 6-13-03 Ads Classified Jurisdictions Radio ads Jurisdictions Special events Meetings Community event Jurisdictions Jurisdictions NA Sept/Oct (Ongoing) Signage Transfer station signage Jurisdictions Sept (ongoing) Trinkets and Trash Contractor pencils Jurisdictions NA Counties Quarterly reporting. AdministrationQuarterly evaluation reports to Shelly (Nov 2003, Feb 2004, May 2004, August 2004) Oct/Nov (Monthly) Oct/Nov (Quarterly) 17 As of 6-13-03 9.0 Appendix ONLINE MATERIALS EXCHANGE PROGRAM Notes MEETING 5/28/03 Feedback from Interviews Frances Computers in their shacks. Materials need to go away within a day Liability associated they wouldn’t want to give away Al ready they give a lot of stuff away Smaller construction co hang on to their stuff or burn it. Labor is expensive, material is cheap Small guy said there wouldn’t be time to look on the computer in the evening Another one said they would use if for materials that store up in garage How to reach-Skagit Island builders association or direct mail Need to deal with soil-excavating (people who wanted or get rid of soil) Contractors wouldn’t browse for materials. Materials are cheap. Potential browsers-migrant camps, fix up rentals, lower income. Interested in windows and doors not lumber. Must be web savy. The site has to have interesting things and they wouldn’t go back more then a couple of times. Link to county website, word of mouth Michelle Browsers- Could get a good deal. The stuff would be Posters-wouldn’t have garage sale or go to good will. Liability, payment, stranger to their house, don’t want to hall. Word of mouth, friends, home depot, newsletters. Spring cleaning, moving, getting replacement items Walla Walla Construction-barriers-easy to get rid of quick, liability of person visiting site. Builder association, chamber of commerce, place with legitimacy. It is more convenient to buy new. Interested in antique fixtures or things they can’t get. Browsers need to know that things are posted regularly Short web address Bill Smith Goodwill-they would take advantage of the service but couldn’t post often Reharvest-thought it would be good publicity. They could sale all the lumber they can get. Builders-Under time constraints. They don’t want to store materials. High end remodelers-use it to look for older antique stuff. 18 As of 6-13-03 Issues Restriction of usage Posting Level of interest High-thrift stores, reuse stores, businesses in the business, large contractor, thrift conscience (may or may not be green) Least appealed-small contractors, Barriers for posters-concern for time, liability, strangers coming home (security), labor cost. Feature that says how long it will be available. Visible field for timing. Browsers Unusual items-antiques Get a good deal Barriers-quality, no internet access, no interesting items, easily discouraged 19